N.Z.

Federation for
Deaf Children Incorporated
Minutes of the Executive Committee of the
New Zealand Federation for Deaf Children Inc
Date Sunday !
rd
Fe"ruary# $%&
'enue (ellin)ton *irport
Meetin) opened at +.&,am
-resent Janet Baillie, Kate Whale, Jill Taylor, Catherine Trowbridge, Andrea
Craig, Kelly Davy, Kirstin Johnson-Coombs (late due to plane
*polo)ies
*dditions to
.eneral
/usiness
- Tea!her Aide hours and ta"ing issues to the minister
- Bathing !aps and wrist bands #or dea# !hildren
- $pdating details (various
- Bea!on
- %&D 'ep
- &C() Con#eren!e
- Communi!ations options
- %&D *eetings + Dates + A,*
- -ro#essional )ndemnity )nsuran!e
- *in+(d -arent Con#eren!e
- %on-a!tive parent group
- )'D
- .otteries Board
- Tea!her Aide /ours
- $pdating %0&DC details at Charities Commission
- Dale -aton
- A,* Dates
- )nver!argill
12 &ebruary 1345 -age 4 o# 45
-revious Minutes M01I0N6 1hat the minutes of the meetin) dated Sunday %st
Decem"er $%& "e correct.
M0'ED2 Catherine SEC0NDED6 Kate C*33IED
Matters *risin) - 7pelling mista"e #or Catherine8s name
*ctions from
Matters *risin)
-resident4s
3eport 5See
3eport6
- Any response #rom Carolyn ,ra!e regarding 7outh Canterbury
issues9 Waiting on some input:
- 'eports #rom last year; Kelly has some o# them, but is missing
<uite a #ew: We will !ompile things together where we !an:
- %ote; ensuring that things that go out publi! don8t have names
o# #amilies et! on them:
M01I0N6 That the -resident8s report be re!eived+a!!epted
M0'ED6 KAT( SEC0NDED6 Kelly C*33IED
*ctions from
-resident4s
report
- Kelly and Kate to !ompile the missing reports:
Secretary4s
3eport
(7ee 'eport
- -= Bo> has been moved to Wellington: -lease send ban"
statement and the odd !he<ue down to Jill:
- )s it possible to tal" to Warehouse 7tationary re sending the bill
to Jill by email9
- &orwarded tentative A,* dates to %&D:
- %ote ? we re-dire!ted the -= Bo> #or 1 months #rom January
1345: Tele!om needs !hanging (Jill, as do @an As!h and
Kelston (Andrea, )'D (To be dis!ussed in ,B, Ban"lin" (Jill,
*artin Wa"e#ield ? Auditor (Jill, and to our patrons (Andrea:
- %0 -ost is still !harging us as a business: )# we ta"e in our
Charities letter they should !hange us to being %on-pro#it:
- )n!oming email ? *ar" Douglas updated Wilson 'eport ? Kelly
to double !he!" it:
- -rime *inisters awards et! will go on &a!eboo" not on our
website:
- Than"s to Andrea #or doing -= Bo>:
12 &ebruary 1345 -age 1 o# 45
M01I0N6 That the 7e!retaryAs report be re!eived+a!!epted
M0'ED6 A%D'(A SEC0NDED6 KAT( C*33IED
*ctions from
Secretary4s
report
- )s it possible to tal" to Warehouse 7tationary re sending the bill
to Jill by email9
- %ote ? we re-dire!ted the -= Bo> #or 1 months #rom January
1345: @an As!h and Kelston needs !hanging (Andrea and to
our patrons (Andrea:
1reasurer4s
3eport 5See
report6
- Westpa! online ban"ing hasn8t been letting Jill in, perhaps due to
not being a!tivated or not being used in a long time: Jill will go
in and tal" to the ban" about it: /en!e why we are missing
De!ember8s statements:
- As at 43
th
Jan, 1345 ? Che<ue a!!ount B CD2,2D1:25 (o# that
C4D,454:EF is tagged #or Tauranga,
- D(A%0 money is C1G,5H1:53 whi!h is tagged #or setting up parent
groups:
- )t leaves us C4D,333 appro>: as %0&DC money:
- We are holding C1333 #or 7outhland #or their signing !lasses: We
have paid the #inal a!!ommodation #or them, whi!h with the
air#ares et!, whi!h leaves them with CG4: Jill to tal" to Be!"y at
