Grace Community Church Position Profile- Ministries Assistant / Children and Youth March 2014 General The primary

function of the Ministries Assistant is to provide administrative support to the Pastor of Children & Families and Pastor of Youth & Families. The Ministries Assistant is supervised by the Pastor of Children & Families and Pastor of Youth & Families and is accountable to the Director of Administration. The Ministries Assistant will work in the church office Monday through Friday, 8:30am4:30pm. Any additional hours required due to occasional evening or weekend activities will be compensated with time off on weekdays. Personal Qualities Needed 1. Good communication skills with a pleasant speaking manner 2. Mature, tactful, and able to handle personal information in a confidential manner 3. Team player 4. Highly motivated 5. Flexible Skills 1. Experience in a professional office environment preferred 2. Prior use of Windows and Mac operating systems 3. Proficiency with Microsoft Word and Excel 4. Capacity to learn church database software for information and attendance (currently Fellowship One) 5. Capacity to learn Smart Events web software for event registrations 6. Demonstrated proofreading ability Responsibilities The following list of responsibilities is not exhaustive. Other tasks may be required in keeping with the job description of the Ministries Assistant under "General" above as well as other office and ministry responsibilities as needed. 1. Attend weekly Staff Meeting with entire church staff 2. Attend weekly planning meeting with the Pastor of Children & Families and Pastor of Youth & Families 3. Communicate via e-mail and phone with parents of children, students, and ministry volunteers 4. Purchase and distribute ministry supplies 5. Track and report Sunday School and event attendance 6. Schedule childcare workers for church events and ministry activities 7. Assist in the preparation and implementation of ministry events and activities 8. Collect and distribute curriculum for ministries 9. Process volunteer applications and order background checks