WHITE PAPER COMPARING ACCELLION AND VAULTIZE Leading Enterprise File Sync & Share (EFSS) Solutions XY vaultize Looking at the multi-billion dollar revenue opportunity, many vendors claiming to be Enterprise File Sync & Share (EFSS) provid- ers have emerged. Most of them focus only on the end-user features but lack the enter- prise security, controls and visibility required by businesses to ensure protection from data loss, security and compliance risks. This is part of the “Comparing Top 5 Enter- prise File Sync and Share (EFSS) and Mobile Collaboration Solutions" series of Whitepa- per, where we are comparing Vaultize with Accellion, Citrix ShareFlle, EMC Syncplicity and Watchdox - which we believe have enterprise-grade controls and have also found place in Gartner's EFSS Magic Quadrant. In this series, we will do the com- parisons mainly from an enterprise IT per- spective; from the end-user perspective, all the solutions are almost at par.Holistic Approach The first and biggest advantage of Vaultize is the information-centric holistic platform approach towards security, control and visibility through built-in data loss prevention (DLP), digital rights management (DRM), data protection (backup/restore) and enterprise mobility management (EMM) capabilities. This means, irrespective of how the corporate content is being accessed, used (for example, edit and annotate) or shared by the end-users and irrespective of the device being used, everything complies with the IT defined policies, ensuring corporate compliance - even when the content goes beyond the corporate boundaries and to the devices beyond IT control. In this regard, Accellion’s approach is short sighted and signifi- cantly lacks these capabilities. Security Vaultize performs military-grade AES 256-bit encryption together with con- tent-aware smart de-duplication at source (that is, on the end-user device itself) before transmitting the data - without solely relying on SSL (because SSL is prone to attacks). This effectively builds a secure tunnel and provides source-to-destination and cradle-to-grave security. As a result, VPN, which leads to poor and frustrating end-user experience, is not required for access, sharing and mobility. Accellion relies solely on SSL for encrypting the communication channel and encrypts the actual data only when it reaches the server. Access Control and Tracking Vaultize performs military-grade AES 256-bit encryption together with con- tent-aware smart de-duplication at source (that is, on the end-user device itself) before transmitting the data - without solely relying on SSL (because SSL is prone to attacks). This effectively builds a secure tunnel and provides source-to-destination and cradle-to-grave security. As a result, VPN, which leads to poor and frustrating end-user experience, is not required for access, sharing and mobility. Accellion relies solely on SSL for encrypting the communication channel and encrypts the actual data only when it reaches the server. PAGE 2en. er 0 Sharing Controls Both Accellion and Vaultize provide IT with good controls over sharing. Vaultize gives additional controls in terms of with whom the documents can be shared (like IP ranges, domains, geographical locations) and also provides ability to enforce information rights even after the files are down- loaded by third-party (DRM aka IRM). Mobility Management Controls Both Accellion and Vaultize provide Mobility Management controls. This means for BYOD, the customer may not necessarily need Mobile Device Management (MDM) to be deployed. Also, both vendors integrate with popular MDM solutions. Data Loss Prevention and Data Protection Vaultize provides endpoint DLP capabilities (encryption and remote wiping) for both mobile devices and non-mobile devices like laptops and desktops, while Accellion does it only for mobile devices. Vaultize encrypts files and folders on Windows laptops/desktops to protect data from unauthorized access and, ability to remotely wipe in case the device is compromised, lost or stolen, The remote wiping also works automatically based on IP and geographical location. Vaultize provides IT to define data protection policies to regularly backup not only simple files but also open large-size files like Outlook PST. That means wherever the