Indian Oil Corporation Limited

(Refineries Division)
P.O. Jawaharnagar
Vadodara
JAWAHARNAGAR PIN-391320

_________________________________________________________________

Vendor Code-10264670
ARADHANA AGENCY
FLAT-C, FIRST FLOOR

NEW DELHI-110008
SOUTH PATEL NAGAR MARKET - NEW DELHI
Tel.:011-47016291
Fax :011-47016291
EMail: aradhanagroups@gmail.com

We are pleased to forward here with a document for your reference and action.
For any further clarifications please use following contact information:

Purchasing Document Number: JRMM105431/23343323

Document Date
: 24.03.2011
Name & Designation
: Mr. J R Rana, SMTO
EMAIL
: ranajr@iocl.co.in
PH
: 0265-2237265
FAX
: 0265-2233350
Corporate Website: http://www.iocl.com/
Corporate Tenders Site: http://www.IndianOilTenders.com/

_________________________________________________________________

Regd. Office: G-9, Ali Yavar Jung Marg, Bandra(E), Mumbai-51,India

PURCHASE ORDER

Vendor Code:10264670
ARADHANA AGENCY
FLAT-C, FIRST FLOOR
NEW DELHI-110008
SOUTH PATEL NAGAR MARKET

Qtn.Ref.:AA10110383
Qtn.Dt.:24.12.2010
Payment Terms:
See Details Below

Delhi

Incoterms:FOR
Total items on PO =
DESTINATION / FERTI'NAGAR Tot PO Amt(INR):

PO No.:JRMM105431/23343323
PO Date:24.03.2011
Coll.Ref.:JRMM105431
1

334,212.00
Tel.No.:011-47016291
Fax.No.:011-47016291
FOR ALL CORRESPONDENCE PLS. QUOTE PO No. AS ABOVE.
______________________________________________________________________________________________________

Dear Sirs,
Subject to the terms and conditions and instruction given herein, over leaf(if
any) alongwith enclosures please dispatch / deliver the following material.
Unless otherwise specified at item level.

Supply to Plant: 9030, Gujarat Refinery

Store: REVN, REVENUE STORE.

Sr.No. Material Code

UOM

Quantity

Unit Price

Amount

GROUP: 1
HEATER & ACCESSORIES
VOLTAGE: 230/250V
POWER
watts
00010 7875409514

EA
each

12

27,851.00
INR /1 EA

334,212.00
INR

INDUCTION ELECTRODELESS FLUROSCENT LAMPS FOR OUTDOOR

LIGHTING MAST
CST = 2.000 %
Delivery Schedule: 29.07.2011 ; Qty = 12
Item Text:
Induction type Electrode less Fluroscent Lamp of 300W
The detailed specifications are as follows:Wattage-300W
Voltage-230V AC(+/-10%)
PF-0.98
Operating frequency-50Hz
Lumen output:>=20000 lumens

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10264670
ARADHANA AGENCY

Qtn.Ref.:AA10110383
Qtn.Dt.:24.12.2010
Currency:INR

PURCHASE ORDER(cont.)
PO number:JRMM105431/23343323
PO Date:24.03.2011

______________________________________________________________________________________________________

Sr.No. Material Code

UOM
Quantity
CRI>80
Lumen depreciation: @5% for 2000hrs
Color temparature:2700K-6500K
Life hrs-60000hrs
Re-strike:Instant
No Flicker
No Mercury disposal
Ballast wattage:<=25W
Operating frequency of ballast:0.22MHz

Unit Price

Amount

Terms and conditions-technical

1. These IEFL lamps are used for replacing the existing High mast lamps
(9X800W HPSV Son-T) on masts at a height of 30m and hence the
illumination levels should match with the same i.e., The lux levels of
the lamps being supplied should cater to the same.
2. The proposed replacement consists of replacing the 9X2X400W HPSV
Son-T lamp fittings with 4X300W(IEFLs) together for a single mast to
keep the illumination levels same as that of the existing fittings.
3. The fittings should have provisions of being fitted on the existing
masts of height 30m at IOCL, which at present caters to 9X2X400W lamp
fittings.