Dea# Aotearoa to ensure that all the bits are a!!ounted #or
properly:
- =n!e ban" statement has !ome in, Jill will send out a #ull report:
- Catherine waiting on &astway !ourier re!eipt and paperwor":
All payments made to be rati#ied ? *artin Wa"e#ield (auditor -
C2F2F:D3 (whi!h is prep o# #inan!ial statements, C1341:D3 and
auditing pri!e C4F1D: %0 -ost B C423, Warehouse 7tationary B
C45D, 7potless (meeting #ee #or De!ember C1G2, Iellow pages
=tago B C44D, and Dea# Aotearoa #inal a!!ount #or 7outhland
Tutor B C1D5: Tutor #ees #or 1 #amilies, Assistive Devi!e #or 2
#amilies, and ,7T B CD35:ED:
M01I0N6 That all above payments be rati#ied:
M0'ED6 J).. SEC0NDED6 Janet C*33IED
M01I0N6 -ass #or payment #or today8s e>penses, meeting room and
!atering:
M0'ED6 Jill SEC0NDED6 Kelly C*33IED
M01I0N6 That the Treasurer8s report be re!eived+a!!epted
M0'ED6 J).. SEC0NDED6 Andrea C*33IED
12 &ebruary 1345 -age 2 o# 45
*ctions from
1reasurer4s
report
- Jill to go in and tal" to Westpa! regarding online ban"ing:
- =n!e ban" statements !ome in, please send out a #ull report:
'ice -resident
(7ee report
- D)A7 ? <uarterly #unding: Contra!t due to run out June 1345:
%ow !alled ).7: %eed to advise them o# our new -= Bo>:
Andrea to ta"e Alan o## and add Kelly:
- -lease ensure you add any emails to the table at top o# report:
This is added to statisti!s page in Contra!t: (ven between
%0&DC !ommittee members: Te>t, phone, #a!e to #a!e, emails:
%eed to show them that we are !ommuni!ating:
- D)A7 report was handed around to have a loo" at:
M01I0N6 That the @i!e -resident8s report be re!eived+a!!epted
M0'ED6 K(..I SEC0NDED6 KAT( C*33IED
*ctions from
'ice -resident4s
3eport
-ortfolio 3eports
Services
(7ee report
- Janet hopes to have her !omputer ba!" 1G &ebruary 1345 so will
be !onta!table:
- Turner8s Assistive Devi!e ? i-ad ? re!ommended C133
- JJJJJJ ? 7amsung ,ala>y 7martphone ? re!ommended C133
- (JJJJ may already have 2
rd
appli!ation9
- Tauranga *embers ? 4 who is not asso!iated with a parent group
? re!ommended to de!line on the grounds that they are not a
member o# a parent group: Join and reapply:
- JJJJJJJJJ re!ommended to approve C441:33:
- Kirstin to type up Janet8s report and email to Kate and Andrea:
M01I0N6 Janet to move that all appli!able servi!es+tutor #ees that
have been put #orward today are moved:
M0'ED6 JA%(T SEC0NDED6 KAT( C*33IED
M01I0N6 That the 7ervi!eAs report be re!eived+a!!epted
M0'ED6 JA%(T SEC0NDED6 KAT( C*33IED
12 &ebruary 1345 -age 5 o# 45
*ctions from
Services 3eport
- Janet to send letter to Tauranga &amily de!lining on the grounds
o# not being a member o# a parent8s group, but to Koin and re-
apply:
- Kirstin to type up Janet8s report and email to Kate and Andrea:
Family 7its (7ee
'eport
- Catherine has been wor"ing on new re!eipt o# Kit #orm whi!h has
been !ondensed:
- HG "its sent out sin!e last meeting ?F more sent out sin!e last
meeting:
- An additional 4 "it sent out a#ter report submitted:
- Catherine to !hase &astway re paperwor" to !on#irm !ontra!t:
- Catherine to !onta!t .ena re database to email to her:
- $nder D8s ? Jill sent through some more boo"s #or diagnosed
!hildren:
- Don8t send new &amily Boo"s to e>isting #amilies ? too big: Could
get !opies to #amilies i# re<uested:
- Kit letter to go out on letterhead with old postal address and
Catherine to add new -= Bo>:
- Does Catherine have permission to buy !atalogue boo"s LC4D
ea!h9
- Jill to email Catherine with All Boo"s details:
- Kelly to have a loo" at !onstitution to see whether people !an Koin
