SAP DOCUMENT TYPE INVENTORY

DOC
TYPE

FUNCTIONAL
TEAM(S)

DESCRIPTION

DOC
NUMBER
RANGE

DOCUMENT
RANGE FROM

DOCUMENT
RANGE TO

IS THIS DOC OR A
RELATED ONE SENT
TO TREASURY FROM
SAP OR ANOTHER
SYSTEM FOR
PAYMENT OR
RECEIPT?

01

0100000000

0199999999

NO

NO

01

0100000000

0199999999

NO

Sometimes

03
00

0300000000
0088000000

0399999999
0088999999

FB50 / FV50

60

6000000000

FB50 / FV50

60

FB50 / FV50

SAP
TRANSACTION

PURPOSE OR TRIGGER

REAL FM
POSTING YES /
NO

REVERSING
DOC TYPE

REVERSING
RANGE FROM

REVERSING
RANGE TO

AUTH
GROUP

None

N/A

N/A

AM01

AB

0100000000

0199999999

AB01

NO
NO
YES, Batch ID=AM88# YES

AF
AM

0300000000
0088000000

0399999999
0088999999

AM01
RV01

6099999999

YES, Batch ID=RE94# NO

SD

3000000000

3099999999

AA01

6000000000

6099999999

YES

NO

SD

3000000000

3099999999

AA01

60

6000000000

6099999999

YES, Batch ID=RE94# NO

SD

3000000000

3099999999

AA01

FB08

17

1700000000

1799999999

NO

YES

AZ

1700000000

1799999999

ZA01

DOCUMENT TYPES IN PRODUCTION

AA

Asset Posting

Fixed Assets

AB

Accounting Document

Various

AF
AM

Depreciation Posting
Adjustment Memo

SAP invoice documents posted via payroll system in SAP.

For auditing of payments in payment program, the payroll
system triggered invoices are required to be separated.
Also reverses ZT documents. Also clearing documents for
some OIM G/L accounts.
Fixed Assets
Any asset depreciation transaction.
AFABN
Cash Management Adjust previously posted revenue in SAP
FB50, FV50

AW

Adv Act Dec w/oRemit

FI / FM

AX

Adv Act Increase

FI / FM

AY

Adv Act Dec w/ Remit

FI / FM

AZ

Accounts Payable

BA
CC

Advancement Account Invoice

Reversal
BAI File Replenishment
Cash Clearing

Cash Management Cash replenishment to Advancement Account.

Cash Management Post cash clearings based on file received from Treasury

FB50
FB50

01
01

0100000000
0100000000

0199999999
0199999999

NO
NO

NO
NO - cash to cash
or cash to cash-intransit postings only

BA
CC

0100000000
0100000000

0199999999
0199999999

AA01
CC01

CD

Customer Clearing

Clear open customer items

F.32

10

1092000000

1099999999

NO

NO

CD

1092000000

1099999999

CD01

CK

Vendor Clearing

Clear open vendor items

F.13, F-44, etc.

10

1092000000

1099999999

YES

NO

CK

1092000000

1099999999

CK01

DA

Customer Document

Accounts
Receivable
Grants;
Procurement;
Accounts Payable
Accounts
Receivable

FB08, FBRA, F-30,

FF68, FZNB

16

1600000000

1699999999

DA

1600000000

1699999999

AR01

Cust Write Off Doc

1600000000

1699999999

YES

DB

1600000000

1699999999

AR02

GM Federal Billing

23

2300000000

2399999999

NO

2300000000

2399999999

GM02

GM Offset Fed Billng

Grants

23

2300000000

2399999999

NO

DC

2300000000

2399999999

GM02

DF

FSP Customer Invoice

Accounts
Receivable

18

1800000000

1899999999

NO

YES, but offset

immediately by DD
YES, but offset
immediately by DD
YES

DC

DD

DA

1600000000

1699999999

AR01

DG

Customer Credit Memo

16

1600000000

1699999999

NO

YES

DA

1600000000

1699999999

AR01

DI

Customer Lockbox Payment w/o

Remit

Accounts
Receivable
Accounts
Receivable

FB05, FB08, FB75,

FN8X
Resource Related Customer invoices posted in SAP for the custom transaction
Grants Federal Billing process.
calling VF01
Resource Related Customer invoice offset and clearing
FB05
posted in SAP for the Grants Federal Billing process.
Accounts Receivable Federal Surplus Property customer
FB70
invoices which are not generated from SAP, but the
receivable information is stored and managed in SAP.
Accounts Receivable Credit memos.
FB75

16

DC

Accounts
Receivable
Grants

YES (only Loans with

CI 4*, Batch
ID=RT95#)
NO

YES

DB

Accounts Receivable Customer adjustment document,

includes transfer postings/clearing, reversal and write-off
transactions.
Manual Accounts Receivable write offs

14

1400000000

1499999999

YES, Batch ID=RT95# YES

DI

1400000000

1499999999

AR02

DJ

Trustee Loan Pay/Adj

Accounts Receivable customer payments for the Insurance ZFLBMAIN

Lockbox processed by DOR. Interfaced to SAP on nightly
basis
Accounts Receivable customer payments for Loans from a FF68, FZNB
Trustee.