corporate contents are, they are fully protected, irre- spective of whether they are being accessed and shared. Accellion provides versioning only for shared files. PAGE 3Efficiency Vaultize performs content-aware smart de-duplication across all the users and devices in the organization. This significantly reduces the network traffic as well as the storage requirement at the server. Global de-duplica- tion plays an important role in making data transfer efficient when the end-user is roaming beyond corporate perimeter on a low bandwidth network. This, along with no-VPN, enormously improves end-user experi- ence. Accellion has very limited de-duplication capabilities. End-user Features Accellion’s third-party sharing is very inflexible wherein it requires recipient to register with server before the shared data can be accessed or down- loaded unlike secure links of Vaultize, which can be easily accessed by the recipient. Vaultize Desktop sync and Group Collaboration (sharing with managed users) are feature rich allowing individuals flexibility to selectively syne, share, collaborate and control (using DRM) as per their need. Lastly, Vaultize provides an additional deployment option - purpose-built appliance series, in addition to private-cloud/on-premise and public-cloud. ON AMA eMart user) Team ae cnr Sel CCR een een mime ur Rien Mace eh RNA gt uses it and from which device. Rather than binding an end-user to a specific device, it POC SSE SERENE Re ace ear lees CRSP Rec ecel er ELC Seem eunuch ered n PAGE 4Capability aaa Oia cay Vaultize vs Accellion Nm ee Built-in digital rights management, data loss prevention, data protection and mobility management Saag End-to-end Security Cp Reged VPN not required? TO eto Data Privacy Option (OPO) Source to destination & cradle to grave security Don't rely on SSL only (e.g Heartbleed and other vulnerabilities) NEMO le Secon cee Se Me Een OR aaa device OCR ne Reun yore em geen a Eien eerie en aie ood Neate oe eerste Cees Creel Pree ey Resa a0) ee aac Control how data can be accessed at user, source and even Cee Control access rights wherever the data goes and at content level (e.g. copy-paste, print, edit) eee eC ee aR eu eta) ees ANYWHERE ACCESS CONTROL sa ee Ee eee eae CV Eee Mr Ree cea enterprise content repositories (like file servers and SharePoint) Naas er Pe eae sr access (for compliance) Ren ese eae cas SRE Mee eee Scud No need to setup and manage complex VPN Accessing data in corporate repositories should not mean erie ack ST Ron ecu au ea Cee Sea SeesCapability Rhee Ute aos Pe acne rast PSS eet er geo-location, IP, etc Oe RuE nS De ea) Ce tna sn laa) Dye Reena (for DLP) reer (aka audit trail) Se Eee ese Eee Goo cE aCs EES (Outlook Plugin) Near CaO) Virtual Data Rooms (VDR) eee ese an eet Vaultize vs Accellion Nm ee Control how data can be shared inside and outside the Pury Enforce a mandatory password for accessing shared data Share link would expire based on time or number of Preece oa eee ee are eran Reon) ee CA er er ec ance) ae ccis SI eae ne eee eget RS Nee ee en eae Mc Rae Petes NOU ea enc Rd Ceca All accesses to all files (shared or otherwise) are tracked in finest detail (including IRM access) ee OT ec) All activity done by a user is tracked in finest detail Neues Pontes ae ete eco reared anes Deere eee aca Ry Easily and securely transfer large files, and also manage and eeu) een aCe aE ecu ea) ea ee eu cic Renn ane Cg ce gnc ct ag Teen See ue a Sm au a PareCapability Vaultize vs Accellion Details Nm ee ase LAA CLO} CMOS cLeas EE rare aD) feces a eae ea a nen Sy Premera Coa) Lel)) COCR Roe eee) ‘Automatic wiping (based on geo, IP or time-out) IN gees EOI) Perea cea mobile device ere Ce RM ue Mn oe ners Roe seed Control things like copy-paste, printing and Bluetooth Control whether third-party apps can be used to access Reet) Corporate data should be stored inside a corporate container See ee ae a Ric) See RO ene Cec ea Re RE eke) ‘Automatically and securely wipe sensitive data from mobile devices even when they are not connected - if they go into or out of certain geographies or IP ranges or, if they don't connect Roseanne cee eka od Cet Eee ee Pirie Mic Even if the device is lost, data should not be accessible by Cee eee ee Ror on eats Pee ee eke ences Lite mS RAL Deacon