Human Resource and Doctrine Manual Development - Septermber 2014

PHILIPPINE NATIONAL POLICE MANUAL
PNPM-DHRDD-D-0-3-8-14 (DHRDD)
HUMAN RESOURCE AND DOCTRINE

DEVELOPMENT MANUAL
SEPTEMBER 2014
PNPM-DHRDD-D-0-3-8-14
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Publishers Note:
This manual contains the use of masculine pronouns and terms
which refers to both male and female. The generic uses of these words
in this publication are not intended to disregard social equality or
promote gender biases.
The information contained in this manual shall be communicated
either directly or indirectly to the internal public for their information and
adherence.
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Republic of the Philippines

National Police Commission
NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE
OFFICE OF THE CHIEF, PNP
Camp Rafael Crame, Quezon City
MESSAGE
It is with great pleasure that I congratulate the men
and women of the Directorate for Human Resource and
Doctrine Development (DHRDD) headed by its Director,
PDIR ALEX PAUL INTO MONTEAGUDO, who exerted
tremendous effort in accomplishing this project.
The crafting of the DHRDD Administrative and
Operations Manual shows the commitment of the
organization to truly institutionalize its processes as a means
of contributing to the development and improvement of its
services in support to national goals and policies which are
among the significant aspects of our CODE-P Program and
the PNP P.A.T.R.O.L. Plan 2030.
To the DHRDD Family, keep up the good work and continue to make the PNP
proud by providing a Serbisyong Makakatotohanan through the delivery of quality
training and education to our police officers.
ALAN LA MADRID PURISIMA

Police Director General
Serbisyong Makatotohanan
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National Police Commission
OFFICE OF THE DEPUTY CHIEF, PNP FOR ADMINISTRATION
Camp Rafael Crame, Quezon City
MESSAGE
I would like to commend the Directorate for Human
Resource and Doctrine Development (DHRDD) for the
publication of the DHRDD Administrative and Operations
Manual.
This remarkable achievement is indeed laudable
considering that this Manual will serve as a model for all
other PNP offices/units to emulate.
I hope that the DHRDD would continue to be more
proactive towards the development of a responsive and
dynamic training and education system.
Congratulations on a job well done!
FELIPE LOZADA ROJAS, JR

Police Deputy Director General
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NATIONAL POLICE COMMISSION
DIRECTORATE FOR HUMAN RESOURCE AND DOCTRINE DEVELOPMENT
Camp Crame, Quezon City
ACKNOWLEDGMENT
The DHRDD would like to acknowledge the former
Directors, proponents of the Human Resource and
Doctrine Development (HRDD) Manual, specifically PDIR
JOSE ANTONIO SALVACION, PDIR SERVANDO
HIZON, and PCSUPT ELISEO DELA PAZ for starting this
project and overseeing its progress during their
remarkable stay with this Directorate.
More significantly, we would also like to thank our
dynamic Chief, PNP, PDIRGEN ALAN LA MADRID
PURISIMA, for providing the vision and support which led
to the development of the Human Resource and Doctrine
Development Manual.
As the Director who had overseen the manuals completion, I am proud to
note the efforts and achievements made by our research team, headed by PSSUPT
RANULFO I. DEMIAR. The HRDD Manual aims to provide the underlying principles
for the Human Resource and Doctrine Development Programs of the PNP. It does
not aim to supersede nor replace any official DHRDD programs currently being used,
although it may be cited as a certified and authorized publication of the DHRDD as
needed. Generally, it should be seen as a handy and highly informative reference
material and guidebook for all HRDD practitioners of the PNP for all HRDD-related
functions.
Finally, all the documented materials, figures, illustrations, and exercises
found in this Manual were the product of careful research and were reproduced with
permission from the original authors in accordance with copyright regulations. Any
request to reproduce or cite material from this Manual should be formally coursed
through the Office of the Director, Directorate for Human Resource and Doctrine
Development.
ALEX PAUL INTO MONTEAGUDO

Police Director
TDHRDD
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TABLE OF CONTENTS
PRELIMINARY PAGES
Publisher's Note
Chief, PNP's Message
TDCAs Message
Acknowledgement
i
ii
iii
iv
CHAPTER 1 INTRODUCTION
Section 1-1 Definition
Section 1-2 PNP Training and Education System
Section 1-3 PNP Training Standards
1
2
6
CHAPTER 2 THE DIRECTORATE

Section 2-1 Legal Bases
Section 2-2 Vison, Mission, and Functions
7
8
CHAPTER 3 INDIVIDUAL TRAINING PROGRAM DEVELOPMENT

DIVISION
Section 3-1 Organization and Functions
Section 3-2 Classification and Categories of Individual Training
Section 3-3 General Policies
11
17
19
CHAPTER 4 UNIT TRAINING PROGRAM DEVELOPMENT DIVISION

Section 4-2 In-Service Training Program
Section 4-3 Gender and Development Program
Section 4-4 Physical Fitness and Sports Development Program
Section 4-5 Moral Recovery Program
26
31
37
43
48
CHAPTER 5 GENERAL DOCTRINE DEVELOPMENT DIVISION

Section 5-2 Doctrine Development
49
54
CHAPTER 6 ADMINISTRATION AND BUDGET

Section 6-2 Internal Processes Administration
72
78
CHAPTER 7 DHRDD STRATEGY MANAGEMENT
83
LIST OF ACRONYMS
LIST OF FIGURES
GLOSSARY OF TERMS
ANNEXES
APPENDICES
REFERENCES
86
88
89
99
123
131
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CHAPTER 1
INTRODUCTION
Section 1-1 Definition

1.1
Definition. Human Resource Development is a holistic approach that aims to

improve individual, group and organizational effectiveness through the
integration of training and development, organizational development and
career development.
1.2
Functions of Human Resource Development. Human Resource

Development or HRD has two main functions: Personnel Management and
Training and Development:
a.
Personnel Management. This involves the management of human

resources to optimize organizational performance through proper
staffing and resourcing, training and development, and the
establishment of a cohesive and productive workforce.
b.
Training and Development. Training and Development is a strategic

system aimed to develop and improve staff performance and skills
through organized, innovative, and well-focused programs. It is
composed of two main parts: training which focuses on short-term
targets; and development which focuses on long-term goals.
1.3
Definition of Training. Training involves the acquisition of new knowledge,

skills and competencies to improve the suitability of the members of the
organization in performing day to day tasks.
1.4
Definition of Development. Development refers to the improvement of

current knowledge, skills, and competencies to maximize productivity and
increase the efficiency and effectiveness of the organizational members.
1.5
Training and Development Processes. The PNP subscribes to the

Instructional Systems Design following the ADDIE Model as shown in
Figure1.1 below.
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Figure 1.1 ADDIE Model
1.6
Major Processes. The three major processes that support effective Training
and Development are coaching, counseling, and mentoring.
a.
Coaching. David Megginson and Tom Boydell defined coaching, in

their 1979 book entitled A Managers Guide to Coaching, as a process
in which a manager, through direct discussion and guided activity,
helps a colleague to learn to solve a problem or to do a task, better
than would otherwise have been the case.
b.
Counseling. Counseling is a supportive process by a manager to help

an employee define and work through personal problems that affect job
performance. This is according to Marianne Minor, author of Coaching
and Counseling.
c.
Mentoring. Mentoring is a process that increases a persons competence

through guided support sustained through a period of time to facilitate
learning and development, mainly, through the transfer of knowledge from a
person perceived to be more experienced and has greater expertise to
someone who is perceived to have less.
Section 1-2 PNP Training and Education System
1.7
PNP Training and Education System. The PNP is committed to
institutionalize training and education. But the fact is that the PNP has no control
over the conduct of career courses, which is being handled by the Philippine Public
Safety College (PPSC). Thus, the focus instead is on the enhancement of
competency and specialized courses.
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Figure 1.2 Training System Chart

1.8
Two-Pronged Training Approach. The PNP is adopting a two-pronged
approach in training and development. This is done through the vertical training of
uniformed personnel by rank; and the horizontal approach that is applied to all PNP
personnel whether uniformed or non-uniformed based on competencies and
specialization.
Two-pronged Training Approach

By RANK
PDG
PDDG
PD
PCSUPT
PSUPT
PCINSP
PSINSP
PINSP
SPO4
SPO3
SPO2
SPO1
PO3
PO2
PO1
(Mandatory
Career Courses)
By Specialization
Investigations, Intelligence, Operations, Human Resource
Logistics, Comptrollership, Police Community Relations
(Competency/ Specialized Training Courses)
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Figure 1.3 Two-Pronged Approach

1.9
Categories of PNP Training. Under the two-pronged approach, PNP
Training is categorized into two: Specialized Training which covers the
administrative, technical, and operational aspects of the organization; and Mandatory
Career Courses, being offered by the Philippine Public Safety College (PPSC),
composed of different courses required to be undertaken by all PNP uniformed
personnel based on their rank.
a.
Specialized Training. The PNP has programmed training courses and

seminars to support the PNP P.A.T.R.O.L. Plan 2030 and the Policy Focus of
the Chief, PNP. The main objective of these training programs is to provide all
members of the PNP with essential knowledge and specialized skills in the
administrative, technical, and operational fields of police service. The goal is
to ensure the effective and efficient discharge of their duties and
responsibilities as members of the organization. These programs will also
help instill discipline, integrity, and proper work ethics required to be
professional police public servants. The training programs are primarily
designed for all PNP uniformed personnel of the different National Support
Units (NSUs) and Police Regional Offices (PROs) from the Headquarters
down to the precinct levels.
b.
Mandatory Career Courses. The Master Education and Training Program

(METP) is designed by the PPSC which contains the mandatory training
programs and other specialized courses offered by the PPSC to all PNP
uniformed personnel. It serves as a guide to all PNP uniformed personnel to
who are scheduled to undergo mandatory training.
In 2014, the Mandatory Career Courses are:
Public Safety Officers Advance Course

Public Safety Officers Basic Course
Public Safety Officers Candidate Course
Public Safety Senior Leadership Course
Public Safety Junior Leadership Course
and the Specialized Courses to be conducted are:
Public Safety Investigation and Detection Course

Public Safety Traffic Investigation Course
Public Safety Narcotic Investigation Course
1.10 Roles. In furtherance of the PNPs thrust in providing a highly responsive and
dynamic training and education system, the following agencies and offices play a
supportive role:
a.
The National Police Commission (NAPOLCOM) is the agency that

administers and controls the Philippine National Police. It was
mandated by the Constitution and the major police reform laws,
Republic Act Nos. 6975 and 8551. Under RA 8551 otherwise known as
the "PNP Reform and Reorganization Act of 1998", the NAPOLCOM
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exercises administrative control and operational supervision over the

PNP which includes the power to:
b.
1)
Develop policies and promulgate a police manual prescribing

rules and regulations for efficient organization, administration,
and operation, including criteria for manpower allocation
distribution and deployment, recruitment, selection, promotion,
and retirement of personnel and the conduct of qualifying
entrance and promotional examinations for uniformed members;
2)
Conduct annual self-report surveys and compile statistical data

for accurate assessment of the crime situation and the proper
evaluation of the efficiency and effectiveness of all police units in
the country;
3)
Approve or modify plans and programs on education and

training, logistical requirements, communications, records,
information systems, crime laboratory, crime prevention and
crime reporting;
The Philippine Public Safety College (PPSC) provides

comprehensive education and training for all uniformed personnel of
the PNP anchored in the principles of accountability and transparency.
The promulgation of Republic Act 6975, otherwise known as the
Department of the Interior and Local Government (DILG) Act of 1990,
operationalized and initiated the call for a tangible reform in the
country's public safety services particularly for the uniformed bureaus
under DILG. The same Act factually complied with the constitutional
mandate for a unified single national police force, which is civilian in
character under the administration of the NAPOLCOM. Likewise, the
same law upgraded the fire and jail services as new and separate
bureaus under the DILG stewardship.
The implementation of Republic Act 6975 brought to fore the
significance of the establishment of the PPSC. Section 66 of RA 6975
established and constituted the PPSC as the premier educational
institution for the training, human resource development, and
continuing education of all personnel of the PNP.
The PPSC is the umbrella organization that oversees the
various education and training programs offered by the following
component training units: National Police College (NPC), Philippine
National Police Academy (PNPA), National Police Training Institute
(NPTI), and its 18 Regional Training Schools (RTS) nationwide.
c.
The PNP Training Service (PNPTS) was created to accelerate

professionalism among PNP personnel, compose four functional
schools namely: School for Specialized Courses, School for Values
and Leadership, School for Field Training and Technical Services, and
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the School for Sports and Skills Development. The PNPTS, even
during its early days as a fledgling community, drew inspiration and
remained true to its mission to conduct training courses and implement
all PNP specialized training programs geared towards skills
enhancement, intellectual advancement, and moral transformation of
the PNP Personnel.
Section 1-3 PNP Training Standards

1.11 PNP Standards for In-Service Training. It shall be the basis of the
development of the Instructors Certification Program, Course Certification Program
and Training Schools Certification Program. It aims to establish common standards
in training for PNP in-service courses in order to continuously improve the quality of
police training and strengthen the accountability of all training managers and training
program directors in bridging the training gap.
1.12 Guidelines and Procedures in the Development of Standard Training
Packages (STP). This SOP aims to provide common guidelines and procedures in
the development of Standard Training Packages (STP) and to institutionalize the
conduct of standardized training for PNP Personnel. This is also established to
ensure uniformity in the delivery of instruction of all PNP in-service training courses
and seminars in different training schools and units.
1.13 Certification Program for the PNP Training Schools and Regional Special
Training Units. This certification program is established to ensure that the PNP
Standard on Training is applied and to develop a mechanism that will evaluate the
training programs. This will also exact accountability on the training schools/units to
ensure the delivery of quality training to all PNP personnel.
1.14 Training Evaluation. To have a more accurate evaluation of training course
and instructors, Standard Evaluation Forms for Training and Instructors should be
administered to all participants/trainees in all in-service courses. A consolidated
evaluation result for every individual instructor, for all instructors in a course, and for
the course shall be submitted by the Course Director as part of the After-Training
Report.
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CHAPTER 2
THE DIRECTORATE
Section 2-1 Legal Bases
2.1
Activation. The Directorate for Human Resource and Doctrine Development
(DHRDD) was formally activated on November 1, 1993 by virtue of the Chief, PNPs
Letter Directive dated October 28, 1993.
2.2
Structure and Staffing. On August 29, 1997, the organizational structure and
staffing pattern of the PNP was created by virtue of DPL Memorandum Circular 9701 which was subsequently confirmed by the National Police Commission through
NAPOLCOM Resolution No. 92-36 and approved by the Department of Budget and
Management (DBM). This paved the way for the identification of the PNPs National
Headquarters, ten Directorial Staff, 11 National Operational Support Units, nine
National Administrative Support Units and 17 Police Regional Offices.
With the same DPL issuance, the DHRDDs three divisions were identified,
namely Individual Training Program Development Division (ITPDD); Unit Training
Program Development Division (UTPDD); and the General Doctrine Development
Division (GDDD).
Figure 2.1 DHRDD Organizational Structure
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DHRDD STAFFING PATTERN
Figure 2.2 DHRDD Staffing Pattern
Section 2-2 Vison, Mission, and Functions
2.3
Vision. In the process of adopting the PNP Performance Governance System
in 2010, the DHRDD adopted the following vision:
A responsive and dynamic training and education
system towards a highly capable, effective, and valuesoriented police service by 2030.
2.4
Mission. The DHRDDs mission is to assist the Chief, PNP in formulating
policies and managing all matters pertaining to human resource and doctrine
development (PNP Letter Order dated October 28, 1993).
2.5
Specific Functions. The DHRDD is committed to perform the following
functions as delegated authority of the Chief, PNP (PNP Letter Order dated October
28, 1993):
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a.
Advise the Chief, PNP on all matters pertaining to human resource and
doctrine development, like education and training of PNP uniformed and nonuniformed personnel and doctrines pertaining to the organization,
administration and operations of the PNP.
b.
Formulate training programs and directives necessary to attain

professionalization of PNP personnel and operational readiness of PNP units.
c.
Determine the requirements and allocate training slots for foreign and local
service schools and civilian universities as authorized under existing
regulations.
d.
Prepare, review and evaluate the PNP scholarship programs in coordination

with other Directorial Staff.
e.
Formulate plans, policies, and directives for the conduct, supervision, control,
administration, and monitoring of police training in public and private schools.
2.6
Functional Relationships with Training Units. The DHRDD was granted
functional supervision over the PNP Training Service, the Regional Training
Units/Groups and the PNP National Support Training Units/Groups. It was also
tasked to jointly assess with the Philippine Public Safety College (PPSC) the training
programs of PNP personnel.
2.7
Divisions of DHRDD. The Directorate has three divisions that shall pursue
the vision and mission of professionalizing PNP personnel through training and
education. They are:
a.
b.
c.
Unit Training Program Development Division (UTPDD)

Individual Training Program Development Division (ITPDD)
General Doctrine Development Division (GDDD)
2.8
DHRDD Logo. The DHRDD Logo and its symbolism is approved and
registered at the National Historical Commission of the Philippines with the following
descriptions:
Figure 2.1 DHRDD Logo

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a.
Two concentric circle. Perpetual cycle of seeking knowledge and

self-improvement that keep the organization and its human resource
proficient and competent in their respective functions. They also mean
keeping abreast of knowledge on policing to adapt to the everchanging environment.
b.
Laurel. From the PNP seal, symbolizes attainment of the Directorates

mandate to train and educate PNP personnel with utmost honor,
dignity, and integrity.
c.
Flame and the Torch. Eliminating ignorance (darkness) through

knowledge (light) as symbolized by the flame and torch. The flame
always burns upwards; similarly the PNP personnel should acquire
such knowledge to take us towards the higher ideals.
d.
The Book. Quest for knowledge and excellence.
e.
Calligraphy Nib Pen. An Instrument of writing that symbolizes the

Directorates mandate in crafting doctrines and policies of the
organization.
f.
Light Rays. Zenith or the point above the observer, the Directorate as
the overseer in the PNPs pursuit for competency and proficiency
through training and education.
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CHAPTER 3
INDIVIDUAL TRAINING PROGRAM DEVELOPMENT
DIVISION
3.1
Functions of ITPDD. The Individual Training Program Development Division
(ITPDD) of the DHRDD is responsible for the performance of the following functions:
a.
Prepare and review PNP education and training programs and

supervise its implementation.
b.
Oversee and monitor the conduct of foreign-sponsored training of PNP

personnel, both local and foreign, to include all foreign training and
competition pertaining to sports development and gender awareness.
c.
Prepare, review, and evaluate the PNP foreign scholarship programs

for active PNP personnel, both in-country and abroad, in coordination
with other Directorial Staff.
d.
Allocate training space in foreign and local service schools and civilian
universities as authorized under existing regulations.
3.2
ITPDD Organizational Structure. The ITPDD Structure is headed by the
Division Chief with a rank of Police Senior Superintendent (PSSUPT). It has a total
manpower of 15 PNP personnel composed of four PCOs, five PNCOs, and six NUP.
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Figure 3.1 ITPDD Organizational Structure
3.3
Job Description
a.
Chief, Individual Training Program Development Division

1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
11)
12)
13)
14)
b.
Reviews and prepares the PNP educational and training

programs and supervises its implementation.
Reviews, prepares, and publishes training directives for
implementation of offices/units/individuals concerned.
Oversees and monitors the conduct of foreign-sponsored
training of PNP personnel, both local and foreign, to include all
foreign training and competition pertaining to sports
development and gender awareness.
Reviews and prepares the foreign scholarship programs for
active PNP personnel sponsored by local and foreign
counterparts,
in
coordination
with
concerned
staff/offices/agencies and supervises the implementation of the
same.
Prepares, reviews, and evaluates local and foreign scholarship
programs for active PNP personnel, in coordination with the DStaff concerned.
Allocates training spaces in foreign and local service schools
and in civilian colleges/universities as authorized under existing
regulations.
Liaises/coordinates with training education/training institutions
for the grant of scholarship/study programs to PNP personnel.
Prepares and recommends goals and objectives of both local
and foreign training programs.
Prepares periodic accomplishment reports.
Acts as Secretariat/recorder of the PNP Evaluation Board on
Foreign Training/Travel.
Conducts Training Needs Assessment for mandatory courses.
Supervises the conduct of HRDD distributed courses.
Consolidates and submits the annual budgetary requirement of
the Division.
Performs other tasks as maybe directed.
Assistant Chief, Individual Training

Division/Training Specialist IV
1)
2)
3)
Program
Development
Prepares and reviews the PNP Education and Training Program

and supervises its implementation.
Prepares, reviews, finalizes, and publishes training directives for
the implementation of offices/units/individual concerned.
Oversees and monitors the conduct of training of personnel both
local and foreign.
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4)
5)
6)
7)
8)
9)
10)
11)
12)
13)
14)
c.
Prepares and reviews the Scholarship Programs for active PNP

personnel, both local and foreign, in coordination with concerned
Directorial Staff and supervises the implementation of the same.
Prepares, reviews, and evaluates foreign training or competition
related to sports development and gender awareness, in
coordination with concerned Directorates;
Allocates training spaces in foreign and local service schools
and in civilian universities as maybe authorized under existing
regulations.
Conducts, coordinates, and monitors visits of both foreign and
local police and civilian officials/individuals to PNP training
institution.
Prepares and consolidates local and foreign training programs
for the entire PNP and effect its widest dissemination and
implementation.
Establishes goals and objectives of the foreign training program.
Collates and finalizes the PNP consolidated local and foreign
training programs for approval of higher headquarters.
Evaluates foreign courses offered by other countries and
allocate same to office/units which will benefit most from such
training.
Records the deliberation of PNP Foreign Scholarship Board.
Processes and evaluates courses for equivalent career
accreditation with the PPSC.
Performs other duties as may be directed.
Chief, Local Training Section

1)
2)
3)
4)
5)
6)
7)
8)
9)
d.
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Assists the C, ITPD in the formulation and preparation of PNP

training/educational programs, supervises its implementation,
and monitors the conduct of various local trainings.
Assists the C, ITPD in the conduct of regular visits/inspections of
training schools/facilities and submit assessment reports
thereon.
Coordinates with various educational and training institutions for
the conduct of specialization courses to PNP personnel.
Acts as panel member in the PPSC Admission Committee in
screening, evaluating, and interviewing applicants for mandatory
career training.
Assists the Chief, ITPD in the visits/tours of students/faculty of
local military and police schools to the PNP.
Coordinates with the PPSC for the continuing review of the
Programs of Instructions (POI) of the various career programs.
Assists the C, ITPD in the conduct of HRDD initiated mandatory
courses.
Prepares the annual budgetary requirements of the Section.
Chief, Foreign Training Section
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1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
e.
Assists the C, ITPD in the review and preparation of foreign

scholarship program for active PNP personnel in coordination
with foreign embassies, police counterparts, TESDA, other
agencies, and concerned D-Staff.
Recommends the allocation of training slots in foreign service
schools for PNP personnel/offices.
Assists the C, ITPD in visits/tours of students/faculty of foreign
military and police schools to the PNP.
Coordinates and liaises with foreign counterparts in the conduct
of foreign in-country training for PNP personnel.
Assists foreign counterparts in the conduct of foreign in-country
training such as, but not limited to, the screening of students.
Liaises/coordinates with foreign embassies, TESDA, and other
agencies for the availability of foreign training slots for PNP
personnel.
Processes travel abroad of PNP personnel which are training
related, to include study/observation tours, short trainings or
seminars, consultations, doctrinal research matters, expertise
exchange programs, sports development, and gender
awareness.
Assists in evaluating, screening, processing, and assessing
candidates/participants to foreign training, seminar, study
abroad, research, observation tour, and other related mission to
include participation in international sports, cultural, and
religious activities.
Prepares the annual budgetary requirements of the Section
including the commitments of the PNP for the airfare of
personnel on selected foreign courses and the financial
counterparts of the PNP in co-hosting foreign in-country training.
Chief, Training
Specialist III
1)
2)
3)
4)
5)
6)
7)
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and
Education Information
System/Training
Supervises the updating of training data of PNP personnel in the

Training and Education Information System (TEIS).
Monitors the submission of Declaration of Graduates and Orders
of Merit from the PPSC, Training Service Detective School,
Intelligence Group and other PNP training institutions.
Ensures that all Declarations of Graduates and Orders of Merit
have been scanned prior to encoding.
Ensures that all Declarations of Graduates and Orders of Merit
scanned and encoded are stored in the Data Management
System.
Ensures that all database systems are working properly.
Acts on all communications pertaining to TEIS.
Coordinates with Personnel Accounting and Information System
(PAIS) regarding TEIS concerns.
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8)
9)
f.
2)
Assists the respective Section Chief in the accomplishment of

respective tasks/functions.
Performs other functions as the Section Chief, the C, ITPD or
other superior officers may direct.
Action PNCO, LTS