13

1300000000

1399999999

NO

DJ

1300000000

1399999999

LM02

03/12/15

Accounts
Receivable

Any asset transaction with the exception of depreciation.

Close an advancement account or decrease the authorized

balance of an existing account using a Refund of
Expenditures without Remittance
Open a new advancement account or increase the
authorized balance of an existing account
Close an advancement account or decrease the authorized
balance of an existing account using a Refund of
Expenditures with Remittance
Reverse Document Type for ZA (Advancement Account)

Many Fixed Assets

transaction codes.
FBS1, FB08, auto
program

NO

11:34 AM
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Page 1 of 7

SAP DOCUMENT TYPE INVENTORY

DOC
TYPE

DESCRIPTION

DK

Loan Disbursement

DL

Lockbox GL Posting

DN

Adj Doc for NSF Checks

DP

Federal Highway Administration

(FHWA) Billing

DQ

Federal Highway Administration

(FHWA) Credit Memo
Customer Invoice

DR

FUNCTIONAL
TEAM(S)
Accounts
Receivable
Accounts
Receivable

Accounts
Receivable
Project Systems

Accounts
Receivable
Accounts
Receivable
Accounts
Receivable

DS

Customer Payment to create

Refund of Expenditures

DT

Transfer Voucher Payment

Accounts
Receivable

DW

Customer Payment w/o Remit

DX

External Created Invoice

DY

Loan Customer Inv

DZ

Customer Payment w/ Remit

Accounts
Receivable
Accounts
Receivable
Accounts
Receivable
Accounts
Receivable

EA

Expense Adjustment

General Ledger

EB

Exp Adj - Work Comp

Payroll

GD

GM Delay of Draw

Grants

GL

GM LPO-Delay of Draw

Grants

03/12/15

SAP
TRANSACTION

PURPOSE OR TRIGGER

DOC
NUMBER
RANGE

DOCUMENT
RANGE FROM

DOCUMENT
RANGE TO

IS THIS DOC OR A
RELATED ONE SENT
TO TREASURY FROM
SAP OR ANOTHER
SYSTEM FOR
PAYMENT OR
RECEIPT?

REAL FM
POSTING YES /
NO

REVERSING
DOC TYPE

REVERSING
RANGE FROM

REVERSING
RANGE TO

AUTH
GROUP

Disbursement for Loans Management

FNVD

19

1900000000

1999999999

YES

YES

DK

1900000000

1999999999

LM01

Accounts Receivable customer payments for Insurance

Lockbox. When the Lockbox file is posted to SAP, the
initial posting (entire deposit amount) is posted to the Bank
G/L account and a Lockbox clearing account. This
transaction is followed by a second interface transaction
using document type DI.
Accounts Receivable customer payment NSF Adjustment
document bank statement reconciliation in revenue.
Accounts Receivable customer invoice for USDOT FHWA
billing twice each week for the federal share of highway
project expenditures.
Accounts Receivable Credit memos posted in SAP, for
PennDOT FHWA billing only.
Accounts Receivable - Invoices produced and printed in
SAP.
Accounts Receivable Customer Refund of Expenditures.
Deposit Transit Slip generated to send remittance to DOR
for deposit.
Accounts Receivable customer payments where a
Revenue Transmittal is not to be generated (Transfer
Voucher payments or where an RT was produced outside
of SAP).
Accounts Receivable customer payments deposited
electronically.
Accounts Receivable customer invoices that are generated
/printed external to SAP
Accounts Receivable customer invoice for loans
management related
Accounts Receivable customer payments received.
Deposit Transit Slip generated to send remittance to DOR
for deposit.
Used to transfer expenses between BAs and/or Funds
and/or expense commitment items. Documents are sent to
Treasury only if the first seven positions of the Fund are
different.
Used to reclass Work Comp (Act 534 and Heart & Lung)
expenses from a general restricted receipt account back to
the employees' agency. Documents are sent to Treasury
only if the first seven positions of the Fund are different.

