Documente Academic
Documente Profesional
Documente Cultură
Foundation
Crisis
Communication
Plan
-
Spring
2015
Colin
Coyne,
Raquel
Ugalde,
Drew
Fernandez,
Briana
Reyes,
Caeli
Vanderstuyf
TABLE OF CONTENTS
Introduction
Crisis Identification
Vulnerability Analysis
Key Publics/Stakeholders
Media Audit
10
11-13
14
15-16
17
Organizational Backgrounder
18
19
20
21-23
Introduction
The Make-A-Wish foundation strives to make life better for kids with life
threatening medical conditions. This powerful belief in making a difference in
the lives of children drives our organization to uphold our mission and plays a
large and essential role in the integrity and success of our everyday work.
3
1!
Crisis Identification
At the time of a crisis, it is critical that the Make-A-Wish Foundation Board and
the Crisis Communication Team are immediately contacted. Crisis
Communications Manager is to be contacted to determine how to
communicate the messages to key publics, stakeholders, families, etc. The
varieties of crises possess different characteristics.
Vulnerability Analysis
In the table below, there are various types of crises Make-A-Wish may encounter. The
general types of crises are listed with a potential crisis. Each potential crisis is given a
number. The number given under likelihood represents the chances that the crisis may
happen and the number given under impact represents the severity of the crisis and
the damage it may inflict on an organization.
Types of Crises
Potential Crises
Likelihood
Impact
Human-Error
Accidents
Malevolence
10
Malevolence
Workplace Violence
10
Rumors
Organizational
Misdeeds
10
Unexpected loss of
key leadership
Types:
! Issues Management Managing an issue involves attempts to shape how the
issue is resolved.
! Reputation Management Efforts designed to influence stakeholder evaluations
of an organization.
! Risk Management Represents attempts to reduce the vulnerabilities faced by
an organization.
Industry news
DogoNews, thekidsnews
Distributers
Look up previous purchases to analyze trends in corporate donations.
Customers
Conduct a focus group to determine what will keep a donor loyal to The Make a
Wish Foundation
Employees
Provide focus group that determines trends with key media sponsors.
Monitor Coverage Keep track of the positive, negative, and neutral news about
the organization.
Media Audit
If a crisis occurs, the chart below displays the various media outlets that
would cover the crisis:
News
Outlet:
Medium:
E-mail:
Phone:
NY Times
Newspaper
advertising@nytimes.com
888-698-6397
Huffington
Post
Newspaper
scoop@huffingtonpost.com
800-974-0992
Chicago
Tribune
Newspaper
shaimurphy@chicagotribune.com
312-222-2315
LA Times
Newspaper
news@latimes.com
213-237-5000
Washington
Post
Newspaper
news@washingtonpost.com
202-334-6000
Fox News
Channel
Television
comments@foxnews.com
212-301-3000
ABC News
Television
netaudr@abc.com
212-456-7777
CNBC
Television
info@cnbc.com
201-585-2622
CNN
Television
news@cnn.com
404-827-1500
Healthy
Cells
Magazine
Magazine
dave@molleck.com
309-681-4418
Associated
Press
News
Organization
info@ap.org
212-621-1500
Wish.org
Facebook
Twitter
Instagram
Facebook: Make-A-Wish will not respond to each comment via Facebook. Instead,
our crisis communications team will actively post statuses in relation to the bigger
picture of the crisis. Our statuses will directly communicate with those who are loyal to
our organization and will therefore play a key role in updating our publics with the
matter at hand.
(407) 824-2222
!
Macy's
7 West Seventh Street
Cincinnati, OH 45202
(513) 579-7000
(901) 748-8600
Allegiant Airlines
8360 South Durango Drive
Las Vegas, NV 89113
(702) 851-7300
ESPN
500 South Buena Vista Street
Burbank CA 91521
(818) 560-1000
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Identify
Notify
Develop
Release
Monitor
Note: Steps 1-5 should be repeated throughout crisis response to ensue publics
receive the most current and factual information.
