Summer

Academy 2017
June 16th - July 15th 2016

Date

September

Task

Responsible Party

Mee4ng to discuss:
SA referral criteria due to Assessment calendar
changes
Social Emo8onal SA referrals
Digital CLPs
Online SA registra8on
Sta Survey
District sets targets and new referral criteria
established (students in red and yellow, ELs)

Director of C & I, Building

Administrators, Director of
Technology, Community Ed,
SA Site Administrator & SA
Coordinator

Director of C & I and building

administrators
SA Site Administrator, SA
Meet with each building: EL teacher, Title
Week of January 11th
Coordinator and building
Coordinator and case managers
teams (EL, Spec. Ed, Title)
SA Site Administrator & SA
Week of January 11th Create Summer Academy Save the Date handout
Coordinator
November

Week of January 11th

Create document with specic criteria for teacher SA Site Administrator & SA
referral
Coordinator

Week of January 11th

Sta mee8ng presenta8on beginreferral forms

available to teachers

January 27th - 29th

(Conferences)
January 25th -
February 5th
February 8th - 12th

SA informa8on given to families based on

preliminary list at conferences
Teachers review updated SA invited students with
PLC to determine SA referrals and submit to
building administrators
Building administrators communicate any changes
with individual teachers

Coordinators and Assistant

Director of Special Services
Teachers
Teachers and building
administrators
Building administrators

Week of February 1st SA informa8onal le]er wri]en and sent for copies

SA Site Administrator & SA

Coordinator

February 16th

Teachers

Enter ini8al referrals into iCue - one Clicks

Wednesday, February Le]ers to families in Wednesday Folders and

17th
mailed home

SA Site Administrator & SA

Coordinator

Monday, February
29th

Rosters to teachers of uncompleted registra8ons to

Teachers
contact families by March 4th deadline

Friday, March 4th

SA Registra8ons due

Teachers

Friday, March 4th

Internal and External applica8ons posted for SA

teacher and para posi8ons

Human Resources

Monday, March 7th

Registra8ons database numbers collected

March 7th - 11th

Teachers call families who did not return forms and

Teachers
touch base with Title, Spec Ed and EL teams

March 11th

List of families not reached due to principals

Last updated 7/13/15

Teachers

March 14th - 18th

Calls made to families by principals direc8on

Principals

March 24th

Final SA registra8on materials sent to Summer

Academy Coordinator

Teachers

March 24th

Email April 29th deadline to Principals

Director of C & I

April 4th

Student enrollment and stang numbers conrmed Director of C & I and SA Site
due to Site Administrator
Administrator

Friday, April 8th

Applica8ons deadline for SA teaching and

paraprofessional posi8ons

Teachers and
paraprofessionals

Week of April 11th

Summer Academy Budget prepared for

Superintendent/Finance Commi]ee

SA Site Administrator

April 18th - April 22nd Interviews for Summer Academy

Coordinators, Director of
Elementary Educa8on

April

Summer Academy roster prepared for

transporta8on

Summer Academy
Coordinator
Assistant Director of Special
Services and Summer
Academy Coordinator

April

Determine transporta8on for special educa8on

April 25th

Second reminder email to Principals of April 29th

deadline

Director of C & I

April 29th

Cut-o date for addi8onal referrals to be sent to

Summer Academy coordinator

Teachers and building

administrators

April 29th

Email to all building administrators/teachers SA

registra8on is closed

Director of C & I

May 2nd

SA hiring completed and sta no8ed of grade level

SA Site Administrator
placement

Beginning of May

SA Training materials created and copies made

Monday, May 2nd

Busing informa8on to Je (note special educa8on

SA Coordinator
transport)

May 16th

Busing back from Je

Director of Transporta8on

By May 18th

CLP - Note sec8on into iCue

Teachers

SA Site Administrator & SA

Coordinator

SA Site Administrator & SA

Coordinator
Summer Academy rosters for reading and math
SA Site Administrator & SA
May 31st and June 1st with data prepared for classroom placements afer Coordinator, Math and
May 26th MAP tes8ng window is closed
Reading Coaches
SA Site Administrator & SA
Monday, June 13th - 4 day training/planning for SA sta
Coordinator, Math and
hours
All student data available for SA teachers
Reading Coaches
Summer School (No classes on Monday or Tuesday SA Site Administrator & SA
June 16th - July 15th
July 4 & 5)
Coordinator
May 19th

Le]ers to families with busing informa8on

Last updated 7/13/15