Documente Academic
Documente Profesional
Documente Cultură
Sacramento,CA958196011
CLUBACCOUNTAGREEMENT
TERMSOFAGREEMENT
Thefollowingtermsandconditionsprovideinformationrelativetotheestablishmentofaclubaccountwith
ASCSUS.Theconditionsareasfollows:
1. Allstudentclubsandorganizationsmustfirsthaveapprovalfromtheirfacultyadvisorandfromthe
StudentOrganizations&Leadership(SO&L)OfficetoestablishaclubaccountwithASI.
2. AllstudentclubsandorganizationsmustcomplywiththeattachedSacStatepolicy.
3. Anyitemdepositedtoyouraccountwhichisreturnedunpaidfromthebankuponwhichitisdrawnfor
reasonsofinsufficientfunds,refertomaker,etc.,willbechargedbacktotheclubaccountwithany
applicableNSFfees.
4. ASIcannothonoranywithdrawalwhentheclubaccounthasaninsufficientbalancetocoverthe
withdrawal.
5. Allwithdrawalsfromtheaccountwillbeintheformofchecksthataresubstantiatedbyoriginal
receipts,invoices,orotherdocumentationapprovedbyASIsDirectorofFinanceandAdministration
(pleaserefertoinstructionsonthebackoftheASICheckRequestForm).Anywithdrawalsbelow
$20.00willbeissuedincash.
6. TherewillbenoservicechargeassessedbyASIformaintenanceofclubaccountshowever,ifASI
mustfileastoppaymentrequestwiththebankinginstitution,thecostofthestoppaymentfeewillbe
theresponsibilityoftheclub.
7. WhentheclubororganizationusesASIequipment,services,orfacilities,theclubororganization
agreestopayinfullanyfeesanddamagesthattheorganizationmayincurandauthorizesASItodebit
and/orencumbertheaccountforsuchfeesanddamages.
8. ASIrequiresallclubsandorganizationstohaveonfileanauthorizedsignatureformindicatingthe
individualsallowedtowithdrawfundsorrequestandreceiveaccountbalances.Allcontractsshould
includesufficientauthorizedsignatures,sincetheindividualthecheckismadepayabletocannotbethe
sameindividualauthorizingthecheckrequest.Anypayablegreaterthan$10,000requirestwo
signatures.
9. Itistheresponsibilityoftheorganizationtoupdateauthorizedsignatureswhennewofficersareelected.
Allupdatedcontractsmustalsohaveasignaturefromtheirfacultyadvisorandarepresentativeofthe
SO&LOffice.
10. ItisunderstoodbythepartiesoftheClubAgreementthatAssociatedStudents,asalimitedagentforthe
accountfunds,shallnotberesponsibleforobligationsincurredbytheclubororganization.Norshall
AssociatedStudentsbetheguarantorintheeventthatfundsheldinthisaccountareinsufficientto
satisfyanindebtednessoftheprincipal.
11. Thisaccountmaybesubjecttoanannualindependentaudit.
12. Fundsinthisaccountwillnotearninterest.AnyinterestearnedshallaccruetotheAssociatedStudents
asconsiderationunderthisAgreement.
Revised:August31,2015
BankAccountsandCashManagement
PolicyAdministrator:
VicePresidentforAdministration
Authority:
StateAdministrativeManual19462(BankAccounts)
PresidentialMemo0201ExecutiveOrders731and1000
EffectiveDate:
January10,2002
Updated:
July1,2008
CrossReferences
:AffiliatedOrganizations(NonStudent)CreditCard
AcceptanceDelegatedFinancialAuthorityandResponsibilitiesNonState
Funds,AcceptingandAdministering
PolicyNumber:ADM0108
BANKACCOUNTSANDCASHMANAGEMENT
StatelawandrelevantCaliforniaStateUniversity(CSU)policyrequirethatallmoneyreceivedforgoods,servicesor
donationsbytheUniversity,oranyentityconnectedwiththeUniversitybedepositedinaccountsapprovedbythe
UniversitysChiefFinancialOfficer(CFO).Accordingly,itisthisinstitutionspolicythatallfundsreceivedbyUniversity
relatedentities,includingUniversitydepartments,affiliatedorganizations,andstudentclubsandorganizations,bedeposited
inaccountsmaintainedbytheUniversityCFO,oneoftheUniversitysrecognizedauxiliaries,orotherbankinginstitutions
approvedbytheUniversityCFO,asappropriate.Exceptionstothisrequirementareorganizationsthathaveseparatelegal
statusgrantedbythestate/federalgovernment(i.e.,501/c/3,501/c/7,etc.).Thecollectionoffunds,regardlessofdepository,
mustbeconductedinamannerthatfacilitatespropercashcontrol.Allfundswillbeusedinamannerconsistentwith
relevantState,CSU,orcampuspolicy.
