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BTEC!Deadline!Policy!
SIS
New!Rules!&!Guidelines!for!Students!on!BTEC!Courses!at!JCC!
With%effect%from%September%2014%
Date reviewed June 2015
Date of next review: June 2016
2017

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John!Cleveland!College!!(Centre!No.!25210)!
Butt!Lane!
Hinckley,!Leicestershire!
LE10!1LE!
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Version!4!
Last%update:%%January%2015%
Review%Date:%%July%2015%
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Contents!

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Introduction!&!Rationale! !
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What!Will!Teachers!Expect!Of!Me?!!
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What!Can!I!Expect!From!My!Teachers?!!
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The!Importance!of!Meeting!Deadlines! !
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What!Happens!If!I!Fail!To!Submit!Work!By!The!Deadline?!
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How!Do!I!Submit!My!Work?! !
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Authenticity!of!Work!&!Plagiarism!!
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2!

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Introduction!
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SIS
This!document!contains!the!new!rules!and!regulations!regarding!deadlines!in!BTEC!courses!at!JCC!coming!in!as!of!
September!2014.!
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From!this!date,!the!exam!board!has!changed!how!BTEC!courses!will!be!assessed!and!the!rules!students!must!
follow!in!order!to!be!awarded!qualifications.!!John!Cleveland!College!will!be!expected!to!comply!with!these!
South Island School
changes.!
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SIS
The!new!rules!affect!ALL!courses!at!JCC!(at!both,!Key!Stage!4!and!PostL16).!!Therefore,!students!can!expect!similar!
treatment!in!regards!to!assessment!and!deadlines,!no!matter!what!qualification!they!are!studying!for.!
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Rationale!

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SIS
This!document!was!created!to!establish!consistency!between!at!BTEC!subjects!at!JCC!and!so!students!know!how!
the!new!rules!will!affect!them,!no!matter!what!teacher!they!have!or!what!course!they!taking.!

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Students!should:!

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become!familiar!with!the!entire!contents!of!this!document!
be!aware!of!very!slight!differences!between!subject!areas!in!terms!of!how!these!rules!are!managed!
gain!an!understanding!of!why!learning!to!meet!deadlines!is!important!
know!how!to!avoid!missing!deadlines!
know!how!staff!will!support!them!in!meeting!deadlines!
know!what!happens!if!they!miss!a!deadline!
know!how!to!submit!their!work!
know!what!happens!if!their!work!is!found!to!have!been!plagiarised!(if!a!teacher!cannot!guarantee!with!
authenticity!of!your!work)!

3!

What!Will!Teachers!Expect!Of!Me?!

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Teachers!will!expect!you!to..!
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Take!responsibility!for!your!learning!(accept!that!you!determine!how!successful!you!are!in!school!!no!one!
else)!
Conduct!yourself!in!a!mature!manner!in!the!classroom!at!all!times!!you!are!here!to!learn!!
Have!respect!for!equipment,!your!environment,!your!peers,!and!your!teachers!
Complete!homework,!classwork,!and!controlled!assessments!according!to!the!time!frames!given!by!your!
teacher!
Organise!yourself!effectively!(using!diaries,!planners,!or!electronic!devices)!so!you!can!manage!submission!
dates!and!important!events!in!your!course!
Develop!the!ability!to!work!independently,!and!produce!the!evidence!required,!to!ensure!you!can!be!
credited!with!meeting!all!the!assessment!criteria!that!applies!to!your!course!
Submit!work/evidence!(and!complete!tasks)!by!the!required!deadline!
Be!present!at!school!the!day!of!your!assessment/deadline!
Maintain!good!attendance!throughout!the!course!
Tell!your!teacher!well!in!advance!if!there!is!any!reason!you!may!not!be!able!to!submit!your!work!by!the!
required!deadline!(must!be!exceptional!circumstances)!

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What!Can!I!Expect!From!My!Teachers?!

