FWG, Inc.

Policies & Procedures

TELLERS COMMITTEE
The Tellers Committee shall be chaired by the President-Elect and shall consist of five persons: A Chairman, two members appointed by the Chairman, and two members elected by the membership at the Conference, and the following duties are assigned: 1. The committee shall insure that all votes cast are on the official ballot form only and shall disqualify all other forms, stating the reasons for their ineligibility. Tellers only will be allowed in the room where the ballots are to be counted. Blank ballots are ignored and not reported. If there are more ballots than voters, this fact must be reported and the assembly must re-ballot. If the votes are fewer, it is of no consequence. Chairman reads the report aloud to the membership, handing a copy and all ballots to the President. The President entertains a motion to accept the reported results of the Tellers Committee and destroy the ballots. Two tellers work together, one reads the ballot aloud and both record the votes on their respective sheets, placing the counted ballots in a secure area. After tallying their respective sheets, if the totals do not coincide, the tellers shall reverse the above procedure and do a recount. The tally sheets shall be turned over to the Tellers Committee Chairman at such time as verification of the balloting has been established.

2. 3.

4.

5.

6.

7.

Revised 6/23/12

Page No. 28

FWG, Inc.

Policies & Procedures

FWG, INC. TELLERS' COMMITTEE EXHIBIT "A" REPORT OF TELLERS COMMITTEE FOR THE OFFICE OF: Number eligible to vote: Number of votes cast: Necessary for election: Illegal and unused ballots (if any) FOR THE OFFICE OF: Number eligible to vote: Number of votes cast: Necessary for election: Illegal and unused ballots (if any) FOR THE OFFICE OF: Number eligible to vote: Number of votes cast: Necessary for election: Illegal and unused ballots (if any) FOR THE OFFICE OF: Number eligible to vote: Number of votes cast: Necessary for election: Illegal and unused ballots (if any) FOR THE OFFICE OF: Number eligible to vote: Number of votes cast: Necessary for election: Illegal and unused ballots (if any) FOR THE OFFICE OF: Number eligible to vote: Number of votes cast: Necessary for election: Illegal and unused ballots (if any) received received received received received received received received received received received received received received received received received received

Revised 6/23/12

Page No. 29

FWG, Inc.

Policies & Procedures

FWG, INC. TELLERS' COMMITTEE EXHIBIT "B" TALLY SHEET - FOR OFFICES
CANDIDATE: FOR THE OFFICE OF: VOTES:

FOR THE OFFICE OF:

FOR THE OFFICE OF:

FOR THE OFFICE OF:

FOR THE OFFICE OF:

FOR THE OFFICE OF:

FOR THE OFFICE OF:

FOR THE OFFICE OF:

FOR THE OFFICE OF:

FOR THE OFFICE OF:

FOR THE OFFICE OF:

FOR THE OFFICE OF:

FOR THE OFFICE OF:

FOR THE OFFICE OF:

Revised 6/23/12

Page No. 30

FWG, Inc.

Policies & Procedures

WAYS AND MEANS COMMITTEE

The Ways and Means Committee shall consist of the Chairman and his/her appointees and is assigned the following duties: 1. 2. 3. Investigate new fund raising projects, which will produce funds for scholarships. Encourage members to submit their fund raising ideas. Bring ideas to fruition and execute, turning proceeds over to Treasurer for deposit in Scholarship Fund account. Organize a Ways and Means exhibit at the Annual Conference and schedule the committee members or persons from the membership at large to be available at the booth during the times convenient for the membership to visit the booth. If a raffle is conducted by mail, a letter explaining the use of the proceeds and encouraging sales of tickets is to be included. Additionally records of tickets sent, who sold them, and the winners of the prizes should be kept.

4.

5.

PUBLICITY/PUBLIC RELATIONS COMMITTEE

The Publicity/Public Relations Committee shall consist of a Chairman and his/her appointees, and is assigned the following duties: 1. Research and identify publications and organizations which can be utilized to promote Florida Women in Government. Make recommendations to the Executive Board of strategies, which can be utilized to expand knowledge of the organization. Maintain organization brochure and handout recommendations for updating contents as necessary. information, making

2.

3.

4.

Work with District Directors to assist in their specific areas, and to avoid duplication of efforts.

SPECIAL PROJECTS COMMITTEE

The Special Projects committee shall consist of the Chairman and his/her appointees and is assigned the following duties: 1. Perform work on special projects requested by the President and/or Executive Board. Submit proposed recommendations to the Executive Board on specific projects as assigned. Maintain records of work performed for future reference of Executive Board and subsequent committees.
Page No. 31

2.

3.

Revised 6/23/12

FWG, Inc.

Policies & Procedures

4.

Work with District Directors to develop programs and to avoid duplication of efforts.

NEWSLETTER EDITOR
1. Receive information and editorial content for Organization Newsletter utilizing good judgment in selection of articles for publication. Maintain regular features in each publication including Calendar of Events and Chapter News. Coordinate timely production and distribution. Newsletter is to be published four times per year, unless otherwise approved by Executive Board. Present the final product to the President or an Executive Board Member, if so assigned by the Board, for final review and approval for circulation before the official printing and subsequent distribution to the members.

2.

3.

4.

DATA COORDINATOR The Data Coordinator Committee shall consist of a member appointed by the President as Data Coordinator and one or two other members appointed by the Data Coordinator to assist here. The assigned duties are as follows: 1. 2. 3. Coordinate data approved by the Executive Board of FWG, Inc. for retention. Convert hard records into electronic data. Forward hard records to Historian after items are converted into electronic data for safekeeping or destruction, as the Historian deems necessary, together with copy of converted electronic data as backup. Transfer electronic data and electronically transmitted data onto a storage device. Maintain directory of FWG, Inc. records on storage device. Data for retention shall be stored under the official record titles (i.e., Action Compliance Team - ACT; Agenda; Treasurer Reports; Ways and Means; etc.) Data for conversion from a dissolved chapter shall be restricted as noted in the Policies and Procedures Dissolution of Chapters section.

4. 5. 6. 7.

Revised 6/23/12

Page No. 32