1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
11)
12)
h.
Informs and advises the Information Technology (IT) Officer

regarding technical problems of the system.
Assistant Chief, Local Training Section

1)
g.
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Acts on all communications pertaining to local training of PNP

personnel.
Maintains records of these communications.
Process and initially screen all the required documents of PNP
personnel for mandatory schooling.
Prepares the letter-endorsement for all qualified applicants of
specialized courses offered by the PPSC.
Publishes and maintains records of all personnel who passed
the qualifying examination.
Prepares endorsement to TDPRM for the issuance of orders of
schooling and Training Subsistence Allowance (TSA) orders of
qualified PNP personnel.
Maintains records of all personnel who are graduates of
mandatory career courses.
Requests claims for TSA of PNP personnel undergoing training
and Instructors Duty Pay (IDP) for PNP personnel assigned to
training institutions.
Follows up all communications pertaining to local training of
personnel in the offices of the National Headquarters, PNP and
with PPSC.
Prepares endorsement to the Armed Forces of the Philippines
(AFP) and other military institutions for the cross-training of PNP
personnel.
Coordinates with concerned D-Staff and other offices on the visit
of students from local military/police service schools.
Action PNCO, FTS

1)
2)
3)
Acts on all communications pertaining to foreign training of PNP

personnel.
Follows up requests for travel authority of PNP personnel who
will undergo foreign schooling from the NAPOLCOM and the
Office of the President.
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4)
5)
6)
7)
i.
2)
3)
4)
5)
6)
2)
3)
4)
5)
Prepares the annual individual training programs for specialized

courses PNP wide.
Conducts continuous study on the Program of Instructions of
certain specialized courses for possible modification or revision.
Monitors and evaluates the implementation of the Special
Training Program PNP-wide.
Maintains and updates the eligibility list of personnel who were
able
to
satisfactorily
complete
certain
specialized
courses/trainings.
Training Specialist I
1)
2)
3)
4)
l.
Dispatches requests for Foreign Travel Authority (FTA) of PNP

personnel to NAPOLCOM, SILG and Malacaang.
Dispatches letters to Department of Foreign Affairs (DFA) and
other embassies.
Follows up status of communications to concerned units and
agencies.
Reproduces memos and letters pertaining to foreign training.
Files records of dispatched memos and letters.
Performs other duties as may be directed
Training Specialist II
1)
k.
Maintains records of all personnel who have gone schooling

abroad or have participated in foreign in-country training and
prepares periodic report of the same.
Follows up all communications pertaining to foreign
training/schooling in the offices of the National Headquarters,
PNP and other government agencies.
Assists the C, FTS in coordinating with concerned D-Staff and
other offices of the PNP during visits of foreign counterparts and
students to the PNP.
Performs other task as may be directed by superior officers.
Liaison/Dispatcher
1)
j.
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Assists in the conduct of training in coordination with PNP units

and other concerned agencies.
Prepares after activity report pertaining to PNP education and
training.
Prepares letters and memoranda pertaining to the PNP
education and training.
Admin Assistant I
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1)
2)
3)
4)
5)
6)
m.
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Undertakes encoding and printing of data, communications, and

reports assigned to the Division.
Operates and takes ordinary care of computer machines
assigned to the division personnel.
Reports computer malfunction to the immediate superior.
Checks error and re-encodes corrected data/information.
Maintains index of soft copies for easy retrieval and reproduction
of information.
Clerk III
1)
2)
3)
4)
5)
6)
7)
Updates training data of PNP uniformed personnel in the TEIS.

Encodes memo and letters pertaining to training and education
of PNP personnel.
Follows up communications from the different PNP offices.
Sends urgent communications to concerned offices/units.
Coordinates with D-Staff, NSUs, and PROs regarding their
compliance.
Files records and communication.
Section 3-2 Classification and Categories of Individual Training

3.4
Mandatory Training. This is a requirement for promotion of PNP uniformed
personnel to ensure professional growth and career advancement. It is composed of
the following ladderized courses or progressive-type of training program:
a.
b.
c.
d.
Public Safety Officer Senior Executive Course (PSOSEC)

Public Safety Officer Advance Course (PSOAC)
Public Safety Officer Basic Course (PSOBC)
Field Training Program (FTP).
Police Commissioned Officers (PCOs) cannot be accepted to a higher level of

training course without satisfactorily completing the mandatory training requirement.
In other words, adjusted Police Superintendents (PSUPTs) without PSOAC are not
allowed to take the PSOSEC without satisfactorily completing the former, while
adjusted Police Chief Inspectors (PCINSPs) without PSOBC are not allowed to take
the PSOAC, without satisfactorily completing the former.
On the other hand, PNP Circular No. 99-012 dated September 13, 1999,
provides for the following mandatory courses/training for Police Non-Commissioned
Officers (PNCO):
a.
b.
Public Safety Field Training Program (PSFTP)

Public Safety Junior Leadership Course (PSJLC)
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c.
d.
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Public Safety Senior Leadership (PSSLC)

Public Safety Officer Candidate Course (PSOCC)
3.5
Integrated Training Program for Non-Uniformed Personnel (ITP-NUP).
The ITP-NUP aims to facilitate the development of the individual NUP so they can
function and operate in a skillful and professional manner. The ITP-NUP has
duration of 33 days divided into three major phases: Phase I Foundational Courses;
Phase II Specialized Skills Training for the 1st Level Employees; and the Phase III
Specialized Skills Training for 2nd Level Employees.
a.
Phase I: Foundational Courses. These orientation modules and skillsbased training are designed to develop the participants on the three major
concerns: Knowledge, Skills, and Attitude. The set of training programs under
this phase shall serve as mandatory courses for all NUP. The Foundational
Courses has duration of eight days which includes the following:
1)
Orientation Module (Optional)
2)
3)
4)
5)
PNP Mission, Vision, Function and Organizational Structure

Civil Service Commission Laws & Rules
RA 6713 - Ethical Standards for Government Employees
Benefits of the NUP
Administrative Affairs of the NUP
Team Building Workshop

Basic Customer Service Skills
Public Service Ethics and Accountability
Competency Enhancement Program on Personnel Mechanism
b.
Phase II: Specialized Skills Training for the 1st Level. This phase
deals with the conduct of specialized courses (skills-based) for the 1st Level
NUP. Participants have the option to proceed to specialization or advance
courses appropriate to their position classification. The following are the
subjects/topics included in Phase II which will be conducted for nine days:
c.
1)
Personnel Policies
2)
3)
4)
5)
Budgeting and Planning

Supply Control and Management
Business Writing Correspondence
Seminar on Personnel Safety/Occupational Hazard in the
Workplace
Phase III: Specialized Skills Training for the 2nd Level.

These
specialized courses are designed to develop the knowledge, skills, and
attitudes of 2nd Level NUP. The following are the subjects/topics
included under Phase III which will be conducted for the duration of 16
days:
1)
Supervisory Development Course Track I and/or

Tracks II and III
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2)
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Training Management Course/Trainers Training Course
3.6
Foreign-Assisted Training. Foreign training is designed to bring together a
combination of participants from various countries to share expertise and impart
knowledge. Foreign-Assisted Training offers both in-country and abroad training
programs conducted by various sponsoring countries. These training aim to foster
diplomatic relations between nations and seek to promote cooperation and
communication between foreign law enforcement personnel and foster capacity
building development. It is classified into two categories:
a.
Abroad/Overseas Training Program. Sponsors from different

countries offers a wide variety of learning opportunities like training,
seminar, study grant, research, observation tour, and other related
mission conducted at the host country. Invitation from other countries
also includes the participation of PNP personnel in international sports,
cultural, and religious activities.
b.
In-Country Training Program. Various countries composed of

different organizations and foreign counterparts are working in
partnership with the PNP to create a variety of police training and
capacity building development programs throughout the country. Most
of the sponsoring countries focus their initiatives on building the PNPs
law enforcement capacity giving premium on terrorism, counterintelligence, and Chemical, Biological, Radiological and Nuclear
Defense (CBRN) related trainings.
Section 3-3 General Policies

3.32 Policies. On foreign training, there are two guiding memorandum circulars
that serve as basis in undertaking foreign-assisted trainings:
a.
PNP Memorandum Circular No. 2004-009 prescribing the amendments

to PNP MC no. 99-002 dated January 29, 1999 which lays down the
revised quantified criteria for selection of PNP personnel for foreign
training/travel and in-country foreign assisted training. This policy
seeks to establish a system of selection with the aim that the most
qualified and deserving PNP personnel are sent for schooling/ training.
b.
PNP Memorandum Circular No. 2008-018 is another policy which

prescribes the policies, guidelines and procedures on foreign travel of
PNP personnel, amending PNP MC No. 2002-017 dated November 16,
2002. This policy requires that foreign travel of PNP personnel must
conform to the processes to be laid down by the Foreign Travel
Screening Committee (FTSC) and Foreign Travel Evaluation Board
(FTEB) anchored to the institutionalized system for foreign travel.
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3.33 Foreign Travel Evaluation Board (FTEB). The FTEB was created under
PNP Memorandum Circular No. 2008-018. It is designed to select and recommend
to the approving authority the best qualified PNP personnel to be sent to participate
in official mission abroad. The FTEB is chaired by The Chief Directorial Staff, The
Directorate for Personnel and Records Management (DPRM) as Vice-Chairman and
the Directors of the D-Staff, Legal Service, and Health Service as members.
Further, the FTEB ensures that only essential personnel shall be allowed to
participate in any official mission involving foreign travel taking into consideration the
qualifications, expertise, position, and future utilization of said personnel.
3.34 Master Education Training Program (METP). The policies, concepts,
procedures, and guidelines presently observed and implemented are the following:
a.
PNP CIRCULAR No. 2006-009, entitled: Implementing Rules and

Procedures in the Formulation, Maintenance of the PNP Training
Lineal List (TLL) for Police Commissioned Officers pursuant to PNP
MC 99-012 dated December 13, 1999; and
b.
PNP CIRCULAR No. 99-012 on Guidelines and Procedure for PNP

personnel in taking Mandatory Career Courses/Training and other
related matters, to wit:
In the pursuit of its mission, the DHRDD is tasked to oversee the
training program of the PNP in general and of the individual police
personnel in particular, in coordination with the Philippine Public Safety
College (PPSC) or other training/educational institution. This being the
case, the DHRDD shall maintain a lineal listing of PNP personnel by
seniority to determine who would go on schooling. With this listing, the
Directorate shall program the schooling of police personnel under their
respective offices/units who are due for schooling. This will enable
them to screen/select and train appropriate replacement in order to
maintain continuity and smooth operations of concerned office/unit.
Currently, the PPSC provides the DHRDD with their annual
PPSC METP for mandatory career courses of PNP personnel
containing allotted number of classes per course such as: PSOSEC,
PSOAC, PSOBC, FTP for PCOs, and PSOCC, PSSLC, PSJLC, and
PSFTP for PNCOs. While the DHRDD provides participants to the
PPSC who will attend the said courses/classes by seniority based on
the established Training Lineal Listing (TLL).
3.35
Individual Training Program Development.

a.
Training Cycle. This refers to the recurring training deemed important

to police officers in developing their knowledge and skills.
b.
Training Program Development. This involves research, analysis,

evaluation and decision making processes to determine the specific
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training needs of personnel depending on their respective positions.

This includes the need to determine the goal of each training/course,
training content, training aids/materials, target learners, resources,
benefits, venue, timing issues, educators, and others.
1)
Training Needs Assessment/Analysis. A major tool in

planning the major elements involve in crafting a training
program. This is the first and main part of the training program
development. The training needs assessment/analysis is made
to determine the gap between what is required of a person to
perform their duties competently and what they actually know. A
needs analysis is a method of determining if a training need
exists and, if it does, what training is required to fill the gap.
a)
Conducting a training analysis is your first step in

developing your training program. It consists of six
elements:
What training is needed?

Why is the training needed?
Who needs the training?
Whats the training content?
When is the training needed?
Where will the training be conducted?
By answering each of these questions, you will

learn about more the training need and the potential
course participants. This information will enable you to
design a training program that will close the training gap.
b)
Doing a Training Analysis:
c)
Who are the learners?
d)
Statement of the training that is being requested

Why is this training being requested?
Source of the request
Expected benefits
Negative consequences if the training is not delivered
The new or changed behavior that is desired:
Categories, job positions, ranks, etc.

Knowledge of the anticipated training content
What will the training content be:
Content
Available supportive resources
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e)
Issues/problems in formulating the content
f)
Anticipated reactions/problems with either the content or

the training.
g)
What are the timing issues?
h)
Where will the training be conducted?
2)
Start date
Length of training
Frequency of training
Physical location
Estimated training capacity
Adequacy of space and delivery resources needed.
Instructor Development. This is a competency program to

ensure that the trainer (educator/teacher/instructor) involved in
the conduct of each training/course is equipped with the needed
facilitation skills, capability to use the principles of adult learning
technique, and the capacity to develop his/her own training plan.
The trainer shall have the knowledge and skills stated
above to ensure that he/she is able to communicate effectively
that will maximize participants understanding and retention.
He/she should have the capacity to manage the training
environment, determine non-verbal communication of the
participants, handle sudden changes and/or difficult situations
and have the capability to test and evaluate the participants
learning.
An instructor/trainer shall also be capable to design and
implement performance-based training objectives that will both
meet the training need and simplify the instructional design
process. The trainer shall be capable to use different methods of
instruction to ensure that his/her participants achieve the course
objectives.
3)
Curriculum Development. Upon the completion of the training

needs assessment/analysis and developing the entire training
program, a development of the curriculum and or the content of
each course shall be made with specific intention in achieving
the goal/objective of the given course. Consideration of the
trainer, training aids/materials and resources are vital for the
said curriculum.
a)
Curriculum development involves three domains of

learning, such as:
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Behavior/Skill Domain. The actual performance of a

physical skill such as firing a weapon, driving a motor
vehicle, etc.
Cognitive Domain. A mental process; knowing or
retaining information; making judgments or evaluations.
An adult may have the cognitive knowledge to do a
task, but may lack the skill.
Affective Domain. Behavior that involve attitudes,
beliefs and values. Adults hold their values very
strongly and will resist efforts to change them. This is
the most difficult domain of learning for us to train in.
Even though a task may be predominant in one

domain of learning, tasks frequently overlap into the other
two domains.
In constructing a curriculum in the PNP, the Law of
Appropriateness says that we should train in the same
manner that we perform in the work place.
Remember, before a participant can learn, they
must be ready to learn. When a task has an affective
component as well as a skill or cognitive component, the
participant will not learn the skill or cognitive component
until the affective domain is dealt with. It is necessary to
deal with the affective issues before starting on the other
domains.
c.
Learning Goals and Training Objectives

1)
Learning Goals. A learning goal consists of a task statement

that is somewhat general in nature. It does not describe the
circumstances under which the task is to be performed and it
does not have the standard that will be used to evaluate
performance.
A learning goal expresses in general and vague terms
what the trainer wishes the participants to accomplish during the
instructional period. On the other hand, a training objective not
only tells the participants what they must do, but it also tells
them how the task is to be performed and to what degree of
success.
A learning goal states in broad and non-specific terms
what the trainer wishes to accomplish and it gives the participant
a general idea of what the course will cover.
The relationship of learning goals to training objectives is
similar to that of a travel destination and a road map. The
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learning goal is the ultimate destination, the training objectives

are the roads that will lead us there.
A well-written training objective can help you in three
ways. They make you a better trainer by:
d.
Providing focus of attention

Serving as guide in selecting content and
instructional methods, and
Providing the standard by which we judge
participant performance
Training Objective. This serves as a focal point for both the

participant and the trainer. It tells the participant both what they are
expected to learn and how well they must learn it. This enables them to
use their time as efficiently as possible. Since the participant knows
exactly what you, the trainer, want them to learn they can devote their
study time to the really important areas.
Additionally, since the training objective tells the participant the
standard by which "acceptable" performance will be determined, the
participant can judge when their proficiency reaches an acceptable
level of performance. Once the participant reaches this point, they can
either continue to practice so that they can exceed standards, or, if
they are satisfied with their current level of performance, go on to other
things.
A training objective also helps to keep you focused by keeping
your efforts directed toward accomplishing the learning goal. It
channels you, the trainer, while you are presenting the material and
ensures that you devote class time to the predetermined objectives.
This helps ensure that you do not get "off track" and spend time on
areas that are not included in your lesson outline. By keeping to the
established training objectives, you can use the allotted time in the
most efficient manner possible.
Training objectives serve as a guide to help the trainer select
both the content of the program and the instructional method that
would best present that content.
We need to ensure that our training objective matches with the
domain of learning in which the training tasks reside.
Our training objectives help us to select the proper method of
instruction for our training.
A well-written instructional objective is very helpful to both the
trainer and to the participant. Not only does it state what the participant
is expected to do, but it also state's how well the participant must do it.
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It states, in clear and measurable terms, the standard we will

use to judge the participant's performance.
A concise, complete, and understandable training objective is
very useful when it comes to design an instrument to evaluate
performance. From the training objective, the trainer/evaluator can
decide in which domain of learning they will evaluate the participant's
performance. For example, if the trainer teaches the objective in the
psychomotor domain, than they should also evaluate the performance
in the same domain.
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CHAPTER 4
UNIT TRAINING PROGRAM DEVELOPMENT DIVISION
4.1
Functions of the UTPDD. The Unit Training Program Development Division
of the DHRDD is responsible for the performance of the following functions:
a.
Supervise and control PNP training activities in coordination with PNP

staffs/offices/units and other agencies concerned.
b.
Prepare, review, finalize, and publish training directives for the

implementation of offices/units/individual concerned.
c.
Supervise, monitor, and prepare directives/policies on the physical and

sports development program of the uniformed and non-uniformed
personnel of the PNP.
d.
Prepare plans and formulate directives and guidelines for the values
formation education and orientation of PNP personnel.
e.
Determine and compile all the available records needed to come up

with the talent bank and professional expertise profile of uniformed and
non-uniformed personnel.
4.2
UTPDD Organizational Structure. The UTPDD Structure is headed by the
Division Chief with a rank of Police Senior Superintendent (PSSUPT). It has a total
manpower of 15 PNP personnel composed of six PCOs, four PNCOs, and five NUP.
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Figure 4.1 UTPDD Organizational Structure

4.3
Job Description
a.
Chief, Unit Training Program Development Division

1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
11)
12)
b.
Formulates policies, programs, and directives of the PNP InService Training Program in coordination with other D-Staff,
offices, and other agencies and monitors its implementation.
Prepares directives and policies on the physical fitness and
sports development program of the uniformed and nonuniformed personnel of the PNP.
Prepares plans and formulate directives and guidelines for the
value formations, education, and reorientation of PNP.
Prepares plans and formulates directives and guidelines related
to Gender and Development Program.
Formulates policies, training programs and directives in the
implementation of the continuing education and leadership
development or personnel through formation of speakers
bureau/toastmasters club and other programs at all levels of
command.
Conducts regular inspections of the facilities of Regional Special
Training Units and validates their training accomplishments.
Reviews and updates in-service training curriculum.
Prepares Programs of Instruction (POIs) for in-service training
courses.
Accredits lecturers and instructors qualified to conduct in-service
training/seminars in the PNP.
Consolidates and submits the annual budgetary/logistical
requirements of the division.
Prepares and submits unit training accomplishment reports.
Performs other duties as directed.
Assistant Chief, Unit Training Program Division
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1)
2)
3)
c.
2)
3)
4)
5)
6)
7)
8)
Assists in the formulation of policies, training programs, and

monitors its implementation.
Prepares and determines the training ammunition, explosives,
POL products, and other logistical requirements of the Annual
Training Program of the PNP, in coordination with other
concerned Directorates.
Prepares and determines the Training Subsistence Allowance
(TSA) of the Annual Training Program of the PNP, in
coordination with other concerned Directorates.
Supervises the recording and updating of all in-service training
accomplishment.
Conducts regular inspection of training facilities of Regional
Special Training Units (RSTUs) of PROs and NSUs and
validates their training accomplishments.
Reviews the curriculum of in-service training courses.
Prepares and submits periodic training accomplishment reports.
Chief, Physical Fitness and Sports Development Program Section

1)
2)
3)
4)
e.
Assists the C, UTPD on all matters pertaining to the formulation

of policies, training program and directives of the PNP in-service
training program, physical fitness and sports development
program, values formation and moral recovery program, and
gender and development program.
Assists in the formulation of policies, training programs, and
directives in the implementation of the continuing education and
leadership development of personnel through formulation of
speakers bureau/toastmaster club, and other programs at all
levels of command.
Chief, In-Service Training Section

1)
d.
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Assists in the preparation and issuance of directives and policies

pertaining to the physical fitness and sports development
program and monitors its implementation.
Coordinates with other government agencies on current trends
for the improvement of the physical fitness and sports
development program of the PNP.
Prepares and submits periodic physical fitness and sports
development program accomplishment reports.
Chief, Gender and Development / Moral Recovery Section

1)
2)
3)
Supervises and coordinates the in-service training programs.

Plans training programs and prepares training schedules.
Coordinates and determines training needs and requirements.
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4)
5)
6)
7)
f.
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Supervises the preparation of training materials.

Evaluates training activities.
Prepares and submits reports on training activities.
Division PNCO
1)
2)
3)
4)
5)
6)
7)
8)
Receives
and records
all incoming
and
outgoing
communications for the Division.
Sorts all incoming communications and assigns them to the
appropriate Action PNCO or clerk for appropriate action.
Sees to it that all PNCOs and Action Clerks complete their jobs
on or before the set deadline.
Supervises/oversees the performance of all subordinate PNCOs
and NUP of the Division.
Sees to it that records for both incoming and outgoing
communications of the Division are on file.
Sees to it that appropriate number of copies of communications
due for distribution had been properly reproduced before turning
it over to the DHRDD message center for dispatch.
Undertakes initial review of the output of subordinate PNCOs
and clerks before forwarding it to the concerned Section Chief.
.
g.
Action Clerk, In-Service Training Section

1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
11)
h.
Acts on all communications pertaining to the unit in-service

training of personnel.
Analyzes and reviews the training program submitted by NSUs
to include the Programs of Instruction (POIs).
Prepares the Training Directive of NSUs.
Prepares the annual training programs, POIs, and training
directives for common courses to be undertaken by PROs.
Analyzes and reviews the POIs of proposed special and peculiar
training activities to be undertaken by PROs and NSUs and
prepares the corresponding training directives.
Analyzes
and records
the unit
in-service training
accomplishment vis-a-vis the program of PROs and NSUs.
Processes the claims for TSA of personnel undergoing unit inservice training.
Consolidates all in-service training accomplishment reports of
PROs and NSUs and prepare a periodic report of the same.
Prepares the Unit Performance Evaluation Ratings (UPER) of
PROs and NSUs.
Action Clerk, Physical Fitness and Sports Development Section
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1)
2)
3)
4)
5)
6)
7)
i.
2)
3)
4)
5)
3)
4)
5)
Prepares the POIs for in-service training courses of the PNP.