______________________________________________________________________________________________________

Total PO Amount(INR):Exclusive of Header and Item conditions

334,212.00
Rs.THREE LAC THIRTY-FOUR THOUSAND TWO HUNDRED TWELVE ONLY
______________________________________________________________________________________________________

Header Text:
1. THIS PURCHASE ORDER IS ISSUED TO REGULARISE OUR ENQ NO. JRMM 105431/1689607
DATED. 17.12.2010 AND YOUR OFFER NO.AA/1011/0383-GJR DATED. 24.12.2010.
2. DELIVERY POINT : FOR DESTINATION BASIS UPTO YOUR TRANSPORTER'S GODOWN.

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ARADHANA AGENCY

Qtn.Ref.:AA10110383
Qtn.Dt.:24.12.2010
Currency:INR

PURCHASE ORDER(cont.)
PO number:JRMM105431/23343323
PO Date:24.03.2011

______________________________________________________________________________________________________

3. DELIVERY PERIOD : WITHIN 10 TO 18 WEEKS FROM THE DATE OF PURCHASE ORDER. THE
MATERIAL AGAINST THIS PURCHASE ORDER IS REQUIRED FOR OUR TIME-BOUND SHUTDOWN /
PROJECT JOB.
YOU ARE THEREFORE REQUESTED TO IMPROVE UPON DELIVERY PERIOD TO
COMMENSURATE WITH OUR SHUTDOWN / PROJECT COMPLETION SCHEDULE.
4. PACKING & FORWARDING AND FREIGHT CHARGES ARE INCLUSIVE IN QUOTED PRICE.
PLEASE NOTE THAT IN CASE OF FOR DESTINATION CONTRACT OR THE CONTRACT WHEREIN
TRANSPORTATION / FREIGHT IS ARRANGED BY THE VENDOR FOR DELIVERY UPTO FOR
DESTINATION BASIS, VENDOR INVOICE MUST INDICATE SEPARATELY THAT THE INVOICE
AMOUNT INCLUDES THE FREIGHT AMOUNT OF RS. ## AND THE SERVICE TAX OF RS. ##.PAID
THEREON BY THE VENDOR ALONG WITH THE SERVICE TAX REGISTRATION NUMBER TO ENABLE
IOCL TO AVAIL CENVAT CREDIT ON SERVICE TAX PORTION OF FREIGHT BILL UNDER INWARD
TRANSPORTATION.
THE SERVICE TAX AMOUNT SHOULD BE INDICATED WITH THE FOLLOWING BREAK UP:
* BASIC SERVICE TAX AMOUNT
* EDUCATION CESS
* SHE CESS

THREE COPIES OF ROAD PERMIT ARE ENCLOSED WITH THIS PURCHASE ORDER FOR YOUR
HANDING OVER TO THE TRANSPORTERS FOR CARRYING THE ORDERED MATERIALS FROM YOUR
DESPATCH POINT UPTO GUJARAT REFINERY/ TRANSPORTERS' GODOWN AT FERTILIZERNAGER,
VADODARA.
PLEASE NOTE THAT ALL THE REQUIRED FIELDS IN THE ROAD PERMIT ARE TO BE
FILLED UP WITH REQUIRED CORRECT INFORMATION AS PER THE DELIVERY CHALLAN, INVOICE
ETC. AS APPLICABLE AND SHOULD BE SIGNED WITH OFFICE SEAL . FOR ANY LAPSE ON YOUR
PART TO FURNISH REQUIRED INFORMATION IN THE ROAD PERMIT AND CONSEQUENTIAL
STATUTORY PENAL ACTION BY APPROPRIATE AUTHORITY, IOCL SHALL NOT BE HELD
RESPONSIBLE AND ACCOUNTABLE . THIS WILL ALSO NOT COME UNDER FORCEMAJEURE
CONDITION FOR DELAY IN DELIVERY OF MATERIALS.
MOTOR VEHICLE ACT : VEHICLE SHALL FOLLOW MOTOR VEHICLE ACT 1988 & ITS LATEST
UPDATED REVISION & ALL OTHER APPLICABLE LAWS OF LAND DURING TRNSPORTATION OF THE
MATERIAL FROM YOUR WORKS TO GUJARAT REFINERY.
"THE SUPPLIER / VENDOR TO INDICATE THE NAME OF DRIVER / KHALASIS ON THE LORRY
RECEIPT / CHALLEN ETC. SO THAT THE SAME CAN BE VERIFIED AT THE ENTRY GATE WHILE
ALLOWING ENTRY BY CISF. THIS IS REQUIRED FOR ENHANCING SECURITY MEASURES FOR
INCOMING MATERIAL."

