Spreadsheets: Disco Task (Excel 2007)

1. Open a spreadsheet application

2. Create a folder in your area folder, call the folder spreadsheets. Save
this file as Disco.xlsx
3. Enter the following data into the worksheet:

4. You are going to widen your columns so that

all of the text shows by using the following
method:
Select the whole worksheet by clicking in the
cell in the top right-hand corner
Now hover your cursor between column A and B so that it changes to a
cross. Double click your mouse.
Because your whole worksheet was selected every column will be resized at
once. This saves you having to do each one individually.
5a. Make the headings in row 1 bold (Home tab)
5b. Change the heading font colour to a dark blue
6. Make row 1 deeper
Select cells A1:E1
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Whilst cells A1:E1 are selected press the wrap text

button
(Home tab)

Resize the columns so that the text in row 1

appears wrapped.
Centre the headings in row 1 (Home tab)
7. You are going to rename your worksheet.
Right click your mouse on the Sheet 1 tab
From the menu list that appears, choose Rename
Rename your worksheet as Disco Costs

8. You are going to delete the unwanted worksheets in your workbook.

Go to worksheet 2 by clicking on the sheet 2 tab
On the Home tab go to Delete in the Cells section
From the drop down list, select Delete Sheet
Repeat these steps to delete worksheet 3.
You should now only have one worksheet left.

9. In cell D2, write a formula to work out the cost per night
(hint: multiply).
Replicate that formula in cells D3:D8 by dragging the
formula down.
If you dont know how to do that watch this video:
http://www.teachict.net/software/excel_2007/formula/basics/autofill.htm

Your answer should look like this:

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10. Highlight cells B2:B8

Format these cells as currency
(home tab > currency icon > English)
11. Save your spreadsheet as Disco version 2.xlsx
12. Select Row 1
On the Home tab go to the Cells section and find Insert
From the drop-down menu choose Insert Sheet Rows
You should now have a blank row above the headings.
Insert a second row so that you now have two
blank rows above the headings.

13a. In cell A1, type the heading Disco costing sheet

13b. Make the heading font size 14, bold and change the
colour to red.

14. Highlight cells A1:E1.

Merge these cells and centre the heading
(home tab > merge and centre icon)

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15. Insert a footer

(Insert tab > Text section > Header and
Footer

You will be taken to the design tab.

Go to the navigation section on the design tab.
Choose go to footer

Add your name and form to the footer.

16. You should notice that your worksheet looks

different now. To return to the way it looked before:
> Go to the View tab
> Workbook Views
> Normal
Click your mouse out of the footer area to deselect it and return to the main
spreadsheet.
17. In cell E4, write a formula to calculate the total cost for the hire of the
hall.
Hint cost per night * number of nights (H3).
You MUST replicate the formula by dragging it down to cells
E5:E10
Did it work out the cost per night?
The chances are that you either ended up with cells which
show
- (like this image)
Do you think this is the correct answer?
If not, what do you think went wrong?
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It is important that you read the following explanation carefully so that you
understand what has happened.
Excel is usually very clever. When you drag a formula down, it knows that it
needs to use that formula on the correct row.
Just to illustrate this point, check this out (you dont have to change
anything):
Click in cell D4, look in the formula bar, you should see this formula: =B4*C4
Now click in cell D5 and you should see =B5*C5 excel has changed the row
number for you
Now click in cell D6 and you should see = B6*C6 again, excel has changed
the row number
Excel knew to change the cell numbers as you dragged the formula down to
the next row.
Lets go back to the formula you wrote in cell E4.
You originally multiplied the cost per night by the number of nights.
As you dragged the formula down, Excel changed the cell number for cost
per night correctly. However, it also changed the cell for number of nights.
If you look at your spreadsheet, there is nothing in the cells below number of
nights. This is why you got 0.00 in your answers.
We have to find a way of stopping Excel trying to go to the cells below
number of nights.
We have to put on something called an absolute cell reference which
means that no matter how far you drag your formula down, it will stop trying
to look at the cells below number of nights and will only ever look at that
cell.
To do this is simple, all you need to do is put a $ in front of the column letter
and row number of the cell reference for cost per night. A $ tells Excel not
to move out of that
cell.
So your formula instead of being =D4*H3 should now be
=D4*$H$3
Drag this new formula down and you should see that it works
correctly.

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If you saw this appear #######, all it means is that you

need to widen the column to display all of the contents

18. In cell D11 write Total cost.

In cell E11 write a formula to calculate the costs in cells
E4:E10. This should be a SUM formula.
19. You are going to put a single underline above
cell E11 and a double underline beneath it.
Select cell E11
Go to the Home tab
Click on the arrow by the borders icon
Select:
Top Border
Bottom Double Border
The result should look like this:

20. Now you are going to try the other way of formatting a cell with a
double underline.
Select cell H3
On the Home tab click the arrow next to the underline icon
From the menu that appears choose double underline
The result should look like this:
The difference between the two is that a double line border goes right across
the bottom of the whole cell. Whereas a double underline only underlines
the text.
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Make sure you know how to do both and use the right one if it appears in an
exam.
21. In cell G1 enter todays date in the format DD/MM/YY and press enter
With cell G1 selected change the format of the date to
Long Date
>home tab
> number section
> date
> long date

22. Change the cost of the hire of the hall from 50.00 to 75.00
Use the undo button to put the price back to 50.00
23. Using the fill colour jug, fill cell A3 with a colour of your choice (home tab
> font > fill colour)
24. Learn to use the format painter to repeat this
formatting to the other cells which contain titles.
Click on cell A3, double click on the format painter tool
(home tab > clipboard > format painter)
then click into cells B3, C3, D3 and E3.
Single click back on the format painter tool to turn it off.

25. Insert a new worksheet

(home tab > cells area > insert > insert sheet)
Rename this worksheet tab as spare copy.
26. Copy your work from the Disco costs sheet by
highlighting it, copying, going to the new worksheet, click into cell A1 on the
new worksheet and paste.
This is one way of copying work. However, there is a better way.
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Go back to your Disco costs sheet and right click

on the tab.
Choose move or copy
Select Disco costs from the list
Tick the box on the bottom right which says create
a copy
Click ok
You should find that you have a new sheet which is an exact copy of your
disco costs sheet

27. If you want to change a particular word or

phrase, rather than having to search the document
trying to find it, you can use the find and replace
tool
You are going to find every word which says cost
and replace it with price.
Go to the find and select icon (home tab) then click on the arrow and
choose replace
Set it up as shown here and click replace all
It should tell you that it has made
9 replacements

28. Now you are going to sort your spreadsheet.

You are going to start off by sorting the item column and putting things in
ascending order (A-Z).
Click into cell A4, where it says hire of hall
Go to the data tab
Go to the sort & filter section
Click sort in ascending order (A to Z)
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All of the items in the item column should now be sorted into alphabetical
order starting with advertising and finishing with staff price

29. Make row A1 wider as shown here

You are going to make your title centred vertically within the cell.
>
>
>
>

Go to the Home tab

Click into cell A1
Go to the Alignment section
Choose the Middle align icon

Your text should now be aligned exactly in the

middle of the cell like this

30. Now you are going to align your titles in row three
diagonally within the cells
>
>
>
>
>

Go to the Home tab

Select the titles in cells A3:E3
Go to the Alignment section
Select the orientation icon
Choose angle Counterclockwise

Your results will probably look like this

You will need to make row 3 deeper so

that you can see the titles they
should end up looking like this:

Save your work.

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