Kalgoorlie Primary School

PO Box 5473, Dugan Street, KALGOORLIE WA 6430

T 08 9021 2513 F 08 9091 4583
E Kalgoorlie.PS@det.wa.edu.au
W www.kalgoorlieps.wa.edu.au

Excursion Management Plan Template & Request Form

TO BE COMPLETED 10-14 DAYS PRIOR TO THE EXCURSION
& PRIOR TO BOOKING BEING MADE

Excursion Title: Faction Athletics Carnival

Destination: Wallace Park, West Lamington
Teacher in charge: Vanessa Furlong
Date(s): 29th August 2014

Purpose Of The Excursion

How does this excursion relate to the curriculum?
What are the anticipated outcomes for students?
The Faction Athletics Carnival is an annual event for primary school students. It directly relates to the Health &
Physical Education outcomes as defined by the Australian Curriculum Framework. Students will be applying
skills they have learnt throughout the term in Phys-Ed in a number of events including running, jumping,
throwing, and multi-skill team games. These activities all encourage physical movement. The carnival also
provides an opportunity for students to get along with students from other year levels and enables them to
develop team spirit. Students are presented with the opportunity compete individually as well as part of a team.
1. Assessing The Risks
1.1 Environment

Where are you going? (e.g. name, location)

How have you assessed the suitability of the venue(s)? (e.g. visit, website, phone call)
For overnight stays, how have you assessed the suitability of the accommodation?
What risks have you identified in the environment?
How will you minimise these risks?
Do you have any other relevant information?

The Faction Athletics Carnival will be held at Wallace Park located between Colin St and Bourke St in West
Lamington.
Suitability of this location has been assessed by all Phys-Ed teachers in Kalgoorlie and was chosen for a
number of factors. These factors include its visible and accessible toilets, the size of the grassed area, parking
and its close proximity to the school. The oval is also being used by 2 other primary schools in Kalgoorlie for
their Faction Athletics Carnivals.
Potential risks have been identified, they are:
Students travelling to and from the event
Children using the public toilets.
Student going missing in or from a public location.
These risks will be minimised through strong supervision by teaching staff and education assistants. It will
ensure that Parents have indicated on a form that they are aware that each child will need to make their
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own way to the event. Students are not under the schools duty of care until they arrive at the
location. Upon arrival, students must report to their classroom teacher and have their
attendance recorded. Parents have also been asked to indicate if students require transport
back to school or if they are to be dismissed from Wallace Park. Parents must inform the
classroom teacher that they are taking their child. Students that are walking/riding will be
released at once. Students being collected are to remain seated in their faction bay.
Any student that required assistance in travelling to or from the event has been identified.
Permission has been sought to have these children privately transported to the venue.
When students are not competing in an event, they will be seated in their faction bays. The
students will be directly supervised by 2 teachers in each bay as well as Education Assistants.
These teachers will be advised to administration two weeks prior to the carnival.
Children will be marshalled when their events are about to begin.
Students will have access to 4 toilet passes, 2 girls and 2 boys. This will be the maximum
number of students in the toilets at one time from each faction. Names of students who hold
the toilet passes at a particular time will be recorded in the faction bay supervisor file. Passes
are to be promptly returned to faction supervisors.
Head counts will be conducted at regular intervals as indicated on the timetable. Supervising
teachers will have a list of students in their file who are under their supervision. This
information will be extracted from the list of students with permission to attend the carnival as
well as notification of absent students on the day once classroom roles have been taken.
An event outline with a list of competitors will be in each faction bay file so that they are aware
of students whereabouts at all times.
Along with the student lists, parent contact details will also be carried in the event of a medical
emergency. These details will be held in the records/first aid marquee

Students who require Ventolin will be required to bring this along on the day, students whose Ventolin is

stored by the school their Ventolin will be located at the first aid site.
Individual Epipens usually stored at school will be held in the first aid marquee.

1.2 Transport Arrangements

How will the students be transported to, from and during the excursion?
If Applicable, how have you determined that drivers and vehicles are appropriately licensed?
Do you have any other relevant information?

Students are required to make their own way to and from the venue.
Only students that have been previously identified, with sufficient reasoning and adequate permission
will be transported to or from the location.
Transport will be provided by bus (Buswest) to and from the event for these students.

K/PP will be transported to and from the venue via bus from Kalgoorlie Primary School to Wallace
Park.

Two buses have been ordered from Pathtransit who provide the bus drivers. This company is also the
public transport provider for Kalgoorlie. One bus has been ordered for a 10:00am pick up to take
children from Kalgoorlie Primary School to Wallace Park. Parents are encouraged to take their child
home from the venue. Alternatively, a return bus is available to those that have requested their
child/ren return to school. This will leave Wallace Park at approximately 1:00pm.