%0&DC dire!t and not go through a parents group:
- Kate to send Catherine the new template #or her report:
M01I0N6 To move the new #orm and letter that Catherine has
!reated:
M0'ED6 CAT/(')%( SEC0NDED6 K)'7T)% C*33IED
M01I0N2 That the &amily Kits report be re!eived+a!!epted
M0'ED6 CAT/(')%( SEC0NDED6 K)'7T)% C*33IED
*ctions from
Family 7its
- Catherine to !hase &astway re paperwor" to !on#irm !ontra!t:
- Catherine to !onta!t .ena re database to email to her:
- Jill to email Catherine with All Boo"s details:
- Kelly to have a loo" at !onstitution to see whether people !an Koin
%0&DC dire!t and not go through a parents group:
- Kate to send Catherine the new template #or her report:
12 &ebruary 1345 -age D o# 45
Communications8
Newsletter
(7ee reports
- Kelly has now got $7B sti!" #rom %ovember: %ewsletter due in
April:
- Kelly is happy to ta"e on the Kob o# newsletter:
- 7end photos o# awards + trophies given out to "ids to Kelly:
- %o report as yet: Kelly will do a Communi!ation8s report and send
to Andrea:
M01I0N6 That the Communi!ation8s report be re!eived+a!!epted
M0'ED6 SEC0NDED6 C*33IED
*ctions from
Communications
- Kelly will do a Communi!ation8s report and send to Andrea:
- All to send photos o# awards + trophies that have been given out
to "ids to be sent to Kelly:
(e"site and
Face"oo9 -a)e
- Website both busy and <uiet:
- %o response to website re<uest #or !o-opting someone onto
Committee:
- Kate to !onta!t %i!"y in 7outhland re !oming onto the Committee:
- D 'egistrations at time o# report ? another 5 sin!e then through
registration page:
- 'D=C as"ed #or survival tips #or )(-8s:
M01I0N6 That the Communi!ation8s report be re!eived+a!!epted
M0'ED6 A%D'(A SEC0NDED6 JA%(T C*33IED
*ctions from
(e"site and
Face"oo9 -a)e
- Kate to !onta!t %i!"y in 7outhland re !oming onto the Committee:
Fundraisin) - Kirstin tal"ed through #undraising options she has #ound on the
website: *ost in!lude paying a #ee to get someone to do it #or
you: 7he #eels this is why she is doing it, not to pay a #ee: 7o
will !ontinue loo"ing:
- Will investigate The Warehouse ? when you pur!hase produ!ts at
The Warehouse, as" to donate C4 to %0&DC: 7ee what the
!onditions are9
- Tal"ed about the Tal"lin" www ? when you go into their www, a
donate tab !omes up straight away: )s that something we !an
have a loo" at #or our site9 Andrea to loo" into:
M01I0N6 That the &undraising report be re!eived+a!!epted
M0'ED6 K)'7T)% SEC0NDED6 A%D'(A C*33IED
12 &ebruary 1345 -age G o# 45
*ctions from
Fundraisin)
- Will investigate The Warehouse ? when you pur!hase produ!ts at
The Warehouse, as" to donate C4 to %0&DC: 7ee what the
!onditions are9
NFD Meetin)
Dates
- Janet passed on dates #or meetings6
H *ar!h 43am-41pm, Janet and Jill to attend
4E July 43am-2pm, Janet and Kelly to attend
44 =!tober 43am-41pm, Janet and Kelly to attend
15 *ay 43-44:23 A,* Jill, Janet and Kelly to attend
.eneral
/usiness
- Bea!on (Andrea
Andrea spo"e to Kelly ? unable to lo!ate resignation letter #rom
Julie: )t has been minuted that she orally resigned, and that is
all that they !an #ind: Alan says he happy to ta"e meeting with
all #ive o# the dire!tors in order to get them to o##i!ially wind it
down: Alan has !he<ue boo"s: Julie, Jan and Alan are
signatories: They need to read in !onstitution to #ind out what
happens with balan!e o# their money:
7end letter to all D dire!tors to attend a meeting with Alan:
Kate will get in tou!h with Alan tonight to organiMe a meeting ?
