ENGLISH-IN-CAMP

1. RATIONALE

The English Language Programme for students is aimed at equipping them with
the basics of language to enable them to communicate with one another in
different situations.

Hence, English-In-Camp (EIC) is aimed at promoting the use of English as a

communicative tool in various real situations. Students will enjoy and have lots of
fun when using the language in the camp.

2. AIM

EIC provides an avenue for campers to immerse themselves in an English

speaking environment.

3. OBJECTIVES

3.1 The objectives of EIC are to enable participants to:

i. communicate in the English language effectively and confidently.

ii. experience using the language in a joyful and lively atmosphere.

iii. build positive attitudes with the inculcation of moral values.

iv. develop leadership qualities by involving themselves as leaders in

the various activities organized in the camp.

v. think critically and creatively in English.

4. TARGET GROUP

This camp is open to all Level 2 primary / lower secondary students from
government aided schools in Malaysia. The students should be of
intermediate level of English language proficiency. Participation includes :

i. a minimum of 4 boys and 4 girls per state – must be multi-racial to

promote integration
ii. 1 male and 1 female teachers-in-charge per state
iii. 1 language officer per state

5. EIC ORGANISATION

EIC should provide an environment where pupils can use English when they
socialize and put into practice cooperation among themselves in the various
academic and recreational activities organized.
 This guide contains some suggestions, ideas and steps to assist teachers and
schools to organize EIC. These can be adapted or modified depending on the
nature, duration and location of the camp. Teachers can come up with their own
original ideas and activities for their camp.

There are 3 main stages in the organization of an EIC.

i. Pre / Before the Camp

ii. During the Camp
iii. Post / After the Camp

5.1 PRE / BEFORE THE CAMP

In order to have a successful EIC, careful preparation and planning is very

essential. These are suggested steps to be taken.

5.1.1 Meetings (2 or 3 times)

5.1.2 Setting up the Main Organizing Committee

5.1.3 Setting up of working Sub-Committees (refer Appendix A)

The Working Sub-Committee need to organize meetings/discussions to

ensure all necessities are ready before, during and after the camp.
They need to report to the Main Committee and liaise with other
committees if necessary.

5.1.4 Funding/Budget

This is normally handled by the Secretariat. (Treasurer)

• To prepare a budget for the camp.

• To look/source for fund e.g. from PIBG/schools/relevant
agencies.
• To keep a financial statement of the camping expenditures.

5.1.5 Permit, Information & Invitation (Secretariat)

• To obtain permit from relevant authorities e.g.

PPD/PPB/Parents/Police/Venue/Campsite
• To inform relevant authorities e.g. JPN
• To invite speakers/parents/VIP and relevant authorities and
agencies e.g. NIE (Newspaper in Education) (Army/Police,
Boys Scout, Girls Guide, Red Crescent etc,)

5.1.6 Some other important details to consider at this planning stage:

• Venue/place: Preferably a camp site but school, classrooms,

boarding-houses, clubs, association, etc. can be
 alternative sites.

• Duration : 2 days + 1 night/3 days + 2 nights/ 4 days + 3

nights

• Date : School holidays/weekend

• Camp Rules/Regulations and Facilitator’s Guide

• Target group and number

• Video recording ( for documentation )

5. 2 DURING THE CAMP

At this stage the Camp Commandant is in full command. All working Sub-
Committees are in operation.

5.2.1 Registration/Accommodation of participants, officials and facilitators.

5.2.2 Briefing for facilitators/ officials.

• Camp Rules and Regulations

• Facilitator’s Guide
• Programme, camp equipments and materials.
• All officials and facilitators are ready to perform their duties.

5.2.3 Briefing and orientation for participants/campers

• Introduction of the Camp Commandant, officials and

facilitators.
• ‘Getting to Know You’ session for campers.
• Programme, timetable, equipment and materials
• The use of the Individual log book.
• Announcements/News/Reminders, etc.
• Orientation and familiarization of the camp site.

5.2.4 Camp Equipment & Materials

All working sub-committees should prepare a check-list of equipment and materials.

• PA system, tape recorders, microphones, hailers, bells /

whistles, etc.
• Printed materials – song sheets, poetry, tongue twisters,
dialogue, jazz-chants, choral speaking scripts etc. if required.
• Campers log book.
• Camp/tents, strings, canvas, mats etc.
 • Other relevant materials like markers, manila cards, mahjong
paper etc.

5.2.5 Short daily post-mortem meeting

At the end of each camp day the camp commandant, officials and facilitators MUST
have an evaluation/discussion session/meeting and prepare for the following day’s
activities.

5.2.6 The publicity Sub-Committee

The Publicity Sub-Committee can have the News Bulletin/Newsletters/Notices at the

end of each camp day.

5.2.7 Others

• Organizers are encouraged to have sessions for non-Muslim

participants such as Moral Instruction / Motivation / Self-Reflection
concurrently with the time the Muslim participants are having their
prayers.