1.3 Students Capacity

Which students are participating in the excursion? (attach list)

Which students have identified special needs? What are they?
What activities will the students be doing?
What specific skills, if any, do students require to participate safely?
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How will you accommodate students who do not have the prerequisite skills for the planned activities?
Do you have any other relevant information?

All students from PP Year 7 will be attending the carnival.

A list of attending students with appropriate permission will be on hand at the carnival
Events at the carnival include:
25m race (K-PP)
50m race (Yr 1-2)
80m race (Yr 3-5)
100m race (Yr 6-7)
200m race (Yr 4-7)
800m race (Yr 4-7)
Leaderbag (Yr 1-3)
Leaderball (Yr 4-7)
Passball (Yr 3-7)
Hoop and beanbag relay (K/PP 2)
Shuttle Relay (K/PP) 1-2
Round the Marker Relay 3-7
Turbo Javelin (Yr 4-7) *completed during class time prior to carnival
Long Jump (Yr 3-7) *completed during class time prior to carnival
Students have been practicing and developing the required skills to compete in all the events at the carnival.
Students that do not have the pre-requisite skills to participate in the planned activities will be accompanied by
an Education Assistant.
These students include:
Year 5 Meagan Rm12 Needs EA to assist with all activities, particularly team games.
Year 1 Nathan Thomson
Students attending the carnival who have a Medical Action Plan are identified below. All medical plans will be
retained at the First Aid station. A list of medical alerts will be provided to the faction bay supervisor.
Casey Reghenzani and Peter Delaney have Type 1 Diabetes. They need to test 20 mins prior to competing. If
levels are too high or low, follow medical action plan (kept at first aid station).
Each relevant faction bay supervisor will be briefed to remind Casey and Peter to test.
A list of students with identified medical needs is attached.
1.4 Supervisor / Supervisory Team

Who is the teacher in charge?

What specific skills, if any, do supervisors require for this excursion?
Who will be supervising the students? (List names and positions e.g. teacher/parent)
How have you ascertained whether volunteers have any convictions, circumstances or reasons that
might preclude them from working with children? (e.g. Confidential Declaration, Working with Children
Check)
Do you have any other relevant information?

Teacher in charge Vanessa Furlong (Carnival Coordinator)

All staff rostered to work on a Friday will be required to attend as a supervisor at the carnival.
All teachers and EAs will be given a detailed outline of their duties and responsibilities for the day.
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1.5 External Providers

Who is/are the external provider(s)?

What are the responsibilities of the external provider(s) on this excursion?
How have you established that external providers working with students have a current National
Criminal History Record Check and a Working with Children Check?
How have you established the competency of external providers working with students? (e.g.
qualifications, recent experience reported on website)
What level of public liability insurance is held by the external provider(s)?
Do you have any other relevant information?

Wallace Park is a public ground managed by the Kalgoorlie Boulder City Council. They have a copy of
Kalgoorlie Primary Schools Public Liability Insurance Certificate.
Supervisors at the carnival are all school staff who are required to have a Working with Children Check (WWC)
and National Criminal History Record Check to be employed.
Volunteer Parents do not require a WWC is assisting for 5 hours or less.

2. Supervision Strategies

What is the supervisor to student ratio?

What strategies will be used to supervise students?
For overnight excursions, what strategies will be in place to limit the potential for allegations of
improper conduct against supervisors?
Do you have any other relevant information?

Supervision in faction bays has a student/teacher ratio of approximately 1:35.

When students are competing, there will be ample additional supervision from onlookers, judges/starters.
Students will be identified by their school uniform and will be wearing their faction shirts/colours.
2 faction bay teachers will be responsible for supervising their faction bays. They will be
assisted by the faction captains and allocated EAs.
Students are not permitted to leave the bay at any time, apart from going to the toilet and
to compete in races. Toilet visits will be monitored. Students will be escorted to their races
by a Marshall. From here they will be supervised by the Starting Marshall. Once races are
completed, a parent will usher students back to their faction bays.
All student contact details and medical forms will be kept at the first aid station for quick
referral.
Faction bay teachers will be familiar with any special needs, behaviour problems and
medical issues that any student may have. This information will be recorded in their faction
bay supervisor folder.
Children will be heavily monitored when visiting the toilet and first aid station. The toilet
pass will be clearly labelled with their faction colour. When students go to the toilet they
will do so in pairs. At any one time there will only be 4 students who have left a particular
faction bay to use the toilet. Only 2 students from a faction will be able to visit the first aid
station (in buddies also). All students who are given access to the toilets and first aid
station will be recorded in the faction supervisor folder.
Head counts will be conducted upon arrival at Wallace Park, upon completion of the100m
events, upon completion of the 200m events, lunch and at presentation time.
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3. Identification Of Excursion Participants

How will the students be identified during the excursion?