Prepares the schedule of in-service training courses for
implementation PNP-wide.
Monitors the implementation of these training programs.
Conducts periodic evaluation of these training programs for
possible modification or revision.
Training Specialist I
1)
2)
3)
4)
l.
Acts on all communications pertaining to the gender and

development and moral recovery training of personnel.
Analyzes and records all gender and development and moral
recovery accomplishments from PROs and NSUs and prepares
periodic reports of the same.
Coordinates seminars/workshops on gender and development
and moral recovery.
Training Specialist II
1)
2)
k.
Acts on all communications pertaining to the physical fitness and

sports development activities of the PNP.
Analyzes and records all PFDSP accomplishments from PROs
and NSUs and prepares periodic reports of the same.
Assists the Chief, Physical Fitness and Sports Development
Section in the regular physical fitness test of the PNP.
Responsible in keeping the central file of all PFT Results.
Collects the attendance sheets of participants for the Tuesdays
and Thursdays Physical Fitness Exercise of NHQ and NSU
personnel.
Action Clerk, Gender and Development / Moral Recovery Section

1)
j.
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Prepares the annual program on compulsory unit training and

seminars.
Monitors compliances of PROs and NSUs on the Unit Training
Program set by DHRDD.
Maintains records of training accomplishments of PROs, NSUs,
and other specials units.
Computer Operator
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1)
2)
3)
4)
5)
6)
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Undertakes encoding and printing of data, communications, and

reports assigned to the Division.
Operates and takes ordinary care of computer machine
assigned to division personnel..
Reports computer malfunction to his immediate superior.
Checks errors and re-punches corrected data/information.
Maintains index of soft copies of files for easy retrieval and
reproduction of information.
Section 4-2 In-Service Training Program
4.4
In-Service Training Program. The Annual Training Program is designed to
serve as a guide to D-Staff, PROs and NSUs in the conduct of in-service training,
specialization and/or competency courses required for the year. The upgrading and
enhancing of competence (knowledge, skills, and attitude) of police from basic to
mandatory and standardized courses shall be a continuous process. The training
program involves the development of knowledge and skills essential to police work
as well as those that address contemporary concerns such as but not limited to
enhancing the investigative skills of current investigators and detectives in the
organization, improving the Field Training Program (FTP) and producing quality Field
Training Officers to train and mold uniformed personnel and develop the competency
of the NUP for administrative services.
The courses/seminars to be conducted by the D-Staff, PROs, and NSUs shall
be determined by the respective offices/units based on the training needs of their
personnel. The training schedule including its frequency, duration, and number of
students per class shall be submitted to DHRDD for proper monitoring.
Aside from the priority training programs identified by the different
offices/units, the following courses/seminars shall also form part of their training
program:
a.
PNP Standard Marksmanship Training
b.
PNP Standard Handgun Familiarization and Precision Training (Phase

1)
PNP Standard Handgun Qualification Marksmanship Test (Phase 2)
PNP Standard Handgun Classification Marksmanship Test (Phase 3)
PNP Rifle Marksmanship Standard
Competency/Enhancement Training Programs
PNP Special Counter-Insurgency Operations Unit Training (SCOUT)

Tactical Commanders Course
Urban Counter Revolutionary Warfare Course (UCRW) for Crisis
Action Force
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c.
Physical Fitness and Sports Development Program
d.
4.5
Orientation Seminar on Laws for the Advancement of Women

(OSLAW) putting premium on the Anti-Trafficking in Person Act
Seminar on Anti-Sexual Harassment for Police Officers (SHAPO)
Other GAD-related activities
Training programs for the PNP-NUP to professionalize and equip them

with the necessary management tools and knowledge:
g.
Ethics Day Celebration

Seminar on PNP Code of Ethics and Professionalism
Conduct of Ethical Standards and Anti-Graft and Corrupt Practices
Other Moral Enrichment Programs/Seminars
Character Aptitude Development Training (CADET)
S-Leadership: The Potters Way Seminar
Gender and Development Program
f.
Physical Fitness Component
Labanang Pampalakasan (Combat Sports)
Weight Loss Management
Physical Fitness Test

Sports Supervision Training Component
Sports Competition Component
Crime Prevention Sports Component
Moral Recovery Program
e.
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ITP Foundation Course

Personnel Orientation Course
Supervisory Development Course (Track 1, 2 & 3)
ITP Specialized Skills Training
Unprogrammed courses/seminar addressing specific policing concerns

and issues prevalent within the region/area/office/unit which are not
included in the Annual PNP In-Service Training Program shall be
conducted based on the initiatives of concerned office/unit subject to
the support to be extended by the LGUs and NGOs. The conduct of
these seminars must at least be 16 training hours or more.
Training Terminologies
a.
Training shall be defined as the process of bringing a person/unit to an

agreed standard of proficiency through practice and instruction. It also
refers to all schooling or service training undertaken to enhance
professional advancement in the PNP.
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4.6
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b.
Course shall be defined as a type of training which aims to develop a

specific skill among the participants. The program contains several
modules which deal with the different areas of the skills to be taught. A
regular course usually contains at least 80 training hours or equivalent
to 10 days. A particular training, in order to qualify as a course must
have an assessment test or evaluation as part of the course
requirement. A participant who successfully completes the program
and meets the minimum requirement of the course shall be awarded
with a Certificate of Completion. Otherwise, a Certificate of Attendance
shall be given to those who failed to meet the minimum requirement.
An Academic Award Certificate shall likewise be given to the
participant who garners the highest rating in class.
c.
Seminar/Orientation/Talk is a lecture-type of training which aims to

impart knowledge to the participants and does not require any output
from the participants. It usually lasts for one to two days at most. A
participant with a complete attendance receives a Certificate of
Participation while a person who fails to do so will be given a Certificate
of Attendance only.
d.
Workshop is a type of training methodology wherein interactive

activities are injected during the lecture/discussions and requires active
participation from the participants. It requires problem-solving skills and
aims to obtain output from the participants.
e.
Seminar-Workshop is a combination of two methods of training wherein

the program contains both lecture/discussion and interactive activities.
This is usually implemented for two days or more. It does not contain
modules as distinguished from a course and may or may not have the
objective to develop skills among the participants but aims to impart
knowledge to the participants through the execution of various activities
related to the topic. A Certificate of Participation shall be awarded to
the participants who meet the minimum requirement. Otherwise, a
Certificate of Attendance shall be given.
Policies.
a.
Director, PNPTS, through the Regional Special Training Unit (RSTU)

Mangers, is designated Officer Primary Responsible (OPR) in the
implementation of the priority training programs for PROs and NSUs, in
coordination with the RDs, PROs and Dirs, NSUs, respectively, while
concerned D-Staff shall be the OPR in the conduct of competency
courses falling under their areas of specialization;
b.
RDs, PROs/Dirs, NSUs through the C, RPHRDD/HRDD Officers, in

coordination with the PNPTS RSTU Managers, shall provide the
needed logistical and financial support and adopt a very active role and
devote more time and effort in the implementation of these in-service
training programs;
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4.7
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c.
RDs, PROs shall refrain from directing police stations to conduct

seminars and trainings contained in their respective training program.
Only the regional and provincial level shall implement trainings and
seminars with the police station personnel as the recipients of the
program;
d.
Director, PNPTS or his duly authorized representative shall monitor the

implementation
of
these
programs
through
reports
and
announced/unannounced inspections/visits;
e.
Instructors shall maximize the use of training materials and hands-on

demonstrations and encourage active student participation in all types
of instructions;
f.
The Program of Instruction (POI) and training schedules must be

strictly followed and implemented for uniformity.
Modifications,
alterations and variations of the existing POI which are deemed
necessary and appropriate shall only be done after TDHRDD has been
duly notified in writing of the proposed innovations and such has been
approved; and
g.
During the conduct of the training, the Training Director, and/or trainers
shall exercise resourcefulness and flexibility to accomplish the
objectives of the training program.
Training Administration
a.
Training funds and logistical support shall be sourced from the regular
quarterly Maintenance, Operating, and Other Expenditures (MOOE)
allocation to PROs and NSUs.
b.
Training Subsistence Allowance (TSA) for students shall be provided

chargeable against the quarterly TSA Sinking Funds and Instructors
Duty Pay (IDP) to instructors/training staff chargeable to 01 Funds,
upon submission of appropriate request through TDHRDD; and
c.
Respective PROs/NSUs shall issue appropriate orders to PNP

personnel undergoing any of the listed training courses/seminars.
TDHRDD must be provided a copy for record/reference.
d.
Appropriate certificates and diplomas shall be awarded to personnel

who shall successfully complete any course/seminar.
e.
For courses/seminar with a duration of more than five (5) training days,
the following reports shall be submitted:
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1)
Opening Report to be submitted one (1) day after the

commencement of training shall contain a written memo with the
following data/documents:
a)
b)
c)
d)
e)
2)
Title of the Course/Seminar;

Training Duration (date and number of days);
Number of students/participants (PCO, PNCO, and NUP);
PNP Office/Unit conducting the training;
Declaration of Graduates;
Final Order of Merit (if applicable); and
Action pictures.
For courses/seminar with a duration of five training days or less, the following
report shall be submitted:
1)
After Training Report to be submitted three days after the

culmination of the training shall contain a written memorandum
with the following data/documents:
a)
b)
c)
d)
e)
f)
g)
4.8

Number of student/participants (PCO, PNCO, and NUP);
PNP Office/Unit conducting the training; and
Order of Participants.
Closing Report to be submitted three days after the culmination

of training shall contain a written memorandum with the
following data/documents:
a)
b)
c)
d)
e)
f)
g)
f.
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Number of students/participants (PCO, PNCO, and NUP);
PNP Office/Unit conducting the training
Declaration of Graduates;
Final Order of Merit (if applicable); and
Action pictures.
g.
Updated training statistics of D-Staff, PROs and NSUs shall be

submitted to this Directorate (Attn: Chief, UTPD) on a quarterly basis
every 25th day of the last month of the quarter under review.
h.
Only training/courses/seminars contained in the Annual Training

Program including unprogrammed courses/seminars conducted to PNP
personnel shall be submitted to DHRDD.
Dos in the Preparation and Submission of Reports
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4.9
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a.
The conduct of seminars shall have a minimum duration of two days or

16 hours. After Activity Reports submitted to PNPTS should be three
days after its conclusion.
b.
After Opening/Closing/Activity reports shall follow the required format

with complete attachments.
c.
Seminars shall be directed primarily or cater to the units own

personnel.
d.
Pictorials shall cover important activities only (Opening/Closing

Ceremonies; lectures; workshop; practical/field exercises, etc.).
e.
Programmed Courses with a training duration of 10 days and above

must have an After Opening and Closing Reports. The After Opening
Report ensures that the on-going course is included in the records for
the month/quarter under review. The After Closing Report confirms the
completion of the training.
f.
Mandatory Seminar (MRP and GAD) should be strictly conducted on

the specified frequency per quarter as reflected in the action plan.
Donts in the Preparation and Submission of Reports

a.
Meeting, Conferences, PICE, Rank Inspections, Eucharistic Mass,

Celebrations, Birthdays, Product Demonstrations, Feast/Anniversaries,
and other celebrated occasions are not classified as seminars, hence,
they shall not be submitted.
b.
Reports found to be questionable will not be considered and TSA/IDP

request for these reports will not be validated.
Examples:
1)
2)
3)
4)
5)
6)
c.
No Letter/Office Order issued for participants;

Recycled pictures from previous seminars with patched or
tampered dates;
Pictures taken at different angles are attached for two or three
different seminars and only the dates are changed;
A 30-minute product demonstration in an office reported as a 2day seminar;
Attached pictures are not synchronized with the training
reported; and
A meeting or conference reported to be a course/seminar.
Refrain from submitting reports wherein PNP personnel are invited as

lecturer/speakers and/or participant/audience in an activity initiated by
other units and/or other entities.
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4.10 Policy on the Issuance of Training Directives. Programmed courses refer

to training courses covered by the Annual Training Directive issued by the Office of
the Chief, Directorial Staff. These are mandatory training programs to be conducted
by all PNP units on a particular period. The training funds for these courses are
incorporated in the Monthly Operating Office Expenses (MOOE) of respective PNP
units.
Unprogrammed courses are training courses addressing prevalent specific
policing concerns and issues prevalent within the region/area/unit/office that are not
programmed to be conducted on any particular period. Funds for these courses are
not covered by the MOOE of respective PNP units but are dependent on the
availability of the Agency Reserve Funds (ARF).
All PNP units shall refrain from seeking approval of training directive for
specific programmed courses from DHRDD or the Office of the Chief Directorial
Staff. Unit Commanders themselves can come up with their own training directive
for the implementation of their respective subordinate offices and the same must be
attached in the After Activity Report together with the Program of Instruction and
other necessary attachments to be submitted to DHRDD.
For the unprogrammed courses, it is mandatory to any PNP unit to secure first
a training directive from the Office of the Chief Directorial Staff with the concurrence
of the concerned Directorates.
Section 4-3 Gender and Development Program
4.11 Gender and Advocacy. Philippine National Police Guidelines in the

Implementation of Gender and Development (GAD) Program vis--vis Utilization of
the GAD Funds Representing Five Percent (5%) of the Agency Budget.
The passage of Republic Act 7192, otherwise known as Women in
Development and Nation-Building Act of 1991, has paved the way to several
government measures geared towards empowering women and developing them as
effective partners of men in national development. Thus, even in the Philippine
National Police, despite its male-dominated structure, gender mainstreaming has
become one of the major directions in policing derived from, among others, the
formulation of action plans, improvement of client services, and enhancing the full
capacities of women in policing.
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However, while the PNP may have achieved milestones in gender

mainstreaming, perhaps far better than other government agencies, there is still a
need to carry out strategic measures in order to achieve a truly fair, sensitive, and
responsive gender-based program within the PNP. It cannot be denied that while
gender and development (GAD) may have been in everybodys lips with years of
orientation and guidelines issued to police personnel, the concepts and
instrumentalities of GAD, including the fund allocation that goes with it, remain hazy
and misunderstood in the minds of many.
Anchored on the provisions of RA 8551 which also mandates the
establishment of GAD program in the PNP, the National Police Commission has
created within the PNP a GAD Focal Point, out of the Directorate for Police
Community Relations. This GAD Focal Point has been tasked to initiate policy
directions and translate into action what works in gender mainstreaming. This
mechanism, thus, recognizes the women, through a human development
perspective, as an essential human in the administration and operations of the
premier police agency.
4.12 Specific Guidelines in the Utilization of GAD Budget. The GAD Budget,
which represents at least 5% of the maintenance and operating expenses of every
police office/unit, has been defined by the GAA as the funds allocated solely for the
GAD activities. It shall be project performance-based, which means to say that the
budget cannot be obtained and used unless the user of the funds shall first submit a
gender-responsive project/activity proposal in writing.
a.
b.
The project proposal must be gender-responsive, that is, it must be

able to give flesh to the following:
1)
Raising the consciousness of men and women in the PNP as

partners in agency development.
2)
Providing both men and women an equitable share in the

distribution of privileges and benefits, without prejudice to the
merit and fitness and the established standards for qualification
of deserving personnel.
3)
Advocating for the human rights of women particularly to

protection against violence, exploitation, and discrimination.
4)
Enhancing the manifest participation and empowerment of the

men and women in the internal and external affairs of the
organization.
5)
Supporting self-determination and actualization of human

potentials.
In no case shall the GAD project proposal be submitted for approval

without using the GAD Plan as term of reference. For this purpose, the
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GAD Focal Point, in case of the PNP, the Directorate for Police
Community Relations (DPCR) is tasked to formulate the annual GAD
Plan and forward the same to the Chief, PNP for his approval.
c.
Under no circumstances that the GAD Budget would be utilized for

purposes other than what is provided for under the Annual GAD Plan.
The management and disposition of GAD Budget should be done by
the different PNP offices/units. However, disposition of the funds for
gender-responsive projects should not in any way be done without prior
evaluation and endorsement from the PNP GAD Focal Point.
d.
Transparency in the utilization of GAD Budget must be ensured.

Auditing procedures in accounting said budget must be taken in the
strictest possible way.
e.
A memorandum that spells out the proposed project must bear the
concurring line of GAD Focal Point prior to approval of the Chief, PNP,
in the case of the National Headquarters, PNP and National Support
Units; the Regional Director, in the case of the regional office; and the
provincial/district director, at the provincial/district level.
f.
For purposes of creating impact to any gender-responsive project,

provincial offices up to the national headquarters are more required to
initiate gender-responsive projects and/or activities as they may see fit
under the GAD Plan vis--vis GAD Budget allocation.
g.
Police stations are not actually precluded from initiating projects or

activities on GAD but they must take into consideration how much
funds can be allocated for the said projects of activities given the
limited budget allocation. Each offices/unit/station, or a section of the
office/unit/station, however, needs to maintain reliance on the bulk of
their respective MOOE so as to satisfy the budget requirements of their
regular activities.
h.
The provincial director and/or the regional director, through their

respective focal points, may consider gender-responsive projects
proposed by the police stations provided that, for purposes of priority
implementation, any proposals must be weighed according to their
relevance, impact, and necessity.
i.
The focal officers, by the nature of their office under the PCR, may
initiate GAD projects jointly with other partner from the government as
well as non-government organization, in advancing programs for
women, children, and families in and out of the PNP. This mechanism
may lead to an increase in resources, human, financial and otherwise,
which after all, is the essence of partnership between the police and
the community.
j.
All D-Staff, PROs and NSUs shall be reports on the implementation of

GAD programs/projects/activities, to include the utilization of GAD
Funds for the purpose. They are, likewise, required to come up with an
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annual GAD Plan to be required to submit to the DPCR (Attn:

FJGADD/Secretariat, GAD Focal Point) their periodic accomplishment
consolidated by responsive programs, activities, projects and the
monitoring of implementation thereof.
4.14 GAD Programs/Activities/Projects (PAPs). The following PAPs may be
regarded as gender-responsive and women-focused:
a.
Seminars/Symposia/Forums/Training on:
1)
2)
3)
4)
5)
6)
7)
8)
9)
UN Treaties and other human rights-based international

instruments on women
Gender sensitivity
Violence against women and children
Laws on women and children protection
Responsible/Effective Parenting
Sexual harassment prevention and protection mechanism
HIV/AIDS awareness and prevention
Skills-building for client-based services e.g. investigation,
counseling, human relations, community organizing, effective
communications, etc.
Other similar activities
b.
Production and regular distribution of GAD-related Information,

Education and Communication (IEC) materials. An article or a column
about GAD implementation can be made part of every PNP publication
such as magazines, newsletters and other literally materials so as to
highlight the contribution of women in the PNP.
c.
Women-focused conferences/meetings/conventions in the PNP.
d.
Institution-building in support of the Women and Children Protection

Desk.
e.
Establishment of day care centers at the PNP national, regional,

provincial, and district headquarters at least one for every
headquarters, to include breastfeeding room to be similarly housed in
the same building.
f.
Crime prevention program concerning families, women, and children.
g.
Celebration of gender-based national events, e.q. National Womens

Month, Gender-Fair Treatment for Girl Child Week, National Childrens
Month, Family Week, Child Sexual Abuse Awareness Week, etc.
h.
Family-based sports and fitness development. The promotion of allwomen sports events in the PNP may also be carried out in order to
develop competitiveness, self-confidence and perseverance among
women in individual or team games.
i.
Gender-based data disaggregation and statistics development.
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j.
Role of women on awareness on environmental issues and protection.
k.
Protection of women and children from armed conflict.
l.
Protection of women police detention, including children in conflict with

the law.
m.
Role of women in the development of the Arts and other cultural

environment.
n.
Redesigning common working areas to prevent possible sexual

harassment, i.e. transparent and/or low office partitions, glass doors,
availment of comfort rooms exclusive for women, etc.
o.
Other analogous PAPs.
4.15 Gender-Fair Police Terminologies. The PNP, through the Focal Persons,
shall formulate and adopt gender-fair terminologies in its system of communications,
particularly the written policies in the form of memoranda, circulars, letters of
instruction, and other similar forms.
The TWG must provide a periodic review and assessment of all issued
policies by the PNP since the time of its inception. The review and assessment must
serve as basis for future policy direction in which the gender perspective shall have
been mainstreamed into the administrative and operational functions of the agency.
4.16 Elimination of Discrimination Against Women in the PNP. Pursuant to the
UN Convention on the Elimination of All Forms of Discrimination Against Women, the
following shall be observed by PNP personnel, especially at the management level:
a.
Take appropriate measures to modify or abolish existing administrative

policies, rules and practices that have been anchored on stereotyped
roles for men and women in the police agency and the idea for the
inferiority or the superiority of either of the sexes.
b.
Provide opportunity for women in recruitment, promotion, assignment,

and other forms of career development. The ten percent (10%)
minimum allocation for women recruits in the PNP must not, therefore,
be violated, in pursuance of RA 8551. Suitability of personnel to every
position, especially key positions, however, should not be affected by
reason of gender. Qualification standards must remain as basis for
PNP promotion, assignment and other career development program.
c.
Provide opportunity for women representation in any committees

formed by the PNP, including their participation as agency
representatives at international level. Depending on the number of
committee members, to include the level of work, rank requirements,
and nature of committee undertakings, one-third (1/3) of committee
representation must be composed of women. Otherwise, every
committee representation must be composed of women. Otherwise,
every committee formed in the PNP must have at least two women to
sit as regular members.
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d.
Provide opportunity for women to benefit from scholarships and other

study grants by and for the agency.
e.
Accord women equal opportunities for training in the Philippine

National Police in accordance with the standards required for men
except for those minimum essential adjustments required by
physiological differences between sexes.
f.
Encourage and enhance the participation of women in the formulation

of internal policies and the implementation thereof.
g.
Provide women equal treatment in respect of work of equal value, as

well as equality of treatment in the evaluation of the quality of work
done.
h.
Observe womens rights to protection of health and safety in working

conditions. The PNP, for this purpose, must provide special protection
to women during pregnancy in types of work which proved to be
harmful to them. It must also provide mechanisms for the special
protections of women personnel of the PNP against any form of sexual
harassment in accordance with RA 7877 and related administrative
policies.
i.
No discrimination against women must be committed on the basis of

pregnancy and marital status. Their own civil rights, including the
function of their reproductive health, must not be violated, in pursuance
of existing laws, including policies on women employees issued by the
Department of Labor and Employment and the Civil Service
Commission.
j.
Allow female police personnel to wear pants as a matter of course in

the performance of their official duties and functions. An appropriate
design for maternity dress using the blue uniform must also be adopted
by the PNP for women to maintain their identity as uniformed
personnel. Other paraphernalia, including the kinds of shoes, service
firearms, and field uniforms, also need to be genderized taking as a
paramount consideration a more efficient and effective exercise of the
functions of men and women in uniform. The uniform and Equipment
Standardization Board shall provide appropriate policies for this
purpose.
k.
Encourage the participation of the necessary morale and welfare

services to enable parents working as personnel in the PNP to
combine family obligations with work responsibilities, in particular
through promoting the establishment and development of a network of
child-care facilities, e.g. day care centers pursuant to RA 8980.
l.
Teach and propagate, through a PNP program on responsible

parenthood and gender sensitivity, the common role of its personnel in
gender socialization at home and the upbringing of children.
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4.17 Monitoring and Evaluation. The Gender and Development (GAD) Focal
Person shall establish a system of monitoring and evaluation on the compliance of
all police office/units to the circular. Consistent with the GAA, the GAD Focal Point
shall submit a periodic GAD accomplishment report of the PNP to the higher ups,
including the NAPOLCOM, DILG, DBM and NCRFW. Said report shall indicate the
Program/Activity/Project initiated, gender issue, GAD activities, result/s, costs and
remarks (if any).
The Directorate for Plans shall include GAD-related programs as part of the
Performance Evaluation Rating of all PROs and NSUs.
Likewise, the Directorate for Comptrollership, in coordination with the GAD
Focal Point, shall include in the Program Review and Analysis the breakdown of
activities vis--vis fund releases for Gender and Development Program.
The most active GAD implementer shall be entitled to appropriate awards and
incentives as may be determined by GAD Focal Point, in coordination with the
Directorate for Personnel and Records Management including the formulation of a
clear, definite and well disseminated set of criteria for the awards.
Section 4-4 Physical Fitness and Sports Development Program
4.18 Physical Fitness and Sports Development Program. The PNP subscribes
to the principle that a Sound Body Breeds a Sound Mind. Toward this end, the
PNP adopted the Physical Fitness and Sports Development Program (PFSDP)
which is geared towards the promotion and development of sports in the PNP and
the implementation of a sound physical conditioning and physical fitness program for
its personnel. The PFSDP endeavors to help the government recruit, develop, and
support world-class athletes.
The concept of the program is to conduct physical fitness activities from the
NHQ down to police station/precinct level, conduct year-round sports activities, and
recruit/train prospective world caliber athletes for sports competitions.
4.19 Policies. All levels of offices shall assume a more active role and devote
more time, effort and emphasis in the implementation of this program nationwide and
on a year-round basis.
a.
Sufficient number of PNP members shall be appointed, trained,

developed, and equipped to manage and administer this program.
b.
Appropriate incentives and due recognition shall be accorded to

athletes/teams who will excel in any activity under this program.
c.
Maximum participation in local sports competitions and assistance to

local athletics/sports organizations in all areas are encouraged to
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promote closer relationship between the police and the public to

enhance the image and prestige of the PNP.
d.
Three percent (3%) of all recruitment quotas shall be earmarked to

accommodate potential world-class Filipino athletes.
e.
Director, DHRDD is designated as the overall supervisor in the conduct

of the Physical Fitness Test (PFT) for all PNP uniformed personnel and
in the implementation of the PFSDP by all offices/units in the PNP.
4.20 Administration. The PFSDP Special Committee shall supervise the PNP
Physical Fitness and Sports Development Program. It shall be composed of the
following at the National Level:
TDHRDD
D, HSS
C, SSG, HSS
DD, DPRM
Dir, PCRG
Dir, HS
DD, DL
DD, DC
a.
Overall Supervisor
Assistant Supervisor
Secretary
Member
Member
Member
Member
Member
The PFSDP Special Committees shall, likewise, be created at the

regional, provincial, city and municipal levels. In compliance to E.O
No. 63, the Chairmen of this Special Committee shall represent the
PNP in their respective local Physical Fitness and Sports Development
Councils. The PNP Special Committee shall be composed of the
following at the Regional Offices:
RPHRDD
C, Special Service
Dep, ARDL
Dep, RHS
ARDPCR
Supervisor
Secretary
Member
Member
Member
Supervisor
Secretary
Member
At the Provincial Level:

