Information Technology

Architecture
Final Project

https://docs.google.com/presentation/d/1mB8D09vVa2HqvjWDJAj5dS8vvv_df4DxjwGko_xGxPY/
edit?usp=sharing

Dena Hause
EDL 680
May 8, 2015

Section 1
Enterprise Architecture
-- importance for
education --

Enterprise Architecture
=
Strategy + Business +
Technology

Enterprise Architecture
-Strategy + Business +
Technology

Section 2
-- Introduction to
SDCOE --

San Diego County

Office of Education
(SDCOE)
Using Technology As
A Strategic Asset

SDCOE supports
over 503,000 students
774 schools
42 school districts
119 charter schools
five community
college districts

SDCOE Mission Statement

21st
Centu
ry
Source: http://www.sdcoe.net/superintendent/Documents/strategic-poster.pdf

Board Goals
and Core
Strategies
Source:
http://www.sdcoe.net/superi
ntendent/Documents/strate
gic-poster.pdf

Decision Making

Integrated Technology
Services (ITS) Division

Goals of
ITS

Quality, Effective
Technology Support
Education
Technology
Strategy
Planning

Quality, Effective
Technology Support

Quality, Effective
Technology Support
Technical Resources and Support

Se
rvi
ce
N Mainta

A
L
P

Quality, Effective Technology

Support
Digital Content Portal
online content and professional development

Quality, Effective Technology

Support
Digital Content Portal
online content and professional development

Professional
Learning
Center

Digital
Literacies

Educational
Technology
Strategy

Integration
Services

Planning
Resources
and Services

MITI
The Modernization,
Improvement, and
Transformation
Initiative Project (MITI)

MITI
Is technology currently seen
as a strategic asset?

In conclusion ...
Does the
organization
currently use
any type of
architecture to
support
technology?

Resources
http://www.sdcoe.net/superintendent/Pages/Strategic-Planning.aspx
http://www.sdcoe.net/about-sdcoe/Pages/default.aspx
http://www.sdcoe.net/superintendent/Documents/strategic-poster.pdf
And thank you to Greg Ottinger, Interim Executive Director, Technical Services
at San Diego County Office of Education

Section 3
Overview of
TOGAF
-- applied to
SDCOE --

TOGAF
The Open Group
Architecture Framework

Artifact

TOGAF:
http://myblog.aweldico.com/wpcontent/uploads/understandingtoga
f9.jpg

Key Elements

Business
Architecture

Application
Architecture

Data
Architecture

Technical
Architecture

Application to SDCOE
MITI - Modernization, Improvement, and
Transformation Initiative

Section 4
Preliminary Phase
of Enterprise
Architecture
-- SDCOE --

 interviews
Request for Proposal
vendor demonstrations
additional interviews
MITI Monthly Blast

52 entities supported
Responsibilities of Assistant
Superintendents
importance of consensus
transparency is vital

Section 5
Responsibility and
participation in
SDCOEs EA
governance.

Section 6
Current business
services
-- SDCOE --

Business Services

Human Resources

Integrated Technology

Juvenile Court & Community

Learning and Leadership

Maintenance and Operations

District Financial Services

Section 7
Future-State Business
capabilities
-- SDCOE --

Business Services

Human Resources

Integrated Technology
Services

Juvenile Court and Community

Schools

Learning and Leadership

Services

Maintenance and Operations

District Financial Services

Section 8
FERPA, COPPA, ERate &
recommendations
for SOPIPA
compliance.

EDL680: Module 7
CIPA, FERPA, & COPPA
By Roxanne Pompilio, Dena Hause, and
Michelle Snyder

Why is CIPA in Place?

