Yoruba Trucking LTD.

Drivers handbook

Table of Contents
WELCOME TO YORUBA TRUCKING!

DRIVER APPLICATION & QUALIFICATION

PRE-QUALIFICATION STAGE
APPLICATION STAGE
VERIFICATION STAGE
TESTING STAGE
JOB INITIATION AND TRAINING PERIOD

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4
5
5
5

ORIENTATION AND SAFETY TRAINING

PERIODIC TRAINING
REMEDIAL TRAINING
HOURS OF SERVICE
DRIVER LOGS
VEHICLE MAINTENANCE

6
6
7
8
9

COMPANY PHILOSOPHY

12

COMPANY POLICIES AND GUIDELINES

14

WELCOME ABOARD!

16

PAYROLL AND BENEFITS

ABSENTEEISM
COMPLETION OF ENVELOPES

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17
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Welcome to Yoruba Trucking!

Yoruba Trucking is committed to maintaining a strong and effective health, safety
and environmental program that protects our employees, the public, as well as
equipment, materials, and the environment from injuries, damage, or loss, due to the
actions of company personnel.
The Company will comply with all applicable federal, provincial, and municipal
legislation to the best of its ability.
Management is dedicated to the maintenance of a safe and healthy work
environment by:
Identifying safety risks and needs
Communicating hazard alerts
Investigating hazards and all incidents
Providing training
Ensuring all equipment is properly maintained and meets government safety
standards.
It is imperative that all managers, supervisors, employees, visitors, and subcontractors cooperate with one another to achieve a safe work environment. Each
individual is expected to work in a diligent and professional manner that promotes a
safe, healthy, and clean environment.
All employees are expected to fully cooperate with the company in its desire to
prevent all types of incidents and to cooperate in the investigation of incidents with
investigators. It is the duty of each worker/employee to bring to the attention of their
supervisor any unsafe condition, practice, incident (including near misses) or
environmentally unfriendly circumstance immediately or to seek their advice when
unsure.
Specific responsibilities and safe job procedures are outlined in detail in the HSE
Policy Manual, but as a minimum, all employees should be aware of fire precautions,
emergency preparedness, hazard assessments, good housekeeping practices, industry
recommended practices and general safety rules. Supervisors are expected to ensure
that all workers under their care reach competency goals and are adhering to all
safety policies.
We acknowledge and appreciate the work that our employees do and expect their
continued commitment to safety and environmental awareness in their daily activities.

Driver application & qualification

To become a truck driver at Yoruba Trucking Ltd. Interested applicant will go
through the following stages:
Pre-qualification
Application
Verification

Pre-qualification stage
In order to be considered for a driver position at Yoruba, applicants should:
Be 25 years or older (due to insurance requirements).
Read and write English.
Have three (2) or more years of industry experience.
Have a valid drivers license with endorsements required for each position.
Have a clean driving record with no DUIs and no more than three (3) moving
violations in last seven (7) years and no more than one (1) in last twelve (12)
month period.
Not have more than one (1) accident in last three (3) years.
Must be accessible at all times through phone calls.
Have good character, clean appearance, and good attitude.
Great customer service skills.

Application stage
Once the criteria of the pre-qualification stage is met, the applicant will complete
the following steps:
Complete employment application accurately including signature.
Contact information including a cell phone
Provide current seven (7) year drivers abstract reflecting the required
endorsements (dated within 3 months of application date).
Provide copy of current drivers license with the required endorsements.
Driver's data sheet.
Any false or omitted information will result in immediate dismissal of the applicant.

Verification stage
Once the application package is fully completed and delivered to Yoruba, it is the
responsibility of the hiring manager to complete the following:

Investigate previous employers with minimum of 2 places and/or 10 years.

Examine the current seven (7) year drivers abstract.
Examine the background data.
Set up an interview date and time with the applicant.

Testing stage
The testing stage will consist of one or more interviews where the applicant is asked
to apply his experience and knowledge to the position offered and is asked questions
related to the position.
Note: The applicant must be willing to answer additional questions through phone
calls or email as required.

Job initiation and training period

Candidates who successfully pass the testing stage are welcome to be part of the
Yoruba Trucking family and will start a two-week unpaid training period. At any point
within these first two weeks the new driver must provide the following:
Complete driver data sheet showing time logged for last 7 days.
Signed form acknowledging the receipt and understanding of the safety
program.
Signed form acknowledging the receipt and understanding of the
maintenance program.
Signed form acknowledging the receipt and understanding of the employee
handbook. Orientation and safety training

Orientation and Safety training

All drivers will attend an orientation and safety training session and will sign a
certification reflecting such training. The goal of this session is to familiarize each driver
with Yorubas structure and policies and to keep drivers up to date with the industrys
policies and regulations.

