2011

JAGANNATH UNIVERSITY
Department of Management Studies

Assignment on Coast and Management Accounting

Topic : Management Information System Practices in Bangladesh

Submitted to :
Md. Akhter Hossain Lecturer Department of Management studies Jagannath University

Submitted by :
Md.Mustafizur Rahman Id No : 05122278 BBA 6th semester Section : B

Table of contents
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Decent Group th
BBA 7 semester

Overview of group members

Members name Serial No 1 2 3 4 5 6 7 8 9 10 11 12

Id. No

Farook Hossain Md. Ariful Islam Md. Mustafizur Rahman Most. Afroja Khatun Umme Fahima Md. Nazrul Islam Dilshad Jahan Shetu Md. Maksud Khandaker Md. Jubaer Alam Md. Shamim Ferdous Habib Sattar Majumdar Ramendra Gopal Chowdhury

05122368 05122418 05122278 05122431 06671544 05122314 06671730 05122421 05122328 05122439 05122438 05122442

Letter of Submission
May 03 ,2011

Md. Shahidul Islam Fakirslam Fakir

Lecturer Department of Management Studies Jagannath University Subject: Submission of term paper Dear Sir , We have completed the assignment titled Management information systems practices in Bangladesh as per your instruction which have you given . Your continuous support have enabled us to complete this assignment successfully . We think this assignment will provide us with an opportunity to get an exposure to the practical knowledge and management information system practices in organization . This experience will help us a lot in professional life. So, please accept our assignment with cordially and give us maximum marks so that we will be encouraged for preparing this types of assignments in the next time.

Sincerely yours Decent Group

Table of Contents

Number Contents 1 Introduction

a) b) c) d) Abstract Literature Review Objectives of the study Scope of the study

Page number 5-6

e) Methodology of the study 2 3 4 5 6 7 8

Company Profile
Scenario of management information systems practices in Bangladesh
Functions of management information systems of an enterprise in Bangladesh

7-10 10 11-12 12 13 13 13

Problems to implement the MIS systems in Bangladeshi companies Recommendations for solving the problems to implement the MIS systems in Bangladeshi enterprises

Conclusion References

Introduction
Abstract
Management Information Systems is an important factor in the present world . The objectives of the study to create eagerness for using MIS in every sector in all activities for the betterment of condition . In this term paper , we have tried to present main related topics of MIS (that means literature review and it includes about MIS, Computer software , DBMS , telecommunication and networking ) , objectives , beneficiary persons , way of finding information , company review ( it includes historical background , corporate overview , practices of MIS in this organization ) , MIS practices and challenges in Bangladesh and finally providing probable recommendation .

Literature Review
MIS refers broadly to a computer-based system that provides managers with the tools for organizing, evaluating and efficiently running their departments. In order to provide past, present and prediction information, an MIS can include software that helps in decision making, data resources such as databases, the hardware resources of a system, decision support systems, people management and project management applications, and any computerized processes that enable the department to run efficient Business process has been made easier to execute by developing some enterprise based software or structured software such as TPS, MIS , DSS are those who serve management levels by providing data and information from internal and external sources. As their non-flexibility in operation and performance and non response to the concurrent change , the enterprise wide software such as ERP , SCM , CRM has been developed . ERP integrates all the information from department and centralizes them . SCM and CPM are serving to make efficient supply and purchase , finding potential customer at minimum cost and serving them best . All these factors help to make business process more efficient . A Database Management System (DBMS) is a set of computer programs that controls the creation, maintenance, and the use of a database. It allows organizations to place control of database development in the hands of database administrators (DBAs) and other specialists. A DBMS is a system software package that helps the use of integrated collection of data records and files known as databases. It allows different user application programs to easily access the same database. DBMSs may use any of a variety of database models, such as the network model or relational model. In large systems, a DBMS allows users and other software to store and retrieve data in a structured way. Instead of having to write computer programs to extract information, user can ask simple questions in a query language . Hardware refers to the physical parts of a computer and related devices. Computer hardware is
formed by various peripherals those are connected with each other . Hardware is a comprehensive term for all of the physical parts of a computer, as distinguished from the data it contains or operates on, and the software that provides instructions for the hardware to accomplish tasks.

Telecommunication is the exchange of information over significant distances by electronic means. A complete, single telecommunications circuit consists of two stations, each equipped with a transmitter and a receiver. MIS with its field of telecommunication has made business competitive in the era of globalization with the help of internet creating digital market and digital product that facilitates e-business and e-commerce . Networking is the practice of making contact and exchanging information with other people, groups or institutions. Usually, networking occurs with other people who have interests in similar areas. The goal of the networking relationship may be to further your personal employment opportunities or to cultivate new clients or the expansion of business relationships. Networking is also a term of art used in the computer industry. Different wireless devices such as Bluetooth , wi-fi , wi max , 3G has made instant internet access , enabling chatting , sending email messaging that have showed new sphere in the field of e-business .