CIPA Requirements

How can an Organization

Become or Stay Compliant?
District technology procedures, policies, and forms are downloadable and
are posted (i.e., Acceptable Use Policy and Network Use Guidelines)
Notify parents/guardians that their childs work, likeness, name will be
shared on school learning management system (LMS) and let them know
the procedure for opting out
Have the permission release provided and signed as part of the student
registration packet that includes things like emergency contact notification
Updates on parent page of school website, on class site, or class blog

Educator Responsibilities

Supervise and monitor use of student devices

Structure lessons meaningfully
Teach responsible use, digital citizenship, and literacy
Notify technology department of inappropriate websites that need to be
blocked or filtered
Follow district policies and procedures

What Local Districts are Doing

The Case of San Diego Unified School District (SDUSD)

Technology policies for My Big Campus (MBC), the district LMS
Procedures for accessing applications from outside of the district
Email SPAM Filtering Policy
Virtual Private Network (VPN) Access Policy
Web Content Filtering Policy

What Local Districts are Doing

The Case of San Diego Unified School District (SDUSD)

Teachers to collaborate,
create, post assignments and
assessments
Students to collaborate,
management class schedules
and assignments
Controlled but publicly
accessible environment
Component of districts
Internet content filter provider

What Local Districts are Doing

The Case of San Diego Unified School District
(SDUSD)Web Content Filtering

Mandated by Administrative
Procedure 4580
Adherence to the Federal
Communications Commissions
(FCC) Childrens Internet Protection
Act (CIPA)
Use of content filtering solution,
Lightspeed Systems

Lightspeed Systems 2015

What Local School Sites are Doing

The Case of the School of Creative and
Performing Arts (SDSCPA)

Use of district content filtering

solution, Lightspeed Systems
Internet and device use agreements
My Big Campus (MBC)
Digital Citizenship and Literacy
Cyber-bullying Prevention Policy

Where to Find More Information

References:
Childrens Internet Protection Act (PDF). FCC.gov. Updated: Dec.31, 2014.
Retrieved on March 5, 2015 from
http://www.fcc.gov/guides/childrens-internet-protection-act
Common on E-rate and CIPA: Toolkit for Teachers. Retrieved on March 5,
2015 from https://www.commonsensemedia.org/educators/erate-teachers
Use of the Internet at SCPA and Cyber-bullying Policy: Student Parent
Handbook (PDF). School of Creative and Performing Arts. Updated: 20142015. Retrieved on March 5, 2015 from http://www.sandi.net/Page/57200
Vocaroo: The Premier Voice Recording Service from http://vocaroo.com

FERPA
Family
Educational Rights
and
Privacy Act
enacted in 1974
amended 2008

https://www.fairviewhs.org/counseling/college
-applications/what-is-the-ferpa-waiver

Dena Hause
EDL 680

FERPA is ...
a federal privacy law that gives parents
certain protections with regard to their
childrens education records

http://f.tqn.com/y/psychology/1/S/G/5/college-students.jpg

FERPA is ...
gives parents certain rights with respect to their
children's education records : access to report
cards, transcripts, disciplinary records, contact and
family information, and class schedules

http://f.tqn.com/y/psychology/1/S/G/5/college-students.jpg

FERPA
applies to all schools that receive funds under an
applicable program of the U.S. Department of Education
rights transfer to the student when he/she reaches the age
of 18 or attends a school beyond high school level.

How can an organization

become or stay compliant?
Give parents or students
the right to inspect and review educational
records maintained by the school
the right to request that a school correct records which they
believe to be inaccurate or misleading
the right to a formal hearing if the school still decides not to
amend a student record
the right to place a statement with the record setting forth
his/her view about the contested information

Why is it in place?
To protect the rights of college students
To protect the rights of parents of students
at post-secondary institutions
To provide guidelines for university employees in
protecting students rights
To clarify the legal and ethical obligations regarding
protection of confidentiality of student educational
records

How can an organization become

or stay compliant?
Tell parents and eligible students about directory
information that can be disclosed -- student's
name, address, telephone number, date and place
of birth, honors and awards, and dates of
attendance
Give parents and students a reasonable amount of
https://openclipart.org/image/300px/
svg_to_png/3130/eastshoresWarning-Notification.png

time to request that the school not disclose

directory information about them.
Notify parents and students annually of their rights
under FERPA

How can an organization become or

stay compliant?
Do not disclose records,
without consent, to the following parties :

http://pixabay.com/it/risposta-email-posta-elettronica-97622/

School officials with legitimate educational interest;

Other schools to which a student is transferring;

Specified officials for audit or evaluation purposes;

Appropriate parties in connection with financial aid to a student;

Organizations conducting certain studies for/on behalf of a school;

Accrediting organizations

How can an organization become or

stay compliant?
Do not disclose records, without consent,
under the following conditions :

To comply with a judicial order or lawfully issued subpoena;

To appropriate officials in cases of health and safety

emergencies; and

To state and local authorities, within a juvenile justice system,

pursuant to specific State law.

