Request for Statement of Qualification for A&E Services

Greater Bonney Lake Veterans Memorial

Intersection of State Route 410 & Main Street
CRITICAL DATES:
Site visit: 07 July 2016 at 3:00 PM
Due date: 28 July 2016 by 4:00 PM
Interview selection: 04 August 2016
CONTACT:
David Colbeth
21816 113th St E
Bonney Lake, WA 98391
253-778-6423

I. PROJECT OVERVIEW
The members of the Greater Bonney Lake Veterans Memorial Committee invites interested
consultants to submit a Statement of Qualifications and a proposal for Schematic Design
through Construction Services required for a proposed Veterans Memorial Project at the
intersection of State Route 410 & Main Street in Bonney Lake, WA.
Greater Bonney Lake Veterans Memorial Committee Information
The Greater Bonney Lake Veterans Memorial Committee (hereafter referred to as GBLVMC or
Committee) is a small non-profit group consisting of volunteers from the greater Bonney Lake
area. The goal of the Committee is to make possible a memorial in Bonney Lake to honor the
Veterans of this great Nation that have given so much to our Country. Please visit our website
(www.gblvmc.org) and/or Facebook (https://www.facebook.com/gblvmc) for additional
information on the history and goals of the Committee.
Current Proposed Design Information
The memorial is proposed to be essentially a drive-by memorial, with area to allow for small
gatherings during events, such as on Veterans Day, Memorial Day, etc. but will not
accommodate a very large service or group due to area constraints. The current project is

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proposed to be a monument-style memorial, with a few benches for seating, hardscape for
standing and only drought-tolerant low-maintenance vegetation. It is desired for most of the
site to be covered with hardscape and minimal landscaping or lawn to allow for standing during
events and to reduce required maintenance for the site. See proposed Schematic Designs
prepared by the group for design inspiration. It is not necessary to continue down the path of
the design inspiration for the final design of the memorial; the Committee welcomes any and all
additional designs.
Site Information
The Committee has secured an agreement with the City of Bonney Lake for permissive of this
proposal for a drive-by memorial at the triangle property located at the intersection of State
Route 410 and Main Street. The site currently has access to power and water. There are
overhead power lines and accessible access to the site from the sidewalk may prove difficult
due to the existing topography of the site. The Committee does not have an existing survey of
the site.
Future Projects
It is the intent for GLBVMC to pursue a larger memorial in the future, which will accommodate
large gatherings and events. The design of the memorial at 410 & Main Street (this project) will
influence the larger memorial design. The Committee does not currently have a site or design
for the future larger memorial and there is currently no set timeline for starting work on the
future larger memorial.

II. SCOPE OF WORK

A/E Services Requested
Phase 1: Schematic design and design development with an estimated construction budget
based on Design Development documents. A survey of the existing site, if it will be necessary to
develop Schematic Design and Design Development documents.
Phase 2: Construction documents, construction cost estimating, permit submittal and tracking,
construction administration, and project close-out.
Proposals are to include both anticipated Phases of the project; however the Committee will
award the project for Phase 1 services only at this time, with the beginning of Phase 2
determined on fundraising efforts. Proposals should separate out fees, anticipated schedule,
relevant sub-consultants, and any additional relevant information into the two separate Phases.
Team Structure
Proposals should anticipate a traditional design process for the project. In this arrangement,
the Architect shall be responsible to hire and manage all sub-consultants necessary to prepare
all construction documents. This shall include, but is not limited to, Civil, Structural, Electrical,
Traffic, Survey, Landscape, Geotechnical, etc.

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Anticipated Schedule
The project design process should begin as soon as possible following the selection of the
successful A/E Team. The RFP response should comment on ability to meet this schedule.
Within three weeks following notification of award, the successful A/E firm shall submit their
own Design/Permitting/Construction schedule (broken into the above mentioned two phases).
The goal is to complete Schematic Design and Design Development by end of 2016, with the
goal of having completed Design Development to assist with fundraising for Phase 2 and
Construction Costs. Construction is anticipated to begin in 2017, pending fundraising efforts.

