Futsal Management Report

Futsal Court Management System
1

Proposal

Futsal Court Management
System
(Web Application)

Muhammed Afifi Ibrahim
Badruz Nasrin Basri
MDec PHP 5 Developer Training Futsal Court Management Centre

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TABLE OF CONTENTS

1 INTRODUCTION .................................................................................................................... 5
1.1 ABOUT FUTSAL .................................................................................................................. 5
1.2 SYSTEM BACKGROUND ....................................................................................................... 6
1.3 PROJECT SCOPE .................................................................................................................. 7
1.4 OBJECTIVES ....................................................................................................................... 8
2 MOTIVATIONS ..........................................................................................................................10
2.1 WHY ..................................................................................................................................10
2.2 WHO..................................................................................................................................10
3 SYSTEM DESIGN ..................................................................................................................11
3.1 INTRODUCTION ..................................................................................................................11
3.1.1 System Development Tools ............................................................................................11
3.2 SOFTWARE AND HARDWARE REQUIREMENT .......................................................................12
3.2.1 Software Requirement ...................................................................................................12
3.2.2 Hardware Requirement .................................................................................................13
3.3 SYSTEM ARCHITECTURE ....................................................................................................14
3.4 SYSTEM FLOWCHART ..............................................................................................................16
3.4.1 For Overall Process .......................................................................................................16
3.5 SYSTEM DEVELOPMENT LIFE CYCLE(SDLC) ..................................................................................18
4 FEATURES .................................................................................................................................19
4.1 USER LEVEL AND SECURITY .......................................................................................................19
4.2 PROFILE MANAGEMENT ..........................................................................................................19
4.3 BOOKING MANAGEMENT ........................................................................................................19
4.4 MANAGES SUPPLIER..........................................................................................................19
4.5 MANAGES COURT .............................................................................................................19
4.6 MANAGES COURT MAINTENANCE .....................................................................................19
4.7 MANAGES SALES REPORT ..................................................................................................20
5 SYSTEM SCREENSHOT .......................................................................................................21
5.1 INTRODUCTION .....................................................................................................................21
5.2 MANAGER MODULE ...............................................................................................................21
6 BOOKING MANAGEMENT .........................................................................................................25
6.1 FLOWCHART .........................................................................................................................25
6.2 DATE SELECT ........................................................................................................................26
6.3 COURT SELECT ......................................................................................................................26
6.4 TIME SELECT ........................................................................................................................27
6.5 BOOKING DETAILS .................................................................................................................27

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CONFIRMATION PAGE .........................................................................................................................28
7 REPORT.....................................................................................................................................29
7.1 SUMMARIZE SALES REPORT ......................................................................................................29
7.2 COURT REPORT .....................................................................................................................29
7.3 REFRESHMENT REPORT ...........................................................................................................30
8 TESTING ................................................................................................................................31
8.1 MANAGEMENT LOGIN ............................................................................................................31
8.2 ADD NEW STAFF ...................................................................................................................32
8.3 COPYRIGHT ..........................................................................................................................33
8.4 SEARCH FUNCTION.................................................................................................................34
9 CONCLUSION .......................................................................................................................35


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EXECUTIVE SUMMARY
Nowadays, web application system is very popular among Malaysia citizen.
Through the web application, people can easily get or give the information faster with
less hassle. As vision 2020 which claims to make transform Malaysia to high
technology country, people who has involved in the business activity they must have
a web application system for their company. This is because by using the web
application system, people can get immediate feedback to the business and stay in
touch with the particular company. With the web application system people can serve
through internet application and it allows workers to work from home or they can
manage their business in any places that they want. These activities provide reliability,
flexibility and save time.
Hence, the title of the proposed project is Futsal Court Management Centre
and this is a new application that provides good service for the futsal business. A
Futsal Court Management Centre is a web application system which designs to handle
practically all aspects of the futsal business transaction including court booking and
management. This system is very flexibly configurable according to business
requirements. A Futsal Court Management Centre will help futsal business owner to
monitor and manipulate their daily futsal business. The system provides user accurate,
comprehensive, systematic, planned and documented information.
Besides, the system lets futsal business owner to manage information of the
customer. In order to make a court booking, customers can reserve thru phone or they