ZFLBMAIN

01

0100000000

0199999999

NO

YES

DL

0100000000

0199999999

AR02

FB50

01

0100000000

0199999999

NO

YES

DN

0100000000

0199999999

AR02

FB70

18

1800000000

1899999999

NO

YES

DA

1600000000

1699999999

AR01

FB75

16

1600000000

1699999999

NO

YES

DA

1600000000

1699999999

AR01

FB70

18

1800000000

1899999999

NO

YES

DA

1600000000

1699999999

AR01

F-26, F-28

10

1092000000

1099999999

YES, Batch ID=RE94# YES

DS

1092000000

1099999999

AR02

F-30

14

1400000000

1499999999

YES, Header Text or

Reference Document

YES

DT

1400000000

1499999999

AR02

F-26, F-28

14

1400000000

1499999999

YES, Batch ID=RT94# YES

DW

1400000000

1499999999

ZA01

FB70

18

1800000000

1899999999

NO

YES

DA

1600000000

1699999999

AR01

FNM1

18

1800000000

1899999999

NO

YES

DY

1800000000

1899999999

LM02

F-26, F-28

14

1400000000

1499999999

YES, Batch ID=RT95# YES

DZ

1400000000

1499999999

AR02

FB50, FV50

78

7800000000

7899999999

YES, if 1st 7 pos. of

Fund and Budget
Period are different

YES

EA

7800000000

7899999999

EA01

FB50, FV50

78

7800000000

7899999999

YES, if 1st 7 pos. of

Fund and Budget
Period are different

YES

EB

7800000000

7899999999

PY01

23

2300000000

2399999999

NO

NO - Statistical
based on G/L
account

GD

2300000000

2399999999

GM01

23

2300000000

2399999999

NO

NO - Statistical
based on G/L
account

GL

2300000000

2399999999

GM01

Created from nightly job run for program

FB50
ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GD
documents for invoices and VT doc types posted to federal
funds. Doc type used for posting directly to a grant for
federal billing.
Created from nightly job run for program
FB50
ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GL
documents for ZO doc types posted to federal funds to
create entry on GMIA. Doc type used for posting directly to
a grant for federal billing.

11:34 AM
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Page 2 of 7

SAP DOCUMENT TYPE INVENTORY

DOC
TYPE

DESCRIPTION

FUNCTIONAL
TEAM(S)

DOC
NUMBER
RANGE

DOCUMENT
RANGE FROM

DOCUMENT
RANGE TO

IS THIS DOC OR A
RELATED ONE SENT
TO TREASURY FROM
SAP OR ANOTHER
SYSTEM FOR
PAYMENT OR
RECEIPT?

FB50

23

2300000000

2399999999

NO

FB50

23

2300000000

2399999999

FB50, FV50

09

0993000000

FB08

17

F-52
FB60

SAP
TRANSACTION

REVERSING
DOC TYPE

REVERSING
RANGE FROM

REVERSING
RANGE TO

AUTH
GROUP

NO - Statistical
based on G/L
account

GN

2300000000

2399999999

GM01

NO

NO - Statistical
based on G/L
account

GR

2300000000

2399999999

GM01

0993999999

YES

YES

GT

0993000000

0993999999

GT01

1700000000

1799999999

NO

YES

KA

1700000000

1799999999

KR01

10
19

1092000000
1900000000

1099999999
1999999999

NO
YES

KC
KA

1092000000
1700000000

1099999999
1799999999

KC01
KD01

Used to record credit received from vendors to be applied FB65

against an existing unpaid or future vendor invoices.
Used to record credit offset entry for subrecipient payments FB65
posted by Interface or Conversion program where amount
is a negative amount (a credit or refund). This FB65
transaction mirrors the FB60 payment transaction made
using doc type ZN and is only used to execute F-44
clearing transaction.
Used to record credit offset entry for subrecipient payments FB65
posted by Interface or Conversion program where actual
payment was a positive amount. This FB65 transaction
mirrors the FB60 payment transaction made using doc type
ZD and is only used to execute F-44 clearing transaction.

17

1700000000

1799999999

NO
YES, ZP clearing
document
NO

YES

KG

1700000000

1799999999

KD01

17

1700000000

1799999999

YES, ZP clearing
document

YES

KH

1700000000

1799999999

SA01

17

1700000000

1799999999

NO

YES

KJ

1700000000

1799999999

SA01

Used to clear vendor account discrepancies due

differences between Goods Receipt and Invoice Receipt.
Non-PO invoice entered directly into SAP.

