BTEC 2012

Unit 1 The Online World

Name: Chloe Stone

Lesson 4 - Online Documents

(Student Book A Pg 7 - 9)

Starter
a. What does upload mean?
b. What does download mean?
c. What is an algorithm?
a. when you upload a file you move it from one system to another system. For example, you
can upload files from your computer to a web page.
b. This is when you move files from a system to your personal computer.
c. A mathematical step-by-step sequence used to work out calculations or carry
out instructions.
1. What is the most common method used to compress a file? What is the
most popular program used to achieve this?

The most common method used to compress a file is to convert them to zip
files (zip format), with one of the most popular programs called WinZip.
2. What are the advantages of using online software packages?
A) It allows many people to share a version of a document and work on it at the same time as
other people (known as collaborative working).
B) Anywhere there is an available internet connection.
C) Through different operating devices (e.g. Windows and mac).

2. How does an automatic backup work?

You save a copy of the files at a known part in time, this means that you can always go
back to that version if you lose or corrupt the present version.

A.Silver

BTEC 2012
Unit 1 The Online World

Name: Chloe Stone

3. Find out the meanings of these key terms

Version Control:
A way of tracking changes to documents and making sure that you are working
on the most up-to-date version. Older version of the document are kept as
backup in case the most up-to-date is lost or becomes corrupt.

Locked:
When a document is locked, you wont be able to open it. It will only become
unlocked once no users are accessing the document.

File Permissions:
Are access rights granted to speci! c users and groups of users. These rights
control which users can view or make changes to the contents of the system.

4. Match the following file permissions to the correct sentence.

This allows users to retrieve a document,
read it, edit it, add a new document or
delete or archive an existing document.

Read-only Access

This allows a user to look at and read a

document but not change it.

Read/Write Access

This allows the user to look at and read a

document but also to make changes to it.

Full Control

5. Write down what permissions each of these people should have.

Person
Computer Administrator

Permission

Teacher / Lecturer

Control the levels of access users have to a

particular document. They can allocate access to
individuals or particular groups of documents by
using file permission.
You can access and delete documents.

Pupil / Student using a shared drive

You can read and write but you cant delete.

A.Silver

BTEC 2012
Unit 1 The Online World

Name: Chloe Stone

Plenary
a. What is a common format for compressing files?
b. What are the advantages of online documents?
c. What are the disadvantages of online documents?
A. A common format for compressing files is to convert them to zip files (.Zip format.)
B. Online documents have automatic backup. Backing up files means that you
save a copy of the file at a known point in time. This means that you can always
go back to that version if you lose or corrupt the present version.
C. You might delete/lose your file which means you will have to do it again.

A.Silver