Crestwood Terrace Condominium Owners Association - Board Meeting Minutes Feb-11-2014

Pres. Ed Wilson; #16 Board Member Attendees Vice Pres. Mike Kelly; #46 Treas. open Sec. Karen Blair; #36 Jeff Tingley; #15

Association Member (Owner) Attendees Monthly Board Meeting Dates thru May, 2014

Tues, Feb-11-2014 6:30pm; unit: 15

Tues, Mar-18-2014 6:30pm; unit-15

Tues, Apr-15-2014 6:30pm; unit-15

Tues, May-13-2014 6:30pm; unit-15

Association President Ed Wilson called the meeting to order: Wed., Jan-15-2013 at 6:35 pm. Open Forum New Business from Owners: No owners attended meeting.

Executive Board Meeting:

Note to Owners: A Board member position is vacant; any owner interested in joining the Board is encouraged to contact a Board member!
Review/Approve Prior Board Meeting Minutes: Jan-15-2014 Board Meeting minutes were read and reviewed. Mike Kelly made the motion to accept the minutes; motion seconded by Karen Blair and carried unanimously. Financials: 1. Jan-31-2014 Financial Reports not yet received from RPM. 2. Hartford Insurance annuity cashed out Jan-22-2014; net proceeds of $12,491.65 deposited to Assoc. Operating Acct. 3. Sterling Bank CD x8816 matured Jan-27-2014; net proceeds of $15,091.33 deposited to Assoc. Operating Acct.

Old Business:
Building Maintenance: 1. Roof Replacement Board Priority no change from Jan-2014. a. Winter-2014 Roof Replacement; roof material prices are forecast to increase this spring, so the 5 remaining duplexes will get new roofs in the March-April timeframe. Roof replacement sequence: 1st; duplex 17-18, 2nd; duplexes 1112, 1-2, 3-4, 3rd; duplex 29-30. b. Fall-2013 Roof Replacement; complete less unit-28 remittance for satellite dish removal ($32.52). 2. Fireplace vents - maintenance; details on how to maintain vents pending; low priority. 3. Bird Vent Guards (units 21-32); installation of wire mesh behind vent covers pending. 4. Crawl-Space Water Issues Board Priority; a. Unit-09; crawl-space drain; install of sump and sump pump pending. b. Phase II crawl-space water mitigation; Work began Feb-11 and is proceeding on the following: Install unit crawl-space low-point/outlet drains; units 26-31. Install crawl-space drains and replace / repair moisture barrier as needed; units 27, 29, 30, and 35. Correct moisture barrier; units 17 and 44. Scope / clear / repair / flush roof rain drains; units 27, 29, 30, and 35. Remaining phase II tasks to be scheduled upon completion of the above tasks. c. Phase III crawl-space water mitigation; design and planning pending. 5. Arborvitae fire (unit-21); Owner re-painting of front gutter pending; low priority. 6. Kitchen vent issue (unit-38); Aug-1, area near kitchen vent cold in winter; pending; low priority. 7. Garage door frame gaps; corrective action in progress 31 completed Feb-11-2014. 8. Garage door damage (unit-4); dented garage door; Board follow-up with owner to make repairs pending; low priority. 9. Emergency Maintenance Contact List; The Board is developing an Emergency Contact List; pending. Grounds Maintenance: 1. Stormwater Facility; follow-up with City regarding plantings to mitigate blackberries; tabled until further notice. General Admin: 1. House Rules; updates to House Rules pending. 2. RPM Property Management; renewal of management agreement pending.

New Business:
Building Maintenance: 1. Bi-Annual Dryer Vent Cleaning; to be scheduled spring-summer 2014; pending. 02-CTC Board Mttg Minutes Feb-11-2014

Crestwood Terrace Condominium Owners Association - Board Meeting Minutes Feb-11-2014

Grounds Maintenance: 1. Fence Maintenance: a. Perimeter fence, fence post east of duplex 9-10 needs reinforcement; repair pending - Frank F. b. Perimeter fence, fence post east of duplex 17-18 needs reinforcement; repair pending - Frank F. c. East Perimeter Fence mitigate stream bank erosion; Board is in contact with property owner to the east, asking permission for the 5-7 yards of spoils from the current drainage work to be used to build-up the stream bank adjacent to the fence. 2. Lawn Maintenance; Board contracted with Sierra NW Landscaping to apply moss/crane Fly control; $475 + Tax. General Admin: 1. Owner Dues Credit Agreements (ODC): a. Unit-18; Jan-16-2014, owner entered into ODC agreement with Assoc. in exchange for their earlier purchase of a crawl-space drain system. Owner to receive dues credit of $2,850.00 (90% of cost of crawl-space drain) at a rate of $50/month, starting Feb-01-2014, until such time credit is exhausted. b. Unit-17; Jan-17-2014, owner entered into ODC agreement with Assoc. in exchange for their earlier purchase of a crawl-space drain system. Owner to receive dues credit of $925.00 (90% of cost of crawl-space drain) at a rate of $50/month, starting Feb-01-2014, until such time credit is exhausted. c. Unit-16; Jan-28-2014, owner entered into ODC agreement with Assoc. via a payment of $700 for the purchase / install of 2 crawl-space ventilation fans. Owner to receive dues credit of $630.00 (90% of task cost) at a rate of $25/month, starting Mar-01-2014, until such time credit is exhausted. d. Unit-39; Jan-28-2014, owner entered into ODC agreement with Assoc. via a payment of $700 for the purchase / install of 2 crawl-space ventilation fans. Owner to receive dues credit of $630.00 (90% of task cost) at the rate of $50/month, starting Mar-01-2014, until such time credit is exhausted. e. Unit-35; Jan-29-2014, owner entered into ODC agreement with Assoc. via a payment of $700 for the purchase / install of 2 crawl-space ventilation fans. Owner to receive dues credit of $630.00 (90% of task cost) at the rate of $50/month, starting Mar-01-2014, until such time credit is exhausted. f. Unit-44; Jan-31-2014, owner entered into ODC agreement with Assoc. via a payment of $700 for the purchase / install of 2 crawl-space ventilation fans. Owner to receive dues credit of $630.00 (90% of task cost) at the rate of $25/month, starting Mar-01-2014, until such time credit is exhausted. 2. Unit-29; Jan-24-2014 owner asked to not pay $32.52 for removal of satellite dish from roof for roof replacement, as it was installed by the previous owner. After a brief discussion the Board denied this request; rationale - owners are responsible for any costs incurred due to customizations to their unit, including those made by former owners. 3. Annual Financial Audit; plan is to schedule audit after April-15 Tax Day; pending.

Reminders to Owners:
1. Owners are encouraged to participate on the various Association committees to do so contact a Board member! 2. Crestwood Terrace Womens Lunch Group next get-together; 3rd Wed in Mar (Mar-19), 1pm; Hellers Restaurant. Meeting adjourned at 8:10 pm. Respectfully submitted, Karen Blair, Association Secretary.

02-CTC Board Mttg Minutes Feb-11-2014