All students away from the school grounds during school hours (8:40am 3:00pm) need to be in full school
uniform (FACTION COLOURED SHIRTS) including a red broad brimmed hat.
4. Information To Parents / Guardians For Their Consent

What information will be provided to parents / guardians for their consent? ( refer to parent / guardian
consent form & information form for parent / guardian)

Information provided to parents covered the following o Date, times, travel arrangements, itinerary, contact arrangements, detailed outline of
supervision to be provided, staff action in case of emergency and special clothing items
required.
Parents have been asked to provide information/consent in regards to o Their childs means of transport to and from the venue
o Contact details.
o Complete a medical form if details have changed.
o PP - Sign consent form regarding transportation and participating in excursion activities.
5. Communication Strategies

How will you communicate with all members of the group during this excursion?
What is the communication strategy in the event of an emergency?
Do you have any other relevant information?

Communication between supervision staff will be mostly verbal via the teacher-in-charge moving between
groups participating in the activities.
In addition to this there will be a P.A. set up which will be used primarily by Rebecca Bope and Melanie Langley
to communicate to the wider audience.
Mobile phones will be in use to communicate with the school, parents or any outside agency e.g. ambulance.
6. Emergency Response Planning

What is your / the venues plan in the event of an emergency?

How will you access the contact telephone numbers and medical information for both the students and
the supervisors?
What provision have you made for students with identified health care needs?
Do you have any other relevant information?

For students requiring medical assistance, basic first aid will be administered and parent contact will be made
immediately.
Teacher-in-charge will also have a mobile phone to make contact outside the venue.
All staff will be informed of emergency procedures in the Information Booklet.
7. Briefing Students And Supervisors

How will all relevant information be communicated to students and supervisors? (E.g. roles,
responsibilities, standards of acceptable behaviour?

Information will be communicated to supervisors by;

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o Supervisors will be supplied with a detailed and explicit Information Booklet which will outline
of the activities to be conducted, their roles and responsibilities, student information,
emergency plans, behaviour management plan, toileting plan and first aid management.
Students will be briefed at the;
o Faction bay meeting on Wednesdays 27th August at 2:15pm. They will be told of the activities
to be conducted, emergency plan and behaviour plan and students will be informed of
proceedings for the day. Teachers will also tell students what events they are competing in.
o Teachers will also brief their students in the afternoon prior to the excursion and reinforce what
was covered at the faction meeting.

8. Excursion Records

Where will the relevant details of this excursion be retained?

All completed excursion documents must be printed, signed and stored in

the Excursions File in the office.
Electronic documents must be stored on the All Staff drive under Excursions.
9. Approvals

What level of approval is required for this excursion? (e.g. principal, DEO, Executive Director, Minister
for Education and Training)
Principal

Please ensure signatures are in place before filing and proceeding with
planning
Teacher in Charge _____________________________
Principal _____________________________________
Date ____________________________

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Students with Medical Needs

Kindy
Jacques Smuts (Asthma)
Paige Thomson (Allergy - Bananas)
PP
Matthew Nouchy (Asthma)
Conor McKenzie (Asthma)
Kayleb Stevenage (Asthma)
Noah Barton (Asthma)
Rocco DMonte (Allergy cows milk and wheat)
Talia Mitchell (Lactose Intolerance)
Year 1
Abbi Corless (Asthma)
Iraia Waterhouse-Hori (Asthma)
Jezaniel Graham (Asthma)
Jamaica Allen-Pati (Asthma)
Issac Trott (Asthma)
Bronson Heke (Seizure Disorder *management plan at first aid station)
Sophie Langley (Nut allergy *medical action plan at first aid station)
Year 2
Ella Gregor (Asthma)
Garrick Sceghi (Asthma)
Eloise Cheeseman (Asthma)
Isabelle Smith (Asthma)
Lily Morrison (Bee Sting allergy *medical action plan at first aid station)
Tayten Dowson (Steroid Dependency - *management plan at first aid station)
Zach McSweeney (Allergy peanuts, tree nuts & eggs)
Year 3
Tenaya Stevenage (Asthma)
Jacob Schatz (Asthma)
Chelsea Christie (Asthma)
Nikolai Fasitua (Asthma, Peanut Allergy *medical action plan at first aid station)
Tsarina Forward (Asthma)
Indiah Hill (Asthma/Hayfever)
Year 4
Jeda Aubry (Asthma)
Corey Golding (Asthma)
Hayden Dowson (Asthma)
Donnaya Leo (Asthma)
Leah Maccione (Asthma)

Students with Medical Needs (cont)

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Year 5
Carla Ottaviano (Asthma)
Megan Russell (Seizure Disorder - *management plan at first aid station)
Year 6
Laryssa Bulock (Asthma)
Lily Money (Asthma, Shellfish Anaphylaxis - *medical action plan at first aid
station)
Niel Brian Gutierrez (Asthma)
Bianca Morrison (Asthma)
Jarrad Reilly (Asthma)
Robert Phillips (Asthma)
Casey Reghenzani (Type 1 Diabetes - *management plan at first aid station)
Peter Delaney (Type 1 Diabetes - *management plan at first aid station)

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