ThispolicyalsogovernscashmanagementforfundsmaintainedbytheUniversityChiefFinancialOfficer.Efficientcash
managementinsuresthetimelydepositoffundsandpaymentofvendorinvoicestherebyenhancinginvestmentearningsfor
theUniversity.
Responsibilities
Organizationshavingseparatelegalstatusgrantedbythestate/federalgovernmentandmaintainingabankaccountoutside
theUniversitymustsubmitalettertotheAssociateVicePresidentforFinancialServicesprovidingthelegalnameofthe
organization,thetaxIDnumber,andthebankname,branchaddress,andbankaccountnumberoftheorganization.
ExceptionstothisrequirementarenonstudentorganizationsrequestingaffiliationwiththeUniversity.Theywillprovide
theinformationwhensubmittingarequestforrecognitionasanAffiliate.
Exceptionsfordepositsmadeoutsideapprovedaccounts,otherthanthosewithseparatelegalstatus,arepossibleforunusual
anddocumentedcircumstances.ExceptionsmaybemadeonlybytheUniversityCFOordesignee.
Onaperiodicbasis,theCaliforniaStateUniversitysystemorSacramentoStatewilldetermineifanyfundsdepositeduse
thecampusnamesortaxIDwithoutapproval.Thisreviewmightconsistofcommunicationwithcampuscommunity,
searchesfornonprofits/charitiesusingCAOfficeofAttorneyGeneraland/orGuideStar,orcontactingbankinginstitutions.
TheUniversityBursarisresponsibleforinsuringthetimelydepositandpropercashcontroloffundsdepositedwiththe
University.Insuringpropercashcontroloffundsdepositedwithauxiliariesistheresponsibilityoftherespectiveauxiliary.
WelltimedpaymentofvendorsfromaccountsmaintainedbytheUniversityistheresponsibilityoftheUniversity
Controller.
Scope
ThispolicyappliestoanyUniversitydepartmentorrelatedentitythatusetheUniversitysname,initials,logo,mascotor
address,includingstudentclubsandorganizationsandaffiliatedorganizations.Italsoappliestothefinancialunits
responsibleforthepropercashcontroloffundsdepositedwiththeUniversityoroneoftheUniversitysrecognized
auxiliariesaswellasthecashmanagementoffundsmaintainedbytheUniversity.
Procedures
Forthepurposeofthispolicy,cashcontrolisdefinedassegregationbetweenaccountabilityandcustodianshipanapproved
prenumberedcashreceiptorreceiptingsystemasafe(ifavailable)orlockedboxtosafeguardfundsbetweendeposits
depositsmadeaccordingtoUniversityorauxiliarydeadlines,andothersafeguardsasnecessary.
Universityguidelines:
ProceduresforDepartmentsConcerningDepositsandCashControl
TheCashManagementguidelinesfortheUniversityaremaintainedbytheUniversityControllerandUniversityBursar.
ApprovedbyAlexanderGonzalez
10/02/08
SIGNATUREFORMAGREEMENTFORESTABLISHMENTOFA
CLUBACCOUNT
NAMEOFCLUBACCOUNT: _______________________
ACADEMICYEAR:
_____________________
Wouldyoulikethereleaseoffundstorequireaminimumoftwosignatures?______YES_____NO
IfYES,pleaseincludeaminimumof
three
signatures.IfNO,provideaminimumof
two
signatures.
_____________________________________________
PrintedNameofPresidentSignatureofPresident
_____________________________________________
ContactPhoneNumber(REQUIRED)ContactEmail(REQUIRED)
_____________________________________________
PrintedNameofTreasurer/LikeOfficerSignatureofTreasurer/LikeOfficer
_____________________________________________
ContactPhoneNumber(REQUIRED)ContactEmail(REQUIRED)
__________________________________________________________________
PrintedNameofAuthorizedSignerSignatureofAuthorizedSignerTitle
_____________________________________________
ContactPhoneNumber(REQUIRED)ContactEmail(REQUIRED)
__________________________________________________________________
PrintedNameofAuthorizedSignerSignatureofAuthorizedSignerTitle
_____________________________________________
ContactPhoneNumber(REQUIRED)ContactEmail(REQUIRED)
THEAREABELOWMUSTBECOMPLETEDTOCREATEORRENEWANACCOUNT
WITHTHEASIOFFICEOFBUSINESSANDADMINISTRATION