For more information:

Parents Guide to the
Family Educational Rights and Privacy Act:
Rights Regarding Childrens Education Records
U.S. Department of Education: Family Educational
Rights and Privacy Act (FERPA)
A Teachers Guide to FERPA

Childrens Online Privacy Protection Act

COPPA

By Michelle Snyder

COPPA: What Is It?

An act put in place April 21, 2000 by the

Federal Trade Commission that gives
parents control over what information is
collected about their children online

COPPA: Why Is It In Place?

Children 13 and under must be

protected, and this includes making
sure their personal information is
secure. COPPA ensures that parents
are in control of what personal
information is shared online about
their children.

COPPA Applies To:

Operators of commercial websites and

online services directed toward children
13 and under that collect, use, or give
out personal information.

COPPA: What Information Is Protected?

COPPA was refreshed in order to keep
up with changes in technology, including
mobile devices, effective July 1, 2013.

Personal information such as name, address, etc.

Geolocation data
Photographs
Videos
Audio Recordings

COPPA: In Order For An Organization To Become or

Stay Compliant, It Must:

Post a comprehensive privacy policy up front

on the website, describing the information
practices with regard to the personal
information of children under the age of 13
Provide direct notice to parents and obtain
verifiable parental consent before collecting
personal information from children

To Be In Compliance An Organization Must Also:

NOT disclose personal information of children to
third-party agencies (or in the case of childrens
app developers- NOT collect personal
information from children through third-party
apps or plug-ins)
Provide parents with access to information
collected, and the ability to delete it or prevent
further collection of personal information.
Keep information only as long as is reasonably
necessary

COPPA: Other Refresh 2013 Details:

More acceptable methods for obtaining verifiable parental

consent:
Electronic scans of signed consent forms
Videoconferences
Acceptable forms of government issued identification
Alternative payment systems that meet criteria

For More Information:

References
Federal Trade Commission:
Ftc.gov,. (2015). Federal Trade Commission | Protecting America's Consumers. Retrieved 6
March 2015, from https://www.ftc.gov/

Childrens Online Privacy Protection Act: ildren's O Privacy Protection

Coppa.org,. (2015). COPPA - Children's Online Privacy Protection. Retrieved 9 March 2015,
from http://www.coppa.org/

On Guard Online:
Onguardonline.gov,. (2015). Protecting Your Childs Privacy Online | OnGuard Online.
Retrieved 6 March 2015, from
https://www.onguardonline.gov/articles/0031-protecting-your-childs-privacy-online

Putting procedures into

place to follow SOPIPA
SDCOEs Student Information System Manager has the responsibility to manage the data integrity and
reporting components of the student information systems 1 of the county office and the schools it
supports, and to make sure the county office and districts are in compliance with all laws, codes,
regulations and legal requirements related to the data. In addition this manager must ensure vendor
software meets state requirements.2 As the SOPIPA is specific to industry use of student data my
recommendation would be to add the responsibility for supporting districts in monitoring the adherence
to the SOPIPA to the job description of the Student Information System Manager. This manager would
have the responsibility for monitoring the security procedures put in place by online service providers
and vendors.
In order to do this monitoring I would advise the manager to work with school districts to monitor the
procedures of vendors and service providers rather than relying on them to follow the letter of the law. In
addition the manager would be responsible for monitoring the expectations of a related bill that requires
districts' contracts with vendors to include certain privacy-related provisions. 3 I would also advise this
manager to work with the Integrated Technology Services division of SDCOE to prepare information for
the programs and districts it supports to communicate the intent of the SOPIPA, and support those
organizations in disseminating this information to its employees.

Section 9

-- Application
Rationalization
--

Enterprise Technology Architecture:

Applications

Enterprise Technology Architecture: Applications

Section 10
SBAC readiness
assessment
-- Dana Middle School
--

SBAC Technical Framework Readiness

SBAC Technical Framework Readiness

SBAC Technical Framework Readiness


Section 11
Technology Brick

Technology Brick

Section 12
Updating an
EA