needs to be done in *ar!h as Judith is away overseas a#ter
that: Two %0&DC representatives to attend: Kate and Jill to
attend:
- &C() Con#eren!e (Kate
Kate has the appli!ation #rom -ub Charity saying she needs a
minuted statement saying the (>e!utive are happy #or Kate to
apply #or the &C() !on#eren!e: This is a #amily !entred early
intervention !on#eren!e: )n#ormation given is what the *inistry
o# (du!ation is wor"ing on at the moment: Kate will solely be a
parent representative #or the &ederation: 7he has re!eived
C4,333 #rom *edel (hearing aid !ompany towards travel !osts:
%eeds to !ome up with an additional C2,333 appro>: to ma"e
the !on#eren!e:
M01I0N6 Kate to apply to -ub Charities #or the &C() !on#eren!e in
1345 on behal# o# %0&DC:
M0'ED6 KAT( SEC0NDED6 A%D'(A C*33IED
- Communi!ation options (Janet
Janet is getting her !omputer ba!" this wee": )# a#ter a month,
the !omputer doesn8t wor" or "eeps !rashing, we will get a
tablet sent to her: =therwise tablet bought to ne>t meeting and
given to Catherine or Kirstin:
12 &ebruary 1345 -age F o# 45

- -ro#essional )ndemnity )nsuran!e (Andrea
Andrea has been in !onta!t with a soli!itor who has
re!ommended an insuran!e bro"er: Andrea has re!eived lots
o# in#ormation: Charities should ta"e out some sort o#
)ndemnity )nsuran!e: Andrea will do some resear!h into it and
report ba!" to us with !osts, et!:
An asset register needs to be !reated: All to send what items
you have to Andrea ma"e, model, serial number:
- *in+(d -arent Con#eren!e
The !on#eren!e is based !ompletely on !ommuni!ation ? the
di##erent types o# !ommuni!ation #or babies and toddlers: )t will
be held in Wellington possibly in August: The *inistry o# 7o!ial
Development providing money towards it: -lanning
Wednesday 41 *ar!h #rom E:23-2:23pm #amily hui meeting:
Andrea to attend: Kate sent through in#ormation via email to
!ommittee: Any ideas on what would be help#ul with
!ommuni!ation with your toddlers ? send them to Kate:

- %on-a!tive parent groups
A!!ording to our !onstitution, #amilies who are a##iliated straight
to %0&DC without being members o# a parent group !an8t
a!!ess #inan!ial assistan!e #rom is: Kate to !onta!t parent
groups to !he!" !onstitutions as to whether out o# area #amilies
!an Koin an a##iliated parent group: Can we send other #amilies
in other areas to your parent group9
- )'D
.ate getting our ,7T return to them: Jill doesn8t have
!learan!e; no-one has !learan!e to tal" to them: We need to
do a letter on our letterhead with !opy o# A,* minutes telling
them who the new e>e!utive is, our roles and )'D numbers:
-lease (>e!utive send this in#ormation to Kate:
- .otteries Board
CE333 grant that was paid on 4+D+3E ? bro"en down to admin
!osts, !ommunity awareness, "it resour!es and !ommuni!ation
a!!ess: Jill gone through and written down how mu!h we have
spent whi!h totals CG534: They !ouldn8t #ind anywhere to say it
has a use by date: )# worst !omes to worst we !an pay money
ba!": Jill to !onta!t .otteries Board:
12 &ebruary 1345 -age H o# 45
- Tea!her Aide /ours
)# you are transitioning #rom one s!hool to another !he!" what
hours you are getting as Janet had an issue going #rom 13
hours to 41 hours: The new s!hool is the only ones that !an
review the hours:
- $pdating %0&DC details at Charities Commission
-ut our auditing reports, our new details as #ar ba!" as 133E on
the %0 Companies =##i!e page: Kelly to update:
- We *$7T put in pla!e a yearly !alendar with the important
dates #or when things must be #iled, e:g: when the !harities
!ommission needs to be updated, when insuran!e needs
!he!"ing, when audited reports need to be put in pla!e:
- Dale -aton
Dale phoned Jill in regards to her award: 7he wanted to "now
why 7antana wasn8t nominated:
Kelly to send a summary o# what the awards are, what the
!riteria is in the ne>t newsletter:
- A,* Dates
-en!iled in #or 1H-1E June 1345 in Christ!hur!h To !onta!t
Christ!hur!h parent group:
- )nver!argill
Kelly to !on#irm dates ? she has been in tou!h with Adviser and
Judy: Will wor" with 'ebe!!a to get new #amilies to meeting:
All agree on 5-G April 1345 or E-44 *ay 1345 and get ba!" to
'ebe!!a whi!h suits her:
- 7mo"e Alarms
%ew #amilies in 7outh Canterbury ? tal"ing about it: Jill to
!onta!t Alan: &ire alarms #or the dea# ? go on google and have
a loo" as you !an get #unding #or it:
- *ar" Douglas
Called Kate on Tuesday and has been as"ed by Australian
&ederation #or the Dea# that they want a %0 parent rep on the