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You!can!expect!that!your!teachers!will.!
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Teach!you!the!skills!and!knowledge!necessary!to!help!you!undertake!each!assignment!
Structure!the!course!as!required!by!the!exam!board!(in!relation!to!the!Guided!Learning!Hours,!assessment!
windows,!external!assessments,!units!required,!etc.)!
Provide!you!with!an!overview!of!the!course!and!will!fully!explain!each!unit/assignment!before!it!begins!
Fully!explain!(or!show!you)!the!difference!between!a!PASS,!MERIT,!and!DISTINCTION!for!each!task!that!is!
set!
Set!deadlines!and!time!frames!for!work!which!are!feasible!and!reasonable!
Make!connections!between!what!you!are!learning!and!the!world!of!work!(industry!links)!
Formally!assess!your!work!(using!an!Assessment!Record)!within!one!month!of!the!submission!date.!!You!
will!be!told!which!of!the!grading!criteria!(ie.!Pass,!Merit,!Distinction)!you!have!achieved!and!why!
Assess!your!work!accurately!in!relation!to!the!exam!board!specification!and!national!standards!
Scrutinise!your!work!for!issues!of!plagiarism!and!ensure!the!work!you!submit!is!entirely!your!own!
FollowLup!any!issues!regarding!deadlines!or!classwork!with!relevant!people!(ie.!Head!of!House,!parents,!
Form!Tutor,!BTEC!Quality!Nominee,!Lead!Internal!Verifier)!
Not!grant!any!deadline!extensions,!reLsubmissions,!or!reLtakes!(unless!under!exceptional!circumstances)!
Put!sanctions!in!place!in!accordance!with!this!policy,!if!necessary,!to!ensure!students!complete!work!and!
meet!the!required!deadlines!
4!

The!Importance!of!Meeting!Deadlines!

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Meeting!deadlines!is!one!of!lifes!most!important!skills!to!acquire.!!All!of!us,!no!matter!what!job!we!will!do!in!our!
life,!will!need!this!skill!in!order!to!be!successful.!!BTEC!courses!are!designed!to!reflect!and!acknowledge!realLworld!
employment!conditions!and,!as!such,!teaching!students!how!to!meet!deadlines!is!a!top!priority.!!Therefore,!at!
SIS
JCC,!we!intend!to!equip!students!with!the!professional!qualities!and!timeLmanagement!skills!needed!to!meet!
deadlines.!
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From!September!2014,!BTEC!has!decided!that!students!will!have!one!submission!opportunity!only!for!their!work.!!
Once!submitted,!the!work!will!be!graded.!!If!the!Lead!Internal!Verifier!believes!the!student!should!be!offered!one!
reLsubmission!(ie.!it!failed!to!meet!the!required!criteria),!this!may!be!allowed,!but!will!NOT!be!granted!
automatically.!
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**However,)those)students)who)fail)to)submit)their)work)by)the)initial)deadline)WILL)NOT)
qualify)for)a)re?submission)and)will)automatically)fail)the)unit.)
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It!is,!therefore,!absolutely!crucial!that!both!students!and!staff!develop!new!habits!of!working!from!September!
2014!so!that!no!student!fails!a!unit!due!to!missing!a!deadline.!

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What!Happens!If!I!Fail!To!Submit!Work!By!The!Deadline?!
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If!you!fail!to!submit!work!by!the!deadline,!you!will!fail!the!unit.!!In!BTEC!courses!on!the!QCF!Framework!(Level!3!!
Post-16
Post-16 Coordinator
Sixth!Form)!it!is!also!likely!that!you!will!fail!the!entire!course.!!(N.B.!the!Director%of%Sixth%Form!may!then!decide!to!
have!you!taken!off!the!course!and!put!into!an!alternative).!
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However,!in!exceptional!circumstances,!there!may!be!a!legitimate!reason!for!not!being!able!to!meet!the!deadline.!!
If!this!is!the!case,!the!school!may!be!able!to!offer!you!additional!support.!
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When!a!student!misses!a!deadline!or!fails!to!submit!the!required!work,!the!teacher!fills!out!a!Deadline%Referral%
Form.!
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schools
Mr G Cornes
You!will!be!interviewed!by!the!colleges!BTEC!Quality%Nominee![Head!of!BTEC],!Mr.!P.!Morritt!
A!member!of!staff!will!ring!you!and/or!ring!home!to!find!out!what!has!happened!
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You!will!receive!a!Session)6)Notification!(afterGschool%3:00pm%%4:30pm%on%the%very%next%day%you%are%in%
school)!and!MUST!attend!this!session!in!order!to!complete!the!work.!!You!will!be!told!where!to!come!and!
which!member!of!staff!is!supervising!you.!
If!the!work!gets!completed,!and!there!is!a!legitimate!reason!for!why!the!deadline!was!missed,!the!Quality%
Nominee%and!Lead%Internal%Verifier!for!your!subject!will!discuss!whether!it!is!possible!to!accept!the!work.!
If!it!is!still!not!completed!by!the!end!of!this!session,!you!will!fail!the!unit.!
The!action!taken!and!a!record!of!the!offence!will!be!sent!home!to!parents!as!a!letter.!
iSAMS
The!incident!will!be!logged!on!your!record!in!SIMS.!
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***The!action!taken!may!vary!slightly!to!the!above,!and!will!be!decided!by!the!Quality%Nominee!on!a!caseLbyLcase!
basis.!
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South Island School
Staff!at!John!Cleveland!College!are!committed!to!helping!students!meet!deadlines!and!manage!their!workload!
leading!up!to!deadlines.!!Therefore,!individual!departments!may!issue!detentions!or!put!other!interventions!in!
place!at!their!discretion!prior!to!the!deadline!to!ensure!the!work!gets!completed.!!They!may!also!liaise!with!Form!
Tutors,!parents,!Learning!Advisors,!Heads!of!House,!Lead!Internal!Verifiers,!BTEC!Quality!Nominee,!or!a!member!
of!the!Senior!Leadership!Team.!