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10264670
ARADHANA AGENCY

Qtn.Ref.:AA10110383
Qtn.Dt.:24.12.2010
Currency:INR

PURCHASE ORDER(cont.)
PO number:JRMM105431/23343323
PO Date:24.03.2011

______________________________________________________________________________________________________

5. EXCISE DUTY IS NOT APPLICABLE.

6. CST SHALL BE ALLOWED EXTRA @ 2% (TWO PERCENTAGE ONLY), ON DOCUMENTARY EVIDENCE
AGAINST 'C' FORM.
OUR C.S.T.TIN No. is 24573200438 DTD.30.09.2005 & G.S.T.TIN
No. is 24073200438 DTD.30.09.2005. FURNISH YOUR VAT CST/GST REGN. No. FOR OUR
RECORD.
7. TRANSIT INSURANCE SHALL BE ARRANGED BY IOCL.
8. PRICE REDUCTION SCHEDULE (LATE DELIVERY CLAUSE) : THE TIME AND DATE OF
DELIVERY OF STORES / MATERIAL / EQUIPMENT AS STIPULATED IN THE ORDER SHALL BE
DEEMED TO BE ESSENCE OF THE CONTRACT. IN CASE OF DELAY IN EXECUTION OF THE ORDER
BEYOND CDD, THE OWNER MAY AT ITS OPTION EITHER:
(A) ACCEPT DELAYED DELIVERY AT PRICES REDUCED BY A SUM EQUIVALENT TO ONE HALF OF
ONE PERCENT (1/2%) OF THE VALUE OF ANY GOODS NOT DELIVERED FOR EVERY WEEK OF
DELAY OR PART THEREOF LIMITED TO A MAXIMUM OF 05% OF THE TOTAL ORDER VALUE.
OR
(B) CANCEL THE ORDER IN PART OR FULL AND PURCHASE SUCH CANCELLED QUANTITIES FROM
ELSEWHERE ON ACCOUNT AND AT THE RISK OF VENDOR WITHOUT PREJUDICE TO ITS RIGHT
UNDER (__A __), ABOVE IN RESPECT OF GOODS DELIVERED.
9. 90% (NINETY PERCENT) PAYMENT INCLUSIVE OF TAXES SHALL BE MADE AGAINST DESPATCH
DOCUMENTS THROUGH BANK AND BALANCE 10% PAYMENT WILL BE MADE AGAINST DELIVERY OF
MATERIALS. PROVIDED YOU WILL ENDORSE LR THAT TRANSPORTER COPY OF EXCISE INVOICE
IS
HANDED OVER TO TRANSPORTER, OTHERWISE IT WILL BE EXCLUSIVE. EXCISE DUTY
SHALL BE REIMBURSED WITHIN 30 DAYS OF RECEIPT OF PROPER MODVAT DOCUMENTS. OUR
BANKER IS : STATE BANK OF INDIA, BAJWA, JAWAHARNAGAR, DIST: VADODARA - 391 320
(BRANCH CODE : 0568).
DEDUCTIONS IF ANY, IN YOUR INVOICE ON ACCOUNT OF PRICE REDUCTION TOWARDS DELAYED
DELIVERY, FREIGHT CHARGES (IF TRANSPORTER'S BILL NOT ENCLOSED), EXCISE DUTY ETC.
SHALL BE MADE BY IOCL WHILE RELEASING PAYMENT THROUGH BANK. VENDORS TO ADVISE
BANKERS TO ACCEPT SUCH DEDUCTIONS AND RELEASE DOCUMENTS TO IOCL TO AVOID
CORRESPONDENCE AND DELAY IN RELEASE OF PAYMENT.
WHILE NEGOTIATING DOCUMENTS THROUGH BANK, VENDORS ARE ADVISED TO ENCLOSE AN EXTRA
COPY OF COMPLETE SET OF NON-NEGOTIABLE DOCUMENTS. THE BANKERS MAY BE ADVISED TO