Objectives of the study

MIS assist decision makers, by providing the required information at various stages of decision making and thus greatly help the organization to achieve its goals and objectives. To make updated for facing various critical situation . To Know about the understanding of MIS as a field of study and as a field of business. To know about the scenario of MIS practices in the world as well as in Bangladesh. To know the activities of MIS of an enterprise. To know about the MIS practices from global perspective. To indentify the problems of practices of MIS in Bangladesh . To provide recommendations to solve the problems for excellence performance in MIS .

Scope of the study

Scope of the study of MIS is vast . MIS is most highlighted factor in todays world . The study may be helpful for students those are interested to make a carrier in this sector and related persons or company . It helps to make the people awareness abut the importance of MIS in both individual and organizational perspective .

Methodology
The Primary Data was collected from Head IT Infrastructure Managers in the Information System department of TEX-EBO International Bangladesh Limited by taking physical interview and collecting documentation which gave an insight into the procedures being followed with regards to the functioning of MIS. The secondary data was taken from various online sources like the website of the company www.texebo-bd.com and various books of MIS.

Company Profile
Basic Information
Company Name Business Type Product/Service Address Brands Number of Employees Company Website Tex - Ebo International Pte Ltd. Buying Office, Agent All kinds of Knit and Woven Apparel products,Sweaters,Woven Tops and Pants,Sleep Wear and Swim,Fleece and Undergarments 107 / A, Sonargaon Janapath, Mascat Plaza (Level 8) , Sector 7 TexLine 101 - 500 People www.texebo-bd.com

Ownership & Capital

Year Established Registered Capital Ownership Type Legal Representative/Business Owner 1982 Above US$100 Million Corporation/Limited Liability Company Singapore Based

Trade & Market

North America South America Eastern Europe Southeast Asia Africa Oceania Eastern Asia Western Europe N/A Above US$100 Million 91% - 100% Above US$100 Million

Main Markets

Main Customers Total Annual Sales Volume: Export Percentage Total Annual Purchase Volume

HISTORY OF TEX-EBO INTERNATIONAL PVT LTD

TEX-EBO INTERNATIONAL PVT LTD, Bangladesh liaison office of TEXLINE ASSOCIATES PTE LTD, registered in Singapore established since 1982. They maintain their operation thru 12 countries around the globe including Bangladesh .They are specialized in various aspects in Textile and Apparel industry from product conceptualization to production to delivery. Their knowledge on US, European, Australian, and Asian including Japan markets give us distinctive advantage over their competitors managed by a team with more than 30 years of textile and apparel production experience. Their 400 over staff Stallone worldwide are mainly teams are professional merchandisers and quality controllers providing dedicated and personalized services .Their group turnover was USD 800 million in 2008 and USD 865 million in 2009. We will happy to hear that being a multinational company they are always ready to invest finance on behalf of buyer .They provide full support in complete supply chain management through complete merchandising & strict quality control procedure. In addition, they have own in House Testing Lab with general testing facilities under supervision of 2 Textile Engineers, who all are assuring/approving the qualities & materials as per each individual buyers requirements & required technical parameters .They have a QC Team of 66 qualified technical persons who all are engaged in the factories on a regular basis to make sure qualities based on AQL 2.5 or as required, workmanship, labeling & packaging of the products. They have a team of experienced & strongly devoted merchandising team who all are dedicated to support buyers & suppliers on a regular basis. They all are equipped with all modern logistic facilities from our logistic pool .They have their own COC & Compliance dept to provide full support to the Merchandising Team to source right factory for the right product per the buyers requirements .They also have their own Design dept to support buyers as well as the merchandising team to keep pace with the most recent fashion colors & trends in the market.

CORPORATE OVERVIEW
They are an Apparel Manufacturing, Sourcing and Supply Chain Management company, established since 1982. They specialize in various aspects of the textile and apparel industry from product conceptualization to production to delivery. Their knowledge on US, European and Asian markets gives them distinctive advantage over their competitors .Managed by a team with more than 30 years of textile and apparel production experience, their 300 over staff stationed worldwide are mainly teams of professional merchandisers and quality controllers providing dedicated and personalized services .Their group turnover was USD 750 million in 2007. Recognizing their strong business management and adaptability to the new business environment, they were presented with the Global Trader award and Overseas marketing offices incentive by the Singapore trade development board in 2000. In 2001, the economic development board ranked them the 5 th most enterprising company in Singapore .They are the first Asian company to become the SA8000 signatory member. For the good community they ensure that quality apparel they commission is produced under lawful, human and ethical conditions.

PRODUCT LINE
They cover :
Knit (Circular & Flat) Woven (Denim & Non denim)

Baby 2%

BUSINESS BOND

GLOBAL BUSINESS NETWORK

GLOBAL PRODUCTION NETWORK

Mission statement
The mission of this organization is to use their human and financial resources by utilizing the 100% infrastructural facilities for achieving their target to expand their business activities to the whole world.

