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Project Planning
Planning
MGMT 409 PROJECT MANAGEMENT
Plans are only good intentions unless they
immediately degenerate into hard work.
Peter Drucker
PROJECT PLANNING:
WORK BREAKDOWN STRUCTURE
(WBS)
This slide set has been prepared by mer Yaz for use in MGMT 409 Project Management. Material from the slide sets of Gray, Clifford F. and Erik W.
Larson, Project Management, 3rd Ed. McGraw-Hill, 2006. and Meredith, J. R. and Samuel J. Mantel, Project Management, 5th Ed. were extensively used
in the preparation of this slide set.
Project
Project Planning
Planning
Project
Project Planning
Planning
Defining
Defining the
the Project
Project
1.
1. Defining
Defining the
the Project
Project Scope
Scope
Step 2:
Step 3:
Step 4:
Step 5:
Project scope
A definition of the end result or mission of the
projecta product or service for the
client/customerin specific, tangible, and
measurable terms; in other words, it is the work that
must be performed to deliver a product, service, or
result with the specified features and functions.
(PMI)
1.
1. Defining
Defining the
the Project
Project Scope
Scope
1.
1. Defining
Defining the
the Project
Project Scope
Scope
1.
1. Defining
Defining the
the Project
Project Scope
Scope
1.
1. Defining
Defining the
the Project
Project Scope
Scope
3. Milestones
2. Deliverables
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1.
1. Defining
Defining the
the Project
Project Scope
Scope
4. Technical requirements
1.
1. Defining
Defining the
the Project
Project Scope
Scope
6. Reviews with customer
12
1.
1. Defining
Defining the
the Project
Project Scope
Scope
1.
1. Defining
Defining the
the Project
Project Scope
Scope
13
2.
2. Establishing
Establishing Project
Project Priorities
Priorities
14
2.
2. Establishing
Establishing Project
Project Priorities
Priorities
15
16
2.
2. Establishing
Establishing Project
Project Priorities
Priorities
2.
2. Establishing
Establishing Project
Project Priorities
Priorities
2.
2. Establishing
Establishing Project
Project Priorities
Priorities
3.
3. Creating
Creating the
the Work
Work Breakdown
Breakdown Structure
Structure
3.
3. Creating
Creating the
the Work
Work Breakdown
Breakdown Structure
Structure
Level
3.
3. Creating
Creating the
the Work
Work Breakdown
Breakdown Structure
Structure
Program
Project 1
Project 2
HIERARCHICAL BREAKDOWN
Task 1.1
Task 1.2
Subtask 1.1.1
OF THE WBS
Subtask 1.1.2
Work Package 1.1.1.2
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3.
3. Creating
Creating the
the Work
Work Breakdown
Breakdown Structure
Structure
22
3.
3. Creating
Creating the
the Work
Work Breakdown
Breakdown Structure
Structure
Illustration: Development Project of a Personal Computer
A Gozinto
Chart style
WBS
23
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3.
3. Creating
Creating the
the Work
Work Breakdown
Breakdown Structure
Structure
An example of a work breakdown for painting a
room (activity-oriented) :
Prepare materials
Buy
Buy
Buy
Buy
paint
a ladder
brushes/rollers
wallpaper remover
Prepare room
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3.
3. Creating
Creating the
the Work
Work Breakdown
Breakdown Structure
Structure
Some comments about the WBS
the WBS makes it possible to plan, schedule and
budget
the lowest level of the WBS is called the work package
work packages are short duration tasks that have a
definite start and end point, consume resources, and
represent cost
the work package is the basic unit for planning,
scheduling, and controlling the project
contd next slide...
27
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3.
3. Creating
Creating the
the Work
Work Breakdown
Breakdown Structure
Structure
WBS gives a framework for tracking cost and work
performance; it provides the opportunity to roll up
(i.e. sum) the budget and actual costs of the smaller
work packages into larger work elements so that
performance can be measured by organizational units
and work accomplishment
WBS defines communication channels and helps in
understanding and coordinating many parts of the
project
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3.
3. Creating
Creating the
the Work
Work Breakdown
Breakdown Structure
Structure
3.
3. Creating
Creating the
the Work
Work Breakdown
Breakdown Structure
Structure
IMPORTANT..
A work package is the lowest level of the WBS.
It is output-oriented in that it:
Defines work (what).
Identifies time to complete a work package (how long)
Identifies a time-phased budget to complete a work package
(cost)
Identifies resources needed to complete a work package (how
much)
Identifies a single person responsible for units of work (who)
Identifies monitoring points (milestones) for measuring
success.
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44.. Integrating
Integrating the
the WBS
WBS with
with the
the Organization
Organization
30
32
33
34
44.. Integrating
Integrating the
the WBS
WBS with
with the
the
Organization
Organization
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5.
5. Coding
Coding the
the WBS
WBS for
for the
the Information
Information
System
System
WBS needs to be coded for maximum
usefulness regarding planning, scheduling,
monitoring, reporting and assigning costs.
It is also necessary for using the computer for all
of the above tasks and more.
Referring to slide 33 will give you an idea about
the nature of coding.
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