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can directly go to the futsal centre. The information about the customers and their
booking transactions are stored into a database and all of the information will be kept
as a reference for the company. Besides that the system allows the company to offer
better services to the customer. They also can use the information that they gather to
improve their marketing and sales strategies.
Basically, the develop system will be implemented in 2 Modules which are
Manager module and Staff Module. The Futsal Court Management Centre provides
particular features in each Module which are Court Booking, managing futsal
business, managing supplier, and managing employee information. Different Modules
of the system have a specification authority to access the system functions and
different role on managing the Futsal Court Management Centre. We believe that
futsal business owner may have a better management system in order to managing
their futsal business in more efficiency and effective way if they use the proposed
system. The system able to integrate with a future technology environment and it
makes management site easy to manage just on the fingertips.
The Futsal Court Management Centre was developed by using programming
language of PHP and MySQL which is include in EasyPHP package. The challenge
that we met was designing an accurate system, features that implement into system
and data flow system which integrated all modules. In overcoming the problem during
the developing the system, we had obtained a commitment to ensure that the
designation of the system and data flow achieve the objectives during the progress of
developing the system.

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1 INTRODUCTION

With the evolving technologies of the computers and Internet, the web
application system trend began to emerge be it in the industrial or the business area.
One of the most apparent advantage of web application system to traditional method is
that business can be managed where and when is demanded. What was time and place
bounded instruction, is now free, exploratory and self paced constructive approach.

1.1 About Futsal

Futsal is a variant of football (soccer) that is played on a smaller playing
surface and mainly played indoors. Its name is derived from the Portuguese futebol de
salo and the Spanish ftbol de saln (and colloquially ftbol sala), which can be
translated as "hall football." During the sport's second world championships held in
Madrid in 1985, the name ftbol de saln was used. Since then, all other names have
been officially and internationally changed to futsal.
Futsal is played between two teams of five players, one of whom is the
goalkeeper. Unlimited substitutes per team are permitted. Unlike some other forms of
indoor football, the game is played on a hard court surface delimited by lines; walls or
boards are not used. Futsal is also played with a smaller ball with less bounce than a

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regulation football. The rules create an emphasis on improvisation, creativity and
technique as well as ball control and passing in small spaces.

1.2 System Background

The main purpose of the system is to provide a good service for the customer
and easy management for the futsal business owner. The system can manage the
process of customer and management data. This will help the futsal business owner to
manage and monitor all their business operation in proper way. The system also helps
users to make a booking in efficiency and effective way.

On the management site, the manager is responsible to update the court
information by either available or not available. The manager allows deleting,
updating and inserting the information for the court.

Besides that, the system will help the manager to have an account for checking
the maintenance of court, managing the supplier records and also view all the sales
report.


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1.3 Project Scope

After doing some research, this project is designed to be used by all futsal
companies in order to manage their business transaction as a whole, manage customer
booking and also report generated. The system is developed to be used by the
Manager and Staff of the company. All of the user information will be recorded into a
database and keeping as a reference by the company in the future for improvement
and also error-tracking.

As a whole, there are two main components in our system, and they are:
Web application
Database system

The web application is an application which is designed to allow manager and
staff to place customer booking virtually. They will also be able to check the status of
the customer booking and also make any amendments to the booking without much
hassle.

The database system is used to connect the web application to make it a
system. The database will store customer booking from the developed systems. This
database will make checking status of booking and sales easier and it is also a
paperless solution for the whole system.

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In order to ensure the successfulness of this system, full co-operation are
needed from the users of the system to understand their need and expectation of the
system. Futsal Court Management Centre staff who will use this system can select the
functions that they need to use by stroking some keys of the keyboard and clicking
using the mouse to select and fill in all the appropriate fields in the interface provided
by the system.

1.4 Objectives

The main objective of the Futsal Court Management Centre is to give the
customer more easier way to make a court booking and also make futsal business
owner easy to manage their daily business transaction.

The primary objectives to develop this system are:-

For Futsal business owner:

1. Manage resource efficiently
The Futsal Court Management Centre will help to reduce the expenses cost of
the company resources such as man power and paperwork.

2. Manage court maintenance effectively

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The management staff can easily manage the maintenance of the court such as
field changes, spotlight changes and so on.