Board: 7eems a bit #ar #et!hed but waiting #or email details
through #rom *ar":
- &amily Conta!t
.ittle girl8s re!ords were #alsi#ied at newborn s!reening in
Whangarei: Conta!ted Kate to see i# there are any other
#amilies being !aught up in the same s!reening: Kate put in#o
12 &ebruary 1345 -age E o# 45
up on &a!eboo":
- Bathing !aps and wrist bands
Catherine has !ome up with the idea o# wrist bands and bathing
!aps with ears with a line through it so li#eguards "now they are
dea#: Wrist band to show that they are dea#: Wanting advi!e
on how to get the business end up and running: /as !onta!ted
7tuart King at /earing Asso!iation to see i# he !ould help out:
*ctions from
.eneral
/usiness
- Kate to !onta!t Alan re organising a meeting with Jan, Julie and
Judith to wind down Bea!on:
- Andrea will do some resear!h into -ro#essional )ndemnity
)nsuran!e and report ba!" to us with !osts, et!:
- All e>e!utive to send what %0&DC items you have, with serial
number, model number, et! to Andrea so she !an start an asset
register:
- All e>e!utive to have a thin" about what in#ormation they thin"
would be help#ul #or Kate to ta"e to the &amily /ui *eeting
regarding !ommuni!ation with toddlers:
- Kate to !onta!t parent groups to en<uire whether they !an+ would
be willing to have out o# area #amilies as members:
- All e>e!utive to send their )'D numbers through to Kate #or )'D
letter:
- Jill to !onta!t .otteries Board regarding CE333 grant:
- Kelly to update %0&DC details on Charities Commission website:
- A !alendar needs to be set up o# important dates that must be
#iled: Jill9
- Kelly to send a summary o# what the awards are, what the !riteria
is in the ne>t newsletter:
- Kelly to get ba!" to 'ebe!!a with two options o# dates #or
)nver!argill meeting:
- Jill to !onta!t Alan re 7mo"e Alarms:
Meetin) Closed 2:32pm
Next Meetin) 7aturday 41 April 1345, )nver!argill
Chairperson4s si)nature
%.$&.$%&
:::::::::::::::::::::::::::::::::::
Date
12 &ebruary 1345 -age 43 o# 45

N.Z. Federation for
Deaf Children Incorporated
E;EC<1I'E C0MMI11EE 3E-031
-resident C0M-=E1ED />2
7ate (hale
-eriod this report covers2 Decem"er $%! ?
Fe"ruary $%&
Date2 %@
th
Fe"ruary# $%&
Contacts
(mail -hone =ther
413 DG 45
Item *ttention reAuired
<-D*1ES B *C1I0NS
5From C1oBdo4 list6
N
N
N
N
>
N
>
>
- Add onto the website regarding what to e>pe!t at )(-8s:
- .oo" at <uotes #or getting 'esour!e Kit !ommer!ially
printed:
- .in" to be added onto website #or )(- #orm in *o( website:
- ,et a !onta!t list o# all advisors in the !ountry (*ar"
Douglas:
- .etter #rom /ermann &ran", 'esour!e Tea!her6 Dea# - Kate
!an you please ta"e this to Carolyn ,ra!e:
- &ind out #rom Kelly and Alan where all reports, minutes et!
are so we !an store+#ile properly:
- Kate to send to Jill the letters #or last year8s s!holarship
re!ipients
- Kate to send Andrea the list o# e>!ellen!e awards
-0IN1S 0F
DISC<SSI0N F03
E;EC
- %&D meetings
- &C() Con#eren!e
*inistry o# (du!ation *eetings have been on hold over Christmas, and the #irst one this
wee" has been !an!elled due to ea!h wor"ing group going hard on
their own proKe!ts: ) am !urrently wor"ing with a small group to put in
pla!e the plans #or the -arent+ #amily hui in the middle o# the year: The
man #o!us o# this hui will be !ommuni!ation with 3-2 year old dea#
!hildren, and the various ways o# doing that: ) will have more
in#ormation a#ter the #irst meeting #or this, though ) have atta!hed the
summary o# the last 3-2 meeting #or interest8s sa"e:
Website 7till loo"ing into !orre!t in#ormation #or those about to head into )(-8s:
This will be ready be#ore the meeting, but ) am still waiting on some
pro#essionals to give me the deal be#ore ) put it up: ) have atta!hed all
the in#ormation ) have managed to #ind on proper pro!esses, and
hope#ully we will have time to go through them and !ome up with
something that wor"s #or #amilies:
)8m also still very "een to get the resour!e up and running #or #amilies
12 &ebruary 1345 -age 44 o# 45
with newly diagnosed !hildren: ) am tal"ing to a #ew people regarding
this, as our e>perien!e was not the norm, and will not be mu!h help to
#amilies: /ope#ully we !an get that out in the #irst hal# o# this year:

Advisors 7till haven8t been able to get in tou!h with *ar" Douglas regarding
!onta!t details #or lo!al+ regional advisors: Will !ontinue to try and get
a database o# them #or us to get in#ormation out to:
%&D .ena has been in tou!h and she #eels that she !an8t "eep up going to
