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Notion for Beginners: Notion for Work, Play, and Productivity

Notion for Beginners: Notion for Work, Play, and Productivity

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Notion for Beginners: Notion for Work, Play, and Productivity

4/5 (1 evaluare)
70 pages
48 minutes
Feb 18, 2020


Notion is a multi-purpose app combining the power of Evernote, Trello, Airtable, Excel and more into one highly flexible and customizable desktop and mobile workspace. Learn how to use this amazing app from the ground up: what you can do with it and how you can do it. Increase your productivity with a custom-designed workspace that suits your unique needs and style. Manage your work, home, and hobbies with Notion databases and pages.

Learn how in Notion for Beginners!

*This guide was written and published with the permission of Notion Labs Inc. and all branding and related imagery belong to them. The author is not affiliated with Notion Labs Inc.

Feb 18, 2020

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Notion for Beginners - Jillianne Hamilton



Getting to Know Notion

What is Notion?

Blocks, Pages, Databases and Workspaces

Notion for Work

Notion for School

Notion for Home and Family

Notion for Hobbies and Fun

5 Big Reasons to Use Notion

Pricing and Disclaimer

What is Notion?

Notion is a highly flexible workspace app. I realize that isn’t terribly specific (and definitely not sexy) but defining such a customizable application is tricky because its definition changes depending on how you use it. It combines a lot of simple functions to create a tool-rich, cohesive workspace experience.

As of this publication, Notion is available for iOS, Android, Mac, Windows, and as an in-browser web app. Users can subscribe annually or monthly to the platform as an individual user or as part of a team. A limited version of Notion is also available for free.

Blocks, Pages, Databases, and Workspaces

Notion uses four levels of content within its entire framework. Any of these features can be set as private, accessible to a team of users, or entirely public.


A block is a single piece of content. You create a bookmark, that’s one block. You add an image to a page, that’s one block. You add an item to a database, that’s one block. Users can move these blocks around by clicking and dragging them, creating a more user-friendly look and feel to their workspace. We’ll talk a little bit more about Notion’s aesthetic a little later on in the book.

Free users are limited to 1000 blocks. Paid memberships get unlimited blocks.


If you’re an Evernote user like I was for several years, a page is Notion’s equivalent of a note. Pages can contain text, images, databases, code snippets, embeds, links, and a lot more. (Content will be discussed in more detail later.) Notion pages are also stackable. Like, really stackable. I’m talking unlimited stacking.

Pages are well-named because they can look as boring and as streamlined as a page in a book or it can be decorative and interactive as a webpage with links and images.


Databases are collections of, well, data. If you’ve ever used Excel, that’s a database. Before I found Notion, Airtable was my go-to database app. Notion lets the user create databases and spreadsheets quickly and easily and each database item can have whatever information attached to it as you need. As of this publication, Notion lets the user view their databases as a table (spreadsheet), board (kanban), list, calendar, or gallery.

You know how a square is a rectangle but a rectangle is not a square? Well, in Notion, a database can be viewed on a page but a page can’t be viewed on a database. It’s simpler than it sounds. I’ll get more into that later.


Your workspace is where all your stuff lives. Users can create multiple workspaces but sharing data between workspaces can get complicated. Each workspace is also billed separately.

Additional workspaces are useful if you use Notion with a team and need different users seeing different setups.

Chris Coyier of CSS-Tricks.com is a good example for multiple workspaces. Since he has two websites and a different team for each of those websites, he has multiple workspaces; one for personal use and one for each website.* Unless you work on major, ongoing projects with separate teams and

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  • (4/5)
    Very basic, good for the stuff YouTube videos don't explain.