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10264670
ARADHANA AGENCY

Qtn.Ref.:AA10110383
Qtn.Dt.:24.12.2010
Currency:INR

PURCHASE ORDER(cont.)
PO number:JRMM105431/23343323
PO Date:24.03.2011

______________________________________________________________________________________________________

HANDOVER THE EXTRA SET OF DESPATCH DOCUMENTS TO IOCL ALONG WITH PAYMENTS
INTIMATION SLIP OF LSC.
THREE SETS OF NON-NEGOTIABLE DOCUMENTS (INVOICE,
PACKING LIST, COPY OF LR, PHOTOCOPY OF EXCISE GATE PASS, GUARANTEE/WARRANTY
CERTIFICATE - WHATEVER IS APPLICABLE) SHOULD ALSO BE SENT TO THE SENIOR MATERIALS
MANAGER, MATERIALS DEPARTMENT, INDIAN OIL CORPORATION LTD., GUJARAT REFINERY, PO
JAWAHARNAGAR, VADODARA - 391320.
TO GET THE ORIGINAL DOCUMENTS RELEASED FROM
THE BANK / FOR RELEASING THE PAYMENT.
THE COPY OF INVOICE FOR PAYMENT TO PLEASE BE SENT TO OUR DY. FINANCE MANAGEER
WELL IN ADVANCE FOR ARRANGING RETIREMENT OF DOCUMENTS IN TIME. ALL BANK CHARGES
OF YOUR BANKERS WILL BE BORNE BY YOU AND ALL BANK CHARGES OF OUR BANKERS WILL BE
BORNE BY US.
NO OVERDUE INTEREST WILL BE PAYABLE TO YOU OR TO YOUR BANKERS. IN CASE IT IS
ADVISED TO DO SO, THE DOCUEMNTS WILL BE RETURNED BACK TO YOU AT YOUR RISK AND
COST BY OUR BANKERS (SBI).
THE DOCUMENTS SHOULD BE SENT THROUGH STATE BANK OF INDIA, GR BRANCH, PO:
JAWAHARNAGAR, DIST : VADODARA - 391 320 WITHIN 2 DAYS FROM THE DATE OF LR/RR
POSITIVELY, FAILING WHICH DEMURRAGE / WHARFAGE IF ANY, PAID BY GUJARAT REFINERY
SHALL BE RECOVERED FROM YOUR INVOICE WITHOUT MAKING ANY FURTHER REFERENCE TO YOU.
10. THE PRICE SHALL
SUBJECT TO VARIATION
PER PURCHASE ORDER.

REMAIN FIRM & FIXED TILL COMPLETION OF ORDER AND ARE NOT
ON ANY ACCOUNT WHATSOEVER, EXCEPT FOR STATUTORY LEVIES AS

11. PLEASE NOTE THAT THE SPECIFICATION WILL BE EXACTLY SAME AS PER OUR TENDER
DOCUMENTS AND COMMUNICATION DONE TILL DATE. NO DEVIATION WILL BE ALLOWED OR
ACCEPTABLE TO US.
12. WARRANTY : THE MATERIAL AS ABOVE IS WARRANTY AGAINST ANY MANUFACTURING
DEFECTS FOR 12 MONTHS FROM THE DATE OF INSTALLATION AND COMMISSIONING OR 18
MONTHS FROM THE DATE OF SUPPLY DESPATCH WHICHEVER EARLIER. PLEASE FURNISH
WARRANTY CERTIFICATE ALONGWITH MATERIALS.
13. PERFORMANCE BANK GUARANTEE :
YOU SHALL FURNISH A PERFORMANCE BANK GUARANTEE AS PER ENCLOSED FORMAT FOR 10% OF
PURCHASE ORDER VALUE [RS.33,421.00] FROM A NATIONALISED / SCHEDULED BANK. THIS
SHOULD BE VALID FOR 18 MONTHS FROM THE DATE OF LAST SUPPLY OF MATERIAL OR 12
MONTHS FROM THE DATE OF INSTALLATION / COMMISSIONING WHICHEVER IS EARLIER. THE