APDA
Athletic Officer
PCRO
At the City/Municipal Level:

City Dir/COP
Athletic Officer
PCRO
Supervisor
Secretary
Member
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4.21 Integrated Health and Physical Fitness Program (Physical Fitness Test).
The Physical Fitness Test (PFT) Standard was designed to complement the sports
activities in the PNP and in developing as well as maintaining the physical fitness of
every PNP personnel.
The PFT Standard is conducted according to age group every semester of the
year which is scheduled in the first quarter and last quarter of the year. PNP
personnel are expected to obtain a passing raw score equivalent to a grade of 70%
in each event required in their age category while the lowest grade that could be
given is 50%. The PFT is conducted from PNP NHQ down to the police provincial
offices nationwide.
Elite forces such as the Special Action Force (SAF), the Aviation Security
Group (AVSEG) and the Maritime Group (MG) have set their respective physical
fitness activities/standards that suit the needs of their personnel in the performance
of their mandated tasks.
The Directorate for Personnel and Records Management (DPRM) requires
yearly update of the medical examination of all uniformed personnel to be
incorporated in their personal data records.
4.22 General Guidelines for PFT. The PNP shall require all uniformed personnel
with the age of 39 years and below to undergo the PFT at least once a year
preferably on the first (1st) week of their birth month. PFT Performers who will be
marked NO GO (pregnant, with temporary disability and other health conditions as
determined by the PNP Medical Officer) shall be recommended to undergo the
Annual Physical Exam (APE). Forty (40) years old and above shall be required to
undergo the APE to be conducted/supervised by the PNP Health Service or by the
Regional Health Service.
4.23 PFT Policies. All PNP uniformed personnel must strictly adhere to the
following:
a.
All PNP personnel with the age of 39 years and below shall be required
to undergo the PFT following the standard set by the NHQ except for
the elite forces such as SAF, MG, and AVSEG which shall design the
PFT Standard for their personnel.
b.
PROs and NSUs shall conduct and supervise the PFT of their
respective personnel. The PFT shall be conducted at the RHQ, PHQ,
Headquarters of NSUs, or at venues that maybe designated by
respective commanders taking into consideration the safety of their
personnel.
c.
PFT for the Directorial and Personal Staff shall be at the NHQ and
supervised by the PNPTS.
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d.
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The following tests/measurements are recommended for PNP

personnel before taking the PFT:
1)
2)
3)
4)
Body Mass Index;

ECG (for 30 year old and above);
Tread Mill Stress Test (upon physicians recommendation based
on ECG results); and
Blood Pressure (BP).
4.24 Combat Sports Program (Labanang Pampalakasan). The human rightsbased policing is a long-established principle being adopted by the PNP in the
exercise of its duty as the primary law enforcement agency of the government. Basic
police operational procedures call for the use of reasonable force when dealing with
suspects and other recalcitrant members of the community. However, most police
officers are dependent and instinctively turn to their issued firearms in situations
even if it does not warrant its use. Human rights policing can be better achieved if
law enforcers are confident that they can defend themselves alone and with the use
of their bare hands.
Labanang Pampalakasan was designed to institutionalize the conduct of a
year-round Combat Sports Training specifically on four different martial arts/combat
sports disciplines, namely: Taekwondo, Boxing, Karatedo and Arnis; to craft a
Program of Instructions on a progressive and ladderized type of combat sports
training; to identify and establish a pool of instructors for each combat sports
discipline and organize the same to be highly competent combat sports instructors;
to develop a promotional and evaluation scheme (e.g. karatedo tournament and Belt
Ranking Achievement System [BRAS] Performance Evaluation and Promotion)
within the PNP to determine the level of proficiency and skills attained by the
participants of the program; to have proficient and self-confident PNP personnel in
terms of combat sports, hand-to-hand combat and in the field of self-defense that
they can defend themselves and can likewise protect the community that they serve;
and to provide more practical and customized hand-to-hand combat, unarmed
combat or close quarter combat training with the use of a combination of defensive
martial arts styles and techniques.
4.25 Policies on the Combat Sports Program. All levels of offices shall assume
a more active role and devote more time, effort and emphasis in the implementation
of this program nationwide and on a year-round basis;
a.
Sufficient number of PNP members shall be appointed, trained,

developed, and equipped to manage this program; and
b.
Appropriate incentives and due recognition shall be accorded to

participants/students who will excel in any activity under this program
and likewise with the instructor.
c.
All PNP personnel shall choose one from among the four disciplines of
combat sports namely: Taekwondo, Boxing, Karatedo, and Arnis. They
shall join the training on the chosen discipline at least once a week
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(two hours session) to be done every Tuesdays and Thursdays instead

of joining the Hataw physical conditioning activities scheduled on the
same day.
d.
NUP who opt to join the combat sports program may do so, otherwise
they shall join the Hataw physical conditioning activities.
e.
The implementation of this shall be undertaken in three phases:

1)
Phase I. The first phase of the implementation shall be

conducted at the NHQ and to be participated in by all personnel
from Crame-based office/units. Competent PNP instructors
shall be pooled to teach and implement the training plan.
Administrative Officer of Crame-based offices/units shall identify
and submit to the DHRDD copy furnished HSS the names of all
their personnel who shall undergo the training of their chosen
combat sports discipline. Fifty percent (50%) of personnel
strength of the offices/units are required to undergo the training
every Tuesday and the other 50% shall undergo the training
every Thursday.
2)
Phase II. This program shall be replicated at the Police

Regional Offices, Police Provincial Offices, City Police Offices
and City/Municipal Police Stations. The different offices/units
shall identify qualified and competent PNP personnel as
instructors within their respective areas or they may invite
competent instructors outside the PNP. They shall also identify
and maintain a list of personnel who shall undergo the training in
their chosen combat sports discipline at least once a year for a
2-hour session scheduled every Tuesday and Thursday
afternoon. In some areas, however, the City/Municipal Police
Station Commanders shall come up with a realistic and doable
schedule suited for their respective personnel so as not to
hamper their duty schedule in the delivery of police services in
the community, provided that the training shall be done at least
once a week preferably during their off-duty period.
3)
Phase III. In coordination with the Philippine Public Safety

College and all the training institutions under it, this program
shall be adopted, specifically the inclusion of the combat sports
training, in the curriculum of the Public Safety Basic Recruit
Course and other mandatory and specialized courses.
Section 4-5 Moral Recovery Program
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4.26 Spiritual, Moral, Attitude and Renewal Training Moral Recovery Program.
Executive Order No. 319 institutionalizes the Moral Recovery Program (MRP) in all
government departments, offices, agencies, and government-owned and controlled
corporations through the establishment of integrity circles.
The Preamble of the 1987 constitution ordains and promulgates that the
sovereign Filipino people imploring the aid of Almighty God in order to build a just
and humane society and establish a government that shall embody our ideals and
aspirations, promote the common good, conserve and develop our patrimony and
secure to ourselves and our posterity the blessing of independence and democracy
under the rule of law and a regime of truth, justice, freedom, love, equality and
peace. Therefore, it shall be the policy of the government to:
a.
Strengthen the moral resources of the Filipino people rooted in the

Filipino culture, values, and ideals that are Maka-Diyos, Maka-Tao,
Maka-Bayan, and Maka-Kalikasan.
b.
Pursue a vision of a Filipino nation that is God-centered, people

empowered, and a prosperous national community living in Unity,
Justice, Freedom, Love and Peace and governed by a visionary
government that is democratic, responsive, and effective with a
community of civil and military servants who are professional,
competent, disciplined, and trustworthy.
4.27 Character and Aptitude Development Training (CADET) Program. The

influx of cases involving police personnel has always been one of the major
obstacles to the continuing drive of the PNP to regain public trust and confidence.
Despite the character-rebuilding initiatives that have, for some time, created a dent in
the state of discipline among the men and women in uniform, misconduct of PNP
personnel remains unabated and threatens to jeopardize the PNP gains in public
acceptance. Thus, instituting a more effective training program, among others, for
erring police officers who refuse to toe the line cannot be overemphasized.
Consistent with the existing policies of the past and present PNP leadership to
deal more seriously the unabated involvement of police personnel in criminality, all
PROs, with technical supervision from the PNP Training Service (PNPTS), shall
implement a one-month CADET Program, fit for erring police officers who will be
referred by their unit commanders to the RSTUs, notwithstanding appropriate
administrative sanctions that may be imposed by concerned authorities. The
RSTUs, in this regard, shall be strengthened to serve as PNP focal points in the
conduct of the said CADET Program for erring police personnel within the Area of
Responsibility. Support mechanisms are to be provided by groups or individuals
catering to the spiritual and/or psychosocial dimensions of the character
development of the target client.
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CHAPTER 5
GENERAL DOCTRINE DEVELOPMENT DIVISION
5.1
Functions of the GDDD. The General Doctrine Development Division
(GDDD) is responsible for the performance of the following functions:
a.
Formulate doctrines pertaining to the organization, administration, and

operations of the PNP in coordination with the concerned Directorial
Staff.
b.
Formulate directives and policies for the enhancement of doctrines.
c.
Collate, study, and research on operational and administrative reports

of field officers and students for doctrine adoption.
d.
Formulate, evaluate, review, modify, and/or revise current training

doctrines for the enhancement of individual and unit training on foreign
and local trainings.
e.
Formulate plans and policies regarding the acquisition and

development of general doctrines to serve as guidance to all PNP
personnel in the performance of their duties.
f.
Formulate education and training philosophies for guidance and

implementation of all training institutions on the professional
development of the PNP personnel.
5.2
GDDD Organizational Structure. The GDDD Organizational Structure is
headed by the Division Chief with a rank of Police Senior Superintendent (PSSUPT).
It has a total manpower of nine PNP personnel composed of four PCOs, one PNCO,
and four NUP.
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Figure 5.1 GDDD Organizational Structure

5.3
Job Description
a.
Chief, General Doctrine Development Division

1)
2)
3)
4)
5)
6)
7)
b.
Formulates doctrines pertaining to the organization,

administration, and operations of the PNP in coordination with
the Directorial Staff.
Formulates directives and policies for the enhancement of
doctrines.
Collates, studies, and researches operational and administrative
reports of field officers and students for doctrine adoption.
Formulates, evaluates, reviews, modifies, and/or revises current
training doctrines for the enhancement of individual and unit
training on foreign and local trainings.
Formulates plans and policies regarding the acquisition and
development of general doctrines to serve as guidance to all
PNP personnel in the performance of their duties.
Formulates education and training philosophies for guidance
and implementation of all training institutions on the professional
Assistant Chief, General Doctrine Development Division

1)
2)
Assists in the formulation of doctrines pertaining to the

organization, administration, and operations of the PNP in
coordination with the Directorial Staff.
Assists in the formulation of directives and policies for the
enhancement of doctrines.
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3)
4)
5)
6)
7)
8)
c.
Assists in the formulation of education and training philosophies,

in coordination with ITPD and UTPD, for the guidance and
implementation of all training institutions on the professional
Assists in the formulation, collation, conduct of studies, and
researches on operational and administrative reports of field
officers and students for doctrine adoption.
Assists in the formulation, evaluation, review, modification,
and/or revision of current training doctrines for the enhancement
of individual and unit training on foreign and local trainings.
Assists in the formulation of plans and policies regarding the
acquisition and development of general doctrines to serve as
guidance to all PNP personnel in the performance of their
duties.
Acts as Chief of the Library Section.
Chief, Operational Doctrine Section

1)
2)
3)
4)
5)
6)
7)
8)
9)
d.
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organization and operation of the PNP in coordination with the
Directorial Staff.
enhancement of operational doctrines and manuals.
Assists in the collation, study, and research on operational
Assists in the evaluation, reviews, modifications, and/or revision
of current operational doctrines and programs.
Assists in the formulation of operational doctrines for the
enhancement of individual and/or unit trainings.
acquisition and development of operational doctrines to serve as
guidance to all PNP personnel in the performance of their
duties.
Conducts study of all operational reports and issuances of the
PNP for possible conversion into a doctrine.
Reviews and validates existing operational doctrines and
manuals.
Chief, Administrative Doctrine Section

1)
2)
3)

organization and administration of the PNP in coordination with
enhancement of administrative doctrines and manuals.
Assists in the collation, study, and research on administrative
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4)
5)
6)
7)
8)
9)
e.
Assists in the evaluation, review, modification, and/or revision of

current administrative doctrines and programs.
Assists in the formulation of administrative doctrines for the
enhancement of individual and/or unit trainings.
acquisition and development of administrative doctrines to serve
as guidance to all PNP personnel in the performance of their
duties.
Conducts study of all administrative reports and issuances of the
PNP for possible conversion into a doctrine.
Reviews and validates existing administrative doctrines and
manuals.
Assistant Section Chief, Operational Doctrine

1)
2)
3)
4)
5)
6)
7)
8)
9)
d.
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Assists in the supervision and formulation of doctrines pertaining

to the organization and operation of the PNP in coordination with
Assists in the supervision and formulation of directives and
policies for the enhancement of operational doctrines and
manuals.
Assists in the supervision, collation, study, and research on
operational reports of field officers and students for doctrine
adoption.
Assists in the supervision, evaluation, reviews, modifications,
and/or revision of current operational doctrines and programs.
Assists in the supervision and formulation of operational
doctrines for the enhancement of individual and/or unit trainings.
Assists in the supervision and formulation of plans and policies
regarding the acquisition and development of operational
doctrines to serve as guidance to all PNP personnel in the
performance of their duties.
Assists in the supervision and study of all operational reports
and issuances of the PNP for possible conversion into a
doctrine.
Assists in the supervision, review, and validation of existing
operational doctrines and manuals.
Division PNCO
1)
2)
3)
Sorts all incoming and outgoing communications and assigns

them to concerned section for appropriate action.
Calendars all activities of the Division for proper monitoring.
Prepares and submits a weekly monitoring sheet of all the
activities of the Division to the Assistant Chiefs and Division
Chief.
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4)
5)
6)
7)
8)
e.
3)
In-charge of the operations of the PNP Command Library.

Updates and compiles all documents, manuals, books, and
other publications for reference purposes.
Action Clerk
1)
2)
3)
4)
5)
6)
7)
g.
Ensures that all outgoing communications are properly

reproduced before turning them over to the DHRDD Message
Center for dispatch.
Issues clearance in the uploading of documents in the
Document Management System (DMS) and DHRDD website.
Monitors status of communications for compliance by the
Division.
Maintains and monitors the official email address of the Division.
Librarian
1)
2)
f.
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Manages all the records/documents of the Section for easy

retrieval.
Maintains files of all documents, references, and resource
materials used in the formulation of a doctrine/policy for
archiving.
Scans copy of all communications concerning the Division prior
to loading in the Document Management System.
Reports to the Action Officer status of all projects being
formulated or implemented by the Section.
Follows up communications from different offices.
Reproduces
documents
intended
for
filing
and
distribution/dispatch.
Administrative Assistant
1)
2)
3)
Receives and logs all incoming and outgoing communications of

the Division.
Ensures that receiving copies of all outgoing communications
are properly filed.
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Section 5-2 Doctrine Development
5.4
General Policy on Doctrine Development

a.
Doctrine on PNP Issuances. This Doctrine provides the guidelines in

issuing, releasing, recording, and filing of the different issuances being
used by the PNP in the exchange of information, both external and
internal, as well as the classifications and types of issuances issued by
this organization (Annex A Table of PNP Issuances).
b.
Types of PNP Issuances

1)
Administrative Issuance. Issued by the Chief, PNP which is

directory, advisory, or informative in nature, more or less
permanent in duration, requiring compliance by, or information
of, a majority or all of the PNP personnel, both in the field and in
the National Headquarters, dealing with such matters as
policies, rules and regulations, procedures promulgated
pursuant to existing laws, standard operating procedures, and
implementing instructions from other government agencies and
the like, shall be categorized or referred to as circulars.
2)
Letter or Message. Type of issuance used to communicate

information, whether outside or inside the organization.
3)
Administrative Order. Issued for administrative purposes.
4)
Operational Order. Issued for operational purposes.
5)
Manual or Bulletin. Issued to provide information pertaining to

the processes, accomplishments and other data from the
organization used for the information of the general public.
5.5
Doctrine Development. One of the major factors in coming up with doctrine
development is the merger of the different elements of law enforcement and non-law
enforcement units during the advent of the PNP organization--all having different and
distinct indoctrination, behavior and customs (Bumanglag, Amoguis & Gabuna,
1994, p.3).
Thus, doctrine development was incorporated as one of the DHRDDs
mandates which involves the formulation or creation of doctrines pertaining to the
organization and administration of the PNP. PNP Doctrine is a body of officially
sanctioned beliefs and fundamental principles that guides the organization in support
of national objectives. It is authoritative but not directive in nature and provides
guidance in the acquisition, utilization, and employment of human and materiel
resources to achieve the plans and programs of applied strategies in the PNP. It is
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based on accumulated knowledge gained through time-honored culture and tradition,

studies, tests, and analyses. It is taught methodically and reviewed periodically.
Unless changed or disproved, they remain standing for continuous application. They
are largely based on knowledge gained through time-honored traditions, police
experiences, studies, analyses and tests.
a.
Categories of PNP Doctrines and Manuals. Different categories of

PNP manuals are required due to the wide range of missions and
responsibilities assigned to the PNP.
1)
2)
Primary Doctrines
(a)
Fundamental Doctrine. It states the basic principles,

policies and bases in the planning, organization, and
management of the PNP in support of the PNP vision,
mission, and strategic action plan towards the attainment
of national objectives. This manual shall be the primary
manual of the PNP and shall therefore be indexed as
PNPM-D-0-01.
(b)
Ethical Doctrine. It is a manual that defines the

fundamental principles governing the rules of conduct,
attitude, behavior, and ethical norm of the PNP.
Categories of PNP Manuals

(a)
Operational Manual. It comprises of principles and rules

governing the planning, organization, direction, and
employment and deployment of PNP forces in the
accomplishment of basic security operational mission in
crime prevention and solution, law enforcement, public
safety and security. PNP operational doctrines are
published in separate manuals.
(b)
Administrative Manual. Provides guidance on the

accomplishment of general administrative functions or
tasks of the PNP. They set guidelines, formats or general
policies that must be followed in accomplishing
periodic/iterative administrative tasks.
(c)
Functional Manual or Administrative and Operations

Manual (AOM). Provides guidance for routine operational
and administrative functions of each unit in its field of
interests. This combines the operational, administrative
and technical fields that are functionally relevant to the
PNP office/unit concerned.
(d)
Complementary Manual. This manual is formulated

jointly by two or more bureaus/agencies/organizations in
order to effect a certain operation. With regard to Public
Safety and Peace and Order, this essentially involves
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inter-agency collaboration with: the Bureau of Jail
Management and Penology (BJMP), the Bureau of Fire
Protection (BFP), the Philippine Public Safety College
(PPSC), the National Bureau of Investigation (NBI), and
other law enforcement agencies other than the PNP.
b.
Numerical Designation of Doctrines. During the creation of the PNP

as the new law enforcement organization separate and distinct from
the AFP, the Numerical Designations of the defunct PC/INP
Manual/Publications was amended through the issuance of the new
Numerical Designations of PNP Manuals dated December 26, 1994.
However, over the years, major developments in the organization have
taken place which resulted to the activation/deactivation of some PNP
offices/units. With these changes, it is imperative to amend the 1994
numerical designation to meet the current organizational set-up and
dynamics. Thus, the original numerical designation was rescinded
through the issuance of Memorandum Circular No. 2013-012. This
Memo Circular was issued purposely to provide and establish a
standard for the numerical designation of approved PNP manuals
published or issued by each office/unit concerned for proper
identification and reference.
1)
Guidelines in the Assignment of Numerical Designation. For

purposes of identification, documentation, retrieval of
information, and reference, published hereunder are the
following Numerical Designations for PNP Manuals:
(a)
(b)
For PNP Doctrines:
(PNPM -D-0)
Fundamental Doctrine
Operational Doctrine
Functional Doctrine
Ethical Doctrine
Complementary Doctrine
Other Doctrines (i.e. Compendium)
PNPM-D-0-1
PNPM-D-0-2
PNPM-D-0-3
PNPM-D-0-4
PNPM-D-0-5
PNPM-D-0-6
For the Directorial Staff:

Directorate for Personnel and
Records Management
Directorate for Intelligence
Directorate for Operations
Directorate for Logistics
Directorate for Plans
Directorate for Comptrollership
Directorate for Police Community
Relations
Directorate for Human Resource
and Doctrine Development
Directorate for Investigation and
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DPRM-DS-1
DI-DS-2
DO-DS-3
DL-DS-4
DPL-DS-5
DC-DS-6
DPCR-DS-7
DHRDD-DS-8
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Detective Management
Directorate for Research and
Development
Directorate for Information and
Communications Technology
Management
Directorate for Integrated Police
Operations-Southern Luzon
Operations-Northern Luzon
Operations-Western Mindanao
Operations-Eastern Mindanao
Operations-Visayas
(c)
DRD-DS-10
DICTM-DS-11
DIPOSL-DS-12
DIPONL-DS-13
DIPOWM-DS-14
DIPOEM-DS-15
DIPOVIS-DS-16
For Personal Staff:

PNP Internal Affairs Service
Public Information Office
Human Rights Affairs Office
Center for Police Strategy Management
(d)
DIDM-DS-9
PNPIAS-PS-1
PNPPIO-PS-2
PNPHRAO-PS-3
PNPCPSM-PS-4
For National Support Units (NSUs):

Communications and
Electronics Service
Health Service
Legal Service
Chaplain Service
Finance Service
Logistics Support Service
Information Technology
Management Service
Crime Laboratory Group
Headquarters Support Service
Engineering Service
Highway Patrol Group
Criminal Investigation and
Detection Group
Intelligence Group
Special Action Force
Maritime Group
Civil Security Group
Police Community Relations Group
Police Security and Protection Group
Aviation Security Group
PNP Training Service
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CES-NSU-1
HS-NSU-2
LS-NSU-3
CHS-NSU-4
FS-NSU-5
LSS-NSU-6
ITMS-NSU-7
CLG-NSU-8
HSS-NSU-9
ES-NSU-10
HPG-NSU-11
CIDG-NSU-12
IG-NSU-13
SAF-NSU-14
MG-NSU-15
CSG-NSU-16
PCRG-NSU-17
PSPG-NSU-18
AVSEG-NSU-19
PNPTS-NSU-20
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Personnel and Retirement
Benefit Service
Anti-Kidnapping Group
Anti-Cyber Crime Group
(e)
For Police Regional Offices (PROs):

Police Regional Office 1
Police Regional Office 4A
Police Regional Office 4B
Police Regional Office Autonomous
Region in Muslim Mindanao
Police Regional Office Cordillera
National Capital Region Police Office
(f)
PRBS-NSU-21
AKG-NSU-22
ACG-NSU-23
PRO1-1
PRO2- 2
PRO3- 3
PRO4A- 4
PRO4B- 5
PRO5- 6
PRO 6- 7
PRO 7- 8
PRO 8- 9
PRO 9- 10
PRO10- 11
PRO11- 12
PRO12- 13
PRO13- 14
PROARMM- 15
PROCOR- 16
NCRPO-17
For Provincial/City/Police Station:

Name of Unit (Provincial/City/Police Stations/Field
Units/Maneuver Units) followed by the symbol
PPO/CPO/PS/RPSB/PPSC as the case maybe, followed
by the chronological number of publication, then the year
of Publication, title of the publication and address.
Example: DAVAO CPO-CPO-1-13
Administrative and Operations Manual (Davao
City Police Office)
2)
Numerical designation for all PNP Manuals issued/published by

the office/unit concerned in relation to their respective functions
will bear the following information:
(a)
(b)
(c)
(d)
(e)
(f)
(g)
Philippine National Police Manual