MR11

48

4800000000

4899999999

NO

NO

KP

4800000000

4899999999

MM04

FB60, FBR2

19

1900000000

1999999999

YES, ZP clearing
YES
document
YES, Batch ID=RE94# YES

KA

1700000000

1799999999

KR01

KS

1092000000

1099999999

RV03

KT

3100000000

3199999999

KT01

KA

1700000000

1799999999

KD01

KW
ZK

1092000000
1700000000

1099999999
1799999999

RV03
ZA01

PURPOSE OR TRIGGER

GN

GM No Delay of Draw

GR

GM Refunds-No Delay

GT

Statutory Transfer

KA

Vendor Invoice Reversal

KC
KD

Vendor Incoming Payment

Vendor Invoice - Decentralized

Created from nightly job run for program

ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GN
documents for FI adjustment doc types and cost allocations
posted to federal funds to show on GMIA. Doc type used
for posting directly to a grant for federal billing.
Grants
Created from nightly job run for program
ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GR
documents for refund doc types posted to federal funds to
show on GMIA. Doc type used for posting directly to a grant
for federal billing.
General Ledger
Separate document type used for Statutory Transfers which
require the Governor's designee's signature and a separate
transaction code for Treasury.
Accounts Payable Reverse Document Type for Accounts Payable (Reverse
KR)
Cash Management Posts Cash-in-transit for doc type KS or KW.
Accounts Payable Non-PO invoice entered directly into SAP by the Agency

KG

Vendor Credit Memo

Accounts Payable

KH

Vendor Credit Interface

Grants

KJ

Vendor Credit Offset

Grants

KP

Account Maintenance

Procurement

KR

Vendor Invoice

Accounts Payable

KS

Vend Refund w Remit

1092000000

1099999999

Interagency Accounts Payable

Adjustment

Auto program, FB65,

FV65
F.51

10

KT

Cash Management Vendor Refund of Expenditures. Deposit Transit Slip

generated to send remittance to DOR for deposit
Accounts
System generated transaction to clear accounts payable
Receivable
document type RN for Correctional Industries Billings to
other agencies. Effective 7/1/07 Plant Maint will also use
KT to clear Print Shop inventory orders.

31

3100000000

3199999999

KU

Utility Invoices

Accounts Payable

FB60

19

1900000000

1999999999

KW
KZ

Vendor Refund wo Remit

Vendor Advancement Account
Payment

FB65, FV65
F-58

10
15

1092000000
1500000000

1099999999
1599999999

03/12/15

REAL FM
POSTING YES /
NO

Grants

Non-PO utility invoices entered via FB60, Web DynPro,

and INTF_0492
Cash Management Vendor Refund of Expenditures deposited electronically.
Accounts Payable Vendor Payment documents for post with advancement
account payments

YES, Reference
document - Revenue
line from KT and
expense line from RN
= Transfer Voucher to
Treasury
YES, ZP clearing
YES
document
YES, Batch ID=RE94# YES
YES
YES

11:34 AM
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Page 3 of 7

SAP DOCUMENT TYPE INVENTORY

DOC
TYPE

DESCRIPTION

FUNCTIONAL
TEAM(S)

LB

PCard Interface

Cost Allocation

LT

Travel Card Interface

Travel

OT

NonSAP BA TV Other

FI / FM

PR

Price Change

Procurement

PS

Project Settlement

PT

NonSAP BA TV Payroll

Commonwealthwide & Project

Systems
FI / FM

PZ
RE

Vendor Payment Reversal

Invoice - Gross

Accounts Payable
Procurement

RN

Invoice - Net

Procurement

SA

G/L Account Document

Various

SB

G/L Account Posting

SC

WBS Element to Internal Order

Posting

SD

SAP/TABS Reconciliation Entry

Commonwealthwide & Grants

Commonwealthwide & Project
Systems
General Ledger

SE

Payroll Expense Adjustment (in

SAP only)

03/12/15

General Ledger

DOC
NUMBER
RANGE

DOCUMENT
RANGE FROM

DOCUMENT
RANGE TO

Automated transaction to distribute Purchasing Card

FB50
amounts billed to the correct agency and funding source.
To be put in effect 3/1/2003 in conjunction with new PNC
file process.
Automated transaction to distribute Travel Card amounts
FB50
billed to the correct agency and funding source. To be put
in effect 2/11/2004 in conjunction with new Travel interface.

