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The circular provides accounting and reporting guidelines for the receipt and use of donations from local and foreign sources for disaster risk reduction and management. It notes that some donations were not recorded properly and reports from camp managers on donations were sometimes delayed or assigned to different people. The financial reporting on donations did not reconcile with the physical counts and fund utilization was not reconciled with disbursements. This was due to a lack of coordination between finance, administration and operations sections.
The circular provides accounting and reporting guidelines for the receipt and use of donations from local and foreign sources for disaster risk reduction and management. It notes that some donations were not recorded properly and reports from camp managers on donations were sometimes delayed or assigned to different people. The financial reporting on donations did not reconcile with the physical counts and fund utilization was not reconciled with disbursements. This was due to a lack of coordination between finance, administration and operations sections.
The circular provides accounting and reporting guidelines for the receipt and use of donations from local and foreign sources for disaster risk reduction and management. It notes that some donations were not recorded properly and reports from camp managers on donations were sometimes delayed or assigned to different people. The financial reporting on donations did not reconcile with the physical counts and fund utilization was not reconciled with disbursements. This was due to a lack of coordination between finance, administration and operations sections.
Accounting and Reporting Guidelines on the Receipt and
Utilization of NDRRMF Cash and In-Kind Donations from Local and Foreign Sources, and Funds Allocated from the Agency Regular Budget for DRRM Program
OBSERVATIONS 1. COA requested for a report on the receipt and utilization of relief goods and cash & in-kind donations 2. Some donations were not booked (PPE, relief, supplies, materials)
REMARKS
- Some of the camp managers were able to give the reports, others were delayed in the submission.
- Different persons were assigned to receive donations from donors. There was no centralized reporting section for this. Property and Supply Officer was assigned to a different task in the disaster operation. OBSERVATIONS 3. Financial Reporting versus Physical Count Reporting does not reconcile
4. Utilization of funds were not reconciled with disbursement of fund REMARKS - Lack of coordination between finance, administration and operation - Individual reports are made by Budget and Accounting Transparency Accountability Harmonization