Publishing Office/Unit
Level of Office/Unit (DS/NSU/PRO)
Assigned Numerical Designation
The chronological number of publication/issue
The year of the publication
Title of the Manual
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Example:
PNPM-DHRDD-DS-8-1-13
Drill and Ceremonies, Correspondence, Protocol and
Social Graces, and Service Etiquette
PNPM-HSS-NSU-9-1-13
Camp Security Management Manual
PNPM-PRO1-1-1-13
Disaster Management Manual
3)
The PNP Doctrine has the 0 numerical designation. Each type

shall bear its assigned number, followed by year published, the
office publishing the same and the Doctrines Title, as shown:
PNPM-D-0-1 Fundamental Doctrine
PNPM-D-0-2 Operational Doctrine
PNPM-D-0-3 Functional Doctrine
PNPM-D-0-4 Ethical Doctrine
PNPM-D-0-5 Complementary Doctrine
PNPM-D-0-6 Other Publications or Doctrines
Example:
PNPM-D-0-1-13 (DHRDD)
4)
Functional Doctrines published by the respective Directorial

Staff and National Support Units shall bear the assigned
numerical designation of their office/unit after the code number
3 (refer to para. 5c above), then followed by year of
publication, followed by its office/unit nomenclature-symbol (with
open and close parenthesis), then followed by the title of the
Doctrine.
Example:
PNPM-D-0-3-1-13 (DPRM)
Personnel and Records Management Functional Doctrine
PNPM-D-0-3-14-13 (SAF)
Special Action Force Functional Doctrine
PNPM-D-0-3-1-1-13 (PRO 1)
Administrative and Operations Manual
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c.
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5)
The year of the publication is necessary to properly identify the

latest revision/amendment.
6)
For monitoring and auditing purposes, the Numerical

Designation of all manuals shall be issued by the DHRDD
through the General Doctrine Development Division and the
same must be printed at the books spine and cover.
7)
All major publications of PROs/NSUs and Provincial and City

Police Offices, District Offices, Maneuver Units, and Police
Stations requiring a centralized approval shall be cleared by the
CPNP Attn: DHRDD with the prototype copy of the proposed
publication.
8)
In order to ensure proper indexing of all manuals, numerical

designation issued to every PNP office/unit shall be permanent.
Termination of this number shall take effect only upon
deactivation of the office/unit.
9)
In the event that a new PNP office/unit is activated, the

succeeding numerical designation will be automatically assigned
to the additional office/unit. However, in cases where an
office/unit is deactivated, the assigned numerical designation
shall not be transferred to the next unit.
Guidelines and Procedures in Doctrine Development. PNP

Memorandum Circular No. 2014-020 provides for the following
standard procedures and guidelines in the preparation, publication, and
distribution of PNP manuals and doctrines:
1)
The distinction between a doctrine and a policy is that the former

provides guidance of an enduring nature while the latter
prescribes the rules for action or inaction.
2)
PNP doctrines and manuals shall be serialized based on their type

and corresponding numerical designation as prescribed by
PNPMC No. 2013-012 Revised Numerical Designation of PNP
Manuals.
3)
All PNP doctrines and manuals, prior to its adoption and

implementation, must be deliberated upon by the Board for
Doctrine Development (BDD).
4)
Proposals that fail to go through the process shall be considered

unofficial.
5)
Intention to formulate or revise a doctrine or manual must be

approved by the BDD.
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6)
Manuals shall vary according to its planned use, such as, for
office reference, issuance to field personnel, or for carrying
purposes. It may either be in a form of a table manual, handbook, or
pocket-size manual. These shall be serialized based on their
corresponding numerical designation as prescribed by PNPMC No.
2013-012 Revised Numerical Designation of PNP Manuals.
7)
Format of manuals shall conform to the existing standards

prescribed by DHRDD.
8)
Revised edition of manuals must carry the original title of the

same with the word "REVISED" indicated together with the year
in which it was printed except in circumstances where the
office/unit has been renamed through a PNP General Orders or
other related issuances, copy of which should be included as
part of the annexes of the new manual. This will facilitate proper
archiving of repealed or rescinded manuals.
9)
Manuals sponsored by other organizations or agencies in

partnership with the PNP must conform to the prescribed
standard format for uniformity and consistency.
10)
Doctrines and manuals must be developed by a local TWG created

by the Proponent with formal Office/Unit or DPRM Order.
11)
The BDD shall have the authority to act on any proposals

pertaining to doctrine development and recommend approval of
the same to the Chief, PNP. It also has the power to direct any
PNP office/unit to develop/review a doctrine or manual when it
deems necessary.
12)
In reprinting a doctrine or manual, concerned office/unit must

seek clearance from the Board to ensure monitoring and
submission of updated copies to the PNP Command Library.
13)
Approved doctrine or manual shall only be uploaded to the PNP

website upon clearance from the Directorate for Intelligence (Dl).
14)
The Proponent shall seek the assistance of the Website

Administrator through the ITMS for posting or uploading of an
approved doctrine or manual.
15)
Approved doctrines and manuals must be disseminated to

concerned PNP offices/units and must have a corresponding
Acknowledgement Receipt of Equipment (ARE) signed by the Supply
Accountable Officer (SAO), Responsible Supply PCO (RSPCO),
Responsible Supply PNCO (RSPNCO), Administrative Officer
and Chief Clerk as the case may be, to ensure the accountability
of the office/unit for its maintenance, safekeeping, availability, and
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use by its personnel. Issued manuals will form part of the annual
inventory of accountabilities by concerned office/unit to which it
was originally issued.
d.
16)
The PNP Command Library shall serve as the repository of all

drafted and approved PNP doctrines and manuals and, at all
instances, be furnished at least five copies and a CD copy
containing the .pdf and MS word formats of such for safekeeping
and future reference.
17)
Appropriate awards shall be given to the Proponent and

members of TWG once a proposal has been approved and
promulgated by the Chief, PNP.
Procedures in the Development of PNP Doctrines and Manuals.

The following stages must be followed in the development of PNP
doctrines and manuals:
1)
Stage 1 Initiation
a)
b)
The BDD may initiate the formulation or revision of a

doctrine or manual by directing the concerned Proponent;
The Proponent Office/Unit shall submit a proposal to the
BDD through the Secretariat. The proposal shall contain
the following documents:
(1)
(2)
(3)
(4)
(5)
c)
d)
e)
2)
Letter Request
Project Timeline
Names of the local TWG members created by the
Proponent
Project Budget
Proposed Distribution List
BDD Secretariat forwards the proposal to the Board;

In case the proposal is disapproved, Secretariat states
the reason and Proponent must satisfy the requirements
of the BDD. Revised proposal shall then be again
forwarded to the BDD for approval; and
Once the proposal is approved, the Proponent shall
commence with the development of the doctrine or
manual.
Stage 2 Research and Development

a)
b)
The Proponent shall prepare the initial draft and ensure

that it abides with the existing format issued by the
DHRDD;
The Proponent shall conduct research, field tests, or
analysis to ensure validity of its contents; and
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c)
3)
b)
c)
d)
e)
b)
c)
After the final deliberation, the Sub-Board shall forward

the final draft together with its recommendation to the
BDD for the issuance of a BDD resolution;
Once a resolution is issued, the final draft shall then be
forwarded to the Chief, PNP through the Command
Group for approval and signature on the letter of
promulgation; and
Upon signature of the CPNP, the approved draft shall be
assigned with a numerical designation by the BDD
Secretariat and forwarded to the Proponent for printing
and distribution.
Stage 5 Adoption and Distribution

a)
b)
6)
The BDD Secretariat shall furnish the members of the

Sub-board a copy of the draft for advance reading;
The Sub-board shall schedule the Proponent for the
deliberation of its contents;
DI shall provide the security classification for proper
disposition and records management while the Legal
Service shall provide legal comments on the initial draft;
The Sub-board Secretariat, in turn, shall consolidate the
inputs from the members of the Board and return the
same to the Proponent for incorporation in the final draft;
and
After the comments/inputs were incorporated, the final
draft shall then be transmitted by the Proponent to the
Sub-board Secretariat and the latter shall schedule the
same for final deliberation.
Stage 4 Approval and Promulgation

a)
5)
The initial draft shall be transmitted to the BDD

Secretariat in soft and hard copies.
Stage 3 Deliberation
a)
4)
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All copies of approved doctrines and manuals must be

disseminated to all PNP offices/units with a memo
directive signed by the Chief, PNP and duly
acknowledged by any responsible officer mentioned in
this SOP; and
Printing and distribution shall be the responsibility of the
Proponent. Copy of the distribution list shall be furnished
to the Library for filing.
Stage 6 Indoctrination
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a)
b)
7)
DHRDD, through the PNPTS, shall incorporate the salient

provisions of approved doctrines and manuals as part of
the Programs of Instruction of all training programs
related to its adoption; and
All Administrative Officers shall cause the dissemination
of approved doctrines and manuals through the conduct
of regular PICE.
Stage 7 Monitoring, Evaluation, and Review

a)
b)
8)
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Approved doctrines and manuals that are being

implemented are subject to continuous monitoring and
evaluation by the DHRDD, BDD or the Proponent itself;
and
If upon evaluation, the DHRDD or BDD finds a need to
review, revise or amend an existing doctrine or manual, it
shall direct the Proponent, through a memo, to submit a
proposal.
Stage 8 Review and Update

Any office/unit/individual that finds a need to revise a doctrine or
manual may send a memo/letter requesting or recommending
the revision of the same to the BDD Secretariat. The Board shall
evaluate the request and send the same to the Proponent for
their appropriate action.
Figure 5.2 Doctrine Development Cycle
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Figure 5.3 Doctrine Development Process Flow

e.
Standard Format of Manuals. To ensure uniformity and standard

design for all PNP manuals, the following guidelines and formats shall
be observed:
1)
Sizes of Manual. The sizes shall vary according to the

perceived/planned use of the manual such as for office
reference, for issuance to field personnel or for carrying
purposes. To establish a standard size, the following types of
manual and their corresponding dimensions shall be observed:
(a)
(b)
(c)
2)
Table size
Handbook size
Pocket-size
with dimensions 8.5 x 11

with dimensions 5.5 x 8.5
with dimensions 3.5 x 5
Parts of the PNP Manual. Parts of the PNP manual shall be

arranged according to the following sequence:
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a)
Cover Design contains the following information: the

term Philippine National Police Manual, numerical
designation, PNP logo, title of the manual, and the month
and year of publication (See Annex B).
b)
Spine Title - appears on the spine of the manual. It

contains the title of the manual, year of publication, and
initials of the publishing office/unit that initiated or was
tasked to develop a manual (See Annex B).
c)
Title Page contains the title of the book, name of the

publishing office/unit, place of publication, and year of
publication (See Annex B).
d)
Preliminary Content manuals may contain the following

preliminaries as arranged accordingly (See Annex C for
Message Format):
(1)
(2)
(3)
(4)
(5)
Message of the Chairman, NAPOLCOM;

Message from the Chief, PNP;
Foreword from a subject matter expert in the field
of interest (optional);
Preface by the Director of the publishing office/unit
stating a brief explanation on why or how the
manual was written; and
Acknowledgement by the Director of the publishing
office/unit or Chairman of the local TWG. This is to
recognize the efforts of the personnel who took
part in the development or realization of a manual.
e)
Table of Contents contains the list of chapters and

articles and the page number where they can be found.
f)
Main Body or Text the format for each individual

chapter including the prescribed measurements,
sectioning, and pagination is shown in Annex D.
g)
For Table Manuals Font size for main texts shall be

Arial 12, chapter number and heading is Arial boldface
size 16, and section title is Arial boldface size 14 only. All
line spaces shall be in Arial font size 12.
For Handbook Font size for main texts shall be Arial 11,
chapter number and heading is Arial boldface size 14,
and section title is Arial boldface size 12 only. All line
spaces shall be in Arial font size 11.
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For Pocket-Size Manuals All font sizes shall be Arial 10
including chapter number, heading, section title and line
spaces.
h)
Summary of Changes (for revised edition) one of the

most important parts of a manual that contains all the
changes incorporated in the revised edition (Annex E).
i)
List of abbreviations (mandatory) contains the meaning

of all acronyms or abbreviations mentioned/used in the
manual.
j)
List of tables contains the title of the table as it

appeared in the manual.
k)
List of figures contains the title of the figure as it

appeared in the manual.
l)
Glossary of Terms (mandatory) an alphabetical listing

and definition of important terminologies mentioned/used
in the manual.
m)
Appendices (if any) are documents attached to support

or strengthen the data or information of a particular
document. It cannot exist without the whole document
from where it is attached. It cannot be included in the
main body or text for it would result to the disruption of
the sequence or proper flow of the document.
n)
Annexes (if any) are separate documents that can be

considered as stand-alone documents. It can exist as an
independent document and complete in form on its own.
o)
Reference (mandatory) - contains the list of all the main

sources cited directly in the document.
p)
Bibliography (if any) - contains the list of other references

or materials which may be useful to the readers as
additional background reading materials.
q)
Recommendation for Changes sample format attached

to a manual to be filled-up by any office/unit/individual
who finds a need to recommend for a revision of such
(Annex F).
r)
Letter of Promulgation a letter signed by the Chief, PNP

approving and promulgating the use of a PNP manual.
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3)
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s)
Board on Doctrine Development Resolution a resolution

signed by the members of the Board endorsing the final
draft for approval of the Chief, PNP.
t)
TWG Order (if applicable) an order issued to the

members of the group who were tasked to initiate, plan,
and develop a manual.
Margins. The following margins shall be observed in the

formulation of the manual. However, the proponent or the
publishing house may modify the margins when it deems
necessary:
(a)
For Table Manuals:

(1)
(2)
(3)
(4)
(b)
For Handbooks:
(1)
(2)
(3)
(4)
(c)
Upper and lower page margins 1.0

Left and right margins 1.0
Gutter Margin (left and right) 0.5
Header and footer margins 0.25
For Pocket-Size Books:

(1)
(2)
(3)
(4)
4)

Gutter Margin 0.5

Gutter Margin (left and right) 0.25
Referencing. Referencing of PNP manuals shall be guided by

the American Psychological Association (APA) Style Guide
using in-text citation and referencing.
Section 5-3 PNP Best Practice
5.6
Concept of Best Practice. Best Practice is a relatively new concept in the
PNP. In many corporations and international public institutions however, best
practices form part of their organizational development and knowledge management.
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With the adoption of the PNP P.A.T.R.O.L. Plan 2030, the PNP has recognized
the value and wisdom of developing and adopting best practices. All PNP offices and
units are encouraged to develop their own best practices to enhance their overall
operations and management and create better customer value. Such best practices, in
many instances, have made police operations and the delivery of police service efficient,
cost-effective, accessible, and equitable.
5.7
Best Practice Defined. Best Practice refers to an out-of-the-box initiative,
activity, technique, or method adopted, field tested and proven to deliver desired
results and leads to the fulfillment of certain police objectives. It should be
innovative, unique, and relevant to the fulfillment of the PNPs mandate.
5.8
Guidelines in the Development of PNP Best Practices. SOP No. 2014-001
sets the following guidelines, procedures, and standards in the development,
documentation, approval, and adoption of PNP Best Practices:
a.
It provides for the creation of the Best Practices Board (BPB) which
shall perform the following functions:
1)
2)
3)
4)
5)
6)
7)
8)
b.
The BPB Secretariat shall be the Chief, General Doctrine Development

Division, DHRDD and shall have the following functions:
1)
2)
3)
4)
5)
c.
Deliberate and evaluate the appropriateness and adaptability of

a proposal through the creation of Technical Working Groups or
sub-boards.
Direct any PNP Office/Unit to study, develop, or revise a best
practice.
Provide security classification for all approved best practices.
Provide legal comments on all proposals through the Legal
Service.
Assign a numerical designation or index on all approved best
practices published through the DHRDD.
Recommend approval of best practices proposals to the Chief,
PNP.
Maintain an inventory of all approved best practices thru the
PNP Command Library.
Ensure that all approved best practices are incorporated in the
training and education programs of the PNP as applicable.
Assist in the administrative tasks of the Board;

Schedule meetings and deliberations and send out notices to
concerned offices/units;
Prepare the venue for the deliberations;
Prepare the minutes of the meeting and cause the signing
thereof by its members;
Consolidate all inputs/comments from the Board and send the
same to the proponent for incorporation in the final proposal.
All units are encouraged to develop their own best practice proposal
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following these criteria/parameters:

1)
2)
3)
4)
5)
5.9
Innovative, new, and out-of-the box;

Feasible, adaptable, and sustainable;
Cost-effective;
Field-tested/piloted; and
Proven positive impact/results.
d.
Best Practice Reports shall follow a common report format (Annex

___).
e.
All PNP offices/units shall designate their own Best Practices Officer
who shall be responsible in the documentation and preparation of
proposals to the Board.
f.
Approved PNP Best Practices must be compiled, indexed, and

published by the DHRDD through the Board Secretariat;
Stages of Development of PNP Best Practice. The following stages must

be followed in the development of a Best Practice:
a.
Stage 1 Initiation. A Best Practice can be initiated either by the: (a)

Board; (b) PNP Office/Unit; or (b) individual Proponent/Author.
b.
Stage 2 - Submission
1) Whether the initiation is BPB, Unit-led or by the author, the
Proponent shall submit the Best Practice Report to the BPB,
through the BPB Secretariat, in soft and hard copies.
2) The proposal shall contain the Letter of Intent and Best Practice
Report.
c.
Stage 3 - Presentation and Deliberation. The Proponent shall

present their Best Practice Report before the BPB for deliberation.
d.
Stage 4 Decision. If the Proposal meets the criteria, the BPB will
recommend through a resolution the approval and adoption of the Best
Practice Proposal to the CPNP.
e.
Stage 5
Dissemination
Compilation,
Publication,
Distribution
and
1) The DHRDD shall compile, publish, and distribute approved Best

Practices.
2) Approved Best Practices shall be published in the PNP websites
and other forms of publication, subject to security considerations.
f.
Stage 6 Teaching. Approved Best Practices shall be taught through

the different PNP training units through its incorporation in the Program
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of Instruction of related training programs and in the conduct of Police

Information and Continuing Education down to the station level.
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CHAPTER 6
ADMINISTRATION AND BUDGET
6.1
Functions of the Administrative Section. The Administrative Section of the
DHRDD is responsible for the performance of the following functions:
a.
Supervise the receipt and disposition of all incoming and outgoing

communications.
b.
Responsible in the implementation of all command and office

administrative policies, rules and regulations.
c.
Formulate plans and policies for the morale and welfare of personnel
and implement the same accordingly.
d.
Responsible in the supervision of the general housekeeping activities

of the office such as maintenance of cleanliness, minor repairs, of
office facilities, furniture and fixtures, and equipment.
e.
Responsible in the formulation and implementation of security

measures of the office.
f.
Supervise the preparation of the schedule of Daily Duty Detail.
g.
Supervise the attendance of available personnel in command activities.
h.
Supervise the preparation of all administrative reports for submission to

concerned D-Staff or the Command Group, NHQ PNP.
i.
Review all communications emanating from the Admin Section.
j.
Attend conferences pertaining to administrative matters.
6.2
Functions of the Budget and Fiscal Section. The B & FS of the DHRDD is
responsible for the performance of the following functions:
a.
Prepare and submit, in coordination with Division/Section Chiefs of

DHRDD and HRDD Officers of National Support Units, the Annual
Budget Proposal for Human Resource and Doctrine Development
(HRDD) Central Office of the PNP.
b.
Consolidate and compile budget reference materials.
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c.
Prepare Annual Operating Plans and Budget (AOPB) of the HRDD

Central Office of the PNP.
d.
Consolidate Annual Program of Activities of the Directorate and

allocate funds for it.
e.
Coordinate with the Directorate for Comptrollership for the release of

funds.
f.
Prepare statement of fund releases and balances regularly.
g.
Prepare Presidents Budget for the HRDD Central Office of the PNP.
h.
Prepare and submit quarterly accomplishment of the HRDD Central

Office based on the Operating Plans and Budget.
i.
Prepare documents for Program Review and Analysis (PRA).
j.
Prepare Annual Program of Expenditures of HRDD Funds Central

Office of the PNP.
k.
Act on all matters pertaining to the budgetary requirements of the

Directorate and subordinate units.
6.3
Administrative Section and Budget and Fiscal Section Organizational
Structure. The Administrative Section and the Budget and Fiscal Section are
headed by the Section Chiefs with the rank of Police Superintendent (PSUPT). It has
a total manpower of 12 PNP personnel composed of two PCOs, three PNCOs, and
seven NUP.
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Figure 6.1 Administrative and Budget & Finance Section Organizational

Structure
6.4
Job Description
a.
Chief, Administrative Section

1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
11)
b.
Supervises the receipt and disposition of all incoming and

outgoing communications.
Responsible in the implementation of all command and office
administrative policies, rules and regulations.
Formulates plans and policies for the morale and welfare of
personnel and implement the same accordingly.
Responsible in the supervision of the general housekeeping
activities of the office such as: maintenance of cleanliness,
minor repairs, of office facilities, furniture and fixtures and
equipment.
Responsible in the formulation and implementation of security
measures of the office.
Supervises the preparation of the schedule of daily Duty Detail.
Supervises the attendance of available personnel in command
activities.
Supervises the preparation of all administrative reports for
submission to D-Staff or the Command Group, NHQ PNP.
Reviews all communication emanating from the Admin Section.
Attends conferences pertaining to administrative matters.
Chief, Budget and Fiscal Section

1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
Prepares and submits, in coordination with Division/Section

Chiefs of DHRDD and HRDD Officers of National Support Units,
the Annual Budget Proposal for Human Resource and Doctrine
Development (HRDD) Central Office of the PNP.
Consolidates and compiles budget reference materials, in
coordination with other Division/Section Chiefs of DHRDD.
Prepares Annual Operating Plans and Budget (AOPB) of the
HRDD Central Office of the PNP.
Consolidates Annual Program of Activities of the Directorate and
allocate funds for it.
Coordinates with the Directorate for Comptrollership for the
release of funds.
Prepares statement of fund releases and balances regularly.
Prepares Presidents Budget for the HRDD Central Office of the
PNP.
Prepares and submits quarterly accomplishment of the HRDD
Central Office based on the Operating Plans and Budget.
Prepares documents for Program Review and Analysis (PRA).
Prepares Annual Program of Expenditures of HRDD Funds
Central Office of the PNP.
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11)
c.
Acts on all matters pertaining to the budgetary requirements of

the Directorate and subordinate units.
12)
Chief Clerk
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
11)
12)
13)
14)
15)
d.
Ensures that all incoming and outgoing communications are

properly recorded at the DHRDD message center.
Ensures that all incoming and outgoing communications are
promptly assigned for immediate action by concerned
Section/Division.
Ensures that all outgoing communications are promptly
dispatched to concerned offices/units.
Maintains a bulletin board containing the aging of all incoming
communications with target dates and constantly follow-up the
compliance of the same with concerned sections/divisions.
Maintains a general file of all outgoing and incoming
communications.
Maintains file of all documents of administrative value.
Prepares duty detail and list of DHRDD personnel/participating
in command activities.
Prepares the daily accounting report of personnel.
Maintains a ledger of leave of absences of personnel.
Supervises the cleanliness of the office and recommends minor
repairs of facilities and equipment.
Implements the security measures of the office.
Laterally coordinates with Division and Action PNCOs of the
Directorate on administrative matters.
Regularly checks the attendance of personnel during Flag
Raising and Flag Lowering.
Ensures that the posting of publications and pictorials at the
DHRDD Bulletin Board are regularly updated.
Supply PNCO
1)
2)
3)
4)
5)
6)
7)
Maintains an updated inventory of all unit properties.

Updates the memorandum receipts of all non-expendable
properties to end-users.
Undertakes turn-in of all unserviceable and Beyond Economical
Repair (BER) non-expendable properties to concerned Supply
Accountable Officers (SAO).
Implements the repair of non-expendable properties which are
still economically reparable.
Prepares request to DL for the issuance of Centrally Managed
Items (CMI) such as POL products, tires and batteries, training
ammunition, etc. and submit consumption report of the same.
Inspects and receives all supplies procured and delivered to the
Directorate.
Checks and monitors supply directives of concerned
offices/units.
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8)
9)
10)
11)
e.
3)
4)
5)
6)
7)
8)
Prepares roster of personnel for submission to Finance Service.