37

3700000000

3799999999

30

3000000000

SAP posting for non-Payroll transfers debiting expense in a

non-SAP business area and crediting revenue in any
business area
GL Journal file: Reference = Batch ID; Document Date =
Effective Date; Header text = Transfer Description
Used to revalue finished inventory, equipment or supplies
to current value.
Provide project settlements with their own unique number
range for postings to avoid contention with other processes

FB50

32

MR21
FB50, AUAK, CJ8G,
CJ88

SAP
TRANSACTION

PURPOSE OR TRIGGER

REAL FM
POSTING YES /
NO

REVERSING
DOC TYPE

REVERSING
RANGE FROM

REVERSING
RANGE TO

AUTH
GROUP

YES, reference
document

LB

3700000000

3799999999

LB01

3099999999

YES, reference
document

LT

3000000000

3099999999

LT01

3200000000

3299999999

YES

YES

SD

3000000000

3099999999

TV01

48

4800000000

4899999999

NO

NO

None

N/A

N/A

MM01

11

1100000000

1199999999

No

NO

PS

1100000000

11999999999

PS01

32

3200000000

3299999999

YES

YES

SD

3000000000

3099999999

TV01

17
51

1700000000

1799999999

YES
YES

PZ
RE

1700000000

1799999999

KR01

51

5100000000
5100000000

5199999999
5199999999

YES

RN

5100000000
5100000000

5199999999
5199999999

MM03
MM03

FB50

01

0100000000

0199999999

NO
YES, ZP clearing
document
YES, ZP or KS clearing
document OR
Reference document (if
Correctional Industries
A/R)
NO

Sometimes

SA

0100000000

0199999999

SA02

FB50

12

1200000000

1299999999

NO

Statistical

SB

1200000000

1299999999

ZG02

FB50

17

1700000000

1799999999

NO

SC

1700000000

1799999999

SA01

FB50

30

3000000000

3099999999

NO

YES

SD

3000000000

3099999999

SD01

FB50

30

3000000000

3099999999

NO

YES

SE

3000000000

3099999999

SE01

SAP posting for Payroll transfers debiting expense in a non- FB50

SAP business area and crediting revenue in any business
area
GL Journal file: Reference = Batch ID; Document Date =
Effective Date; Header text = Transfer Description
Reversal document type for ZP.
FBRA
Used to record invoices based on Purchase orders.
MRIS
Invoicing Plan invoices.
Used to record invoices based on Purchase Orders. Also MIRO, MRRL
used to record Purchase Order refunds with and without
remittance. RN docs with Bank Code 874 sent to Treasury.

This is default doc type for FB50 screen. Used for BAI file
upload and for many other purposes.
Used for journal entries prepared to accrue revenues and
expenditures by fund type throughout the year.
Used for journal entries to post Project Systems WBS
Element expenditures and adjustments to Internal Orders
to capture appropriate federal, state and local shares.
Used for journal entries made to correct SAP errors found
during the SAP Fund reconciliation when no other entry is
appropriate. Reference document is the document number
originally sent to Treasury. This doc type also bypasses
the Ledger 4, 5, 6 substitution rule that puts 00 in positions
6-7 of the Fund.
Transfer payroll expenses from between SAP Funds to
agree with either a Treasury only EA or a phone call to
Treasury to change the Fund on payroll DSNs (documents)
they are unable to process due to an invalid Fund or a
Fund without sufficient funds. Reference document is
either the paper EA document or the Merge Run ID related
to the original ZX document.

IS THIS DOC OR A
RELATED ONE SENT
TO TREASURY FROM
SAP OR ANOTHER
SYSTEM FOR
PAYMENT OR
RECEIPT?

11:34 AM
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Page 4 of 7

SAP DOCUMENT TYPE INVENTORY

DOC
TYPE

DESCRIPTION

DOC
NUMBER
RANGE

DOCUMENT
RANGE FROM

DOCUMENT
RANGE TO

IS THIS DOC OR A
RELATED ONE SENT
TO TREASURY FROM
SAP OR ANOTHER
SYSTEM FOR
PAYMENT OR
RECEIPT?

Cash Management Federal Revenue posting generated by GM billing process FB50

for electronic deposits.
Cash Management Agency interface for Adjustment Memos.
FB50

14

1400000000

1499999999

07

0700000000

0799999999

Cash Management Roll advancement account authorized balances to the new FB50
year appropriation at fiscal year end
Cash Management Debit Memo posted in SAP from Treasury GL_Posted
FB50
interface
Cash Management Agency interface for Revenue with remittance. Agency
FB50
Deposit Transit Slip used to send remit to DOR for deposit.

60

6000000000

07

FUNCTIONAL
TEAM(S)

SAP
TRANSACTION

PURPOSE OR TRIGGER

SF

Fed Rev Dep wo Remit

SG

NonSAP Adj Memo

SH
SI

Year-End Advancement Account

Posting
LEG Revenue Document

SJ

NonSAP RevDep w Rem

SK

NonSAP RevDep wo Rem

Cash Management Agency interface for Revenue deposited electronically.