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How!Do!I!Submit!Work?!

Post\16!Courses!(Level!3)!
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We!have!adapted!a!new!approach!to!the!submission!of!BTEC!coursework!at!JCC!in!PostL16.!!!
SIS
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In!courses!where!the!work!is!paper\based,!on!the!deadline!day,!you!will!submit!the!work!to!Mrs.!
Packer!in!the!PostL16!office.!!It!will!be!time/date!stamped!and!will!be!passed!to!the!relevant!member!
of!staff!for!grading.!
In!courses!where!the!work!is!VLE\based,!you!will!submit!your!work!electronically.!!On!the!deadline!
day,!a!member!of!staff!will!log!in!to!the!VLE,!download!and!validate!all!submissions,!and!will!then!
remove!the!assignment,!preventing!any!further!submissions.!
In!courses!where!the!work!is!performance/presentation\based,!the!teacher!will!keep!a!register!of!
students!who!have!attended!and!will!record!the!work!in!audio/video!format!which!constitutes!the!
submission!of!the!work!
Email!submissions!are!discouraged!!there!is!rarely!a!need!to!send!work!this!way.!!Submissions!must!
be!printed!off!and!handed!in.!

Main!School!Courses!(Level!2)!
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BTEC!coursework!in!the!Main!School!(Key!Stage!4)!!
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In!courses!where!the!work!is!paper\based,!you!will!continue!to!submit!work!to!the!supervising!
teacher!
In!courses!where!the!work!is!VLE\based,!you!are!encouraged!to!submit!your!work!at!any!time!prior!to!
the!deadline!day,!if!you!wish.!!!
In!courses!where!the!work!is!performance/presentation\based,!the!teacher!will!keep!a!register!of!
students!who!have!attended!and!will!record!the!work!in!audio/video!format!which!constitutes!the!
submission!of!the!work!
Email!submissions!are!discouraged!!there!is!rarely!a!need!to!send!work!this!way.!!Submissions!must!
be!printed!off!and!handed!in.!
6!

Plagiarism!&!The!Authentication!of!Candidates!Work!

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For!each!assignment,!students!must!sign!to!indicate!that!the!work!submitted!is!their!own!
Teachers/Assessors!also!sign!a!declaration!confirming!that!the!work!assessed!is!solely!that!of!the!
candidate!
If!a!student!submits!an!assignment!and!a!teacher!suspects!it!is!not!the!students!own!work,!the!
teacher!is!under!no!obligation!to!accept/grade!it.!!!
Teachers!MUST!report!plagiarism!to!the!Lead!Internal!Verifier!and!the!BTEC!Quality!Nominee,!
who!must!then!proceed!in!accordance!with!the!schools!Malpractice!Policy.!
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How!Do!Teachers!Check!For!Plagiarism?!
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Comparing!students!work!to!others!in!the!class/cohort!
Running!it!through!plagiarism!scanning!and!detection!software!
Through!the!internal!processes!of!moderation!and!Internal!Verification!
Checking!online!resources!(such!as!Wikipedia)!and!through!use!of!search!engines!(such!as!Google!
!!entering%a%passage%of%text%directly%into%Google%search%will%often%reveal%the%exact%match%in%search%
results!)!
Looking!at!the!author!of!an!electronic!document!in!its!Preferences!
Following!subjectLspecific!methods!and!exam!board!recommendations!
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What!constitutes!Plagiarism?!
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Copying!and!pasting!from!the!internet!or!other!documents!
Copying!and!pasting!and!changing!a!few!words!(its!still!plagiarism!because!the!ideas!are!not!
yours!)!
Taking!ideas!from!books,!websites,!documentaries,!films,!magazines,!without!referencing!them!
(stating!where!you!took!the!ideas!from)!
Having!one!of!your!peers!email!you!their!work!to!use/change/borrow!
Copying!from!someone!elses!worksheet!

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