11
12
13
Communications Channel
Audience
General Public
Community Members
Donators
Internal Communications
Emergency Officials
14
15
_____________________________________________________________________
v Support 3.2:________________________________________________________
_____________________________________________________________________
v Support 3.3:________________________________________________________
_____________________________________________________________________
16
Main Paragraph
Quickly answers the Who, What, Where, When and Why of the story:
Who is affected:
What is going on:
Where is this taking place:
When did this occur:
Why is this important:
(more)
Quote (key points can be made within quotes)
From a pre-determined spokesperson. Quote should say what actions we will be taking, telling
people what actions they should be taking, or voicing compassion and concern.
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!
Make'A'Wish!Foundation!
847!College!Ave!
Los!Angeles,!California!00000!
847'912'3940!
!
Backgrounder
FOR!IMMEDIATE!RELEASE! !
Apr.!25,!2015!!
!
!
!
!
!
!
FOR!MORE!INFORMATION,!CONTACT:!!!
!
!
!
Raquel!Ugalde!
Assistant!Crisis!Communications!Leader!
847'912'3940!
rugalde@makeawish.org!
!
Make'A'Wish!Foundation!
!
The!Make'A'Wish!Foundation!is!a!non'profit!organization!dedicated!to!providing!
individual,!special!experiences!to!children!battling!life'threatening!diseases.!!
!
Make'A'Wish!was!founded!in!1980.!!Currently,!the!Make'A'Wish!national!office!and!
founding!chapter!is!located!in!Phoenix,!Arizona.!There!are!61!chapters!located!throughout!
the!United!States!and!38!affiliate!offices!that!serve!in!operating!and!assisting!45!other!
countries.!!
!!!
There!are!specific!policies!and!guidelines!for!children!to!be!eligible!to!receive!a!
wish.!First,!the!child!must!be!referred!by!a!medical!professional!who!is!in!charge!of!treating!
the!child,!a!parent!or!legal!guardian,!or!by!the!potential!wish!child.!A!child!with!a!life'
threatening!medical!condition!who!is!between!the!age!of!2!!and!18!at!the!time!of!their!
referral!is!potentially!eligible!for!a!wish.!A!childs!physician!makes!the!ultimate!decision!on!
whether!or!not!the!child!is!medically!eligible!for!a!wish,!which!is!based!off!of!the!medical!
criteria!that!has!been!established.!!
!
Each!Make'A'Wish!chapter!follows!a!specific!protocol!when!granting!a!childs!wish!
while!working!closely!with!the!childs!physician!and!family.!!
###!
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Caller
_____________________________________________________________
Phone number(s)
_____________________________________________________________
Media Outlet/ Name
___________________________________________________________
Return Call by/ Deadline
_____________________________________________________________
_____________________________________________________________
____________________________________________
19
Colin Coyne
Crisis Communications Team Leader
(708) 341-5167
Raquel Ugalde
Assistant Crisis Communications Team Leader
(847) 912 3940
Drew Fernandez
Legal Counsel/ Advisor
(847) 744-0040
Briana Reyes
Spokesperson
(847) 471-2936
Caeli Vanderstuyf
Family Liaison
(630) 995-5799
!
!
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To appropriately discuss the events and details of the crisis, the meeting follows
accordingly. The crisis management team leader and assistant crisis
management team leader give a brief overview of the current crisis. The crisis
management team leader and assistant will distribute the following forms to
ensure organization of details. The team lists stakeholders and companies
involved. The team must evaluate the crisis type, prior history and reputation
relationships with stakeholders or companies listed. Vulnerability analysis is
executed, giving the crisis management team a sense of likelihood and impact
of the certain crisis. The media must be contacted in order to efficiently
communicate and portray the accurate message Make-A-Wish is trying to get
across.
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Name:
Date:
Crisis type:
Likelihood Rating
Impact Rating
Stakeholders Information
22
Contact Information
What was the time frame of crisis notification to execution of an effective crisis
management plan?