• Organizers may decide to run some of the activities in the form of

competition and provide prizes to the winners e.g. –Best camp / best
room, the cleanest room / camp or best camper / group etc.

5.2.8 Programme proper

Organizers need to select activities according to the facilities, strength of manpower,

site and duration of their camp

5.2.9 Evaluation of the Camp

Evaluation by campers and facilitators is necessary to see the impact of the camp on
the learning of English language. Feedback is useful for future EIC organizers.
( refer to Appendix B for sample evaluation form )

6. POST / AFTER THE CAMP

6.1 General cleaning of the campsite/rooms/dormitories/school/compound. This

involves officials, facilitators and participants.

6.2 Returning of equipment and materials is the responsibility of various sub-

committees.

6.3 Post mortem and recommendations.

6.4 Letters of “thanks and appreciation”

• All officials and facilitators
• Donors (Donations in cash or in any kind)
 • Foster parents
• Etc.

6.5 Reports

• All working Sub-Committees

• Evaluation/feedback/post mortem
• Financial statements of the camp
• Comments/suggestions and proposal for the future EIC
• Final meeting of the main committee
 Appendix A

Working Sub-Committee

Bil. Sub-Committees Functions/Roles

1 Camp Commandant - to oversee, manage and ensure all

activities are carried out accordingly during the
camp
- to liaise with all sub-committees

2 Secretariat - to coordinate with all sub-committee to

ensure that preparation are in order
- to liaise with relevant agencies and all
involved.
- to make progressive reports to main
committee.
- to appoint facilitators for various activities
- to arrange for grouping/duties of officials,
facilitators and participants.
- to keep all documentation and prepare reports
- to prepare rules and regulations of the camp
- to draw and produce the campsite map
- to inform participants on camp requirement e.g.
batteries torches/plates & spoons/stationery
etc.

3 Programme/Printing -to prepare and produce all booklets, log books

and other printed materials.

4 Food/Refreshment -to cater for all food and refreshment for

participants, facilitators and officials.

5. Accommodation - to prepare and allocate accommodations for

participants, officials and facilitators.
- to ensure facilities (bedding, latrines, water and
lighting) are available

6. Welfare/Security/Warden - to ensure safe, clean and healthy camping at

all times
- on stand-by with First-aid
- to look into the security matters of the camp

7. Transport - to arrange for all transport facilities

8. Equipment - to ensure all equipment are available and

 checked before and during the camp.
- to ensure all equipment are returned in good
condition.

9. Presentation/Cultural night - to organize the function

- to ensure availability of equipment, materials
and items for presentation
- to have rehearsal, if necessary

10. Publicity - to publicize the English-In-Camp through

various media e.g. newspaper or radio.
- to put up on camp notice board – labels,
poster, banners, etc.

11. Ceremonies - to identify Emcee

(Opening/Closing) - to arrange and organize activities for the
ceremonies (opening/closing)
- to liaise with the main committee.

12. Registration - to receive and register officials, facilitators and

participants
- to liaise with secretariat, programme and
accommodation sub-committees
- to prepare Name tags/files/bags/etc. for all
participants.

13. Activities (comprise of - to select and prepare relevant activities for the
English Language English In Camp
teachers) - to ensure all activities involve the use of the
language orally or written
- to brief all facilitators on how to facilitate all the
activities
- to allocate duties to all facilitators concerning
the activities
- to ensure the materials for all the activities are
ready and adequate

14. Souvenirs/certificates - to prepare souvenirs/certificates for VIP,

officials, facilitators and participants
 Appendix B

EVALUATION FORM FOR ENGLISH-IN-CAMP

( To be completed by students, teachers-in-charge / facilitators )

DATE: ……………………………………………………………………..

VENUE: ……………………………………………………………………..

Please evaluate the EIC based on the scale below. Tick (√) in the column provided.

5=Excellent 4=Very good 3=Good 2=Satisfactory 1= Poor

No. 1 2 3 4 5

A Administration

1. Registration
2. Venue/camp site
3. Accommodation
4. Food
5. Security/safety measures
6. Hospitality
7. Others ( please state )

B Camp Commandant

1. Is his/her briefing/instructions clear?

2. Is he/she able to be in control of the camp?
3. Is he/she well prepared?
4. Is he/she proficiently competent?
5 Is he/she punctual?
6 Is he/she helpful?
C Facilitators

1 Are they able to give clear instructions?

2 Are they well prepared?
3 Are they proficiently competent?
4 Are they punctual?
5 Are they helpful?
D Activities

1 Ice-breaking
2 Morning exercise
3 Sessions for prayers/moral/self-reflection
4 Educational Tour
5 Log book – Is it easy to complete? Is enough time
given to complete?

No. 1 2 3 4 5

6 Language activities ( host - state to list down

accordingly )
(i)

(ii)

(iii)

(iv)

(v)

Comments

Suggestions

Completed by ( please √ )
Participant

Facilitator