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III. PROPOSAL REQUIREMENTS

Communication with Committee
All communications concerning this project should be directed to the contact noted at the
beginning of this RFQ.
Site Visit
A voluntary, but recommended, site visit is scheduled for 07 July 2016 at 3:00 PM at the
City of Bonney Lake Justice Center. Afterwards, you may visit the site at the Intersection of
State Route 410 and Main Street in Bonney Lake, Washington. You may park in the Sound
Credit Union parking lot after the Credit Union is closed. Sub-consultants are invited to attend
this site visit. Prospective proposers are welcome to visit the site at any time, however please
be respectful of the parking allocated for Sound Credit Union during business hours. Contact
David Colbeth if you need additional information.
Site Map

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Driving Directions
From State Route 410 West, continue up Elhi Hill to just past Veterans Memorial Drive East.
The project site will be on the LEFT, past the Sound Credit Union Building and right before Main
Street East.
Delivery of Proposals
To be considered, three (3) hard copies and one digital copy on CD/DVD of each submitted
proposal must be received at the City of Bonney Lake Justice Center at 9002 Main St E, Bonney
Lake, WA no later than 28 July 2016 by 4:00 PM in a sealed envelope labeled with
GBLVMC Proposal. Proposers are solely responsible for ensuring that proposals are delivered
on time. Proposals received after the due date and time will be discarded. Faxed or e-mailed
proposals will not be accepted.
Cost of Proposal
This RFP does not, under any circumstances, commit the Committee to pay any costs incurred
by any proposer in the submission of a proposal. The proposer is responsible for all costs
associated with its response to this RFP.
Rejection of Proposals
The Committee reserves the right to reject any or all proposals at any time with no penalty. The
Committee reserves the right to waive immaterial defects and minor irregularities in proposals.
Proposal Disposition
All materials submitted in response to this RFP will become the property of the Committee.
IV. PROPOSAL CONTENT
Proposals should include the following:
1. Proposing firm name, address, phone number and e-mail.
2. Identify the project manager and all team members including sub-consultants proposed
to be working on the project, and indicate the estimated total hours each will spend on
the project and whether their services will be part of Phase 1 and/or Phase 2.
3. Describe your approach to and understanding of the project, specifically addressing
each of the tasks included in this RFP. Include a brief explanation of how your team will
be organized, and indicate the estimated number of hours to be spent on each task.
4. Describe the relevant background and experience of the firm, including years in
business.
5. Describe the relevant experience of your team members and sub-consultants, including
years in business. Substitution of team members or sub-consultants is permitted only if
the change is approved in advance by the Committee.
6. Provide at least two (2) relevant references for your firm and each sub-consultant who
will be spending more than twenty (20) hours on this project (except administrative
support).

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7. Provide a proposed timeline and a proposed budget for each task in this RFP, including
both Phase 1 and Phase 2, and including all relevant sub-consultants. The budget will
include information sufficient to allow the Committee to evaluate the elements that
contribute to the proposed total. Proposers may assume that the Committee will be
responsible for meeting room arrangements.
Proposals are to be a maximum of twenty (20) single-sided pages or ten (10) double-sided
pages, not including cover letter.
The Committee reserves the right to continue with the selected consultant or to select a new
consultant for follow-on phases of projects (including, but not limited to, Phase 2).

V. EVALUATION AND SELECTION

Step 1: Written proposals will be reviewed and evaluated by GBLVMC (Committee). The
Committee will rate proposals. The proposer(s) whose written proposal(s) receives the highest
score(s) will be invited for interviews. References will be checked for those firms invited to
interviews.
Step 2: Interviews will be conducted by the Committee.
Step 3: Contract negotiations will commence with the selected consultant.
Step 4: If negotiations with the selected consultant are successful, the Committee will make a
contract with the selected Consultant.
Step 5: If negotiation with the initially selected consultant fails to produce a contract, the
Agencies reserve the right to enter negotiations with one or more other proposers.
The Committee will interview firms deemed to be the most highly qualified for the required
service. Notification of interviews will be on 04 August 2016.
Weighted selection criteria for selection
Proposed Team Members and Sub-Consultants Qualifications (30 points)
Relevant Experience (25 points)
Project Approach and Understanding of Project (20 points)
Timeline and Proposed Budget (10 points)
Overall Presentation of Proposal (10 points)
Preference for Veteran Owned Business or Consultants (5 points)
Questions on the selection process should be directed to David Colbeth.

Enclosed
Current Schematic Design Images