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10264670
ARADHANA AGENCY

Qtn.Ref.:AA10110383
Qtn.Dt.:24.12.2010
Currency:INR

PURCHASE ORDER(cont.)
PO number:JRMM105431/23343323
PO Date:24.03.2011

______________________________________________________________________________________________________

PERFORMANCE BANK GUARANTEE

ENCLOSED HEREWITH SHOULD BE SENT BACK TO US BY
PUTTING ADHESIVE STAMP OF APPROPRIATE VALUE TO REACH US 15 DAYS PRIOR TO DATE OF
SUPPLY. PLEASE ADVISE YOUR BANKERS TO FORWARD THE ENCLOSED BANK GUARANTEE
DIRECTLY TO US IN BANK SEALED ENVELOPE WITH THEIR FORWARDING LETTER UNDER
INTIMATION TO YOU. PLEASE READ INSTRUCTIONS TO SUBMIT PERFORMANCE BANK GUARANTEE.
IN CASE OF NON SUBMISSION OF PBG 10% OF PURCHASE ORDER VALUE SHALL BE RETAINED
TILL 18 MONTHS FROM THE DATE OF SUPPLY OR 12 MONTHS FROM THE DATE OF
COMMISSIONING WHICHEVER IS EARLIER.
14.ALL OTHER TERMS AND CONDITIONS SHALL BE AS PER IOCL GENERAL PURCAHSE
CONDITIONS, AGREED TERMS AND CONDITIONS UNLESS OTHERWISE SPECIFIED.
15.MATERIAL SHOULD BE SUPPLIED IN ONE LOT ONLY, UNLESS OTHERWISE SPECIFIED.
IN
CASE OF PART SUPPLIES, PLEASE BE INFORMED THAT PAYMENT SHALL BE RELEASED ONLY
AFTER RECEIPT OF ALL ITEMS IN FULL QUANTITY AT IOCL. PART PAYMENT SHALL NOT BE
RELEASED.
THE MATERIAL SHOULD BE TRANSPORTED THROUGH ANYONE OF IOCL APPROVED
TRANSPORTERS TO AVOID PAYMENT OF DEMURRAGE.
IOCL APPROVED TRANSPORTERS ARE :
(1) M/S ABC INDIA LIMITED, BARODA
(2) M/S ATO INDIA LIMITED, BARODA
(3) M/S
ECONOMIC TRANSPORT ORGANISATION, BARODA (4) M/S GUJARAT ROADLINES, BARODA (5)
M/S ASSOCIATED ROAD CARRIERS, BARODA
(6) M/S UNION ROADWAYS, BARODA (7) M/S
WESTERN ARYA TRANSPORT, BARODA (8) M/S TCI FREIGHT, BARODA (9) M/S V-TRANS (I)
LIMITED, BARODA
(10) M/S NITCO ROADWAYS (P) LIMITED, BARODA., CONSIGMENT IS TO
BE BOOKED TO F.O.R : FERTILIZERNAGAR BASIS.
FOR DEMURRAGE CHARGES - FREE PERIOD 45 DAYS APPLICABLE FOR ALL TRANSPORTERS.
16.IOCL RESERVES THE RIGHT TO PLACE REPEAT PURCHASE ORDER ON THE SAME UNIT
PRICES, TERMS & CONDITIONS WITHIN A PERIOD OF SIX MONTHS FROM THE DATE OF ISSUE
OF THIS PURCHASE ORDER.
17.PLEASE ACKNOWLEDGE THE RECEIPT OF THIS PURCHASE ORDER ALONGWITH YOUR
ACCEPTANCE OF ORDER IMMEDIATELY WITHIN 7 DAYS OF ITS RECEIPT. NON-RECEIPT OF
ACKNOWLEDGEMENT OF ACCEPTANCE OF THIS PURCHASE ORDER WITHIN 7 [SEVEN] DAYS,SHALL
BE DEEMED TO BE AN ACCEPTED ORDER.
SHIPPING INSTRUCTIONS :
(1) VENDOR SHALL BE RESPONSIBLE TO ENSURE TAKING ALL PRECAUTIONS FOR SAFE
TRANSPORT OF MATERIAL TO IOCL.
(2) VENDOR SHALL SUBMIT COMPLETE LOSS CONTROL INFORMATION SPECIFIC TO THE
SUPPLIED MATERIAL FOR STORAGE AND USE.
(3) SUPPLIER TO ENSURE THAT MATERIAL IS SUPPLIED IN ENVIRONMENT FRIENDLY PACKING

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10264670
ARADHANA AGENCY

Qtn.Ref.:AA10110383
Qtn.Dt.:24.12.2010
Currency:INR

PURCHASE ORDER(cont.)
PO number:JRMM105431/23343323
PO Date:24.03.2011

______________________________________________________________________________________________________

MATERIAL, WHEREVER POSSIBLE WHICH IS STRONG ENOUGH TO ENSURE SAFETY AND

PRESERVATION OF THE MATERIAL UP TO REFINERY SITE E.G. PLASTIC PACKING MATERIAL IF
USED TO BE OF >20 MICRON SIZE.
ENCLOSURES:
1) SPECIFICATION SHEET
2) FORM NO. 403
3) PBG FORMAT WITH INSTRUCTION

For and on behalf of

INDIAN OIL CORPORATION LIMITED

J R Rana
DMTM
(Authorised Signatory)

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