Receives all Treasury Warrants from Finance Service
representing pay and allowances of personnel and distributes
them to respective payee.
Encashes Treasury Warrants entrusted for encashment by
concerned payees.
Prepares change report to Finance Service for newly assigned
and transferred personnel to and from this Directorate.
Prepares vouchers and payrolls for collateral allowances of
personnel and receives the proceeds of which from concerned
disbursing officers in behalf of the payees.
Submits acknowledgement receipts to Finance Service for cash
items received by individual payees from the Finance PNCO.
Submits periodic report of salary and allowances to Finance
Service copy furnished the Chief, Budget and Fiscal Officer.
Admin PNCO
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
g.
Maintains a minimum level of inventory of consumable supplies

to avoid stock outs.
Prepares request for the prompt replenishment of supplies.
Submits periodical reports to concerned office/unit.
Finance PNCO
1)
2)
a.
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Maintains records of all incoming and outgoing communications.

Screens all visitors of the office.
Acts as custodian of all administrative records.
Prepares periodic reports.
Updates publications and pictorials at the DHRDD Bulletin
Board.
Inspects the status of office facilities, furniture and fixtures, and
equipment and make a regular report on it.
Receives communications intended for DHRDD.
Assists the message clerk/dispatcher in the delivery of urgent
communications to concerned unit/office.
Supervises all utility personnel in their assigned job particularly
in the maintenance of office cleanliness.
Message Clerk/Dispatcher
1)
2)
3)
Segregates all incoming and outgoing communication and

prepares them for delivery to concerned division/section or
office/unit.
Dispatches all outgoing communications on time.
Reproduces all outgoing administrative communications.
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4)
5)
6)
7)
8)
h.
4)
5)
6)
2)
3)
3)
4)
5)
Delivers communications and other materials and other offices/units.

Serves as driver of the official vehicle of the office for general
dispatched.
Serves as driver for the personnel of the Directorate attending
conferences, seminars, gatherings, and other official engagements.
In-charge of the requisition of gasoline, parts, and other vehicle
requirements for minor repair.
Reproduction Machine Operator (Administrative Aide IV)
1)
2)
3)
4)
5)
l.
Acts/prepares the typing of weekly, monthly, accomplishment report of

the Command.
Acts on the preparation of the referrals to other units.
Driver II (Administrative Aide IV)

1)
2)
k.
Follows up communications from different offices.

Prepares the Weekly Accomplishment Report of the office.
Monitors all incoming and outgoing communications of the
office.
Files records and communications.
Prepares/types correspondence for the Deputy Director.
Clerk II (Administrative Aide IV)

1)
j.
Checks all outgoing administrative communications with D-Staff

and the Command Group of NHQ PNP.
Receives communications intended for DHRDD.
Assists the Admin PNCO in the screening of all visitors of this
Directorate.
Ensures that all administrative forms, such as routing slip,
message registry, PER forms, and personnel accounting form
are always available.
Clerk III (Administrative Aide VI)

1)
2)
3)
i.
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In-charge of reproduction of official documents.

Ensures that all reproduced copies are properly sorted.
Responsible in the care and maintenance of reproduction
equipment.
Responsible for requisition of reproduction materials.
Utility Worker I (Administrative Aide I)

1)
2)
Maintains cleanliness of the office, furniture, and equipment.

Runs errands and does related work.
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3)
4)
5)
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Helps in the reproduction of officials documents.

Helps in delivering officials documents.
Section 6-2 Internal Processes Administration
6.5
PNP HRDD Eligibility List. The PNP Memorandum Circular Number 2007007 entitled PNP Human Resource and Doctrine Development Eligibility List and
Police Human Resource and Doctrine Development Occupational Specialty serves
as management tool in upgrading the human resources and to organize governing
bodies to manage the preparation of the Human Resource and Doctrine
Development Eligibility List.
6.6
DHRDD Internal Communication. The Directorate for Human Resource and
Doctrine Development is the office directly responsible for the formulation,
implementation, review, and analysis of training programs and directives that are
required to attain the professionalism of the uniformed and non-uniformed personnel
and operational readiness of the PNP.
In addition, the DHRDD acts as the supervisor and policy making body with
regard to training and education. The Directorate is also the repository of all
doctrines, manuals, policies, and other documents related to the PNP. The bulk of
documents are paper works and incoming and outgoing communications coming
from the Command Group, Directorial Staff and lower offices of the organization.
The DHRDD needs to make a systematic flow of communications to ensure
effective handling and management of documents either incoming or outgoing.
6.7
Guidelines and Procedures in the Flow of Communication. The following
guidelines and procedures shall be implemented to prevent misplaced, misfiled or
lost documents/communications during handling, recording, filing, or transit and to
ensure traceability of documents:
a.
All incoming communications/documents shall pass the DHRDD

Message Center. This is the first stop of all communications that are
delivered to the Directorate. The Message Center personnel are
responsible for receiving, registering, and assigning the control number
on the Routing Slip Form. Routing Slip Control Number must be unique
and easily identifiable. Erasures must be avoided and countersigned.
b.
Determine nature or disposition of documents whether or not the

communications fall under its jurisdiction. The following actions shall be
made by the message center personnel:
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4)
The
Action
PNCO
shall
receive
the
incoming
communications/documents and forward them to the Chief
Clerk.
5)
The Chief Clerk shall attach and fill-up the respective routing
slips by indicating the subject of all communications that require
compliance on the bulletin board for monitoring and pass them
to the Administrative Officer.
6)
The Chief, Administrative Section shall process all the

communications by determining the concerned division that will
comply/act on such communication. The name of the Division
Chief must be indicated on the routing slip and the action
requested shall be forwarded to the Admin Clerk.
7)
The Admin Clerk shall assign respective control numbers to the

communications or documents and then encodes/records them
to the communication database. Encoding includes the
important data of all the communications or documents such as:
date of receipt, subject, control number, action requested, and
the concern division that will act on the communication and
forward them to the Action PNCO.
If in case of power interruption, the Admin Clerk will
assign respective control numbers to the communications or
documents and forward them to the Action PNCO. However, as
soon as the power resumes, the Admin Clerk will encode the
communications based on the record book of the Action PNCO.
8)
The Action PNCO shall also log into the record book
important data of the communications or documents
mentioned on the above paragraph and dispatch
communications/documents to concerned division/s
compliance or directly to the Command Group if these
intended or addressed to the latter and does not concern
division.
the
as
the
for
are
any
9)
For communications that need compliance where the required

data shall come from the Unit Training Program Development
Division (UTPDD) and Individual Training Program Development
Division (ITPDD), they shall be forwarded to the Chief, General
Doctrine and Development Division and the data will be
consolidated through its Operational Doctrine Section for
finalization.
For communications that are classified as Reference or
For Information, documents are photocopied and forwarded to
the concerned division for notation or information. Copies of
documents received from the message center shall be
forwarded through the Message Center dispatcher. These
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documents are received by the secretary from the Office of the

Executive Officer, passes through the Office of the Deputy
Director and finally to the Office of the Director.
10)
All communications regarding local training (mandatory

courses), foreign training, and NUP training will be processed by
the ITPDD and must be registered at the message center before
they are forwarded to the DHRDD Command Group. The
Director appends signature indicative that the document has
been approved and returned to the Message Center for update
of status prior to its dispatch.
For communications intended for the ITPDD that require
no compliance except for notation/information, they will be
properly filed and the data will be collated for the purpose of
updating the training statistics of the division.
11)
All communications regarding compliance on in-service, sports

and development, gender awareness development and moral
recovery trainings will be processed by the UTPDD and must be
registered at the message center before forwarding them to the
DHRDD Command Group and finally the Office of the Director
for signature and approval.
For communications that are intended for the UTPDD and
require no compliance except for notation/information, they
should be filed accordingly and appropriately. The data or
document should be collated for the purpose of updating the
training statistics of the division.
9)
All communications for compliance regarding doctrine

development, comments and inputs on manuals and legislative
bills and DHRDD accomplishments will be processed by the
General Doctrine Development Division (GDDD).
For communications intended for the GDDD that require
no compliance but are classified as reference such as: books,
doctrines, manuals, policies, reports on the best practices and
documented lessons learned from the field and other documents
related to PNP, they will be filed accordingly and appropriately at
the PNP Command Library.
10)
All processed communications from the ITPDD, UTPDD, and

GDDD for signature of the Director shall be forwarded to the
message center for updating action taken/disposition and for
further dispatch to the Office of the Executive Officer that will
consequently pass the Office of the Deputy Director and the
Office of the Director for signature or approval.
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All communications initiated by the different divisions

without control number issued at the message center must be
registered for the purpose of traceability and control and to
prevent loss of documents, prior to their dispatch to the
Command Group and signature or approval of the Director.
Record books must be free from any information or data
other than the details indicated in the Routing Slip. All record
books must be stored, filed and secured appropriately.
All communications received by the Command Group
with corrections shall be forwarded back by the Command
Group
secretary
to
the
concerned
division
for
retyping/corrections.
However,
in
instances
where
immediate
compliance/action is needed on a communication: Advance
Copy of compliance or communication will be immediately
dispatched. As soon as the Director affixed his signature, the
document or communication will be dispatched to the office
requiring compliance.
For purposes of tracking the location/disposition of
communications: the message center action PNCO (recorder)
and command group secretaries will compare records at the end
of the day to close the entry of recorded or logged documents or
communications.
11)
All communications signed by the Director shall be forwarded

back to the Deputy Director and to the Executive Officer as a
mechanism to inform the channel of communication on the
actions taken and will be returned to the concerned Divisions by
the command group secretary. Respective Divisions will remove
unnecessary attachments and shall forward all communications
to Admin Clerk ready for dispatch.
12)
All dispatched communications/documents shall have received

copies with the name and signature of the receiving personnel
and such copies shall be returned back by the dispatcher to the
Admin Clerk for filing, indexing and for future reference as proof
of receipt.
13)
Original copies of the received copies of the communications

that originate from the division shall be photocopied and will be
forwarded to the concerned division, photocopy will remain at
the Admin Section. Both copies are for filing, indexing and for
future reference.
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14)
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Communications that originate from this Directorate are crafted

at the Division level. This will follow the usual flow of incoming
communications.
Figure 6.2 DHRDD Flow of Communications/Documents

(Incoming/ Outgoing Messages)
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CHAPTER 7
DHRDD Strategy Management
7.1
DHRDD Strategic Planning.

a.
b.
Performance Governance System (PGS). This refers to the Philippine

adaptation of the Balanced Scorecard (BSC) framework administered by
the Institute for Solidarity in Asia (ISA) and implemented by the PNP and
other organizations as part of the Philippine Governments commitment
with its application for the Millennium Challenge Corporation (MCC) Grant.
The PGS has a four-stage governance path way that must be complied
with to institutionalize the system. These stages are as follows:
1)
Initiation. The stage of initiation is for strategy formulation where

the PNP has developed its Charter Statement, strategic change
agenda, strategy map, the agency governance scorecard and
portfolio of strategic initiatives.
2)
Compliance. The stage of compliance is for alignment of

organization and resources where the PNP has adopted a strategydriven budget, second-level scorecards, a multi-sectoral
governance council and a strategic Communications Plan.
3)
Proficiency. The stage of proficiency is for integrating strategy into

key management processes where the PNP has established the
scorecard reports and performance analysis, operations strategy
review by an Office of Strategy Management with the multi-sectoral
governance council, strategy refresh with the multi-sectoral
governance council and Third Party Performance Audit.
4)
Institutionalization. The stage of institutionalization is for linking

strategy to key management process where the PNP will implement
a scorecard infrastructure linked to individual performance,
performance-based rewards and incentives and the assessment of
a third-party performance audit
DHRDD Charter Statement. This refers to the DHRDD Roadmap which

describes the vision, mission, mandate, philosophy and core values of the
Directorate. Most importantly, it illustrates the role of resource
management perspective, learning and growth perspective, process
excellence perspective, and community perspective together with the
stakeholders support, in achieving the ultimate goal of developing a
responsive and dynamic training and education system towards a highly
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capable, effective, and values-oriented police service by 2030. (See

Annex G DHRDD Roadmap)
c.
DHRDD Scorecard. The DHRDDs contribution to the PNP Scorecard is

found on the Learning and Growth Perspective under the objective of
Develop competent, highly motivated and values-oriented PNP
personnel. To this effect, the DHRDD scorecard reflects the measure of
percentage of trained personnel vs. training needs as the primary
measure-contribution to the agency scorecard. Training needs for the
purpose of the scorecard means the priority trainings identified by the PNP
as most crucial in the performance of its duties as a law enforcement
agency. With the incorporation of CODE-P in the DHRDD Scorecard, the
training and education system of the PNP has now achieved strategic
focus on the things that must be addressed the soonest possible time in
order to bring about the changes called for in achieving its objective. As
part of the different core initiatives or programs on Strategic Focus 1:
Competence, upgrading and enhancing the knowledge, skills and
abilities of each police officer would be attained through constant quality
training and education for better and efficient performance of their core
function.
1) Initiative Profiles
a) HRDD Eligibility Program. Implement the Human Resource and
Doctrine Development (HRDD) Eligibility List to improve the skills
and competencies of DHRDD personnel through a
comprehensive human resource development program that
focuses on enhanced training and continuing education.
b) Performance-based Incentives and Rewards System.
Develop an effective incentives and rewards system based on
the performance of DHRDD personnel.
c) DHRDD Management Information System (MIS). A tool that
would support productivity by automating document management
and improve DHRDDs operations.
d) PNP Doctrine, Manual, Best Practice, and Lessons Learned
Development. This project aims to standardize the development
of doctrines, manuals, best practices, and lessons learned and
ensure the prescribed formatting is being strictly followed in the
process.
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e) Library Enhancement Project. This project aims to modernize

the PNP Command Library prevents out-dated reference
materials.
f) Training Program Development. Focuses on capacity building
of uniformed and non-uniformed personnel based on individual
needs
g) Training and Education Information System (TEIS) Database
Project. This project aims to develop an IT-based program that is
designed to update training profiles of PNP personnel and
directly link to the system of DPRM-PAIS. It has been designed
as a tool for training plan development and career path
management of PNP personnel, both uniformed and nonuniformed.
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LIST OF ACRONYMS
ADDIE - Assess, Design, Develop, Implement, Evaluate
AOM Administrative and Operations Manual
AOPB Annual Operating Plans and Budget
APA American Psychological Association
APE Annual Physical Exam
ARF Agency Reserve Funds
BDD Board for Doctrine Development
BER Beyond Economical Repair
BSC Balanced Scorecard
DBM Department of Budget and Management
DILG Department of the Interior and Local Government
FJGADD Family, Juvenile and Gender and Development Division
FNTI Fire National Training Institute
FTEB Foreign Travel Evaluation Board
FTP Field Training Program
FTSC Foreign Travel Screening Committee
GAD Gender and Development
GDDD General Doctrine Development Division
IDP - Instructors Duty Pay
IEC Information, Education and Communication
ISA Institute for Solidarity in Asia
ITPDD Individual Training Program Development Division
ITP-NUP Integrated Training Program for Non-Uniformed Personnel
JNTI Jail National Training Institute
METP Master Education and Training Program
MOOE Maintenance, Operating, and Other Expenditures
MRP Moral Recovery Program
NAPOLCOM National Police Commissiom
NCRFW National Commission on the Role of Filipino Women
NCRTI National Criminalistics Research and Training Institute
NEDA National Economic and Devleopment Authority
NPC National Police College
NSU National Support Unit
OSLAW Orientation Seminar on Laws for the Advancement of Women
PAIS Personnel Accounting Information System
PFSDP Physical Fitness and Sports Development Program
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PFT Physical Fitness Test
PGS Performance Governance System
PICE Police Information and Continuing Education
PNP P.A.T.R.O.L. Plan 2030 PNP Peace and Order Agenda for Transformation and
the Rule of Law Plan 2030
PNPA Philippine National Police Academy
PNPTS PNP Training Service
PNTI Police National Training Institute
POI Program of Instructions
PPSC Philippine Public Safety College
PRA Program Review and Analysis
PRO Police Regional Office
PSJLC Public Safety Junior Leadership Course
PSOAC Public Safety Senior Officer Advance Course
PSOBC Public Safety Officer Basic Course (PSOBC)
PSOCC Public Safety Officer Candidate Course
PSOSEC Public Safety Officer Senior Executive Course
PSSLC Public Safety Senior Leadership
RSTU Regional Special Training Unit
RTS Regional Training Schools
SAO Supply Accountable Officers
SHAPO Seminar on Anti-Sexual Harassment for Police Officers
TEIS Training & Education Information System
TLL Training Lineal listing
TSA Training Subsistence Allowance
TWG Technical Working Group
UTPDD Unit Training Program Development Division
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LIST OF FIGURES
Figure 1.1 ADDIE Model
Figure 1.2 Training System Chart
Figure 1.3 Two-Pronged Approach
Figure 2.1 DHRDD Organizational Structure
Figure 2.2 DHRDD Staffing Pattern
Figure 2.1 DHRDD Logo
Figure 3.1 ITPDD Organizational Structure
Figure 4.1 UTPDD Organizational Structure
Figure 5.1 GDDD Organizational Structure
Figure 5.2 Doctrine Development Cycle
Figure 5.3 Doctrine Development Process Flow
Figure 6.1 Administrative and Budget & Finance Section Organizational Structure
Figure 6.2 DHRDD Flow of Communications/Documents (Incoming/ Outgoing
Messages)
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GLOSSARY OF TERMS
Annual Physical Examination (APE) refers to a series of medical examinations

intended to address or prevent a more serious health condition before it begins to
cause problems. It includes evaluation of the patients general appearance and
specific organ system.
Assignment It refers to the present assignment and positions held by the

nominee.
Best of Best Award It refers to the awards given annually by the NHQ during PNP
Anniversary categorized into National, Regional, National Support Units, Provincial,
City Police Office and Station Level.
Body Mass Index (BMI) is a measure of body fat based on height and weight that
applies to both men and women.
Career Courses This refers to mandatory career courses offered by the PPSC
which must be taken by PNP uniformed personnel as one of the requirements for
promotion.
Character Development this includes the overall physical, social, spiritual,

psychological and intellectual development specific to the erring police personnel
which will be integrated in the Program of Instruction.
Course a type of training aimed to develop a specific skill among the participants;
contains several modules which deal with the different areas of the skills to be
taught.
Crime Prevention Sports Component this program provides for a year-round
participation of the PNP at all levels of offices as competitors or officials in non-PNP
sports competitions. The priority targets or beneficiaries are local community
members, particularly the out-of-school youths (OSYs), who are nor within the
sphere of influence of DECS. This program, which aims to keep the youth away
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from harmful drugs and illegal activities, supports the PNPs crime prevention efforts
and peace and other initiatives.
Deferment The act of putting off, postponing or cancelling an order issued to a

person who was earlier included or given a slot in a particular
course/training/schooling.
Discrimination Against Women includes any distinction, exclusion or restriction

made on the basis of sex that affects womens enjoyment of political, economic,
social, cultural, civil or any other rights, on an equal basis with women.
Educational Attainment It refers to the level of education an individual has

reached.
Elite Sports are selected Olympic Games sports whereby Filipino athletes are
encouraged to concentrate in order to raise their level of excellence in national and
international competitions for national honor, pride, unity, international cooperation
and mutual respect.
Erring Personnel refers to either PCOs or PNCOs who have been

reported/complained of by any party in interest as having committed malfeasance,
misfeasance and nonfeasance in the performance of their duties, who deliberately
refuse to toe the line, and those with criminal/administrative complaints in any
judicial, administrative or quasi-judicial body.
Foreign Travel refers travel of PNP personnel abroad on official mission or

personal business.
Foreign Travel Authority (FTA) It is the authority granted to PNP personnel to

travel on official time or personal business duly approved by the President or
SILG/Chairman, NAPOLCOM indicating therein the specific purpose of travel,
numbers of days required, prepared and detailed itinerary of travel, and the contact
details of the personnel granted with FTA.
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GAD Focal Point serves as the prime-mover, advocate, and catalyst for change in
the agency towards gender mainstreaming.
GAD Mainstreaming refers to strategies and process to integrate genderresponsive goals in the directions, policies and services of the PNP. It also means
integration of gender concerns in the development agenda of the PNP in order to
address gender inequalities.
GAD Plan is a set of interventions that are designated to make the PNPs
programs/projects/activities gender-responsive.
GAD Funds is a claim from the approved agency budget under the General
Appropriations Act. It is the cost of GAD Plan and is not a separate budget. It must
be taken from the operational expenses of the PNP at the national, regional,
provincial and station levels.
Gender refers to socially learned behavior and expectations associated with men
and women. It also refers to the socially differentiated roles and characteristics
attributed by a given culture to women and men.
Gender Analysis is the methodology for collecting and processing information

about gender. It provides disaggregated data by sex, and an understanding of the
social construction of gender roles, how labor is divided and valued. Gender Analysis
is the process of analyzing information in order to ensure development benefits and
resources are effectively and equitably targeted to both women and men, and to
successfully anticipate and avoid any negative impacts development may have on
women or on gender relations. Gender analysis is conducted through a variety of
tools and frameworks, including sex disaggregated data and gender planning.
Gender Awareness is an understanding that there are socially determined

differences between women and men based on learned behavior, which affect their
ability to access and control resources. This awareness needs to be applied through
gender analysis into projects, programs and policies.
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Gender and Development (GAD) is a development perspective that recognizes
the legitimacy of gender equality as a fundamental value that should be reflected in
development program. It simply means that both men and women, as in the case of
the PNP, must equally contribute to the benefit from agency development.
Gender and Development Approach an approach with the objective of removing

disparities in social, economic and political equality between women and men as a
pre-condition for achieving people-centered development. Both approaches are still
in use and are applicable in different situations. The chart below highlights the main
differences.
Gender Equality is the result of the absence of discrimination on the basis of a

persons sex in opportunities and the allocation of resources or benefits or in access
to services.
Gender Equity entails the provision of fairness and justice in the distribution of
benefits and responsibilities between women and men. The concept recognizes that
women and men have different needs and power and that these differences should
be identified and addressed in a manner that rectifies the imbalances between the
sexes.
Gender Planning refers to the process of planning developmental programs and

projects that are gender sensitive and which take into account the impact of differing
gender roles and gender needs of women and men in the target community or
sector. It involves the selection of appropriate approaches to address not only
women ad mens practical needs, but which also identifies entry points for
challenging unequal relations (i.e. Strategic needs) and to enhance the genderresponsiveness of policy dialogue.
Gender Roles are learned behaviors in a given society/community, or other

special group, that condition which activities, tasks and responsibilities are perceived
as male and female. Gender roles are affected by age, class, race, ethnicity, religion
and by the geographical, economic and political environment. Changes in gender
roles often occur in response to changing economic, natural or political
circumstances, including development efforts. Both men and women play multiple
roles in society. The gender roles of women can be identified as reproductive,
productive and community managing roles, while mens are categorized as either
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productive or community politics. Men are able to focus on a particular productive
role, and play their multiple roles sequentially. Women, in contrast to men, must play
their roles simultaneously, and balance competing claims on time for each of them.
Gender-Sensitivity encompasses the ability to acknowledge and highlight existing

gender differences, issues and inequalities and incorporate these into strategies and
actions.
Integrity Circles the basic operating units of MRPs structure and promotional
mechanism whereby government and civil society organizations are able to actively
express/create/promote/enhance/ advance/realize their members own wholeness
and integrity towards the achievement of the shares national vision.
Leave of Absence This refers to the right granted to personnel not to report for
work with or without pay as may be provided by law and as the rules prescribe in
Rule XVI of the Omnibus Rules Implementing Book V of the Administrative Code of
1987 (E.O 292).
Length of Service refers to the length of active service as a police/military

personnel counted from the original date of commission/appointment/enlistment in
the police/military service including cadet/probationary/trainee training service.
Malfeasance willful, intentional and deliberate neglect and failure to discharge the
duties of the office.
Mandatory Pre-Requisite Course It is a mandatory career course which

immediately precedes a higher mandatory career course and which should have
been undergone by an officer before he/she can qualify and be allowed to take the
latter.
Misfeasance negligence constituting a failure by a public officer to use in the

performance of his duty owing to the individual and to the people for that matter, that
degree of care, skill and diligence which the circumstances reasonably demand.
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Moral Recovery Officer (MRO) refers to an officer designated to
initiate/convoke/inspire the formulation of integrity circles or similar mechanisms,
strategies and activities that would evoke mass action addressed at affecting
personal change and lead to appropriate systematic and structural change within the
organization.
Moral Recovery Program refers to the national campaign for moral renewal which
includes the objectives, strategies and cumulative experiences generated in the
course of implementing Presidential Proclamation No. 62 dated September 30, 1992.
National Physical Fitness and Sports Development Councils are government

agencies and private groups tasked to ensure the success of the implementation of
the National Physical and Sports Development Program.
Non-feasance the neglect or refusal of a public officer, without sufficient cause, to

perform an act which it was his legal obligation to perform for the people.
Normal Weight refers to the standard or typical weight of a person.
Obesity is a condition in which excess body fat has accumulated to such an extent
that health maybe negatively affected.
Official Time It is the span of time given to the PNP personnel to complete his
official mission.
Official Mission It is an engagement/activity using official time.
Order of Merit It is a relative standing or ranking of police officer belonging to the

same class in a particular mandatory career course. It is based, among others, on
their grades in academics, practical exercises, and physical fitness.
Overweight is generally defined as having more fat than is optimally healthy.