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TABLE&OF&CONTENTS!
PART II
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Crisis Type.....26
Crisis Response Strategy...27
Press Release on Crisis..........28
Key Messages..29
Social Media Strategy...30
References....31
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!
Crisis Response
!
In this crisis, Make-A-Wish should initiate multiple crisis response strategies. The
diminishment strategies, rebuilding strategies and bolstering strategies would be
the greatest response tactics. Diminshment strategies utilized could be excusing,
denying any intention to do harm and that the organization had no control over
the personal notes received between the assistant. Rebuilding strategies
improve the organizations reputation and a specific rebuiliding strategy MakeA-Wish should engage in is creating a national apology. It allows the
organization to accept responsibility for the crisis.
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MAKE-A-WISH FOUNDATION
CONTACT NAME: Colin Coyne
MEDIA CONTACT: 800-629-3666
Colin.coyne@worldwish.org
CEO from Make-A-Wish Foundation Speaks About New York Times Article
The Make-A-Wish Foundation supports any child with a life-threatening disease and is in no way prejudice nor
judgmental when selecting Wish Kids
PHEONIX, June 5, 2015- The New York Times Friday headliner Picking Wish Kids: Photogenic
Parents Important is a detrimental misrepresentation of our organizational mission and inaccurately
describes our process of selecting Wish Kids. The article was written based off a private memo
exchanged between an employee and an outside source. Since the leaking of the memo, the article has
garnered extreme criticism and negative attention throughout media outlets nationwide.
Currently, we are conducting an internal investigation of the details surrounding the incident before we
take further action. Our organization is comprised of loyal employees who strive to promote strong
morals and values in order to instill hope in any child with a life-threatening medical condition. Any
Make-A-Wish foundation employee found related to the matter will be dealt with accordingly and
terminated. This decision has been made based upon a failure to uphold our organizations core beliefs
while causing major harm to our overall mission.
The Make-A-Wish Foundation is committed to connecting any child with a life-threatening medical
condition to their dreams. We do not assess our Wish Kids based upon looks, weight, or any other
personal characteristics. Since our formation as a non-profit organization in 1980 we have upheld the
same morals and values, which emphasize non-biased practices during our Wish Kids selection process.
Although there are qualifications a child must meet in order to receive benefits from our organization;
those qualifications are not based upon the appearance or characteristics of the individual.
To elaborate, in order to qualify for a Wish, a child must be between the ages of 3 and 17. Then, the
childs physician is given the power that ultimately decides whether or not the child is eligible. This
process is in no way prejudice or judgmental towards the traits of our Wish Kids or their guardians.
On behalf of The Make-A-Wish Foundation, I would like to apologize to any harm done to the families
and children who believe in our mission and the faithful donors who have supported consistently
supported us. During this time we ask the public to maintain the devoted support we have received since
our organization was founded. The loyalty of the public will continue to instill hope in the lives of
children with life-threatening medical conditions.
We will be working diligently until our internal investigation brings truth to the matter. For more
information on the Make-A-Wish Foundation please visit our website: http://wish.org
###
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References
Chicago Tribune contacts. (n.d.). Retrieved April 30, 2015, from
http://www.chicagotribune.com/about/chi-newspaperemail-htmlstory.html
Make-A-Wish America: Current Sponsors. (n.d.). Retrieved April 30, 2015, from
http://wish.org/ways-to-help/sponsorships/current-sponsors
Make-A-Wish America: Media Supporters. (n.d.). Retrieved April 30, 2015, from
http://wish.org/about-us/making-a-difference/supporters/media-supporters
New York News Media Contact List. (n.d.). Retrieved April 30, 2015, from
http://www.nytix.com/Links/TV/articles/newsmediacontacts.html
Coombs, W. (2015). Chapter 8: Crisis Response. In Ongoing Crisis
Communication: Planning, Managing, and Responding. Thousand Oaks,
California: Sage Publications.
31