We will also review all operations of the company and clearly define the
expectations of the employee. In addition, we will comply with the department of
transportation's rules and regulations regarding required training.

Periodic training
Periodic training sessions will be scheduled as required and will cover various topics
throughout the year. Attendance is mandatory. The training sessions will focus on topics
like Hours of Service training, Trip Inspection Requirements, Daily Logs, etc., and will
include watching videos, speaker presentations, reviewing current legislation and
listening to employee questions and concerns.

Tests will be also administered throughout the year to ensure drivers are current and
compliant with the Alberta regulation. These tests will be implemented 1 to 3 times a
year, depending on the performance of employees and or as recommended by
managers. In order to pass such tests, a score of 70 per cent is required. Employees who
fail a test will be required to book a remedial training session or be required to rewrite
within two weeks.

Remedial training
Remedial training will be scheduled as required and will consist of one-on-one or
group training sessions on specific topics including safety, company policies, health
issues, etc.

Hours of Service
According to Part 4 of the Traffic Safety Act and Section 249 of Canadas Criminal
Code, a driver cannot operate a motor vehicle in a manner that is dangerous to the
public. This means that a driver must not be driving if they are impaired according to
the Traffic Safety Act.
Fatigued driving poses a serious risk to the driver and to the motoring public. In order
to ensure a driver does not operate a vehicle in a state of fatigue, provincially
regulated carriers must follow all requirements set out in the Drivers Hours of Service
Regulation (AR317/2002).
On-duty time
In the Alberta hours of service regulations, on-duty time means the period that
begins when a driver begins work or is required by the motor carrier to be available to
work. This period ends when the driver stops work. On-duty time includes driving time
and time spent by the driver:
a) Checking in or preparing reports at the start or end of a work shift;
b) Inspecting, servicing, repairing, conditioning or starting a commercial vehicle;
c) Driving a vehicle;
d) In the case of a vehicle that is being operated by co-drivers, travelling as one of
the drivers, except the time that the driver spends resting en route in a sleeper
berth;
e) Participating in the loading or unloading of a commercial vehicle;
f) Inspecting or checking the load of a commercial vehicle;
g) Waiting, at the request of the carrier by whom the driver is employed or
otherwise engaged, for a vehicle to be serviced, loaded or unloaded;
h) Waiting for a vehicle or load to be checked at customs, at a vehicle inspection
station or by a peace officer;
i) At the request of the carrier by whom the driver is employed or otherwise
engaged, travelling as a passenger to a work assignment when the driver has
not been off-duty for at least 8 consecutive hours immediately prior to departure;
j) Waiting at a point en-route due to an accident involving the vehicle that the
driver is operating or other unplanned event.
Daily Driving and On-duty Time
Under no circumstances a driver should drive after having accumulated 13 hours
of driving time in a day.

 Under no circumstances a driver should drive after having accumulated 14 hours

of on-duty time in a day.
Mandatory Off-duty Time
No driver shall drive after having accumulated 13 hours of driving time unless
the driver takes at least 8 consecutive hours of off-duty time before driving
again.
No driver shall drive after having accumulated 14 hours of on-duty time unless
the driver takes at least 8 consecutive hours of off-duty time before driving
again.
No driver shall drive after 16 hours of time have elapsed between the
conclusion of the most recent period of 8 or more consecutive hours of offduty time and the beginning of the next period of 8 or more consecutive
hours of off-duty time.
Daily Off-duty Time
Drivers should take at least 10 hours of off- duty time in a day.
1. Off-duty time other than the mandatory 8 consecutive hours may be
distributed throughout the day in blocks of no less than 30 minutes each.
2. The total amount of off-duty time taken by a driver in a day shall include at
least 2 hours of off-duty time that does not form part of a period of 8
consecutive hours of off-duty time required by section 13.

Driver logs
How to complete
All drivers are required to legally complete the daily log in accordance with the
appropriate regulations given in the federal motor carrier safety regulations. If you are
part of a team or slip- seat operation, the logs must reflect consistent, accurate
entries...no exceptions!!!
Training: All new drivers must attend log training at the time of employment and all
existing employees must attend training as scheduled. A signed acknowledgment form
of such training form is to be in each driver's file.

Please make sure your logs are neat and legible.

