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TITLE OF RECORD
MATERIAL INWARD REGISTER
MATERIAL OUTWARD REGISTER
PURCHASE REQUISITION & VERBAL PO REGISTER
PURCHASE ORDER
SALES REPORT
LIST OF APPROVED SUPPLIER
LIST OF CUSTOMER APPROVED SUPPLIER
CUSTOMER PROPERTY
CUSTOMER SATISFACTION SURVEY
LIST OF CONTROL PLANS
RAW MATERIAL QUALITY PLAN
LIST OF CUSTOMER DRAWINGS
SUPPLIER ISSUE RECIEPT REGISTER
INSTRUMENT & GAUGES CALIBRATION REPORT
RECEIVING INSPECTION (OUTSOARCE PROCESS )
FINAL INSPECTION REPORT
ENQUIRY MONITORING REGISTER
CUSTOMER COMPLAINTS REGISTER
DOCUMENT CHANGE REQUEST NOTE
CA BY SUPPLIER
MRM
REPORT ON OUT OF CALIBRATION
NC CONTROL / CA MONITOR REGISTER
INTERNAL AUDIT SCHEDULE
INDIVISUAL TRAINING CARD
TRAINING CALENDER
ENQUIRIES FROM CUSTOMER
QUOTATION
CONTROL PLAN
INPROCESS INSPECTION RECORD CNC
RECEIVING INSPECTION RAW MATERIAL
INPROCESS INSPECTION RECORD ( CUTTING )
PROCESS MONITORING RECORD ( FORGING )
STOCK STATEMENT
STOCK REGISTER
DIE MAINTENANCE CARD
MAINTENANCE HISTORY CARD
SUPPLIER EVALUATION SHEET
PRODUCTION PLAN CUM REPORT

FORMAT NO

F-PUR-003 VER 1.1

F-TM-003 VER 1.0

F-CD-003 VER 1.0

F-MAI-012 VER 1.0

F-MAI-005 VER 1.1
F-MAI-008 VER 1.0
F-CD-005 VER 1.0
F-CD-004 VER 1.0
F-QMS-002 VER 1.0
F-PUR-004 VER 1.0
F-TM-002 VER 1.0
F-PR-008 VER 1.0
F-MAI-007-VER 1.0
F-MAI-001 VER 1.0
F-RM-001 VER 1.0
F-RM-002 VER 1.0
F-CD-006 VER 1.0
F-MAI-012 C VER 1.1
F-MAI-013 VER 1.1
F-MAI-012 A VER 1.1
F-MAI-012 B VER 1.1
F-PR-006 VER 1.0
F-PR-005 VER 1.0
F-PR-003 A VER 1.0
F-PR-003 VER 1.0
F-PUR-001 VER 1.0
F-PR-001 VER 1.1

ISO 9001-2000 Cl. 4.2.3 / 4.2.4

Master List of Formats / Lists &

Records
Sr.
No

Title of Document /
Record

Ref.: QM sec 4.2.3 / 4.2.4

Prepared & controlled by: MR

Format
Owner

Format /
List No.

Ver

Date

MR

F-QMS-001

01.01.07

DW

QM Annx

MR

F-QMS-002

01.01.07

NW

KO2-R1

Indexing

Location

Quality Management
System
PROCESS STUDY

3.

SHEET / KEY PROCESS

MAP
DOCUMENT CHANGE
REQUEST NOTE
QUALITY RECORD
LABEL
LIST OF NATIONAL/

MR

F-QMS-003

01.01.07

--

QM Annx

4.

INTERNATIONAL/
CUSTOMER
STANDARDS

MR

LS-QMS-001

01.01.07

--

QM Annx

5.

LIST OF CUSTOMER
DRAWINGS

MR

LS-QMS-002

1.2

01.01.08

--

----

6.

LIST OF CDs

MR

LS-QMS-003

01.01.07

--

----

1.
2.

ISO 9001-2000 Cl. 4.2.3 / 4.2.4

Master List of Formats / Lists &

Records
Sr.
No

Title of Document /
Record

Format
Owner

Format /
List No.

Ver

Date

Ref.: QM sec 4.2.3 / 4.2.4

Prepared & controlled by: MR
Indexing

Location

Top Management
1.

QUALITY OBJECTIVE
MONITOR

MR

F-TM-001

01.01.07

MW

K-O2-R1

2.

MINUTES OF MRM

MR

F-TM-002

01.01.07

DW

----

3.

SALES REPORT

CEO

F-TM-003

01.01.07

MW

----

4.

