PROJECT A-SURE

User Training Manual

Financial Accounting
ACCOUNTS PAYABLE
STOP PAYMENT WITH CANCELLATION OF INVOICE

CUSTOMER: PTCL
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN

Date: 17 November, 2007

Author(s): Siemens Pakistan Engineering Company Limited

Document Number
Document Number

Document Date

FI-AP-005.02.doc/001

17 November, 2007

Version History
Version Number

17 November
2007

01 / 001

FIAP005.02.doc/001

Version Date

Summary of Changes
NA

Ref: Minutes of Review

NA

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TABLE OF CONTENTS
1. SAP EASY ACCESS ................................................................................................. 5
1.1.
1.2.
1.3.

REQUIRED USER INPUT ......................................................................................................... 5

SAP SCREEN SNAP .............................................................................................................. 5
DESCRIPTION ....................................................................................................................... 5

2. PAYING COMPANY CODE ....................................................................................... 6

2.1.
2.2.
2.3.

REQUIRED USER INPUT ......................................................................................................... 6

SAP SCREEN SNAP .............................................................................................................. 6
DESCRIPTION ....................................................................................................................... 6

3. HOUSE BANK & ACCOUNT ID ................................................................................ 7

3.1.
3.2.
3.3.

REQUIRED USER INPUT ......................................................................................................... 7

SAP SCREEN SNAP .............................................................................................................. 7
DESCRIPTION ....................................................................................................................... 7

4. CHEQUE NUMBER ................................................................................................... 8

4.1.
4.2.
4.3.

REQUIRED USER INPUT ......................................................................................................... 8

SAP SCREEN SNAP .............................................................................................................. 8
DESCRIPTION ....................................................................................................................... 8

5. VOID REASON CODE ( CHEQUE ) .......................................................................... 9

5.1.
5.2.
5.3.

REQUIRED USER INPUT ......................................................................................................... 9

SAP SCREEN SNAP .............................................................................................................. 9
DESCRIPTION ....................................................................................................................... 9

6. SELECTION OF VOID REASON CODE ................................................................. 10

6.1.
6.2.
6.3.

REQUIRED USER INPUT ....................................................................................................... 10

SAP SCREEN SNAP ............................................................................................................ 10
DESCRIPTION ..................................................................................................................... 10

7. REVERSAL REASON .............................................................................................. 11

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7.1.
7.2.
7.3.

REQUIRED USER INPUT ....................................................................................................... 11

SAP SCREEN SNAP ............................................................................................................ 11
DESCRIPTION ..................................................................................................................... 11

8. SELECTION OF REVERSAL REASON .................................................................. 12

8.1.
8.2.
8.3.

REQUIRED USER INPUT ....................................................................................................... 12

SAP SCREEN SNAP ............................................................................................................ 12
DESCRIPTION ..................................................................................................................... 12

9. CANCEL PAYMENT ................................................................................................ 13

9.1.
9.2.
9.3.

REQUIRED USER INPUT ....................................................................................................... 13

SAP SCREEN SNAP ............................................................................................................ 13
DESCRIPTION ..................................................................................................................... 13

10. DOCUMENT NUMBER .......................................................................................... 14

10.1.
10.2.
10.3.

REQUIRED USER INPUT ..................................................................................................... 14

SAP SCREEN SNAP .......................................................................................................... 14
DESCRIPTION.................................................................................................................... 14

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1. SAP Easy Access

1.1. Required User Input
Double click on "Cancel Payment".

1.2. SAP Screen Snap

1.3. Description

Either follow the Menu path and double click on "Cancel Payment" OR type FCH8 in the command line.

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2. Paying Company Code

2.1. Required User Input
Enter "1100" for PTCL & "1300" for PAKNET.

2.2. SAP Screen Snap

2.3. Description

In this field you enter the company code which processes the payment transactions.

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3. House Bank & Account ID

3.1. Required User Input
Enter House bank & Account ID then press Tab.

3.2. SAP Screen Snap

3.3. Description

House Bank
The bank (branch) at which the company's account is maintained for payment / collection etc.

Account ID
The Account ID together with the ID for the house bank uniquely defines a bank account.

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4. Cheque Number
4.1. Required User Input
Enter Cheque number then press Tab.

4.2. SAP Screen Snap

4.3. Description

With prenumbered checks, each check receives a unique check number per company code, bank, and
account number. You enter this check number in the check number file (under a "lot" in which the check is
contained) and, when the check is used, the check information is stored in the payment transfer medium
file.

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5. Void Reason Code ( Cheque )

5.1. Required User Input
Enter Void reason code OR Press "F4"

5.2. SAP Screen Snap

5.3. Description

Checks which are voided are allocated an explanation as to why they are not used as a means of
payment (this is called the void reason code).

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6. Selection of Void Reason Code

6.1. Required User Input
Double click on required Reason code.

6.2. SAP Screen Snap

6.3. Description

Select void reason code from the provided drop down list.

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7. Reversal Reason
7.1. Required User Input
Enter Reversal reason OR Click button / press F4.

7.2. SAP Screen Snap

7.3. Description

Reason for reversing a document.

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8. Selection of Reversal Reason

8.1. Required User Input
Double click on required Reversal reason.

8.2. SAP Screen Snap

8.3. Description

Select Reversal reason from the provided drop down list.

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9. Cancel Payment
9.1. Required User Input
Click on "Cancel Payment" button.

9.2. SAP Screen Snap

9.3. Description

The function of this button is to void cheque with void reason code and at the same time also reverse the
payment document with provided reversal reason.

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10.

Document Number

10.1.

Required User Input

Note down the document number.

10.2.

SAP Screen Snap

10.3.

Description

Notedownthedocumentnumberforfuturereference.Systemgeneratesnewdocumentnumberhaving
referenceoforiginaldocumentnumber&viceversa.

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