BTEC 2012

Unit 1 The Online World

Name: Charlie Eddington

Lesson 4 - Online Documents

Starter
a. What does upload mean?
b. What does download mean?
c. What is an algorithm?
a. In computer networks, to upload can refer to the sending of data from a local system to a remote system such
as a server or another client with the intent that the remote system should store a copy of the data being
transferred, or the initiation of such a process.
b.
In computer networks, to download means to receive data to a local system from a remote
system or to initiate such a data transfer.
c.
An algorithm is an effective method expressed as a finite list of well-defined instructions for
calculating a function.
1. What is the most common method used to compress a file? What is the most popular program
used to achieve this?

The most common method used to compress a file is use a program such as WinRAR or 7Zip to compress (zip) it. These are also the most popular programs used to compress files.

2. What are the advantages of using online software packages?

A) They are usually simple.
B) They are usually very helpful
C) They usually provide tips, help and instructions to help users.

2. How does an automatic backup work?

An automatic backup is when certain files get routinely backed up. The settings can be set so files are
backed up daily or weekly. The user has the option to choose whether files are backed up or not, and they
can choose how many files and what files are backed up.
Instead of manually backing up a device, it can be set to routinely back up itself and it saves the user time.

BTEC 2012
Unit 1 The Online World

Name: Charlie Eddington

3. Find out the meanings of these key terms:

Collaborative working:
Collaborative working is a situation in which two or more people work together.

Sharing documents:
Sharing documents is when people upload documents online for others to read.

Automatic back-up:
An automatic backup is when certain files get routinely backed up.

4. Match the following file permissions to the correct sentence.

Read-only Access

Read/Write Access

This allows users to retrieve a document, read

it, edit it, add a new document or delete or
archive an existing document.
This allows a user to look at and read a
document but not change it.
This allows the user to look at and read a
document but also to make changes to it.

Full Control

5. Write down what permissions each of these people should have.

Person

Permission

Computer Administrator

Every permission there is.

Teacher / Lecturer

Most permissions associated with learning resources.

Pupil / Student using a shared drive

Permissions to open, read them and edit them, but

they have to save it in their area.

BTEC 2012
Unit 1 The Online World

Name: Charlie Eddington

6. Discuss the use and control of documents online, including the use of online software to create
documents.
Software

What does it do?

Advantages

Disadvantages

Google
Documents

It allows the user to write

tables, or documents and
save them online for people
to see.

You can save many

documents online and
you can also upload them
for others to see and
send them to others.

Requires an account If you

dont have an account or lose
access to an account, you
cannot access your files.

Dropbox

Dropbox allows users to

store files and documents
online.

Many people can store

documents and files and
then download them
later.

Requires an account If you

dont have an account or lose
access to an account, you
cannot access your files.

Google Drive

It allows people to save files

to this Drive. Its online
storage.

If you run out of space on

your PC or want to
transfer files from PC to
PC, you ca use Google
Drive.

Requires an account If you

dont have an account or lose
access to an account, you
cannot access your files.

Plenary
a. What is a common format for compressing files?
b. What are the advantages of online documents?
c. What are the disadvantages of online documents?
a.
The most common format for compressing files is Zip files.
b.
An advantage of online documents is that many people can download and read it.
c.
A disadvantage of online documents is that if two people edit the same document at the same time, one will
overwrite the other, causing confusion.

BTEC 2012
Unit 1 The Online World

Name: Charlie Eddington

7. Find out the meanings of these key terms:

Version Control:
Version control is the management of changes to documents, computer programs, large
web sites, and other collections of information.

Locked:
When something is locked, it cannot be got into.

File Permissions:
File permissions are permissions which are for specific files. They can be read-only, readwrite or full control.