the %&D meetings in Au!"land: We will perhaps need to #ind someone
who !an attend them, and it will have to be someone #rom out o#
region #or a while:
&amily !onta!ts ) have had a number o# #amily !onta!ts in the last #ew wee"s, most to do
with what8s happening with newly diagnosed !hildren: All are lost and
#eeling very #rightened as they have a tentative diagnosis #or their "ids,
but no de#initive diagnosis, and no one had stepped in to give them
in#ormation: ) have given them ea!h some !onta!ts, and hope#ully gotten
them to sign up with us and their lo!al groups i# there are any: ) have also
ta"en this dire!tly to Carolyn ,ra!e, as this is totally una!!eptable: These
#amilies need audiology to be right up there with the tentative diagnosis,
and need the !onta!t o# an AoDC or other person right #rom the start: 7he
is loo"ing into it:
) have also been approa!hed by a woman in Whangarei as"ing i# ) "now
o# other #amilies who have been a##e!ted by the !o!"-ups with the %B
hearing s!reening: ) told her ) would put up a note on #a!eboo", and dire!t
anyone her way i# they wish to be in !onta!t:
&amily Centered (arly
)ntervention
Con#eren!e
As ) emailed around last wee", )8m still loo"ing at trying #or some #unding
to get to this: Time#rames aren8t wide, so ) need to get on to it: )# ) am to
apply #or #unding, ) need to do this under the %0&DC, rather than
personally: ) wanted to ma"e sure everyone is alright with me doing this:
As stated in the email, ) will ta"e responsibility #or all paperwor", and will
let everyone "now ea!h o# the grants applied #or and whether they were
su!!ess#ul, and as to what amount:
) would li"e to move a motion that the e>e!utive agrees #or me to apply #or
#unding on %0&DC8s behal#, #or a representative to attend the &amily
Centered (arly )ntervention Con#eren!e in June this year: (This needs to
be done and have minuted agreement #or some o# the appli!ations:

SI.NED Kate Whale
-0SI1I0N 7ervi!es
12 &ebruary 1345 -age 41 o# 45

N.Z. Federation for
Deaf Children Incorporated
E;EC<1I'E MEE1IN. 3E-031
3esponsi"ility2
@i!e -resident
C0M-=E1ED />2
Kelly Davy
Date of meetin)2 12:31:45
Item Comments
Communications Type %umber o# !onta!ts #or the period
-ostal 1
(mail (in F4
(mail (sent 14
Telephone D
.eneral /usiness
Correspondence *s listed "elow
*uc9land *irport
*polo)y
/oo9ed meetin) room 1he Ca"ana C143: &or a #ull day #or %0&DC meeting
#or De! 4
st
1342
/oo9ed caterin) for lun!h only L 41 pm and tea N!o##ee all day with Kugs o#
water:
=nly to pay #or hire o# meeting room::
(mail #rom JJJJJJJ &un!tion Coordinator
,ood *orning Kelly,
/ope you had a great wee"end and your #un!tion went well: ) Kust got told
#rom the sta## that were wor"ing on 7aturday that they were not in#ormed o#
any #un!tions #or 7unday but it was !learly printed out and put into their o##i!e
be#orehand so it was not your #ault: )# we !ater #or your #uture #un!tions this
problem will never happen again: ) do apologise on!e again:
(ellin)ton *irport
/oo9in) of meetin)
room D caterin)
Boo"ed 1he *r)osy room C4GG:FD #rom H:23-5:23pm
With !atering C22:pp
*orning tea, lun!h, a#ternoon tea:
I=S 5DI*S6
Euartly report
4
st
=!tober - 24
st
De!ember 1342 !ompleted and #orwarded onto Karen
Beard-,reer
Important for NZFDC committee mem"ers to have details on their
meetin) reports2 "elow
-hone !alls
*ail+-ost
(mail )n+7ent
&a!e to &a!e
As these details are re<uired on the report submitted to ).7
NZFDC *.M $%&
.eneral "usiness
Wellington9 Dates N @enue
June 1345
NZFDC next meetin)
*pril
Conta!ted 'ebe"ah 0wies- dea# adviser )nver!argill via phone regarding a
,athering+meeting down 7outhland )nver!argill:
12 &ebruary 1345 -age 42 o# 45
.eneral "usiness
3ecommendation
) have made !onta!t with @ivienne .ines and e>plained the above in brie# also
that we are in !onta!t with a lo!al dea# adviser who is "een to help parti!ipate
in any way regarding in#ormation to #amilies:
7he in#orms me to go ahead with adviser and she will try to attend, but states
her !hild is now a young teen and she doesn8t have mu!h to do with dea#
parent group:
) have !onta!ted Judi Devine via phone and dis!ussed the above she
appears happy to wor" alongside %0&DC and 'ebe"ah (dea# adviser
And ) gave Judi the 1 dates in &eb N April and she thought April would be
better:
*pril Fri %%
th
# Sat %
th
# Sunday %!
th
$%& 5!ommittee would need to pen!il in
these dates:
7ame idea as we did in Tauranga B=- may need 2 days depending on #lights
et!
