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    Microsoft Word Tips & Tricks: You Know Word, But Do You KNOW Word?
    Microsoft Word Tips & Tricks: You Know Word, But Do You KNOW Word?
    Microsoft Word Tips & Tricks: You Know Word, But Do You KNOW Word?
    Ebook476 pages2 hours

    Microsoft Word Tips & Tricks: You Know Word, But Do You KNOW Word?

    By Alicia Katz Pollock

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    About this ebook

    Ever wonder what that little checkbox does? Or do you perform the same steps over and over to make your Word document consistent?

    These 220 Tips & Tricks for Word on the PC will save you precious time and money. You'll learn about the little hidden tools that allow you to craft your papers, reports and books into professional-strength documents.

    It's perfect for authors, students, and businesses as a reference guide.

    Are you a Mac user? The screenshots and command locations will be different, but the concepts are all the same!

    If each of these 220 Tips and Ticks shaves just 3 seconds off your repetitive tasks, that's 11 minutes per day, or over 51 hours per year.

    That's a week's vacation!

    What are you waiting for? Let's get to KNOW Word!

    LanguageEnglish
    PublisherAlicia Katz Pollock
    Release dateJun 27, 2013
    ISBN9780989399210
    Microsoft Word Tips & Tricks: You Know Word, But Do You KNOW Word?
    Author

    Alicia Katz Pollock

    Alicia received her first computer, an Apple IIc, when she was 13 years old, and her passion for computers grew as she did.She began her career by designing a database for her father’s dental practice that automatically sent checkup reminders to patients every 6 months.Alicia later earned her Master of Arts in Teaching from Tufts University and developed computer curricula.Today, she is a successful small business owner, where she and her husband, Jamie, are in-demand computer trainers and business solutions consultants.Alicia has mastered teaching computer technology by embodying the art of communication, the patience of a trainer, the wisdom of a consultant, and the detailed eye of an obsessive/compulsive.She has authored several books, including the recently published Master Intuit QuickBooks Online: From Setup to Tax Time.Please visit her website, www.RoyalWise.com, for training videos that bring her books to life.And on Lynda.com, you can find many of her course lectures on Microsoft Office applications for both Macs and PCs.Also, check out her YouTube channel, www.youtube.com/getthemaxfromyourmac, for short Tips & Tricks videos.Professional Certifications:•Intuit QuickBooks ProAdvisor, Diamond Level•QuickBooks Certified User•Microsoft Certified Trainer•Microsoft Accredited Instructor•Microsoft Certified Application Specialist in Word, Excel, Access, PowerPoint, and Outlook•Microsoft Office Specialist, Master Level•Apple Consultants Network•Apple Certified Support Professional, 10.5•Apple Certified Support Professional, 10.7•Apple Certified Support Professional, 10.10•Master of Arts in Teaching, Tufts University 1991

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      Book preview

      Microsoft Word Tips & Tricks - Alicia Katz Pollock

      Preface

      You know Word… but do you really KNOW Word???

      This is not a book about how to use Word. Lots of people have already written about that.

      This book is about how to thoroughly utilize Word. How to take advantage of everything it has to offer. How to bend it to your will. How to create with its tools and achieve exactly what you want. How to do what you already do… but in half the steps.

      And, most of all, how to save your precious time.

      If each of these 222 Tips & Tricks shaves 3 seconds off your repetitive tasks, that’s 11 minutes per day, or over 51 hours per year.

      That’s a week’s vacation! And for $9.99, that’s a cheap vacation.

      Time is money. If you make $15/hr, you’ve also saved your boss $765 a year.

      What are you waiting for? Let’s get to really KNOW Word!

      Love, Alicia :-)

      Dedication

      This book is dedicated to all my students who attended my classes and trainings through the years. It’s been a joy to watch your faces glow, not just from the monitor, but from seeing your AHA! moments.

      "I've been recently deployed to Afghanistan, and had to update the Standard Operating Procedure manual for my section, which was in Word. Thanks to the skills I learned from your Word 2010 class, I was able to not only fix errors, but make it look great! The Find and Replace buttons were a Godsend. Thank you for showing me all the Tips & Tricks you did."