Please log all overweight citations, speeding citations, accidents, inspections or any
other inspection or citation by any agency or courtesy check.
Log your in-route and post-trip inspections if they exceed 15 minutes, or flag them if
under 15 minutes.

When and where to turn in logs

Logs are to be turned in daily in your trip envelope.
A driver whose logs are more than one (1) week behind will be placed on nondriving status until all logs are brought current.

Consequences of repetitive log violations

A log violation warning will be sent monthly listing incidents that violate this process.
Chronic log violations cannot be tolerated.
Upon receipt of three violation warnings, the driver must personally appear before
the safety coordinator to discuss the matter.
Upon receipt of five violation warnings, the driver will be placed on six month
probation and must attend the log training and take a test.
Upon receipt of a seventh violation warning the driver will be placed on a week
suspension without pay. Upon returning to work, the driver will be placed on six month's
probation.
Upon receipt of an eighth violation letter during the probation period, the driver will
be terminated.

Vehicle maintenance
Under no circumstances should an unsafe vehicle be driven for any reason!

If you experience any mechanical problems during a route, please stop and make
an on-road inspection, notify management and call the assigned mobile mechanic. If
the vehicle cannot be fixed on the road, please call the assigned towing company
number and take the truck to the nearest assigned mechanic. You know your
equipment well ... So please share your knowledge with the shop.
Please always turn your vehicles off when you are not in them. This reduced idling,
using top gear as much as possible, using cruise control, and staying within the green
rpm range during shifting, will all result in your having better fuel mileage!!

Trip Inspection Requirements

The pre-trip and post-trip inspections are most important and can mean the
difference between arriving alive or not! Disciplinary action from suspension without pay
to termination will be taken against anyone who: (1) drops damaged equipment and
does not report it, or (2) does not perform pre-trip or post-trip inspections.

Pre-trip inspection.
The initial pre-trip inspection should be reflected on your logs for a minimum of 15
minutes and should include:
Check and fill oil and coolant levels.
Start engine and check all instruments.
Visually check all items listed on vehicle condition report:
R steering
R stop, turn, & head lights
R brakes
R safety equipment
R tires
R low air warning buzzer
R wheels & lugs R fifth wheel
R mirrors
R air pressure
R horn
R hoses & connections
R wipers
R all other lights
Check hook-up of tractor and trailer - visually
Check mirror and seat adjustment
Check all instrument lights and detroit engine codes
Check to ensure you have all spares/special equipment needed. (to be assigned by
shop supervisor)(srs and trs sensors)

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Post trip inspections

Should include:
All pre-trip items
Check "service due" date on window sticker.
Check belts.
Check engine codes before shut down.
Check for damage to the trailer that may have been done while loading, after load
is unloaded.
Complete vehicle condition report and deliver to shop supervisor or if shop is closed
place in white fuel sheet box if repairs are needed.
Complete the driver's vehicle inspection on the reverse side of log form for your daily
tractor full inspection. All repairs that affect safe operation of vehicle must be
completed prior to departure. Back of log must be signed to reflect completion of
needed repairs.
If you are part of a team or slip-seat operation, you must review the vehicle
inspection of the previous driver for any noted safety defects in addition to a pre-trip
inspection of your own.

Drugs and alcohol

Drug free work place
For the safety of you as a driver, others around you, the customer, the equipment,
the cargo, and the company, substance abuse cannot and will not be tolerated in any
form. Drugs or alcohol are not to be in your truck or on the premises, terminal or any
customer site for any reason at anytime. Violation will be immediate termination.
Please acknowledge that you understand and agree to abide by the Health and Safety
rules and policies.
Name
Signature

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Company philosophy
Communication is key!
One of the advantages of being a small company is the sense of camaraderie
experienced by our employees. We have a flat organizational structure where you can
get your voice heard easily and efficiently. The best part we want to hear from you!
If you have any questions or concerns, please do not hesitate to consult with your
supervisor or manager. Your co-workers are a critical part of the team and they can
provide you with valuable information if you are ever in doubt; all you have to do is ask.
Always treat your coworkers and superiors with respect and kindness and expect to be
treated the same way.
We want your experience at Yoruba Trucking to be fulfilling and productive, so if you
ever have any suggestions, we are pleased to hear them as well. Remember, the only
dumb questions are the ones left unasked.