INTERNAL
COMMUNICATION
CHANNELS

MR

LS-TM-001

01.01.07

--

MR-1

ISO 9001-2000 Cl. 4.2.3 / 4.2.4

Master List of Formats / Lists &

Records
Sr.
No

Title of Document /
Record

Ref.: QM sec 4.2.3 / 4.2.4

Prepared & controlled by: MR

Format
Owner

Format /
List No.

Ver

Date

QAD

F-CD-001

1/1/2007

DW

----

CD

F-CD-002

1/1/2007

DW

----

CD

F-CD-003

1/1/2007

DW

----

Indexing

Location

Customer Development
1.
2.
3.

ENQUIRY REVIEW
CHECK LIST
PLANNING OF PRODUCT
REALIZATION
CUSTOMER
SATISFACTION SURVEY

4.

CUSTOMER
COMPLAINTS REGISTER
ENQUIRY MONITORING
REGISTER

DW

----

1/1/2007

Sr.

----

1/1/2007

DW

----

1/1/2007

--

MR-1

1.3

1/6/2008

--

----

LS-CD-003

1/1/2007

--

----

LS-CD-004

1.1

1/1/2008

--

----

LS-CD-005

1.1

1/1/2008

--

----

CD

F-CD-004

1/1/2007

CD

F-CD-005

F-CD-006

CD

LS-CD-001

CD

LS-CD-002

9.

QUOTATION
LIST OF APPLICABLE
LAWS
PLANT CAPABILITY
DATA
ORDER REVIEW CHECK
LIST

CD

CD

10.

LIST OF CUSTOMERS

CD

11.

CUSTOMER
COMMUNICATION
CHANNELS

CD

5.
6.
7.
8.

ISO 9001-2000 Cl. 4.2.3 / 4.2.4

Master List of Formats / Lists &

Records
Sr.
No

Title of Document /
Record

Ref.: QM sec 4.2.3 / 4.2.4

Prepared & controlled by: MR

Format
Owner

Format /
List No.

Ver

Date

RM

F-RM-001

01.01.07

Sr.

K-O2-R1

TRAINING CALENDAR
HOUSEKEEPING CHECKLIST

RM

F-RM-002

01.01.07

YLY

----

RM

F-RM-003

01.01.07

MW

----

LIST OF EMPLOYEES
MINIMUM COMPETENCY
CRITERIA
LIST OF TRAINING
NEEDS
CONTENTS OF FIRSTAID BOX

RM

LS-RM-001

1.4

10.07.08

--

RM-1

RM

LS-RM-002

01.01.07

--

----

RM

LS-RM-003

01.01.07

--

----

RM

LS-RM-004

01.01.07

--

----

Indexing

Location

Resource Management
1.

2.
3.
4.
5.
6.
7.

INDIVIDUAL TRAINING
CARD

ISO 9001-2000 Cl. 4.2.3 / 4.2.4

Master List of Formats / Lists &

Records
Sr.
No

Title of Document /
Record

Format
Owner

Format /
List No.

SUPPLIER EVALUATION
SHEET

PUR

2.

PURCHASE ORDER

PUR

3.

CA BY SUPPLIER

4.
5.

Ref.: QM sec 4.2.3 / 4.2.4

Prepared & controlled by: MR

Ver

Date

F-PUR-001

01-01.07

DW

K-O2-R3

F-PUR-003

1.1

10-02.07

Sr.

----

PUR

F-PUR-004

01-01.07

DW

----

SUPPLIER RATING

PUR

F-PUR-005

01-01.07

MW

----

VERBAL P.O. REGISTER

PUR

F-PUR-006

1.1

27-02.07

MD

----

Indexing

Location

Purchasing
1.

6.

LIST OF APPROVED
SUPPLIER

PUR

LS-PUR-001
A

1.5

28-07.08

--

MR-1

7.

LIST OF CUSTOMER
APPROVED SUPPLIER

PUR

LS-PUR001B

01.01.08

ISO 9001-2000 Cl. 4.2.3 / 4.2.4

Master List of Formats / Lists &

Records
Sr.
No

Title of Document /
Record

Format
Owner

Format /
List No.

Ver

Date

Ref.: QM sec 4.2.3 / 4.2.4

Prepared & controlled by: MR
Indexing

Location

Product Realization
1.

PRODUCTION PLAN CUM

REPORT

PRD

F-PR-001

1.2

01.07.08

NW

K-O2-R4

2.

SUPPLIER ISSUE /
RECEIPT REGISTER

PRD

F-PR-002

01.01.07

NW

K-O2-R4

3.

MAINTENANCE HISTORY
CARD

PRD

F-PR-003

01.01.07

Sr.

K-O2-R4

4.