      -Kris Baxter, Squad Leader

      This book is also dedicated to my delightful husband, Jamie, who supports all my wild endeavors with Grace and Zip. From restaurant-quality dinners; to taking care of business; to laughter, listening, music, and hugs, you really are a myth come to life.

      Credits: Cover and Logo by Dustin Murdock

      Table of Contents

      Preface

      Dedication

      Alicia’s Favorite Tips & Tricks

      Chapter 1: File Management

      Recent Files

      1. Reopen a recent document

      2. Change the number of files that show on the list

      3. Quickly access this number of documents

      4. Pin items to the menu

      AutoSave Duration

      5. Set AutoRecover Duration

      6. Make sure to keep Saved Versions

      7. Learn where AutoRecover files are stored

      File Location

      8. Default File Save Location

      Chapter 2: Interface

      Opening Dialog Boxes

      9. The Launcher Button

      Modify the Ribbon

      10. Expanding and Collapsing the Ribbon

      11. Modify existing Ribbons

      12. Create your own Tabs

      The Quick Access Toolbar

      13. Change its location

      14. Add frequently used buttons to it

      15. Add a Ribbon button to it

      16. Add any command to it

      17. Rearrange the buttons on it

      18. Apply the new settings to other computers

      The Status Bar

      19. Modifying The Status Bar

      Zoom in on Your Writing

      20. The Zoom Slider

      21. The Zoom Button

      22. The View Tab

      The Ruler

      23. Showing and Hiding the Ruler

      24. Changing Page Margins

      25. Working with Text Indent Markers

      26. Setting First Line Indents

      27. Setting Hanging Indents

      28. Setting Tabs

      Split the Screen

      29. View two sections of the same document

      30. Show two documents horizontally

      31. Show two documents side-by-side

      Chapter 3: Keyboard Shortcuts

      Commands Using the Keyboard

      32. Using Keytips

      33. Using the keyboard

      34. In a dialog box

      Keyboard Shortcuts

      35. How to do a Keyboard Shortcut

      36. Common Shortcuts

      37. Where to find more Shortcuts

      Context-Sensitive Command

      38. Right-clicking

      F-Keys

      39. Function Keys

      Chapter 4: Navigation Techniques

      Navigating with the Keyboard

      40. Using the Keyboard

      The Navigation Pane

      41. Browse by Heading

      42. Navigate by Thumbnail

      43. Locate using Search

      Browsing Your Document

      44. Browse by Object

      Go To

      45. Opening the Go To dialog box

      46. Choose your destination

      47. Enter the item number

      Switch between open documents

      48. Ctrl-F6

      49. Alt-Tab

      50. The View Tab

      51. Using Windows

      Chapter 5: Selection Shortcuts

      Selecting Content For Formatting

      52. Drag from the end

      53. Shift-click

      54. Jump to the beginning or end of a selection

      55. Selection shortcuts

      56. Selecting multiple items

      57. Using the Shift key

      58. Fine-tuning selection options

      Selection Tools

      59. The Selection Bar

      60. Using F8 to Select Text

      Chapter 6: Creating Content

      Placeholder Text

      61. Random Boilerplate Text

      Formatting Marks

      62. Show/Hide ¶

      63. Always show formatting marks

      Paste Options

      64. Smart Tags

      65. The Paste Button

      66. Paste Formatting only

      67. Setting the Paste default

      Inserting Today’s Date

      68. Insert as I type

      69. Insert today’s date and time

      70. Update automatically

      71. Using a keyboard shortcut

      72. Using different calendars

      Automatic Formatting

      73. Click-and-Type

      Overtype Mode

      74. Set up Overtype

      75. The Insert key on your keyboard

      76. Overtype in the Status Bar

      AutoCorrect and AutoFormat

      77. Symbols and Faces

      78. Replace text as you type

      79. AutoFormat punctuation

      Symbols and Special Characters

      80. Symbols

      81. Special Characters

      82. Keyboard Shortcuts

      Horizontal lines

      83. AutoFormat

      84. Clip Art lines

      85. Bottom Borders

      86. Shapes

      The Clipboard

      87. Customizing the Clipboard

      88. Gathering and pasting items

      89. Paste All and Clear All