Late deliveries
Our company prides itself on being a reliable provider of delivery services in Alberta.
We transport many edible goods, as well as medications, in which case timeliness is
essential. Our customers have trusted us with the task to deliver fresh products. As a
result, their business, as well as ours, heavily depends on your performance.
Failure to deliver such products on the scheduled date might result on a complete
reimbursement of the cost of the goods from our company to the client. Hence,
inexcusable and/or repetitive late deliveries will result in disciplinary action, in addition
to the driver covering some or all the expenses resulting for the loss of such products.
Always call your supervisor and the customer if you will are not able to deliver on the
scheduled date, and make arrangements for an alternative date at the convenience
of the company and the clients.

The customer is always right

Please treat the customer as you would like to be treated yourself, showing courtesy
and professionalism at all times. Remember, it is best to act under the motto that, "the
customer is always right".

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If you ever have a problem with a customer, refrain from arguing with him or her
refer to your customer service skills and address the customer with diplomacy and
respect. Always let your supervisor know of any issues with customers and they will
address it appropriately.

Safety at all costs!!

We care about you as a member of the Yoruba family and we care about the
public's safety as well, so please:
Take responsibility in being rested before trip.
Take responsibility to check your vehicle and equipment.
Drive with the safety of yourself and others in mind.
If you get too sleepy to drive: stop!!!
Drive within the speed limit and adjust your speed down for weather or road
conditions such as rain, ice, snow, fog, or construction.
Always check around your equipment completely and/or seek assistance
prior to backing.
Never follow too closely: remember, the truck, trailer and load will take an
extra distance to stop!
Refer back to the safety and maintenance program if you have any doubts.

In summary, our company places safety above all! No load is worth your placing
yourself or anyone else at risk. So please, please, always drive defensively, wisely, and
safely. We need you safe and sound

Your input is valued

Again, feel free to make suggestions, observations, comments, compliments, etc. to
management. We value your opinion and want to know of areas we can improve
upon.
Drop comments, either with or without your name, on abuses that you see or know.
This is your company too and these abuses directly affect our profitability.

We must operate efficiently

At Yoruba Trucking we strive to be as efficient as possible in our day-to-day
operations, putting a lot of focus on our consumption of fuel. Our goal is to gear

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towards a more environmentally friendly and sustainable mindset that sets the
precedent for other companies in the transportation industry to do the same.
Here is how you can do your part to raise your fuel efficiency by:
Lowering speed of tractor
Using cruise control
Minimizing idle time
Progressive shifting
Using high gear earlier

Purchases

Pump fuel at the most economical (as possible) places

Negotiate tire and repair purchases to avoid overcharging
Get your truck washed at designated places
Check for needed repairs before leaving during your pre-trip as road repairs
are much more expensive than at a trucks yard.

Company Policies and guidelines

Respecting fellow employees

All employees should display respect for other employees. If you have a
disagreement with another employee we recommend you talk with him or her to find
common ground and areas you agree upon. At Yoruba we want to give you the liberty
of being able to implement your problem-solving skills, and find ways in which both of
you are benefited and treated fairly.
However, we strongly recommend to immediately notify your supervisor of any
misunderstandings that occur with your coworkers as soon as the incident occurs,
regardless of whether you want intervention from management or to talk to your
coworker yourself. Even if intervention of management is not required, it is imperative
that management is aware of how employee relationships are developing.
Remember you are all part of a team, and collaboration is a crucial aspect to
ensure the efficiency of your work.

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If you have any disagreements with anyone at a customer's site, report it to your
supervisors at Yoruba and we will handle it appropriately. Never, never argue or fight at
a customer's site.

Uniform/appearance code
Steel-toe boots
Employees are to be neat, clean, sanitary and free from odor at all times. Hair is to be
neat and clean at all times, with long hair in a ponytail or braid while on duty. Papa
Johns employees are required to comply with Perfect Deliverys dress code. Violations
of dress/appearance code may result in immediate termination.

Probation
All new employees will be placed on a 90-day probationary period during which
employment may be terminated for violation of any policy or as otherwise determined
that the relationship is not a match for both company and employee.

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Welcome aboard!
We are pleased to have you as a new member of the Yoruba Trucking family and
look forward to a long-term relationship. We promise to make every effort to make your
company a pleasant, fair and caring place so that you will feel welcome and happy. If
you ever feel these promises are not being met, please give us the opportunity to
discuss the situation with you.
Please drive with your safety and others in mind, as safety is the most important
thing we can achieve!