Vereen Ceca Seer Track each and every access to data in fine detail, irrespective gue ec Ue Ce NR uc eee aoe oc Detailed and scheduled reports on all aspects of the system Dee reo a ee eNO eT a RD Seti neCapability DDD ail) re eae Fee ace eae) Nee oe ac Automatic wiping (based on geo, IP or time-out) or eu ocd Unlimited versioning De ean Oo arse a ‘Smart global deduplication Cea NE Coreen ERY with links) Powerful file / folder filters (include and exclude) Vaultize vs Accellion Nm ee rey EURO ee Seco ey (transparent to end user) Se epee CR aoe oe SC) centralized console Pe WC ee Secu ce devices even when they are not connected - if they go into or ecru oy clap ed eR Recs to the server within specified time window Online backup and restore of data from laptops / desktops; go PCA Cea ced SR ek Se se ce download/restore any of them any time TOON ee Ca cg seer) regulations / compliance dictates Corea eae ee ae ean ee reeds ee Ree eee cS huge savings in storage Ensures less data transfer over the wire Dae ee ee a eR corer Mg Decide which files/folders to process using powerful pattern eee nian) DEPLOYMENT FLEXIBILITY eae eel} Cee Ciancel) So ease ie co Se eae See RAN AE ce eg ey Berea Sec ene Ra REC ee ery scalable cloud Fully integrated and optimized hardware and software package SPs Cee ame an ean) Support for proxies like BlueCoat, ISA Server, Forefront, EeveeCapability ADMINISTRATION feet Taree a cE LDAP GOsee ur eon eee Peete) CeCe ene ea Tc) ere mu unas Doe cage ‘Admin roles - Delegated eters rg co tc import from AD) FOE Lacy CER esa) Cree C Vaultize vs Accellion Nm ee One console to manage, control and monitor them all Erna aor ME Mac cena Ng ROR es cn Rees ee oc and leave itto the system Manage distributed locations from a single admin console Dee ae Us cee ad Delegate various types of admin activities to other people eee ee SE Ue Aaa Cen SC rac ere ea eae Mt ea Se cs Bens eT Runner eee Mn On various things ‘Add your own logo to the user interface of the product DisTar aa aa Utd ODAC Oe eee eee oe coves Oe eee Selective sync (file filters) roma cor oma Nee acini? Creu Cod Syncing not restricted to a designated folder (like in Dropbox, Coogee) Oe een oa a aoe UU a] Oe ce Ee een Choose which files or sub-folders should be synced using Pett es Ce en area ese ae Virtual shared folder - sync that works across more than two ery All changes made to files in a sync are saved as versions CO ene ca a Ree eR ce and later can be resumedCapability GUase pees Penne Password protection Oa ag OEE Se) DTCs ee eas Cees Peou ee tere eae Prneeey cee Cer Sana ere nT cua aos Eom) Vaultize vs Accellion Nm ee Oe ec een Se So ied Ree Serre recy leet reece Le) Share link would expire based on time or number of Pressey Deg CRC) Control what a share link visitor can do with the data and Rea nC Only users with certain email addresses will be able to Peete) ne ee Ce rc) No downloads allowed, view files only in browser Ability for recepient to upload files (eoTMW oT loa Shared (online) folder with any cet erate aa Cac cc) collaboration) Role-based collaboration Oe ese eo ee anaes Uae naa Cree eee ean occ oie) fete RE LT] notification Users can choose to share a folder with any group of users Paige cue) Dee nego Se eke Rel rece en ea Res cue a esa Ee na eee nC Etc ls Users can choose any sub-folder of the online shared folder to be synced to any of their local devices Sr ce en ee ar) versions created Admin can control the roles and permissions of users within a Sea Ree ecu ene meen oe cay PCa okra RUS cy will detect the conflict and notify the users PAGE 10Capability Paar le ee rT Scere VPN not required? File server / NAS access een eed ee Vaultize vs Accellion Nm ee Ieee eM Re en Ce ee) Prac sua Doing VPN for simply accessing data leads to a poor & Sec rem caus Dee ue eek eta Cea eee] DRE eee ae er eee tar] Se Ii ce een Ae Pa a Ses TO ec) eee et etc ea ces Vel aR AT cee ae OD aaial a ag} Oe ara access to files and folders CMe eae cg Deprametecicary CNEL iteatod India: +91 22 66712764 Singapore: +65 6224 1009 Deere te Mae ee eee Tee eee eet ee ca Rel to third-party apps. Support for Office and PDF is highly desired Ree eee Pn Na Ae) Pog ee Ree ees ea cca are vied PE eee Ue Tes Pteeciiraecaseea cic’ CONTACT US ear E Cad Eon elu) UK: +44 208 133 6412 PACs) PAGE 11