DIE MAINTENANCE
HISTORY CARD

PRD

F-PR-003A

01.07.08

5.

STORES TAG

PRD

F-PR-004

01.01.07

--

--

6.

STOCK REGISTER

PRD

F-PR-005

01.01.07

DW

K-O2-R4

7.

STOCK STATEMENT /
VERIFICATION REPORT

PRD

F-PR-006

01.01.07

MW

K-O2-R4
--

8.

PRD

F-PR-007

01.01.07

--

9.

PACKING SLIP
REPORT ON OUT OF
CALIBRATION

QAD

F-PR-008

01.01.07

DW

K-O2-R4

10.

DELIVERY CHALLAN

PRD

F-PR-09

01.01.07

NW

K-O2-C1-A

11.

INVOICE

PRD

F-PR-10

01.01.07

NW

K-O2-C1-A

12.

PRD

F-PR-11

01.01.07

DW

K-O2-C1-A

PRD

14.

PROCESS MONITORING
PROCESS VALIDATION
RECORDS
LIST OF MACHINES/
EQUIPMENT

PRD

LS-PR-001

1.3

31.03.08

--

MR-1

15.

LIST OF DIES

PRD

LS-PR-001A

1.4

29.01.08

MR-1

16.

PRODUCT
IDENTIFICATION
GUIDELINES

QAD

LS-PR-002

1.1

01.01.08

--

----

17.

LIST OF INSTRUMENT
FOR CALIBRATION

QAD

LS-PR-006
A

1.4

30.07.08

--

----

QAD

LS-PR-006
B

1.2

29.01.08

--

----

QAD

LS-PR-003

1.1

01.01.08

--

----

13.

18.
19.

LIST OF GAUGES FOR

CALIBRATION
LIST OF CUSTOMER
PROPERTY

ISO 9001-2000 Cl. 4.2.3 / 4.2.4

Master List of Formats / Lists &

Records
Sr.
No

Title of Document /
Record

Format
Owner

Ref.: QM sec 4.2.3 / 4.2.4

Prepared & controlled by: MR

Format /
List No.

Ver

Date

MR

F-MAI-001

01.01.07

MW

MR-1

MR

F-MAI-002

01.01.07

DW

----

MR

F-MAI-003

01.01.07

DW

----

MR

F-MAI-004

01.01.07

DW

----

Indexing

Location

Measurement, Analysis & Improvement

1.
2.

INTERNAL AUDIT PLAN

AND SCHEDULE
INTERNAL AUDIT BACKUP SHEETS

4.

NON-CONFORMITY
REPORT
SUMMARY OF INTERNAL
AUDIT

5.

RECEIVING INSPECTION
REPORT

QAD

F-MAI-005

01.01.07

Sr.

QAD-1

6.

DEVIATION NOTE

QAD

F-MAI-006

01.01.07

DW

----

QAD

F-MAI-007

01.01.07

DW

----

3.

8.

NC CONTROL / CA
MONITOR REGISTER
FINAL INSPECTION
REPORT / PDIR

QAD

F-MAI-008

01.01.07

DW

----

9.

CAUSE & EFFECT

DIAGRAM

QAD

F-MAI-009

01.01.07

DW

----

10.

WHY WHY ANALYSIS

QAD

F-MAI-010

01.01.07

DW

----

11.

PREVENTIVE ACTION
MONITOR
INPROCESS

QAD

F-MAI-011

01.01.07

DW

----

12.

INSPECTION RECORD
CUTTING

QAD

F-MAI-012A

1.1

01.04.07

DW

----

13.

PROCESS MONITORING
RECORD
FORGING
INPROCESS

QAD

F-MAI-012B

1.1

01.04.07

DW

----

QAD

F-MAI-012C

1.1

01.04.07

DW

----

MR

LS-MAI-001

1.1

01.05.07

--

MR-1

QAD

LS-MAI-002

01.01.07

--

----

MR

LS-MAI-003

01.01.07

--

----

PRD

LS-MAI-004

1.4

28.07.08

Sr.

QAD-1

7.

15.

INSPECTION RECORD
CNC
LIST OF INTERNAL
AUDITORS

16.

RECEIVING QUALITY
PLAN

14.

17.
18.

ANALYSIS OF DATA
LIST OF CONTROL
PLANS

Master List
Ver.: 1.2
Date: 01-012008
Page : 01
of 01

SO 9001-2000 Cl. 4.2.3 / 4.2.4

Ref.: QM sec 4.2.3 / 4.2.4

Prepared & controlled by: MR

Type of
file

Access up Retention
to
(yrs)

SP Ref.