3. Enhanced data storing system
Data of the customer booking will be directly store into the Futsal Court
Management Centre database system and make the management staff easy to
manage the customer data. So, there will be nothing missed out or
misinterpreted by the staff when preparing the booking list.

4. To create a better billing system
The management staff can easily prepare the payment receipt after customer
pays at the counter.


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2 Motivations
2.1 Why
Futsal court management system is a system created to simplyfy the management especially
the booking management of the courts. Using the system managers and staffs can add, view,
edit or cancel booking of the courts in the fustal center. Compared to most of futsal center in
Malaysia nowadays that only used log book to record,this booking system the advantages of
using the system is :
1. Booking and be managed easily- only short time needed to add booking and view
current booking.
2. Booking can be even made a month earlier.
3. No syncronization issue between staff and if the system is hosted online, staff can
even add and edit booking outside office.
4. Enviromental friendly paperless.
5. Low development cost and literally zero maintanance cost.
2.2 Who
The system was developed specially for company that manage fustal courts.


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3 SYSTEM DESIGN
3.1 I ntroduction

After conducted some literature research and review on the current system, the
results come out with the proper solutions to achieve all goals that have targeted in
this project. This chapter will covered the data modeling of the proposed system.
Besides, the features solution of propose system has been represented in details using
a graphical diagram such as System Flowchart. The entire diagram referred to get a
sense of the overall structures of the Futsal Court Management Centre System.

3.1.1 System Development Tools
There is several development tools being brought together for this web
application system. PHP programming is used as Futsal Court Management Centre
System authoring tool. The Futsal Court Management Centre System will be divided
into small files or chunks especially on the booking and management site. The basic
login page of Futsal Court Management Centre System will be medium in size to
allow faster content delivery.
MySQL is used to generate SQL statements and codes to allow communication
between the system and the database. The Futsal Court Management Centre System
database contains several records for example record of the Customers Booking, Staff,

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Manager, Court Information, and the others. SQL statements have to be embedded
inside another file extension in order to allow database to communicate with it. In this
case, SQL statements will be created within PHP files.
The result generated from the query will then be accessed by database files to
be used inside Futsal Court Management Centre System. PHPMyAdmin is a tool
written in PHP intended to handle the management of MySQL over the Web. It will
monitor and managed these queries between files. The Apache HTTP Server helps to
maintain an open-source HTTP server for operating systems. Futsal Court
Management Centre System will use this server protocol when implementing it online.

3.2 Software and Hardware Requirement

3.2.1 Software Requirement

Microsoft Visio
Microsoft Visio used to draw software diagram such as Flowchart. The
software can design different type of diagram.
Microsoft Word
Microsoft Word is used keep document and work as word processor.
Microsoft MySQL

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Microsoft MySQL Server used to manage database for the system.
EasyPHP
EasyPHP is a software package that used to host our develop system.
Dreamweaver MX
The software used to design the Graphical User Interface (GUI) of the
proposed system and edit the PHP script.

3.2.2 Hardware Requirement
The hardware that we use to develop the system is show as below:
ITEM DESCRIPTION
1. Intel Dual Core Processor
2. 3.0GB of RAM
3. 320GB Hard Disk Drive
4. Graphic Card: NVIDIA PX7600GS
5. Realtek RTL8168C(P) PCI E Gigabit Ethernet NIC
6. DVD - Rom
7. Keyboard & Mouse
8. LCD Monitor
9. Stereo speaker

Table 1-1. Hardware Requirement

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3.3 System Architecture
All of the above tools can be mapped into below diagram list of the figures to
see how each of them is connected. This will also define the system architecture.