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Personal Business This refers to all activities outside of the official mission.
Personal Travel It refers to all travels outside of official time.
Philippine Plan for Gender-Responsive Development (PPGD) is a thirty-year

framework plan that rests on a vision of development that is equitable, sustainable,
free from violence, respectful o human rights, participatory and empowering, and
supportive of self-discrimination and the actualization of human potentials.
Physical Fitness Component this program calls for a vigorous conduct of regular
physical conditioning and fitness activities for both the PNP and concerned
community members at all levels of command, in coordination with the LGUs, SK
and concerned NGOs, including a program for a semestral physical fitness test for all
PNP personnel.
Physical Fitness Test refers to the method of evaluating the physical condition of
PNP members in terms of stamina, strength, speed and agility.
Pre-Departure Briefing refers to the mandatory briefing given to personnel
scheduled to go on foreign travel.
PNP Health Facilities pertain to the PNP General Hospital, Regional Health
Hospital or Dispensaries and established PNP clinics in the PPO.
PNP Personnel uniformed and non-uniformed members of the PNP in active

service.
Productive Roles refer to the activities carried out be men and women in order to
produce goods and services either for sale, exchange, or to meet the subsistence
needs of the family. For example in agriculture, productive activities include planting,
animal husbandry and gardening that refers to farmers themselves, or for other
people and employees.
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Qualified for Schooling This refers to PNP personnel who have successfully
complied the requirements and qualifications for schooling.
Reproductive roles refer to the activities needed to ensure the reproduction of

societys labor force. This includes child bearing, rearing, and care for family
members such as children, elderly and workers. These are done mostly by women.
Return to Unit (RTU) Refers to the sending back of a personnel to its mother unit
based on sufficient grounds thereby forfeiting his/her privilege to complete a
training/schooling.
Schooling Duties PNP personnel shall bear in mind that schooling is a duty.
Satisfactorily completing the course shall serve as an indicator of the capability to
assume higher position. A persons performance in school/training reflects his/her
attitude, knowledge and intellectual capacity.
Seminar/Orientation/Talk a lecture-type of training which aims to impart

knowledge to the participants and does not require any output from the participants;
usually lasts for one to two days at most.
Seminar-Workshop combination of two methods of training where in the program
contains both lecture/discussions and interactive activities.
Seniority It is the relative status of a police officer in the PNP hierarchy because of
his rank, time-in-grade and the like.
Sex is the biological identity of a person which indicated whether one is a male or
female, man or woman, boy or girl.
Sex disaggregated data for a gender analysis, all data should be separated by
sex in order to allow differential impacts on men and women to be measured.
Sports Competition Component this program provides for the conduct of yearround sports competitions within the PNP, including participation in the annual AFPPage 96
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PNP Olympics and other inter-department or inter-governmental sports competitions.
The emphasis will be on sports played in the Olympics Games, specifically on sports
where Filipino athletes, considering our physical attributes and innate talents, are
expected to excel and win.
Sports Development Program is a program designed to enhance the existing

sports program through the conduct of athletes training, coaches/trainers training,
officiating officials training and sports administrators training.
Sports Supervision Training Component this program provides for the training
of PNP personnel charged with the task of planning, organizing, directing and
supervising activities under the PFSDP.
Training shall be defined as the process of bringing a person/unit to an agreed

standard of proficiency through practice and instruction; all schooling or service
training undertaken to enhance professional advancement in the PNP.
Travel Advisory refers to all relevant information of the country to be given to PNP
personnel on personal travel.
Travel Documents refer to the documents needed for travel which include among
others: travel authority, travel order, passport and visa.
Travel Expenses the amount authorized to cover hotel/ lodging rate, meals and
incidental expenses excluding transportation expense going to and from the country
of destination.
Triple Role/Multiple Burden refer to the fact that women tend to work longer and
more fragmented days than men as they are usually involved in three different
gender roles-reproductive, productive and community work.
Underweight refers to a person who is considered to be under a healthy weight.
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Violence Against Women is a form of discrimination against women. It is any act
of gender-based violence that result in, or is likely to result in, physical, sexual or
psychological harm or suffering to women, including threats or such acts, coercion or
arbitrary deprivation of liberty, whether occurring in public or in private life. It
encompasses all forms of violation of women.
Women in Development (WID) an approach with the objective of designing

actions and policies to integrate women fully into development.
Workshop a type of training methodology wherein interactive activities are injected

during the lecture/discussions and requires active participation from the participants.
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ANNEXES
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Annex A
DOCTRINE ON PNP ISSUANCES

TYPE/
CLASS
IFICATION
A. Issuances
ABBRE
VIAT
ION
DESCRIPTION
LEVEL OF
AUTHORITY
TO ISSUE
LEVEL OF
AUTHORITY TO
APPROVE
TO WHOM APPLIED
(PERSONNEL/
UNIT)
EFFECTIVITY/
DURATION
SUBJECT/COVERAGE/
SCOPE/ACTIVITY
CIR
Is administrative instruction which is directory,

advisory or informative in nature, more or less
permanent in duration. It deals with subjects such as
delegation of authority to be known by field persons,
implementing instrn or regulations. This is issuance
of wide circular. It contains instrn which is directive
in nature, general in applications. Certain admin
instruction of permanent in nature; contains one or
more topic. It is numbered consecutively by calendar
year.
GHQ-TCDS
only
CPNP
Units/Commands
All levels
No duration unless
superseded
Personnel/Intel, Logistics, Fiscal,

Organizational, PR, training, Plans,
Opns, Investigation & Others.
Firearms Ban is a common interest
to the general public.
b. Memo Circular
MEMO
CIR
More or less temporary in charter, it deals with

subjects, such as explanatory in character , it deals
with subjects, such as explanations or clarifications
of certain rules/regulations which are to be compiled
with or executed by the PNP officers & personnel. It
is numbered consecutively by calendar year.
GHQ-D-Staff/
NSUs;
Recon-RDs
TCDS
(info
CPNP/DCA/DCO)
RDs
All Personnel/Unit/
Comds
Duration can be
specified; more or
less temporary
Clarifications of issue or previous

policies/
rules & regulations;
explanations of gray areas or
previous directives
c. Office Circular
OFFCI
R
Covers administrative instrn which is directory,

advisory, or informative in nature, more or less
permanent in duration. It is applicable to/requiring
compliances by informing the majority or all
personnel in a particular PNP directorate or office
only, not to those in the field. It is numbered
consecutively by calendar year.
D-Staff;
All
levels
of
Command/
HQS/Office
D-Staff/ Comdrs
of all levels
Majority
or
all
personnel
in
particular office only
No duration more or
less
permanent
superseded
Admin instrn, directory, advisory,

information of internal concern
2.
PNP
Regulations
PNPR
Issuances defining rules & regulations of some

subject of interest or benefits. They have sanctions.
Are primary admin regulations for the administration
GHQ-D-Staff
CPNP
Unit
individual
All levels
Forever/no duration
unless superseded
Personnel /Logistics/Opn/Intel/ PCR/

Training, others
1. Circulars
a.
General
Circular
Comdr/
Page 100
RESTRICTED
of
the
PNP
&
based
on
the
memorandum/recommendation/
circular published by NAPOLCOM. They are
numbered consecutively by calendar year.
3. Standard
Operating
Procedure
SOP
It is a set of intrns regarding to the procedure to be

followed on a routinary basis as desired by the
Director/Comdrs. It sets down regular procedures to
be followed in the absence of the contrary. It is
numbered consecutively by year.
GHQDS/NSUs
Regl-RDs
TCDS/D-S
RDs
Unit
individual
4.
Letter
Directive
DIR
Contains routine directives by which subordinate

HQS are given instructions, information or advice.
This is used when a General Order, Circular or
Regulation is inappropriate. It is numbered
GHQDS/TCDS;
RDs
TDCS, RDs
5.
Training
Directive
TRADI
R
It prescribes courses for individual/unit trng for PNP

personnel and units specifying therein time, scope &
frequency of opening of courses. It is numbered
GHQ-DHRDD
Recom-RDs
6. Resolution
RES
Committee
orgn by all
levels
of
Comd;
Comdr/Direct
or
7.
Memorandums
Its issuances are made by a Committee of

NAPOLCOM or SILG/PPSC organized for specific
purpose. It could be a committee organized by
CPNP, subject to confirmation/approval by the
creating authority or Commander usually the
paragraphs start with the word whereas. It is
MEMO
Comdr/
No
duration/Permanent
unless superseded
Personnel/ logistic/ Fiscal /

Investigation/
Opn/Intel/PCR/Training. Preparation
&
submission
of
reports,
maintenance of motor vehicles and
for the performance and for the
performance of those vehicles, both
opnl and admin
Subordinate
unit/
Comdr or individual
Immediate
compliance,
effectivity in (2) two
years unless being
rescinded
Directive could be issued by

Personnel Dir, Intel Dir, PCRC Dir,
HRDD Dir, Logistics Dir, Planning
Dir, Program Dir, Comptroller &
Opn.
CPNP
RDs
Concerned Unit
Time is specified
Foreign or local schooling Value

Formation Police Auxiliary Trng
Enhancement/entry courses/Career
Course
CPNP
TCDS
NSUs
RDs
Unit/individual
at
respective levels of
Comd
No
specified
duration,
effective
upon issuance unless
revoked
Assigned subject matter to the

Committee
Page 101
RESTRICTED
a. Memorandum
for
MEMO
for
Clearly stated. Inter-office communications dealing

with official matter. The message is boiled down to
the fewest possible words, just the bare essentials.
On advisory or informative nature. Contains only one
topic.
Subordinate
to Superior all
levels
From originating
office/person
Concerned Individual
NA
Information item/ advisory matter/

briefly or reports
b. Memorandum
to
MEMO
to
Superior to
subordinate
all levels
From originating
head of office
Subordinate
concerned
No duration, but date

of compliance may
be specified
Explanation/directive/compliance
exercised by all Comdrs at all levels
to his subordinate. Also Chief of
Divisions to his subordinates.
c.
Staff
Memorandum
Staff
Memo
Maybe of general application requiring compliance

by, or information of a majority or all of the officers
and personnel of the PNP. This may be or limited to,
or requiring performance/ or action by, an indvl or
group of indvls within a particular unit, such as
directorate, service, Recoms/Provl Comds, Pol Stn.,
Contains only one topic.
Memorandum issued by the Directorate concerning
guidance, of general purpose. It is numbered
GHQ-D-Staff
Recom-DStaff
CPNP
RDs
Subordinate
concerned
No duration, but date

of compliance may
be specified
Explanation/directive/compliance
exercised by all Comdrs at all levels
to his subordinate. Also Chief of
Divisions to his subordinates.
d.
Office
Memorandum
OFF
Memo
Issuance for the regulations within an office at all

level. It is internal. It is numbered consecutively by
calendar year.
Office
Concerned
Director/Supervis
or
of Office
Concerned
Not specified
Any office regulations or guidelines

concerning its office functions.
Guidance of the office Chief re office
opns
8. Memorandum
of Agreement
MOA
Document
issued
by
two
or
more
agencies/instrumentalities of the government. Only
lateral. It is numbered; the date and title is
mandatory
Dept to Dept;
Bu to Bu.
SILG; CPNP
Unit/Comdr
or
Agencies
concerned/involved
Concerned indvl or
Unit/Comd
As specified
Issue/ conflict/ agreement of

operational
or
administrative
matters/concerns
Document issued between one unit comdr and

another concerning matters that should be resolved
by both. Also executed by two or more individuals to
resolve some minor admin problems. It could be a
unit represented by a Comdr as first party with that
of a citizen as second party.
Comdrs
of
both
units
concerned
All levels of
Comd;
Concerned
individual
Director of Higher
HGQ/Comds/Unit
; Directorate Staff
concerned
No duration, Effective
on date specified or
upon approval
Swapping of assignment /transfer of

property/logistics.
Land
donation/transfer without cost of
items/ equipments.
Issued when an activity is to be undertaken; either

long range, short range, or medium term or to be
GHQConcerned D-
GHQ-TCDS (info
CPNP/DCA/DCO)
Time
and
specified
Calls/ visits of dignitaries or groups/

celebration, commemoration, and
9.
Joint
Agreement
JOA
10. Letter
Instruction
LOI
of
Tasked
Individuals
Units
date
Page 102
RESTRICTED
completed imdtely; it sets guidance of tasked
units/office; usually issued as Admin Instruction
covering certain activities. It is numbered
consecutively by calendar year, by the issuing
unit/Comd/Staff.
Staff; RHQ-DStaff;
Concerned;
Provl Comds
RHQ-RDs PDs/
DDs
other major or minor activities.

Oplan is issued sometimes to
implement the LOI.
STL
Prepared for formal communication; addressed

either to lower or higher echelon, within the PNP
Organization. It is a vertical and horizontal flow
Any mbr of
the PNP; all
levels
of
Comd/ unit/
office
Originating Office/
individual
Individual or
concerned
unit
No duration
Varied type of subject matter,

verification,
complaint,
recommendations
for
award,
requesting information, application,
reports, resignation, request for
restoration and others,
12.
Civilian
Letters
CIVIL
It is used to communicate information and invitation

outside the organization
Staff of all
levels
of
Command/
office D- Staff
Director of all
levels of Comd;
Dir
Staff
concerned
Concerned individual/
Comd/ Director
No duration
Information and invitation
13.
Radio
Message
RADIO
M
Subject matter issued in form of Rdo Msg in a

required format. It observes brevity. It has an
alphabetic and numeric cite number. The alphabetic
is the office or origin and the numeric is the date,
month & the cite number of the msg.
All levels of
Comd;
All
units/ Offices;
D-Staff
Directors/ Staff of
issuing offices/
HQ
Concerned receiver/
unit/ individual
Target
date
is
specified; sometimes
immediate/ urgent
Policy, directive, info issuance of

admin orders or operational orders,
that has not been covered by
previous issuance; or a reminder or
referral to previous policy and other
multi-dimensional matters. Usually
contains only one subject.
14. Staff Journal
SJ
Record of Daily events, prepared by the Duty

NCPO, supervised by the Duty Officer, submitted
first hour of the day. Every item of the journal is
numbered consecutively by calendar year. Every
office has its own Staff Journal
All Offices
To be signed by
Duty Officer
Concerned unit/office
or individual
Prepared Daily
All
events/radio
msg/activity/instruction and others
recorded in the SJ for submission to
the Comdr every morning.
15. Police Blotter
POLBL
A permanent record maintained in the Police stn to
NA
NA
All concerned unit
NA
All
LETTERS,
MESSAGES
AND OTHERS
11.Subject
Letter
to
activities/
events/incidents
Page 103
RESTRICTED
16. Record Book
OT
record all events/activities /incidents reported to the

stn or undertaken by the unit/individual police.
REBOK
Maintained in all offices at all levels to record

personnel presence and detailed personnel
NA
NA
All concerned unit
Every 24 hours
beginning 8oclock
This record is a substitute of the

punch card or the morning report,
except NUP.
For any communications that are of internal

circulation, he routinary forms, DF/SDF are used,
especially when requesting approval.
All levels of
Comds
Staff/offices/H
Qs
Directors/ D-Staff
Units/Offices/HQs
Concerned Indvl or
Unit
No duration, date of
effectivity and activity
is usually specified
Policy, organizational conduct of

opns/ activity. Presentation of
program projects mission briefing
and other facts and info. Staff study
of any subject is submitted for
approval or adoption.
17.
Others
Routinary forms,
DF/SDF,
Info
briefing,
Discussion
Briefing,
Staff
Brifing,
Staff
study,
Assumption of
Comd
&
Relinguishment
of Command
reported or undertaken, operational

or admin.
Briefing manuscript is prepared when briefing is

required
Assumption of Command and

Relinquishment of Command letter
are executed only during turn-over
of Command ceremony. All levels of
Command should maintain copy of
this letter.
Staff study is also used when making proposal
B
ADMIN
ORDERS
18.
Order
General
19.
Order
Special
Order of general circulation subject to publication.

Contains permanent instruction that apply to all
members of a command; not readily susceptible for
incorporation with other publication. It is numbered
GHQ-DP;
NSUs-Pers
Br
RHQARDP
CPNP Dir, NSUs

RDs
Individual unit/Office
Actual date specified,

permanent or semipermanent
in
duration
Designation of position as Directors/

Comdr and others. Transfer of HQs
/units location.
SO
Order issued purely concerning personnels

relief/transfer. Reassignment.
It is numbered consecutively by calendar year
GHQ-DP
RHQ-ARDP
PC-PD
PS-COPS
Individual/
concerned
Usually specified
TRASO
Order issued when an indl or unit will undergo

training. It is numbered consecutively by calendar
GHQDHRDD;
CPNP for Officers

TCDS
for
NCPOs
& NUPs
RDs for Officers
w/in Comd level
RCDS
for
NCPOs
PDS/CO/COPS
w/in resp Comd
Transfer/assignment/reassignment/r
elief. If travel of concerned individual
is involved, it should be mentioned.
Whenever we speak of SO it is only
regarding
relief/assignment/reassignment/
transfer. All other activities are
provided for in other classification.
Career
course/
in-service
course/Police
auxillary
GO
(Assignment only)
20. Training/
Schooling
Unit
All units/indvl citizen

volunteer
Police
Duration is from one

day and above
Page 104
RESTRICTED
Spl Order
21. Promotion
Order
a. Regular
Special
year.
RHQCounterpart
of DHRDD
level
SILG
CPNP;TDCS
RD-Regl level
PDs-Provl level
auxillary
course/entrance exam/seminar
Order issued when an individual is promoted to the

next higher rank. It may be Regular promotion,
Special promotion, applicable also to NUP. It is
GHQ-DP
RHQ-ARDP
Pres-Sr Supt to
Dir Gen
CPNP-Insptr-Supt
DCA-NUP
RD-NCPOs only
Concerned individual
On date specified
GHQ-Officers and NCPOs assigned

in GHQ & NSUs. RHQ-NCPOs.
Temporary or permanent promotion
must be specified.
PROM
O
or
b.
Rank
Adjustment Order
RADJO
Order issued when the rank of a PNP personnel is

adjusted or reclassified as the case may be. It is
numbered consecutively.
GHQ only-DP
CPNP only
Date specified
Officers, NCPOs/NUPs.
adjustment after absorption.
c.
ReClassification
Order
RECLO
Order issued when a temporary promotion is

adjusted or reclassified as the case may be. It is
numbered consecutively.
GHQ-DP
RHQ-ARDP
Officer-CPNP
NCPO-TCDS
Date specified
Temporary promotion to permanent

status.
d. Change or
Rank
Status
Order
CHARS
O
Issued to PNPA cadets who graduated and

appointed as Police Inspectors. It is numbered
GHQ-DP only
CPNP only
No duration
PNPA graduates only.
Order abs orbing a member of any agency being

absorbed to the PNP; as in the case of former
PC/INP/CIS Agents/ NAPOLCOM investigators
absorbed to the PNP. It is numbered consecutively.
Issued to applicant for Police Recruit. It is numbered
GHQ-DP only
CPNP only
Person/
Individual
equipment/
properties
Date specify
revoked
GHQ-DP
RHQ-ARDP
CPNP
Individual concerned
No duration
Applicant for recruit, ages 21-30
Issued to accepted applicant as NUP. It is numbered

GHQ-DP
RHQ-ARDP
TCDS
RD-Recom level
Applicant
Duration is specified
Applicant for employment : casual

regular, temporary
22. Appointment
Orders
a. Appointment
Order
APO
b.
Absorption
Order
ABO
until
Absorption to the PNP

Personnel/property/equipment
Page 105
RESTRICTED
Rank
of
c.
Recruitment
Order
RECRO
d. Employment
Order
EMPLO
e. Lateral Entry
Order
LEO
Order issued to any civilian who is taken into the

PNP Uniformed Service. It is numbered
GHQ only-DP
CPNP only
Applicants
No duration
f. Vertical Entry
Order
VERTO
Order issued to NCPOs who are given promotion to

rank of Inspector being a reserved commission
officer of the AFP.
GHQ-DP
CPNP
NA
23.
Order
AWAR
DO
GHQ-DP
RHQ-ARDP
All levels as
appropriate
CPNP
RDs
All levels
authorized
NA
GHQ-DP
RHQ-ARDP
CPNP
DCA
TCDS
RD
Concerned
individuals
Date specified
GHQ-DP
RHQ-ARDP
PDs
DCA
RDs
PDs
GHQ-DP; All
D-Staff,
RDs
PDs
President;
SILG/NAPOLCO
M;
CPNP/TCDS/DStaff
Awards
Issued when a personnel is awarded medal. It is

24.
Incentive
Order
INCEN
TO
Issued when a personnel is given incentive like ICA,

hazard pay, radiation pay, combat pay, flying pay,
specialist, hardship pay, instructor duty pay &
orders. It is numbered consecutively by calendar
year.
25.
Quarters
Designation
Order
QUART
O
Issued when designating a Quarter for the officers

and NCPOs except hotel type quarters. It is
LOA
Issued when the personnel goes on leave. It must

indicate in the order the kind of leave, as sick leave,
emergency leave, ordinary. It is numbered
26. Leave of
Absence Order
as
Concerned indvl
Or office/unit
upon termination of
duty in any level of
Comd where the Qtrs
is located
90 days above-SILG
not exceeding
90 days-CPNP
Not exceeding
60days-TCDS
Lawyer,
Doctor,
Dentists,
Criminologist, Engineer and other
specified by law.
NCPOs only who are commissioned

Officer; and Probationary Trng
Graduate, educationally qualified
All types/achievements-outstanding
exemplary; peace campaigns &
other Award of medal of certificate
being accredited
Granted
scholarship,
prizes;
allowance; acceleration of salary &
pays
Quarters in Camp Crame; Qtrs in all

levels of Comds.
Officers and NCPOs and NUPs,
Leave of Absence of C, Supt to Dir
Gen the DILG is the approving
authority; Supt to Sr. Supt,-CPNP
Page 106
RESTRICTED
RDs
PDs
Not exceeding
45 days-DP for
GHQ/NSUs and RD
for Recoms
Not exceeding
30 days-PD
For Abroad:
Officers & men-DILG
Extension of Leave-C,PNP
Emergency
or sick leave is
governed by Sec. 16 & 17 of the
Omnibus Rules of the Revised
Admin Code of 1987
27. Retirement
Order
RETIR
O
Issued when a personnel is retired from the PNP

Service. Said order must indicate the number of
years subject has served. It must indicate the
inclusive period of his svc, nr years of service in
other government agencies must be indicated. It is
GHQ-DP for
officers and
NCPOs
in
GHQNSUs
Regl
lvelARDP
CPNP-officers
TCDS-NCPOs in
GHQ
RD-Recoms
Nr of years svc must

be indicated
Optional Retirement or Compulory.