Scenario of MIS practices in Bangladesh

The present situation of MIS practices in Bangladesh is improving day by day . Every department not only private but also govt. organizations are trying to practice MIS system in their activities . Some of the companies have advanced too far . These include Bank , Telephone operator , University , Organization , Hospital etc . Some MIS practices in Bangladesh are highlighted below

Banking systems are now totally changing due to internet . All the transactions can be possible through electronic means . Account holder can withdraw or deposit money to ATM booth without going to bank. Now goods and services are sold over the internet . Example of e-commerce related sites www.chokra.com Many departments of Bangladesh govt. have already introduced MIS systems of their activities . Electricity bill can be provided through mobile phone . Mobile phone is used to purchase advance train ticket . Varsity admission form and admission result can be known via mobile telecommunication service . Now hospitals receptionist can provide all the information about patient within a minute due to keeping database system . All the leading companies are used internet based system to recruit their employees .

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Functions of MIS systems of an enterprise

A COMPLETE SUPPLY CHAIN MANAGEMENT
They have built unique & strong sourcing and supply management techniques that give quality services to their business partners. They are well known for their expertise and professionalism in handling the entire process from concept to fulfillment. THEIR WORK PROCESS:

Fashion Design

Raw material sourcing

Sample development

Order negotiation

Manufacturing & control

Production planning & management

Work in progress supervision

Manufacture & factory sourcing evaluation

Quality assurance

Code of conduct & responsibility

Logistic support

Export documentation

Fashion Design : They compliment their clients design department. They create styling according to clients specifications on fabrics, garments and accessories. They research on consumer demands and future trends. Using latest technology, they keep abreast of the developments in the fashion industry and initiate trendy products. Raw material sourcing : Their strong team of researchers will source and evaluate the mills and accessories manufacturers of the yield. With their strong global network, they only seek yarn, fabric and accessories at the best quality and competitive price for their clients. Sample Development : With their well established relationships with factories including some their own factories, they are able to get samples at the right quantity, at the right time. They ensure that samples are made according to the clients specifications, they also re-create and modify popular styling to suit clients demand. Order Negotiation : They safeguard clients interest at all times. They always offer a very competitive price with quality. They filter the factories carefully and ensure their clients expectations are met accordingly. Work in progress supervision : They believe that the only way to ensure quality and timely delivery is to monitor an order from fabric production and dyeing to delivery to the production line.

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Yarn, Fabric & Accessories Research : They are in the process of setting up an exclusive Yarn Fabric Library which will be their clients elite research centre. The library will keep their clients updated of the current trend and advice them of the country of production which will allow them to enjoy preferential tariffs and duties. Production planning & Manufacturing control : Together with their experienced staff, they plan and organize the entire production process systematically. Every steps of the process is carefully planned and recorded. They monitor daily and weekly output assuring delivery deadlines are met. Factory strength : They have a network of more than 300 factories in over 20 countries in various continents. The factories specialize in all types of apparels. Their evaluation team and quality controllers always ensure that all the factories are well equipped and qualified. Quality assurance : They ensure that factories produce according to their clients requirements and specifications. Their team of quality controllers will conduct regular checks to assure quality is maintained at all times. Their QCs specialize in raw materials to finished goods inspection. They are also equipped with knowledge to give technical assistance to manufactures and high-end tools to conduct precise checks. Logistic coordination & export documentation : They take care of all necessary shipping arrangements and ensure all documentary procedures are made accordingly so that all shipments reach their clients promptly.

Other MIS practices

Access control system : ACS helps to make ensure the attendance of the employees and salary is provided according to the record of ACS . APPS: It is an accounting software that helps to keep or record all the business transaction effectively . CC Camera : It is a security system that keeps the office secure . Security camera has two version : 1) Night version 2) Normal Version Web based recruitment : All the employees are recruited from web job application Internet : All the departments of this company are linked by internet connection to keep communication .

Problems to implement MIS systems In Bangladeshi companies

Poor or insufficient infrastructural facilities . Unwillingness to invest money in this sector . Lack of awareness or poor knowledge abut practices or importance of MIS . Less internet speed . Lack of skilled techniqual human resources . Rearing traditional system . Lack of eagerness to receive new things . Technological dependency on other country . Above all lack of cooperativeness of government .

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Recommendations for solving the problems to implement the MIS systems to achieve operational excellence in Bangladeshi enterprises
Making good infrastructural facility to adopt changing situation . Making fund to introduce or run MIS systems in organization . Taking various awareness activities to know the essence of MIS systems in this era . Trying to be self dependent on technological sector . Providing training or workshop for making skill human resources . At last , government support is too essential to implement the MIS systems in Bangladesh .

Conclusion
A management information system (MIS) is a system that provides information needed to manage organizations effectively. Management information systems involve three primary resources: technology, information, and people.

Finally it can be undoubtedly said that if we want to walk with the globalization world , we must have to introduce MIS systems in every sector in our country . We need to make awareness of the people about the new technology and systems and it benefits . At last , if we able to make coordination within three primary resources of MIS then we may go so far within a short period .

References
Md. Ali Akber Chowdhury Head of IT department TEX-EBO Bangladesh Limited Mobile : 01913222074 01672790346 01814226994 www.texebo-bd.com
Book reference Management Information systems (eleven Edition ) Written by Kenneth C. Laudon Jane P. Laudon

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