In Figure 2-1, the process starts when a user requests for a page from the main
Futsal Court Management Centre System page. Since the most challenging issue when
delivering contents online is the long amount of time to download, Futsal Court
Management Centre System has been divided into small chunks of files and these
can make the content delivery more faster for the user when they using the system.
Figure 2-1. The diagram of Futsal Court Management Centre System
for back-end architecture
Back-end of the system
Futsal Court
Management Centre
System Parent Directory

PHP Files (.php)
Futsal Court
Management
Centre
System Main
Page
Internet/Intranet Server
Apache Server
Web Server
.php
Customer
Booking
Record
Database
Supplier
Record
Court
Record
Database Server for Futsal Court Management Centre System
Request page
Return requested page
Search in
Return requested file
Send SQL statement to be
executed
Generate php page Return page
Execute SQL statement
Return data
User (Staff/Manager)

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When a user requests for an interface file, the web server will look for the file
in the parent directory of Futsal Court Management Centre System and upon finding
that file, it will be returned back to the main page. However, when there is a request
for data, PHP files will be invoked. When this happens, the file will be sent to Apache
Server for the SQL statements to be executed. The data will be searched from within
the appropriate databases.
Once the data is found, it will be returned back to Apache Server and a new
php file will be generated to be returned to the main page. Futsal Court Management
Centre System will extract the data returned in the new generated file and display it on
the screen.


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3.4 System Flowchart
3.4.1 For Overall Process

START
Go to Login Page
Of the system
END
User (Staff and Manager)
manages the Futsal Court
Management Centre
System
Yes
No
Verify Username
and Password
Matched?
Input Username and
Password
Logout
Save User Data
Futsal
Database
Display Error
Message

Figure 2-2. Flowchart for overall process of Futsal Court Management
Centre System

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Figure 2-2 above shows the system flowchart for Futsal Court Management
Centre System. It provides with a roadmap of events that happens when a user begins
entering the system until the end. Upon entering the system, they will come to the
Main login page where it will be able to login into the system after key in their
Username and Password.
A registered user who had successfully logged in to Futsal Court Management
Centre System will be taken them to their own progress tasks or modules on what the
particular user can do from the start until up to their last visit. After they had finished
with their works, they will click on the logout button to leave the system.


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3.5 System Development Life Cycle(SDLC)

In order to develped this system the SDLC model that have been chosen is
Waterfall model. This is because it it easier for us to follow the step of which part of
the system have to do first. Besides, the error tracking is moreeasy to detect and fix.

System Analysis
System Design
System Integration
System
Implementation

System Development
and Modification

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4 Features
4.1 User level and security
The system make use of sessions to make sure only approved user can access the system.
There are two user level of the system.
No Level Features
1 Manager 1. Booking Management
2. Edit profile
3. Court Management
4. Staff Management
5. Supplier Management
6. Courts Maintainance
7. Sales Report
2 Staff 1. Booking Management
2. Edit profile

4.2 Profile Management
1. Edit profile
4.3 Booking Management
1. Add booking
2. Edit booking
3. Cancel booking
4.4 MANAGES SUPPLIER
1. Add New Supplier
2. Update Supplier Info
3. Delete Supplier Info
4.5 MANAGES COURT
1. Add New Court
2. Edit Court Info
3. Delete Court Info
4.6 MANAGES COURT MAINTENANCE
1. Add Court Maintenance
2. Edit Court Maintenance
3. Delete Court Maintenance

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4.7 MANAGES SALES REPORT
1. Summarize Sales Report
2. Court Report
3. Refreshment Report


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5 SYSTEM SCREENSHOT
5.1 Introduction

Basically, the system is categorized into two user modules, which are Staff
Module and Manager Module. We have decided to use EasyPHP package which
included PHP and MySQL for developing environment. The PHP scripting language
is used to design the user interface for client sides and generated information; obtain
scripting command for the server. The MySQL server is server sides of the system
which providing database for the system to manages the information within the user
interface and Futsal Court Management Centre System.

5.2 Manager Module

Manager is the highest access ability module in the Futsal Court Management
Centre System which has the authority on adding, viewing, editing or updating and
deleting the system information. Manager helps to manage staff information, customer
information, court booking, supplier information, maintenance, view sales report, and
so on.


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Figure 3-1. Main Page of Manager Module.

Figure 3-2. New Staff Registrations.

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Figure 3-3. Search Engine that used when to update the
database records.

Figure 3-4. Allow manager to delete certain data from the particular database.

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Figure 3-5. Manager can print their businees report.


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6 Booking Management
6.1 Flowchart


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6.2 Date Select

User can choose date up to one month later from current date. To choose the date, simply
click on the calendar.

6.3 Court select

This will view all the courts and its locations. To choose the court just click on the court.