SN

NonSAP Ref wo Remit

SP

SAP TV Credit Revenue

SQ

Rev Deposit w Remit

SR

NonSAP Rfd wo Remit

SS

NonSAP Ref w Remit

SU
SV

Adjustment Document
Rev Deposit wo Remit

SW

Revenue Reversal

SZ

NonSAP Rfd w Remit

VN

NonSAP VT SAP Only

VR

NonSAP VT SAP&Treas

Cash Management Agency interface for Refund of Expenditures deposited

electronically.
General Ledger
Post inter- and intra- agency transfers crediting a Revenue
commitment item.
Cash Management Non-Accounts Receivable Revenue with remittance.
Deposit Transit Slip generated to send remit to DOR for
deposit.
Cash Management Used by out of scope agencies to post Refund of
Expenditures without remittance in SAP.
Cash Management Agency interface for Refund of Expenditures with
remittance Agency generated Deposit Transit Slip used to
send remit to DOR for deposit.
Various
Post adjustments when no file for Treasury is required.
Cash Management Non-Accounts Receivable Revenue for electronic deposits
or cash depsoits to local Treasury bank acct.
Cash Management Reverse electronic revenue posted directly in SAP and post
debits to revenue.
Cash Management Used by out of scope agencies to post Refund of
Expenditures with remittance in SAP.
FI / FM
SAP summary posting for Voucher from non-SAP system
from which a detailed Payment Request file is sent to
Treasury from the non-SAP system. FI document
Reference is populated with 14-digit Batch ID number from
payment request file.
No file is sent to Treasury from SAP.
FI / FM
SAP summary posting for Voucher from non-SAP system
from which a detailed Payment Request file is not sent to
Treasury from the non-SAP system. FI document
Reference is populated with 14-digit number from non-SAP
system.
GL Journal file is sent to Treasury from SAP to post the
expenditures in PeopleSoft and authorize the payment.
Reference = Batch ID; Document Date = Effective Date;
Header text = Transfer Description

03/12/15

REAL FM
POSTING YES /
NO

REVERSING
DOC TYPE

REVERSING
RANGE FROM

REVERSING
RANGE TO

AUTH
GROUP

YES, Batch ID=RT95# YES

SW

0800000000

0899999999

GM01

YES

SG

0700000000

0799999999

RV04

6099999999

YES, Batch
ID=AM(BA)#
YES

NO

SH

6000000000

6099999999

AA01

0700000000

0799999999

NO

YES

SI

0700000000

0799999999

RV04

07

0700000000

0799999999

YES, Batch
ID=RT(BA)#

YES

SJ

0700000000

0799999999

RV04

07

0700000000

0799999999

YES

SW

0800000000

0899999999

RV04

08

0800000000

0899999999

Yes

SN

0800000000

0899999999

RV04

09

0993000000

0993999999

YES, Batch
ID=RT(BA)#
YES, Batch
ID=RE(BA)#
YES

YES

SP

0993000000

0993999999

SP01

FB50, FV50

14

1400000000

1499999999

YES, Batch ID=RT95# YES

SQ

1400000000

1499999999

RV02

FB50

08

0800000000

0899999999

YES, Batch ID=RE94# YES

SR

0800000000

0899999999

RV06

FB50

08

0800000000

0899999999

YES, Batch
ID=RE(BA)#

SS

0800000000

0899999999

RV04

FB50
FB50, FV50

01
14

0100000000
1400000000

0199999999
1499999999

NO
Sometimes
YES, Batch ID=RT95# YES

SU
SW

0100000000
0800000000

0199999999
0899999999

SU01
RV02

FB08, FB50

08

0800000000

0899999999

SW

0800000000

0899999999

SW01

FB50

08

0800000000

0899999999

YES, Batch ID =
YES
RT95#
YES, Batch ID=RE94# YES

SZ

0800000000

0899999999

RV06

FV50 / FB50

33

3300000000

3399999999

YES

YES

VN

3300000000

3399999999

VT01

FV50 / FB50

32

3200000000

3299999999

YES

YES

SD

3000000000

3099999999

VT01

FB50
FB50
FB50

YES

11:34 AM
S:\Finance\FI_COMMON\Doc Types\Document Type inventory 03122015 Web Version.xls

Page 5 of 7

SAP DOCUMENT TYPE INVENTORY

DOC
TYPE

DESCRIPTION

FUNCTIONAL
TEAM(S)

SAP
TRANSACTION

PURPOSE OR TRIGGER

DOC
NUMBER
RANGE

DOCUMENT
RANGE FROM

DOCUMENT
RANGE TO

WA

Goods Issue

Procurement

Used for distribution of materials from one agency to

another or transfer of materials within an agency.
Documents are sent to Treasury only if the first seven
positions of the Fund are different and there is no revenue
commitment item on the document.