Payroll and benefits

Payroll
Drivers should complete and hand in their time sheets at the end of the pay period.
All employees will be paid by weekly. Overland and Clarke employees will be paid
hourly on the 1st and 15th of every month unless failure to hand in the time sheets delays
this process. If that day falls on a statutory holyday, employees will be paid on the day
before or after. Papa Johns employees will be paid a salary every two weeks on
Thursdays. Subcontractors will be paid in the same manner.
If you are a subcontractor and want to claim business expenses, we recommend
consulting your accountant or tax advisor to discuss your specific situation as your
deductions for business expenses incurred may be limited. As we are not tax experts,
this is not intended to be taken as tax advice, only as guidance and encouragement to
seek professional advice. Please consult your tax advisor.
In order to protect everyones privacy; we cannot give out any information over the
phone about payroll, paychecks, or any other information. Please ask spouses, friends,
or family members not to call requesting such.

Vacation days
Paid vacation days are earned on your anniversary date of employment as follows
on the first day of your:
2nd and 3rd year
4th and 5th year

1 week
2 weeks

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6th thru 9th year

10th plus years

3 weeks
4 weeks

Please let management at least two (2) weeks prior to wanting your vacation
and/or vacation check by completing and turning in the appropriate vacation request
form.

Absenteeism
Please let management know as far in advance as possible when time off is
requested. Should an unexpected situation arise, please notify us immediately to
arrange for handling of your load or other duties.
Chronic absenteeism will not be tolerated and may result in dismissal. The company
operates 24 hours a day, 7 days a week. Weekends are not guaranteed to be off, but
all attempts will be made to accommodate specific requested time off.

Completion of envelopes
Please make sure all the items are completed accurately:
Name
Date
Trailer/Truck #(s)
Origin/destination/stop-offs

Inside envelopes
Please make sure the following are included inside each envelope:
All receipts for road fuel purchased
Logs for that trip
Cover sheet form with all cash tickets attached for equipment repairs (name,
driver# and truck#)
Overweight citations, inspections etc. (these must stay in the envelope for that
load!)
Any other information for the company such as forms requested to be completed. If
you want to inform the office of any information, problems, or questions, please write on
the separate questions/problems form and put in any envelope.

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Loads with no paper-work

All loads should have signed copies of paperwork. If you cannot find the paperwork,
always put all information (trip #, date, tractor, trailer, origin, destination, customer
manifest # and customer name) on a separate sheet and put in your envelope and
inform billing. Always kindly ask the customer for the paperwork should it not be
provided.

Consequences of not turning in bills on time

We cannot bill a customer without paperwork and your pay for a load is calculated
at the time it is billed. As such, if paperwork is not turned in, it will not be on the payroll
that week. Please take responsibility for your paperwork being turned in daily. Should it
not be turned in daily, the consequences will range from not being paid to dismissal.

Road fuel
Make sure you sign receipt and put it in your envelope for that trip

Riders
Due to insurance requirements, only those qualified and authorized in writing by
Yoruba Trucking will be allowed to drive, ride in or enter any tractor. Helpers and driver
assistants are under no circumstances allowed to operate the vehicle, ever. No animals
are allowed in truck or trailer. Violation will result in disciplinary action up to and
including termination.

Accidents
What should I do in an accident?
Take necessary action to protect scene from getting worse- reflective triangle,
flagging traffic, etc.
Get medical help if necessary and/or contact proper authorities such as police,
highway patrol, etc. Please do not attempt to move any person unless not doing so
may endanger their lives such as fire, possible explosion, etc. Verbally comfort the
person, or cover for warmth, until trained medical personnel arrive.

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Call management immediately if hazardous materials are involved and follow

emergency response procedures as outlined in training
Ask witnesses to fill out card included in package and get their names, addresses
and phone numbers.
Collect as much information as possible: tag #'s, investigating officer's name and
badge #, etc.
Stick to the facts. Do not admit fault.
Do not try to settle your involvement by paying the other party.
Complete first report of accident form
Not reporting and accident is grounds for dismissal.

Training
Each driver will be required to attend training at least once every year. The training
sessions will include the following areas:

Attitude to customers
Following company policy
Attitude to fellow employees
Personal hygiene
Internalization of company goals
Late loads
Tampering with equipment
Drug/alcohol
Repetitive log violations
Unsafe activities

Safety meetings
Mandatory safety meetings will be held.

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These policies are subject to change. Any changes or additions will be

posted on driver's bulletin board or emailed to employees in the form of memos.
It is the responsibility of each employee to read this handbook in its entirety, sign
and return to the Safety Coordinator. If any of this handbook, or any other
manual or guidelines is not clearly understood, please feel free to ask for
clarification.
Name

Signature

Date

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