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6.4 Time Select

User can choose the time session in this page. As usually booked by customer nowadays
customer can choose time session of the selected date morning session of next day.
Available session wull be green colored and can be selected while booked session will be red
in color and can not be selected.
6.5 Booking Details

Customers name and contact number will be recorded in this page. The Payment Type,
Booking Type also been selected in this page for future reference.
Customer extra request such as refreshment also can be selected in this page.

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Confirmation Page

This page will view the receipt and confirmation of the booking. The booking will be stored in
the system once the main button clicked. The booking also can be cancel in this page.


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7 REPORT
7.1 Summarize Sales Report

This page will view all Booking ID, Date, Customer ID, Customer Name, Price and total Price
related to total sales in the system. This page will also give the user option to export the file
to excel.
7.2 Court Report

This page will view all Booking ID, Date, Court ID, Start Date, Start Time, End Date, End Time
and related to court booking in the system. This page will also give the user option to export
the file to excel.

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7.3 Refreshment Report

This page will view all Booking ID, Date, Type, Quantity and Price related to refresment sales
in the system. This page will also give the user option to export the


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8 TESTING

8.1 Management Login

Event Event What should happen Pass/Fail
Wrong username and
password
Click Login button Invalid Username or
Password
Pass
Correct Manager
username and password
Click Login button Redirect to Manager page Pass
Correct Staff username
and password
Click Login button Redirect to Staff page Pass
In login state Click Login button Successful Login Pass
Figure 8-1: Management Login Testing

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8.2 Add New Staff


When box(es) is empty

Click Add New
button

Staff
Enter Staff Surname

Pass

When Office Extension
Number entered contain an
Alphabet

Click Add New
button

Staff
Enter Staff Extension
Number in Numeric Format

Pass

Complete information
inserted into every single
boxes

Click Add New
button

Staff
New staff record successfully
added

Pass
Figure 8-2 : Add New Staff Testing

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8.3 Copyright


System Coding cannot be
view or copy by the user
when they Right Click on
Mouse

Right Click Mouse

Coding protected
(Copyright)

Pass
Figure 8-3 : Coding Protected

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8.4 Search Function


When box(es) is empty

Click Search button

Enter Staff ID

Pass

When records not exists

Click Search button

No Recors Found In The
Staff Database

Pass
Figure 8-4: Search Function Testing

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9 CONCLUSION

We have chosen to develop the Futsal Court Management Centre System not
just merely for the sake of doing a project. In fact, we believe that it is indeed a useful
system in the coming future. It is where it really can help people who are doing the
futsal business. Otherwise, we have done a lot of online research about the futsal
system on the internet. Most of the system that we found they are only provides
service for the customer to do online reservation which mean they are not included or
focus on the management site. From there we gather the information about how to
make the application to have its very own niche so that it will have its own identity.
However as a students, we choose to do this title because we need to learn new
programming languages, such as PHP and MySQL database. We realized that PHP
language is an easy and common one, but from our point of view, in this mass online
era, web-based language is as important as the offline languages such as C++ and
Visual Basic, and we need to know and utilize them. At the same time, we had learnt
more about Javacript and Html language since we had been exposed with PHP
knowledge in order to complete our main objective in this project.
Our System was developed using the powerful web application system builder
which is PHP Technology Framework, so this project shows the design and
implementation of a Futsal Court Management Centre System enabled futsal business
owner to provide good service to the customers when they want to manage their court

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booking. This system will provide beneficial features to the user especially for people
who involved in a futsal business and it is useful to those who are looking forward for
a more paperless and systematic business management process.
The development of this project uses PHP programming language and MySQL
database that can improve web technology in terms of ease of use in development,
scalability and maintainability. The system is designed using PHP and MySQL tools
because it can increase the loading speed of the web page and content delivery for the
web user.
The Futsal Court Management Centre System details module are implemented
to help the futsal business owner to manage and monitor all their business operation in
proper way. By using this system, customer can easily choose and quickly get the
reservation about any court they want which is one of our objectives.
The system made convenience enough for future integration with online
booking interface which enables customer to directly reserve after viewing a court. By
implementing the Futsal Court Management Centre System we believe that it can be
replaced the current system that have in the market.

Futsal Management Report

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