It must be indicated. It imust be
issued one year before retirement
date.
28.
Dismissal
Order
DISMIS
O
Issued when a personnel is dismissed or terminated

from the service. It is numbered consecutively by
calendar year.
GHQ-DP
RHQ-ARDP
President
NAPOLCOM/SIL
G
CPNP (GHQ)
RD
(NCPOs
only)
Individual Concerned
No duration
RD is authorized only for NCPOs;

CPNP is for officers; President for Sr
Supt up.
SUSPE
NO
Order issued when an individual is suspended from

duty. It is numbered consecutively by calendar year.
GHQ-DP
RHQ-ARDP
PD
COP
CPNP-beyond 60
days
RD-60 days
PD-30 days
COP-15 days
On date specified
Personnel with serious, cases

Respondent to any criminal case;
Others as the law provides. Comdr
or superior concerned should inform
higher HQS/offices, copy furnished
Finance & DP or equivalent
b.
Restriction
Order
RESTRI
NO
It is issued when a personnel is subjected to

restriction due to offense committed by him as per
mandate of the law. Numbered consecutively by
calendar year.
Concerned
Comdr/Direct
or
Comdr/Superior/
Director of all
levels of Comd
Not beyond 30 days
Personnel who has been reported

for an offense and cognized by the
Superior/Comdr/Director concerned
c. Forfeiture of
Pay Order
FORPA
YO
Issued to a personnel who has been meted of

punishment of forfeiture of pay. Numbered
All Levels of
Comd, CPNP
RDs, , NSUs
PDs, COPs
CPNP
RD
NSUs
PDs
CPNP-90 days pay

below
RD-60 days pay
below
Individual is punished for forfeiture

of pay. Concerned unit/Office should
copy furnish Finance, DP in their
level & higher level.
29. Punishment
Order
a.
Suspension
Order
Page 107
RESTRICTED
COPs
30. Resignation
Order
31.Reinstatemen
t Order
32. LOD Status

Order
33. Commutation
of Leave Order
34.
Hospitalization
Order
35.
Convalescence
Order
36. Office Order
RESIG
NO
Order issued to an individual member who resigned

from the PNP. It is numbered consecutively by
calendar year.
GHQ-DP
RecomsARDP
TCDS
RD
PD-30 days pay

below
COP- 15 days pay
below
Upon approval
REINS
TO
Issued when the personnel is restored to the

svc/returned to duty after being dismissed. It is
GHQ-DP
RHQ-ARDP
President
SILG/NAPOLCO
M
CPNP
RD (NCPOs only
No duration
Reinstatement/restoration
of
NCPOs may be done in the
Regional level where the subject
was dismissed upon consideration
of the Board.
Order issued covering the status of death of the

PNP personnel. Based on the recommendation of
the Board. It is numbered consecutively by calendar
year.
DP-GHQ
ARDP-Recom
No duration
Death or injury of any kind and

circumstances, after the Boar has
determined it.
Order issued pertaining to commutation of leave. It

is numbered consecutively.
DP-GHQ
CPNP
Specified
Unexpected leave credit
HOSPPI
TALO
Issued when the personnel is hospitalized/ confined

in the PNP hospital or other govt hospital. It is
GHQ-DP
Recom-ARDP
Chief
of
Hospital
PDs
GHQ-TCDS
Recom-ARDP
PDs
Not specified unless

the
doctors
determined it
Hospitalization
should
be
determined
by
the
supervisor/Director/Comdrs. When
discharged, the hospital will issue
hospitalization discharged order.
Issued to personnel who has been hospitalize due to

injury or serious illness and needs some convalesce
period to heal while discharged from the hospital. It
Staff of
levels
Comd
Comds
levels
all
As per regulation
CONVA
LO
Only hospitalization due to injuries

and serious illness
Purely internal. Order issued within the

office/Directorate to effect designation of personnel
All
offices/units
Concerned Chief/
Supervisor/
LODSO
COMO
LO
all
of
DCA
RD
of
Only pertaining to member of the

PNP who resigned from the service.
Designation of officer in said office

As specified
Page 108
RESTRICTED
OFO
37. Letter Order

LO
38. Alert Order
39. Committee/
Board
Composition
Order
ALERT
O
CAMP
ODO
as to his duty/assignment. It includes job description.

It is numbered consecutively by calendar year.
Directorate
All levels of
Comds
Director
Order concerning official travel of individual from his

station to higher echelon or lower echelon. Normally
with per idiems and allowances. It is numbered
consecutively by fiscal year.
President SILG
CPNP/ TDCS/ DS
Dir, NSUs All
levels of Comd
Concerned
individual
Order issued alerting an indvl or unit to undergo

training on a certain period. It is also used to alert
relief/ transfer/ retirement or recall of property or
quarter. It is numbered consecutively by calendar
year.
GHQ-Dir Staff
RHQ-DS
PDs, COPs,
Other offices/
Units/Comds
GHQDHRDD(PNP
Wide) NSUs
other officers
D-S/DP
TCDS
NSUs
RDs
Individual or
Concerned
Issued only when committee is formed to conduct

study/
evaluation/research/
prepare
manuals/doctrines. Usually the mbrs are coming fm
different staff/directorate or unit, for purposes states,
that meets regularly until the task is completed. It is
RHW/PHQ
level
D-Staff
Dir, NSUs
RDs
PDs
TCDS-GHQ
RDs-Recom
PDS
individual/Unit
concerned
No
duration;
sometimes created
with specifies period
of existence
Issued relative to issuances of program either short

range or long range. This includes projects of
various dimensions like projects of various
dimensions like project granted to indvl
personnel/unit. It is numbered.
GHQ-D-Staff
All levels of
Comd
TCDS
RDs
Unit or Individual
No duration; project
is specified
CPNP- (PNP
Wide)\
RDs-Recom
level
CPNP
Concerned Unit
Upon approval
CPNP for Regl

HQS Camp RD
for Provl HQS
Concerned Unit
Upon approval
40.
Program
Order/
Project Order
PRO
41. Activation/
Deactivation
Order
ACTIV
O/
DEACT
IVO
Order issued when activating/deactivating a unit or

office, as the case maybe. It is numbered
CAMP
ODO
Order issued when developing a camp or base. It

originates from a submitted camp development
42.
Camp
Development
Order
All levels of
Not to exceed 7 days

except
foreign
schooling
unit
Issued within one

year but not less than
6
mos.
For
retirement, 2 years
before
Travel from one unit/station to

another. Foreign travel.
Training:
career
courses/enhancement PNP WideDHRDD; Enhancement Courses-Dir,
NSU/RDs Personnel relief, transfer
PNP Wide-DP; Regl level-RDs

Other matters: PNP Wide-D-S
concern;
Regl level-RDs, Personnel, Intel,
Logistics, comptrollership, Training,
Human Resource, Plans; Death,
Award, Claims, Staff study,
Doctrines development & others.
All strategic programs, short range
programs, livelihood projects.
Any
unit/office
to
be
activated/deactivated at all level
should be cleared from CPNP
Building/structure
construction
whether self help or with govt; tree
Page 109
RESTRICTED
D.
OPERATIONAL
ORDERS
43.
Plan
Operation
OPLAN
program. Hence camp development program may

be issued with an order. Any revision should be
clearly by higher HQS and such order may be
issued.
Comd
Camp & Police

Stns
growing & other infrastructure like

roads/streets.
Issued for planning purposes or for specified

preparatory action to a particular condition
determined to exist. It contains assumptions. Not
executed until directed by the Chief or Head of the
Command, who is the signatory. When execution is
directed, the plan becomes an order. It has a Code
name & numbered consecutively by calendar year.
Plan implementing the oplan of higher HQS
GHQ-DO
RHQ-ARDO
PHQ-PDs
CPNP-GHQ level
RDs-Regl level
Comdr concerned
Tasked subordinate
Units
One year only, after

which such plan is to
be revised, if not
earlier revised
Security operation/ training test

mission. Operational plan of higher
HQS/larger unit.
Subordinate
Comds
Comdr concerned
Tasked Unit
One year only
Security operation/other plan of

larger magnitude
44.
Implementing
Plan
IMPLA
N
45.
Operation
Order
OPOR
D
Carries with it the obligation of immediate of

execution at or specific time and date. Issued in a
tactical level to implement tactically the Oplan or
separate plan. It is issued when involving a
movement/ deployment / unemployment of unit. It is
numbered.
Recoms/NSU
s
or
Subordinate
Tactical Units
SAF or Mobile
Force
or
Police Stn
Issuing authority/
Comdr concerned
Individual
or
Unit/section tasked
One month
Security opn/law enforcement/Anticrime opn. Platoon/company/ Bn

size opn
46.
Order
MO
Order issued to effect certain tactical tour of duty. It

is issued by line Units or Front line units. It is
CPNP
RDs
PDs
Individual
Not more than one

month
PATO
Order issued to effect certain tactical tour to duty. It

GHQCPNP/TCDS
D-S/NSUs
Director
RDs/PDs
PDs
MFC, COPs
Issuing
Comdr/Director
Individual normally
street-man or line
man
Usually by hour or
days but not more
than 7 days
Immediate
compliance.
Team operation for the conduct of

Arrest/raid/
search/
survey/
intelligence monitoring/ relocate/
install/ organize/ mobilize/ instruct /
teach/lecture
Mission
47. Patrol Order
PDs
COPs, MFC
Patrol in a Bry/ Beat guarding/ Scty

of installation agency/ escorting
detainee for trial.
Page 110
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48.
Supplementary
Order
SUPLO
Issued when Oplan/Opord is in effect as subsequent

order, not covered by the said Opord or Oplan; or to
effect some revision. It is numbered bearing the
basic OPLAN/OPORD for identification purposes.
Issuing
comd
49.
Order
Warning
WARN
O
Order issued to warn a unit for operational

movement/deployment. It is issued by letter form or
Rad msg form. It is issued by letter form or RAD
msg form. It is numbered consecutively bearing the
number of the Oplan/Opord.
GHQ-DO
RHQ-ARDO
PDs
50. Termination
Order
TERMI
NO
Order issued
personnel/unit
personnel/unit
bearing the
reference.
terminating an opn as a notice to

involved in opn as a notice to
involved in opn. It is numbered
number of the Oplan/Opord as
Issuing
authority
the Oplan
51. Readiness
Order
REDOR
Issued when declaring alert status such as blue or

red alert. Also in degrading the status
52. Security
Plan
SECPL
AN
53. Fire Plan
FPLAN
E.
MANUALS/
BULLETINS/
JOURNAL
&
Unit
Issuing
Comdr/Director
Concerned task
Unit/individual
No duration unless
specifies
All units involved in the Opn;

specified revised order. Additional
order, In military this is the FRAGO
Issuing
Comdr/Director
Unit(s) concerned
No duration
Operational movement/deployment
TDCS
RD/NSUs
PDs
Unit(s) involved
No duration
Termination of Order includes the

provisions of rest/recreation of
personnel for certain days and
defines the scheme of the break,
such as nr of personnel for a certain
period, etc.
GHQ-DO
RHQ
PDs
DCO
RDs
PDs
PDs/DDs
All
levels
of
Command
or
specified
Comds,
individuals
Maximum of 7 days
Red alert, and 10
days Blue alert or
longer
Blue alert when it is higher degree

readiness; and red alert when it is
highest degree. Readiness is called
To establish security of the camp/HQS/Stn
GHQ-DO
RecomARDO
& other units
DCO
RDs
PDs
Unit concerned
No duration but to be
updated
Issued to establish Fire protection & safety
GHQ-DO
RecomARDO
PDs
DCO
RDs
PDs
Unit concerned
No duration but to be
updated
of
Camps/HQS/Stn/Office/Base.
Camps/HQS/Stn/Office.
Page 111
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OTHERS
54. Bulletin
BUL
Contains matters that are general in application and

informations or advisory and relatively permanent in
nature; such as executive order, proclamation of the
Pres & public laws. It may be bulletin fm Pers, Intel,
Opr, Trng, Supply & others. It is numbered by
calendar year.
D-Staff
concerned;
All levels of
Comd
TCDS;
RDs
Concerned
Unit/Comd/Individual
No duration
Executive order/Press release/

publications of the different D-Staff.
It includes details of officers; news
of immediate circulation; information
of projects & others.
55. Pamphlets
PAM
Are used to disseminate information not appropriate

for issuance in other types of publication
D-Staff
concerned All
levels
of
COmd
DCA
Concerned
Unit/Personnel
No duration unless
specified
Technical publication, training, self

defense techniques/equipage &
others
56. Manual
(FM/TM
)
(FM) contains general elementary info and

instructions for the trng of police personnel & for opn
& maintenance of material & equipment, & other
functional concerned. It also contains instructional,
informational & reference material relative to police
training & opn
D-Staff
CPNP
Unit Concerned
No duration
Basic
doctrines,
operational
doctrines, functional doctrines, &
other field manuals for COIN, selfdefense, law enforcement
(TM) Technical Contains info & instn for the D-Staff

specialized trng of police personnel & for the opn &
maintenance of material & equipment , description of
material & instrn for the opn, handling, maintenance
& repair thereof; and information & insrtn on
technical procedures, inclusive of those that are
admin in nature.
General PNP organ of publication for ideas and
thoughts & relevant PNP issues/events, activities &
others
D-Staff
CPNP
Unit concerned
No duration
Matter concerning equipments only.

It includes vehicles & other
equipage.
DPCR
All levels of
Comd
CPNP
RDs
PNP Wide
concerned
Prescribes the organic structure & equipment of

police units, the strength and functions of which are
not subject to frequent change. Tables show, for
information, the authorized allowance of weapons,
transportation and principal items of equipment. In
addition to tables of general application, special
DO
CPNP
Unit concerned
57. PNP Journal
PNPJ
58. Table of
Organization
and Equipment
TO & E
Comd
Published
Monthly
or
specified
as
No duration unless
specifies
Any literary contribution from the

PNP personnel, or staff writer.
Published at GHQ PNP or Recom
level or NSUs
Structure of the Orgn & equipage
which includes strength authorized.
It consideres the poice to population
ration as provided by law. SAF,
NSUs operational units. RSAF,
Provl Comds, Police Stns, Mobile
Page 112
RESTRICTED
tables of orgn are prescribed for units operating
under special condition.
Force.
59. Table
Distribution
of
TD
Prescribes the distribution of personnel and rank for

training school & units not employed as tactical orgn
DO
CPNP
Unit concerned
No duration
Personnel assigned in office &

Training
Centers/Units,
not
employed for Tactical Operations, all
levels of Comds.
60. Table
Allowance
of
T/A
Shows the allowances of equipment authorized for

camps & stations. Public Safety College, and
training centers. Equipment included in table of
allowances are not included in the table of
equipment. However included in Table of
Allowances are not ordinarily taken with a unit into
the field or change of stn.
DO
CPNP
Unit concerned
No duration
Equipment used in non-field units

like
office/HQS/Trang
Centers/Technical
Service
is
included.
61. Senior Lineal

List
SLL
Listing of officers indicating the seniority &

qualifications. Technical Service has a separate
lineal list.
DPRM
CPNP
Concerned
Unit/Individual
Updated every
6 months
All officers of the PNP orgn
62. Educational
Profile List
EPO
Listing of officers educational Profile including its

PER & occupational specialty
DHRDD
CPNP
Updated every
6 months
All officers of the PNP orgn
63.
List
ELIST
Listing of eligibility or primary job specialty of the

police officer or individual
All D-Staff
TDCS
Concerned
Staff/individual
Updated yearly
PCR trang, Intel, Opn, HRDD,

Investigation, Comptroller, Finance,
Electronics, Computer, Signal,
laboratory, Doctor, Nurse, Dentist,
Lawyer, Engineer & Others.
MISC
Other items not incorporated herein but subjects to

further study & observation
NA
NA
NA
Various items.
Eligibility
64.
Miscellaneous
Concerned individual/
unit
Page 113
RESTRICTED
Annex B
Cover Design
Numerical Designation
Font Style: Arial (Bold)
Font Size: 20 points (for table manual)
16 points (for handbook)
14 points (for pocket-size book)
PHILIPPINE NATIONAL POLICE MANUAL

PNPM-D-0-1-2-13 (DHRDD)
Cover Design
Color: Dark blue
PNP Logo
For Table Manual & Handbook: 2x 1
For Pocket-size book: 1.5 x .75
REVISED PNP
FUNDAMENTAL DOCTRINE
Page border
Color/Style: Red/Plain
Thickness/Weight: 4 pts (for table
manual & handbook)
2 pts (for pocket-size book)
OCTOBER 2013
Spine Title
DHRDD
REVISED PNP FUNDAMENTAL DOCTRINE

2013
Philippine National Police Manual

Title
Month and Year of Publication

Title Page
Publishing Office/Unit
Revised PNP
(2013)

Font Style: Arial
Title

Year of Publication
Page 114
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Annex C
Official Seal
or Logo
Arial Font 10
Letterhead
3 line spaces (Font size 12)
Arial Font 24 Bold
MESSAGE
____________________________________
____________________________________
____________________________________
2 x 1
____________________________________
Colored Photo
(Lines indicate contents of the message. Arial font size

12 shall be used. Message shall be typed in singlespaced format with no italicization. Boldface font is
allowed if an important point or issue is to be made.
______________________________________________________________
______________________________________________________________
________________________________________________________
NAME OF SIGNATORY
Rank
Designation
Page 115
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RESTRICTED
Page 116
RESTRICTED
RESTRICTED
Page 117
RESTRICTED
RESTRICTED
Page 118
RESTRICTED
RESTRICTED
Page 119
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Annex E
SUMMARY OF CHANGES
Identification of Changes
FROM
TO
Chapter 1 of the
Under Chapter 1, the
Section on PNP Doctrines
(1994), no Section on PNP was added to reflect the
new
categories
of
Doctrines.
manuals. Examples for
each type of doctrine were
provided
and
an
explanation
on
the
difference
between
manuals, policies, and
doctrines was added.
Old PNP Vision
New PNP Vision as
reflected in the PNP
PATROL Plan 2030
Inputs made by:

Comment
by
DHRDD
based on Memo dated
June
14,
2013
re:
Comments/Inputs on the
Revised
PNP
CPSM through
Memo
dated May 22, 2013 re:
Inputs on the Revised PNP
Page 120
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Annex F
RECOMMENDATION FOR REVISION
_____________________
_____________________
_____________________
(Letterhead)
MEMORANDUM
FOR
: Chairman, Doctrine Development Board

(Attn: Head Secretariat, DDB)
FROM
: ______________________________
SUBJECT
: Proposed Revision on ______________________

(Title of Manual)
DATE
1. The following recommendation/s is/are submitted for the improvement of

_____________________________
which
was
published
on
____________________:
(Title of Manual)
(Date of Publication)
Chapter Title and Page No.
Comment
Recommendation
2. For further clarification, you may contact the undersigned at (cellphone

number) and (email address).
______________________
Name of Sender
______________________
Rank
Page 121
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Annex G
Page 122
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APPENDICES
Page 123
RESTRICTED
Appendix A
Message Center Log Forms

1)
Incoming Logbook
2)
Communication e-Monitoring Logsheet

(Outgoing/Incoming)
Page 124
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3)
Daily Monitoring of Dispatched Communication
4) Routing Slip
Page 125
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1) Dispatch Form
2) Trip Ticket
Page 126
RESTRICTED
3) Visitors Slip
Page 127
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Appendix B
CSC Leave Form No. 6
Page 128
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Appendix C
Service Leave Form
Page 129
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Appendix D
Outgoing Communications Receiving Forms
Page 130
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REFERENCES
Legal References:
Republic Act Nos. 6975

RA 8551 otherwise known as the "PNP Reform and Reorganization Act of 1998"
NAPOLCOM Resolution No. 92-36 dated October 15, 1992 Approving the Revised
Organizational Structure of the Philippine National Police
Republic Act 67131 re A Code of Conduct and Ethical Standards for Public Officials and
Employees, to uphold the Time-Honored Principle of Public Office being a Public
Trust, Granting Incentives and rewards for Exemplary Service, Enumerating
Prohibited Acts and Transactions and Providing Penalties for Violations thereof
and for other purposes.
Executive Oder No. 319 re Institutionalizing the Moral Recovery Program (MRP) in all
Government Departments, Offices, Agencies and Government-Owned and
Controlled Corporations through the Establishment of Integrity Circles.
National Historical Commission of the Philippines Resolution dated May 9, 2014 re:
Approved Seal of the DHRDD
Published Manual:
PNP Fundamental Doctrine, 2013
PNP Issuances:
PNP Letter Order dated October 28, 1993
DPL Memorandum Circular No. 97-01 dated August 29, 1997
Circular Number 2001-004 Revised PNP Physical Fitness and Sports Development
Program (3rd Revision) dated April 11, 2001.
PNP Circular No. 2002-009 dated May 21, 2002 Revised Guidelines in the Filing of
Leave of Absence for All PNP Personnel
Memorandum Circular Number 2004-002 dated June 7, 2004.
PNP Memorandum Circular Number 2007-007 dated July 2, 2007 PNP Human
Resource and Doctrine Development Eligibility List and Police Human Resource
and Doctrine Development Occupational Specialty
PNP Circular No. 09 dated September 4, 2007 Guidelines in the Conversion of PNP
Medals to Service Credit and Its Utilization as Service Leave
Letter of Instructions 20/09 re PNP Physical Fitness Test
Letter of Instruction re Character and Aptitude Development Training (CADET) Program
Memo dated February 17, 2010 re: Policy on Issuance of Training Directives.
Memo dated February 9, 2010 re: Conduct of Training Programs of PROs and NSUs CY
2010
Letter of Instructions 26/2012 re LABANANG PAMPALAKASAN Combat Sports
Program) dated June 25, 2012
Memo dated January 29, 2013 re: Conduct of In-Service Training Program of PROs and
NSUs for CY 2013;
Training Directive No. 2014-01 PNP In-Service Annual Training Program
Memo dated March 26, 2014 re: 2014 Revised Standard Format for PNP Manuals
PNPMC No. 2014-020 Guidelines and Procedures in the Development of PNP
Doctrines and Manuals
Memo dated March 26, 2014 re: Revised Standard Format of PNP Manuals
Page 131
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Published by:
RESTRICTED
Directorate for Human
Resource and Doctrine Development
Philippine National Police
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PHILIPPINE NATIONAL POLICE MANUAL

HUMAN RESOURCE AND DOCTRINE

Republic of the Philippines

ALAN LA MADRID PURISIMA

Republic of the Philippines

FELIPE LOZADA ROJAS, JR

Republic of the Philippines

ALEX PAUL INTO MONTEAGUDO

CHAPTER 2 THE DIRECTORATE

CHAPTER 3 INDIVIDUAL TRAINING PROGRAM DEVELOPMENT

CHAPTER 4 UNIT TRAINING PROGRAM DEVELOPMENT DIVISION

CHAPTER 5 GENERAL DOCTRINE DEVELOPMENT DIVISION

CHAPTER 6 ADMINISTRATION AND BUDGET

CHAPTER 7 DHRDD STRATEGY MANAGEMENT

Section 1-1 Definition

Definition. Human Resource Development is a holistic approach that aims to

Functions of Human Resource Development. Human Resource

Personnel Management. This involves the management of human

Training and Development. Training and Development is a strategic

Definition of Training. Training involves the acquisition of new knowledge,

Definition of Development. Development refers to the improvement of

Training and Development Processes. The PNP subscribes to the

Figure 1.1 ADDIE Model

Coaching. David Megginson and Tom Boydell defined coaching, in

Counseling. Counseling is a supportive process by a manager to help

Mentoring. Mentoring is a process that increases a persons competence

Section 1-2 PNP Training and Education System

Figure 1.2 Training System Chart

Two-pronged Training Approach

Figure 1.3 Two-Pronged Approach

Specialized Training. The PNP has programmed training courses and

Mandatory Career Courses. The Master Education and Training Program

Public Safety Officers Advance Course

and the Specialized Courses to be conducted are:

Public Safety Investigation and Detection Course

The National Police Commission (NAPOLCOM) is the agency that

exercises administrative control and operational supervision over the

Develop policies and promulgate a police manual prescribing

Conduct annual self-report surveys and compile statistical data

Approve or modify plans and programs on education and

The Philippine Public Safety College (PPSC) provides

The PNP Training Service (PNPTS) was created to accelerate

Section 1-3 PNP Training Standards

Section 2-1 Legal Bases

Figure 2.1 DHRDD Organizational Structure

DHRDD STAFFING PATTERN

Figure 2.2 DHRDD Staffing Pattern

Section 2-2 Vison, Mission, and Functions

Formulate training programs and directives necessary to attain

Prepare, review and evaluate the PNP scholarship programs in coordination

Unit Training Program Development Division (UTPDD)

Figure 2.1 DHRDD Logo

Two concentric circle. Perpetual cycle of seeking knowledge and

Laurel. From the PNP seal, symbolizes attainment of the Directorates

Flame and the Torch. Eliminating ignorance (darkness) through

The Book. Quest for knowledge and excellence.

Calligraphy Nib Pen. An Instrument of writing that symbolizes the

Prepare and review PNP education and training programs and

Oversee and monitor the conduct of foreign-sponsored training of PNP

Prepare, review, and evaluate the PNP foreign scholarship programs

Figure 3.1 ITPDD Organizational Structure

Chief, Individual Training Program Development Division

Reviews and prepares the PNP educational and training

Assistant Chief, Individual Training