&ly down &riday night have a parent #riendly #o!used gathering 7aturday
morning e>plaining about %0&DC and how parent groups a##iliated and what
is available and have the %0&DC meeting 7aturday a#ternoon and part o#
7unday 03 have our meeting all day 7aturday and have the parent gathering
7unday morning #lying out that a#ternoon:
The details would need to be sorted and #inalised but a rough idea:
*lso a )ood time for the committee to catch up and )et to 9now %
another.
%. Set meetin) date for down southland #or the wee"end April 44
th
41
th
42
th
these dates (7unday was dis!ussed at the 7eptember meeting might
need to be re!he!"ed #or availability due to using a whole wee"end:
. ) will "eep in tou!h with 'ebe"ah and Judi once I hear "ac9 from the
committee.
NZFDC -ost -osted %0&DC A,* boo"lets >1 to Jill
-osted paper !opies6 'oom N Catering details to Wellington Airport
NZFDC
3ecommendation
Alan emailed letter 1341 #or details o# login to Charities 7o!iety
1o update the incorporation societies with NZFDC correct constitution
5the same as on our we"site plus audit reports and other relevant
details. .ast updated 133E
/as it been !hanged99
0ther NZFDC Newsletter
,iven #older #rom Catherine-.ena
'e!eived photos to pla!e in April8s %ewsletter
) will need to have a loo" through asap
Kelly Davy
-0SI1I0N @i!e -resident
12 &ebruary 1345 -age 45 o# 45
N.Z. Federation for
Deaf Children Incorporated

EXECUTIVE MEETING REPORT
Reponi!ilitie"
Secretary/Community Liaison
COMP#ETED $%"
Andrea Craig
Period thi report co&er" Date"
1
st
December 2013 16
th
February 201

Ite' Co''ent
Co''(nication !y"e #umber o$ contacts $or the
"eriod
%osta& See 'i&& !ay&or(s )e"ort and
my )e"ort
*mai& )ecei+ed 3,-
*mai& Sent .2
!e&e"hone 3
Inco'in)*O(t)oin) Mail PO
$o+
See 'i&& !ay&or(s )e"ort to 31 'anuary/
0y re"ort $rom 1 February/
Inco'in) &ia e'ail
deafchildren,+tra.co.n-
See Andrea Craig(s )e"ort attached
%&ease note1 Any res"onses to emai&
that are $or2arded to Committee
0embers to re"&y to co"y in
dea$chi&dren34tra/co/n5 so they are
recorded on the emai& &ist $or each
meeting/
./*01*1.02 3ill Ta4lor e'ail appro&al
Re5(et
6ppro&al for 7/2.88 pa4'ent to 9ate
:hale for troph4 and en)ra&in)
E+pene. 6ll E+ec(ti&e appro&ed
;IGNED Andrea Craig
12 &ebruary 1345 -age 4D o# 45
N.Z. Federation for
Deaf Children Incorporated
E;EC<1I'E MEE1IN. 3E-031
3esponsi"ilites2
(e"site and Face"oo9 -a)e
C0M-=E1ED />2
*ndrea Crai)
Date2 Decem"er $%! ? Fe"ruary $%& %@
th
Fe"ruary $%&
Item Comments
Communications Type %umber o# !onta!ts #or the period
&a!eboo" @iews Between 2H and 4FG per item
(mail
<-D*1ES B *C1I0NS
-revious Meetin)s
.ots o# a!tion on the &a!eboo" and Website this last !ouple o# months:
Been a!tively loo"ing #or items to put on our &a!eboo" page 1 - 2 times a
wee": Trying to vary it with items #rom other organisations in all areas o#
%0:
Website is wor"ing well: /ave !reated a 'egistration -age whi!h we have
had a D register sin!e mid January: -la!ed an advert to !o-opt a person on
to Committee however no response as #ar as ) am aware: Also updated
-=Bo> address and advised 1342 Award Winners: As"ed !ommunity #or
)(- 7urvival Kit items they want in!luded: Also approa!hed 1 lo!al
Tea!hers o# the Dea# #or their input: Will be meeting to dis!uss with them
shortly:
.eneral
3EC0MMEND*1I0NS
)tems #or &a!eboo" or Website ? Committee to advise anything o# interest
that they would li"e to see as they !ome a!ross anything:
:
Si)ned Andrea Craig
12 &ebruary 1345 -age 4G o# 45
N.Z. Federation for
Deaf Children Incorporated
E;EC<1I'E MEE1IN. 3E-031
3ES-0NSI/I=I1> 2
Fundraisin)
C0M-=E1ED />2
7irstin FohnsonBCoom"s
Date2 Fe"ruary $%&
Item Comments
Communications Type %umber o# !onta!ts #or the period
-ostal 3