MIGO, MB1A,
MB1B, MB1C

49

4900000000

4999999999

WE

Goods Receipt

Procurement

Used to record receipt of goods or services

50

5000000000

5099999999

WF

Production Order Costing

49

4900000000

WI
WZ
ZA

Inventory Document
PCI Commissary Goods Issue
Advancement Account Invoice

MI07
MB1A
FB60

49
55
21

ZB

Payroll Accrual

FB50

ZC

Upload of CU Info

ZD

Vendor Adjustment Invoice

Plant Maintenance Used for recording consumption of materials in the Sign

Shop production orders. Used for recording inventory
produced in the Sign Shop production order. Also, used in
the settlement process for sign shop production.
Documents are sent to Treasury only if the first seven
positions of the Fund are different.
Procurement
Adjustment of inventory differences.
Procurement
Records goods issued to prisoners
Accounts Payable Non-PO Invoice for Advancement Accounts. For
separating security by document types, reporting and
auditing.
CommonwealthUsed to post payroll expense accruals automatically in FI
wide & Payroll /
through accrual program. For GAAP purposes.
Travel
CommonwealthUsed for year-end upload and reversal of component unit
wide
financial information into SAP to properly report in the
Commonwealth's CAFR.
Accounts Payable Used to record debit offset entry for subrecipient payments
posted by Interface or Conversion program where payment
is a positive amount. This FB60 transaction mirrors the
FB65 payment transaction made using doc type KJ and is
only used to execute F-44 clearing transaction.

MIGO (Goods),
ML81 (Services)
CO12, CO13, CO88,
KO88

ZE

Employee Travel Vendor Invoice

ZF
ZG

Non-SAP Advance Account

Replenishment
GAAP Accrual

ZH

GAAP Reclass

Commonwealthwide

ZI

Vendor Invoice Interface

Accounts Payable

ZJ

GAAP Reversal

Commonwealthwide

ZK

Vendor Payment Advancement

Account Reversal
FI-CO Reconciliation Ledger
Transaction

Accounts Payable

ZL

03/12/15

Accounts Payable
& Payroll / Travel
General Ledger
Commonwealthwide

Cost Allocation &

Commonwealth
Wide

HR / Travel Invoice postings to pay vendor.

Unique document type used to accumulate amounts to
replenish non-SAP Advancement Accounts.
Used for year-end journal entries to accrue revenues and
expenditures by fund type for the Commonwealth's GAAP
conversion.
Used for year-end journal entries to reclassify GL account
balances within a CoPA fund to properly report the account
balances on the Commonwealth's CAFR.
SAP invoice documents posted via an external interface.
For auditing of payments in payment program the interface
triggered invoices are required to be separated.
Used for beginning of year mass reversal of accrual and
deferral journal entries upon carryforward of GL balances to
new fiscal year.
Reversal document type for KZ (Advancment Account
Payment).
To identify all reconciliation ledger transactions, which will
aid in error correction.

IS THIS DOC OR A
RELATED ONE SENT
TO TREASURY FROM
SAP OR ANOTHER
SYSTEM FOR
PAYMENT OR
RECEIPT?

REAL FM
POSTING YES /
NO

REVERSING
DOC TYPE

REVERSING
RANGE FROM

REVERSING
RANGE TO

AUTH
GROUP

YES, if 1st 7 pos. of

Fund and Budget
Period are different
AND there is no
revenue commitment
item on the document
NO

