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Freedom_of_Information

Reference:AF73349

FreedomofInformationrequest
PleaseusethisformtomakearequestundertheFreedomof
InformationAct2000

WaverleyBoroughCounciliscommittedtomakingitsinformationavailableaswidelyaspossible.Mostofthe
Council'sroutineinformationisavailableonthiswebsite.
PleaseusethisformifthereisinformationyoucannotfindwhichyouwouldliketorequestundertheFreedom
ofInformationAct2000.
PleasenotethatchargesmaybemadeforinformationsubjecttoachargingregimespecifiedbyParliament.
Chargesmaybemadeforactualdisbursementsincurredsuchas:
Photocopying
Postageandpackaging
Thecostsdirectlyincurredasaresultofviewinginformation
Ifachargeistobemade,confirmationofthepaymentduewillbegivenbeforetheinformationisprovided.Payment
willberequestedpriortoprovisionoftheinformation.

ThisformshouldnotbeusedtoasktoaskforyourownpersonalinformationheldbytheCouncil.Please
read:HowdoIrequestinformationthatisheldaboutme.

TheCouncilreservestherighttopublishaversionofyourrequest(withpersonalinformationremoved)along
withtheCouncilsresponse.

Contactdetails

Pleaseenteryourcontactdetails:

Title*

Mr

Forename/Initial(s)*

George

Surname*

Paton

Housenumberand/orname*

Yarne

Street*

OckhamLane

Locality

Martyr'sGreen

Town*

Cobham

County

Surrey

Postcode(pleaseincludespace,e.g.GU71HR)*

KT111LX

Phone_email
PhoneHome

PhoneWork

Phonemobile

07718149247

Emailaddress*

ben@benpaton.com

Whichisyourpreferredmethodofcontact?*

Email

Isthisrequestbeingmadeonbehalfofacompanyor
organisation?*

Detailsofrequest

No


Pleasedescribetheinformationyouwantinasmuchdetailaspossible.Forexampletheminutesofthemeeting
wherethedecisiontodoxwasmaderatherthaneverythingyouhaveaboutx.Thiswillassistusinfindingthe
informationyouneed.*

Background
WaverlyBoroughCouncil(WBC)isrequiredbylawtoproduceaStrategicHousingMarketAssessment(SHMA).A
keypurposeofthisdocumentistoassessanobjectivehousingneedintheboroughtheobjectivelyassessed
housingneedorOAN.
ThepreparationoftheWestSurreySHMAhasbeensubcontractedbyGBCtoGLHearnandJGardnerConsulting.
Pleasesupplythefollowinginformation:
1Contractingterms
1)Thedetailsofthedecisionmadetocommissionanassessmentofhousingneedintheboroughfromathirdparty
ratherthanhavetheworkperformedbyWBCemployeesincludingtheminutesrecordingthedecisionandnotes
ofanydiscussionrelatingtothisdecisionandthedateofthedecision
2)theinternaldescriptionofthescopeworkwhichWBCexpectedtobecarriedoutinordertoappraisehousing
needintheboroughincludinganydetailsastohowthatworkwasdefinedorwastobecarriedout
3)anyworkperformedbyWBCpriortodecidingtooutsourcetheestimationofhousingneedintheborough
4)anyinternalWBCdemographicmodelusedtoforecasthousingneedsbyWBCwhethercreatedbyWBCstaff,
externalcontractors,oramixtureofboth.PleaseprovidethemodelinMicrosoftExcelorequivalentformat
5)anyscenarioanalysiscarriedoutbyWBCstaffinordertoassessforecasthousingneedintheborough
6)thelistofpartieswhichwereinvitedtotenderfortheworkofestimatinghousingneedtogetherwiththeir
contactdetails
7)thetenders/estimates/quotationsforworksubmittedbyanypartyinvitedtotender
8)theassessmentmadebyWBCofthetenders/estimatesreceivedandhowitevaluatedthemanddecidedto
instructGLHearn(GLH)
9)theGLHearntenderanditstermsandconditionsofwork
10)anyinformationorstipulationsrelatingtothepreparationofthehousingneedsmodelbyGLHearnand/orJG
Consulting(JGC)
11)anyinformationorstipulationsrelatingtothesourcingofdemographicinformationtobeusedinthe
assessmentofhousingneed
12)AnyinternalanalysesofhousingneedsharedwithGLHorJGC
13)AnythirdpartyanalysesofhousingneedsharedwithGLHorJGC
14)theexacttermsofreferencegiventoGLHandJGCbyWBC
15)anyamendments,waiversorvariationsofthecontracts
16)therequestfortender/quotationsoranysimilardocumentspecifyingtheworktobecontractedfor
17)fulldetailsofthecontractmilestonesanddeliverables
18)fulldetailsofallprofessionalstandardstowhichthecontractandcontractoutputswillbesubject
19)fulldetailsofWBCsprocurementprocessforthesecontracts
20)fulldetailsofWBCsevaluationandappraisalofthetermsandconditionsofthesecontracts
21)thefirstdraftofthecontractproposedbetweenWBCandGLHearnandJGC
22)thefinalagreedcontractbetweenWBCandGLHearn
23)thefinalagreedcontractbetweenWBCandJGC
24)theinvoicesandschedulesofdisbursementmadebyGLHandJGCtoWBCorbyJGCtoGLH
25)anyinformationregardinglegaladvice(internalorexternaltoWBC)takenbyWBCregardingthecontractual
termsofeitherorbothofthesecontracts

Iftheinformationyouwantwasproducedonaparticulardateorbetweenknowndates,pleasegivethem.Ifyou
don'tknowthedatesapproximateoneswilldo.

2015

PleaseindicatewhichCouncilserviceyouthinkmightholdtheinformation.Pleaseleaveblankifyoudonotknow.

Planning,Legal,Contracts

Howwouldyouprefertoreceivetheinformation:*
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