(mail Conta!ted new 'egistration Juliet ,ladwin
Telephone
Kirstin - ,lossary started by Andrea o# !ommon dea# terms used: -lease let
Andrea "now o# other terms you want added+deleted+!hanged:
- (mail any help#ul apps to Andrea or Kate to put on the website:
- (veryone to please CC dea#!hildrenL>tra:!o:nM whenever they reply to
anything #or %0&DC
- Jetstar, *i!roso#t, &undview (go into .ibrary, Brea"out (a!!ess via
)nternet, stu##:!o:nM (set up an alert:
.eneral /ave had a loo" around the Tal"lin" website: As soon as you !li!" on their
website, a donate tab automati!ally !omes up: This is lin"ed to the givealittle
website: http6++www:tal"lin":org:nM+
Assistive Te!hnology 7ervi!es ? not #or #undraising: )# your parents+"ids need
assistive devi!es to help them learn, tal", !ommuni!ate:
'un by 6
/ad a loo" at the Brea"=ut ? 7!holarships and ,rants (%0 &a!eboo" page
and as"ed the <uestion regarding #unding #or not #or pro#it organisations: Iou
need to pay a #ee when loo"ing around their website: Brea"out is a
subs!riber based servi!e: CD5:3D per hour #ee:
Individuals
7tart-up #ee6 C1G:33 O ,7T in!ludes hal# an hour a!!ess to Brea"=ut:
Add hours6 C5F:33 O ,7T per hour:
0r)anisations and .roups
7tart-up #ee6 C4DG:33 O ,7T in!ludes hal# an hour a!!ess to Brea"=ut:
7ubse<uent hours6 C5F:33 O ,7T per hour:
12 &ebruary 1345 -age 4F o# 45
'un by6
Do you need #unding #or your !ommunity, voluntary organisation or !lub9
Iou will #ind the best #unding mat!hes on &und@iew: There are over 4133
grants to help with your administration !osts, building redevelopment,
salaries, volunteer e>penses, e<uipment, #urniture and moreP
&und@iew in!ludes #unding #rom government, lo!al authorities, statutory and
philanthropi! trusts, gaming trusts, and servi!e organisations:
)t is (A7IP -lug in the details o# what you need #unding #or and &und@iew will
list the best #unding mat!hes #or youP
Then you have some wor" to do -
'ead the !riteria !are#ully to ma"e sure your re<uirements are a #unding #it
with the #under
/ave you got all your du!"s in a row, remember ,ood #unding )n#ormation
B ,ood &unding Appli!ations
Compile a #unding appli!ation s!hedule
Keep !he!"ing &und@iew - it is updated by &unders and our &under
.iaison Team DA).IP
Cost
An annual start-up #ee is !harged to ea!h user: This #ee in!ludes registration,
administration and the #irst hour o# &und@iew a!!ess: 7ubse<uent hours !an
be pur!hased on top o# this i# needed:
7tart-up #ee6 C4DG:33 O,7T this in!ludes one hour a!!ess to &und@iew:
7ubse<uent hours6 C5F:33 O,7T per hour:
www.fastfundraisin).
co.nG
7o!!er teams, smaller organisations use this: Iou order s!rat!hy boo"lets on
line whi!h are !atered #or your organisation: They !ost C4G per boo" and
when you give them to people, they s!rat!h as many dots as they li"e, and
the amount that is revealed is the amount they have to donate to %0&DC:
There are 53 dots per s!rat!hy and on average people s!rat!h 1-2 dots whi!h
range #rom D3! to
(a!h s!rat!h pa!" in!ludes6
(a!h Q7!rat!h -a!"8 !ontains6
1 Scratch & Help Booklet
1 Tips for Participants sheet
1 Introduction Sticker
1 Zip Lock collection a!
J(very order also re!eives a QTips #or the =rganiser8 sheet
12 &ebruary 1345 -age 4H o# 45
Focus on fundraisin) 'anges #rom C5D3 - C45D3
Although focus on fundraisin) is a power#ul and !omprehensive so#tware
program it is very !ompetitively pri!ed: )n parti!ular, .evel 4 will enable small
organisations to get started with a donor database with minimum outlay
*ssistive Device Did you re!eive my registration #or an AD #or my son9
Selini Estates
Fundraiser -ac9a)e
Will tal" about this to see whether this is something %0&DC !ould bene#it
#rom:
3EC0MMEND*1I0NS
SI.NED
-0SI1I0N
12 &ebruary 1345 -age 4E o# 45