YES

None

N/A

N/A

MM02

NO

None

N/A

N/A

MM02

4999999999

YES, if 1st 7 pos. of

Fund and Budget
Period are different

YES

WF

4900000000

4999999999

PM01

4900000000
5500000000
2100000000

4999999999
5599999999
2199999999

NO
NO
YES, KZ clearing
document from SAP

Statistical
YES
YES

None
None
AZ

N/A
N/A
1700000000

N/A
N/A
1799999999

MM01
MM02
ZA01

12

1200000000

1299999999

NO

Statistical

ZJ

0100000000

0199999999

ZG01

FB50

01

0100000000

0199999999

NO

NO

ZC

0100000000

0199999999

ZG01

FB60

17

1700000000

1799999999

YES, KS clearing
document

YES

ZD

1700000000

1799999999

SA01

auto program in
payroll
FB50

27

2700000000

2799999999

YES

KA

1700000000

1799999999

KR01

88

8800000000

8899999999

YES, ZP clearing
document
YES

YES

None

N/A

N/A

ZF01

FB50

12

1200000000

1299999999

NO

Sometimes
statistical

ZJ

0100000000

0199999999

ZG02

FB50

01

0100000000

0199999999

NO

YES, Some
statistical

ZJ

0100000000

0199999999

ZG02

IDOC interface

22

2200000000

2299999999

YES, ZP clearing
document

YES

KA

1700000000

1799999999

KD01

F.80

01

0100000000

0199999999

NO

YES, Some
statistical

ZJ

0100000000

0199999999

ZG02

FBRA, FCH8

17

1700000000

1799999999

NO

YES

ZK

1700000000

1799999999

ZA01

KALC

01

0100000000

0199999999

NO

NO

ZL

0100000000

0199999999

ZG01

11:34 AM
S:\Finance\FI_COMMON\Doc Types\Document Type inventory 03122015 Web Version.xls

Page 6 of 7

SAP DOCUMENT TYPE INVENTORY

DOC
TYPE

DESCRIPTION

FUNCTIONAL
TEAM(S)

DOC
NUMBER
RANGE

DOCUMENT
RANGE FROM

DOCUMENT
RANGE TO

IS THIS DOC OR A
RELATED ONE SENT
TO TREASURY FROM
SAP OR ANOTHER
SYSTEM FOR
PAYMENT OR
RECEIPT?

FB60

17

1700000000

1799999999

NO

FB50

78

7800000000

7899999999

F110

20

2000000000

FB50

01

FB50, BAPI
interface
F110
Payroll posting PC00_M10_CALC
Payroll posting PC00_M10_CALC

SAP
TRANSACTION

PURPOSE OR TRIGGER

ZN

Vendor Invoice Offset

Grants

ZO

Payroll Default Cost Center

Correction & Leave Payout EA

Payroll

ZP

Payment Posting

Accounts Payable

ZR

Commitment Posting to FI

Commonwealthwide

ZT

Non-SAP Agency

General Ledger

ZV

Trustee Payment

Loans

ZW

PR Posting 3rd Party

AP / Payroll

ZX

Payroll Posting

Payroll

This entry is to record payroll expenses and payroll

liabilities as a result of the payroll run. For example:
Salaries, Medicare, Social Security, etc.

ZY

Payroll Cash Clearing

Bank Clearing

The Payroll Posting (ZX) does not post directly to the cash ZF_PAYROLL_BAN
account, instead, a payroll cash clearing account is used. K_CLEARING
This entry (ZY) is to clear the payroll cash clearing account
and post to the cash account.

03/12/15

Used to record debit offset entry for subrecipient payments

posted by Interface or Conversion program where amount
is a negative amount (a credit or refund). This FB60
transaction mirrors the FB65 payment transaction made
using doc type KH and is only used to execute F-44
clearing transaction.
Used for journal entries that will manually correct payroll
posting made to the payroll default cost center and fund.
These corrections will be an expense to expense posting.
Documents are sent to Treasury only if the first seven
positions of the Fund are different.
Vendor Payment documents for posting using automated
payment program.
Program to post FM Commitments to FI at month-end for
financial statements generated from SPL. Commitments in
FI are adjusted for expenditure recognition differences
between FM and FI with this program.
Treasury interfaces to record payments for out-of-scope
agencies
Trustee Payment documents for posting using automated
payment program
3rd Party Liability Payments.

REAL FM
POSTING YES /
NO

REVERSING
DOC TYPE

REVERSING
RANGE FROM

REVERSING
RANGE TO

AUTH
GROUP

YES

ZN

1700000000

1799999999

SA01

YES, if 1st 7 pos. of

Fund and Budget
Period are different

YES

ZO

7800000000

7899999999

ZO01

2099999999

YES

YES

PZ

1700000000

1799999999

KR01

0100000000

0199999999

NO

NO

ZR

0100000000

0199999999

ZG01

02

0200000000

0299999999

NO

YES

AB

0100000000

0199999999

ZG01

20

2000000000

2099999999

YES

YES

PZ

1700000000

1799999999

KR01

24

2400000000

2499999999

ZW

2400000000

2499999999

KR01

25

2500000000

2599999999

YES, ZP clearing
YES
document
YES, Reference Merge YES
Run ID # relates to
many Payment
Request and G/L Trace
IDs in PeopleSoft

ZX

2500000000

2599999999

PY01

26

2600000000

2699999999

NO

ZY

2600000000

2699999999

PY01

NO

11:34 AM
S:\Finance\FI_COMMON\Doc Types\Document Type inventory 03122015 Web Version.xls

Page 7 of 7