      The Spike

      90. Cut to the Spike

      91. Paste the Spike

      92. See the Spike

      Advanced Find & Replace

      93. Opening Find and Replace

      94. Finding & Replacing

      95. Search Options

      96. Find & Replace Formatting

      97. Find and Replace Special Characters

      Chapter 7: Formatting Text

      Reveal Formatting

      98. The Reveal Formatting Pane

      99. Options

      100. Compare to another selection

      Formatting Inconsistencies

      101. Mark formatting inconsistencies

      102. Find errors on the fly

      Theme Colors vs. Standard Colors

      103. Theme Colors

      104. Standard Colors

      105. Creating your own Theme Colors

      Using Hidden Text

      106. Hidden Text

      107. Hide and show the text

      108. Print Hidden Text

      Non-breaking Spaces and Hyphens

      109. Adding a Non-breaking Space

      110. Adding a Non-breaking Hyphen

      Drop Caps

      111. Inserting a Drop Cap

      112. Setting Drop Cap Options

      Hyperlinks

      113. Automatic hyperlinks

      114. Removing hyperlinks

      115. Hyperlinks to documents and targets

      OpenType Font Formatting

      116. Ligatures

      117. Number Spacing and Number Forms

      118. Stylistic Sets

      119. Use Contextual Alternates

      Replicating Text Formatting

      120. Save as a Style

      121. The Format Painter

      122. Apply to multiple selections

      123. Use keyboard shortcuts

      Clear Formatting

      124. The Clear Formatting button

      125. Ctrl-Spacebar

      Chapter 8: Paragraph Formatting

      Paragraph Spacing

      126. Normal vs. No Spacing

      127. Paragraph Spacing Before and After

      128. Soft returns

      129. Changing the default paragraph style

      First Line Indents

      130. The Tab Key

      131. Paragraph→Special→First Line

      132. Using the Ruler

      133. Troubleshooting

      Working With Tabs

      134. Adding Left, Center, Right, Decimal, and Bar Tabs

      135. Moving Tabs

      136. Adding Tab Leaders

      137. Deleting Tabs

      Line and Paragraph Breaks

      138. Widow/Orphan Control

      139. Keep With Next

      140. Keep Lines Together

      141. Page Break Before

      Chapter 9: Page Layout

      Page Breaks

      142. Insert→Page Break

      143. Page Layout→Break

      144. CTRL-Enter

      Section Breaks

      145. Next Page Section Breaks

      146. Continuous Section Breaks

      147. Even and Odd Section Breaks

      Columns

      148. Formatting Columns

      149. More Columns

      150. Column breaks

      151. Balancing Columns

      Line Numbering

      152. Applying Line Numbers

      153. Restarting Line Numbers

      154. Suppressing Line Numbers

      155. Advanced options

      Vertically Centering a Cover Page

      156. Insert a Next Page Section Break

      157. Center the page Vertically

      Chapter 10: Styles

      Styles

      158. Apply a Style

      159. Modify an existing Style

      160. Create a new Style

      Advanced Style Settings

      161. Basing new Styles on existing Styles

      162. Saving Styles for future use

      163. Automatically updating Styles

      Keyboard Shortcuts for Styles

      164. Assign a keyboard shortcut

      Chapter 11: Tables

      Inserting Tables

      165. Text to Tables

      166. AutoFit to contents

      167. Quick Tables

      Adding Captions

      168. Insert Caption

      169. Choose a Label

      170. Choose a Position

      171. Change the Numbering

      172. AutoCaption new Objects

      Table Tricks

      173. Tabs inside a cell

      174. Gridlines only you can see

      175. Set a Table Style as a default

      176. Create a Table Style

      Chapter 12: Graphics

      The Drawing Canvas

      177. Turning on the Drawing Canvas

      178. Inserting a Drawing Canvas

      179. Formatting the Drawing Canvas

      Taking Screenshots

      180. Setting up

      181. Taking a Screenshot of an entire window

      182. Taking a Screenshot of part of a window

      Wrapping Text Around a Graphic

      183. Change the Text Wrap

      184. Fine-Tune placement

      185. Edit Wrap Points

      186. Default Wrap Styles

      Remove Backgrounds and Colors

      187. Set Transparent Color

      188. Remove

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