FF

DH

QMS-001

FF

SH

QMS-002

BF

All

--

QMS-003

FF

All

Ever QMS

QMS-002

BF

----

----

QMS-002

BF

----

----

QMS-002

Master List
Ver.: 1.0
Date: 01-012007
Page : 01
of 01

SO 9001-2000 Cl. 4.2.3 / 4.2.4

Ref.: QM sec 4.2.3 / 4.2.4

Prepared & controlled by: MR

Type of
file

Access up
to

Retention
(yrs)

FF

DH

QMS-001,
TM-001

FF

SH

TM-001, 002

FF

DH

QMS-001,
TM-001

----

----

----

QM 5.5.3

SP Ref.

Master List
Ver.: 1.5
Date: 01-062008
Page : 01
of 01

SO 9001-2000 Cl. 4.2.3 / 4.2.4

Ref.: QM sec 4.2.3 / 4.2.4

Prepared & controlled by: MR

Type of
file

Access up
to

Retention
(yrs)

SP Ref.

----

----

CD-003, PR001

----

----

----

----

----

----

RG

----

CD-003

FF

----

CD-003

FF

All

Ever QMS

CD-001

----

----

----

CD-003

----

----

----

CD-004

----

----

----

CD-004

FF

DH

----

CD-004

Master List
Ver.: 1.4
Date: 10-072008
Page : 01
of 01

SO 9001-2000 Cl. 4.2.3 / 4.2.4

Ref.: QM sec 4.2.3 / 4.2.4

Prepared & controlled by: MR

Type of
file

Access up
to

Retention
(yrs)

FF

SH

RM-001

QM
5.4.1,
001

SP Ref.

----

----

----

----

RM-002

FF

All

Ever QMS

RM-001

----

----

----

RM-001

----

----

----

RM-001

----

----

----

RM-002

Sec.
RM-

Master List
Ver.: 1.7
Date: 28-072008
Page : 01
of 01

SO 9001-2000 Cl. 4.2.3 / 4.2.4

Ref.: QM sec 4.2.3 / 4.2.4

Prepared & controlled by: MR

Type of
file

Access up
to

Retention
(yrs)

FF

DH

PUR-001

FF

SH

PUR-002

SP Ref.

BF

SH

PUR-003,
MAI-002,
005

FF

SH

PUR-003,
MAI-005

SH

PUR-003,
MAI-005

FF

All

Ever QMS

PUR-001,
004, PR-009

PUR-001,
004, PR-009

Master List
Ver.: 1.16
Date: 30-072008
Page : 01
of 01

SO 9001-2000 Cl. 4.2.3 / 4.2.4

Ref.: QM sec 4.2.3 / 4.2.4

Prepared & controlled by: MR

Type of
file

Access up
to

Retention
(yrs)

SP Ref.

FF

SH

PR-002, 012

QM
Sec.
5.4.1,
PR002,
012,
MAI-003,
006

PR-003,
012,
MAI009

FF

FF

All

All

FF

ALL

PR-003,
012,
MAI009

--

All

--

PR-004, 006

RG

SH

PR-006,
007, 009

FF

SH

QM
5.4.1,
007

Sec.
PR-

--

All

--

PR-004, 009

FF

SH

PR-010

FF

SH

PR-010

FF

SH

PR-010

FF

SH

PR-011

PR-011

FF

All

Ever QMS

PR-003

FF

ALL

PR-003

----

----

----

PR-004, MAI003,
004,
005, 006

----

----

----

PR-010

----

----

----

PR-010

----

----

----

PR-010

Master List
Ver.: 1.6

SO 9001-2000 Cl. 4.2.3 / 4.2.4

Date:
28.07.2008
Page : 01
of 01

Ref.: QM sec 4.2.3 / 4.2.4

Prepared & controlled by: MR

Type of
file

Access up
to

Retention
(yrs)

FF

SH

MAI-001

FF

SH

MAI-001

FF

SH

MAI-001,
008

FF

SH

MAI-001

PUR-004,
MAI-002,
005

MAI-002,
003,
004,
005, 006

RG

FF

SH

SH

SP Ref.

FF

SH

QM
Sec.
5.4.1,
PR012,
MAI003,
004,
006, 009

RG

SH

MAI-004

FF

SH

MAI-007,
011

FF

SH

MAI-007,
011

FF

SH

MAI-008,
009

FF

SH

MAI-008,
009

FF

SH

MAI-008,
009

FF

SH

MAI-008,
009

FF

All

Ever QMS

MAI-001

----

----

----

PR-005, MAI002

----

----

----

MAI-007

----

----

Nxt Rev

--