Organising

Definition:
Organising is the information process that determines the form in which the data will be structured
and represented. It applies this structure to the data within the information system.
Navigation System:
The organising process does not alter the data itself rather it modifies the way the data is structure
and represented.
Organising is an important part in the design of the navigation as it plans what to do and what needs
to be done. The aim of organising is to provide data to other information processes in the most
efficient format relative to the data needs of that process. For the navigation system, study notes
are organised into one tab and multiple buttons that will link to the place where the file is kept.
Gantt Chart is required for the organisation of the navigation system as it tabulates a plan of what
needed to be done in a specific time frame.
Structuring is the process that arranges the data in some specific and logical way. This is shown
through the navigation system on Weebly as everything is arranged and classified together.
Two Organising Process Examples:
Organising of the Gantt Chart required the spreadsheet database to be structured into rows and
columns. This arrangement makes it easy to reference data items in terms of their columns and
rows.
When organising writing we use combinations of letters to represent or symbolise words.
Weebly itself is an organising program as it processes information and organising it according to the
design of the website you want it to be and look like.
Computer and Non-computer Tools:
Software that organises are Microsoft Word, Excel etc. and other programs such as paint and draw
software for images, mixing software for audio, video editing software for video and audio and
website creation software that uses hyperlinks to organise data for web pages.
Word processors organise text data as a sequence of characters, these characters combine to form
words and the words to form sentences and paragraphs. Arranging data into tables is one of the
most common methods of data organisation. Each row in a table represents all the data about a
particular person or thing. Individual columns contain similar data about each person or thing.
Non computer tools for organising involves telephone books, card catalogues, filing cabinets and
processes that use manual pen and paper technique. For the design of the website, it was first
roughly drawn and labelled on a piece of paper as a storyboard. This is an example of the use of non-
computer tools in the navigation system.
Issues:
Social issues either enhance of hinder peoples interactions with each other. Ethical issues affect
behaviour. Such issues determine what is right and what is wrong. The organisation of hypermedia
not only simplifies the browsing process for users but also simplifies the actual creation of
hypermedia documents. Redundant data can cause problems for both participants and end-users.
Data entry personnel will have difficulties deciding which record to edit or may have to edit multiple
records assuming that they are able to ascertain that a duplicate record exists.