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Volunteer

Procedures

EDL 272-Organizational and Systems Behavior


Scott Belger

Welcome Volunteers
The Southeast Polk School District is
committed to the mission of engaging all
students in learning a challenging
curriculum delivered through quality
instruction. Our volunteers serve as an
integral part in the enhancement of our
mission and values each year and we
appreciate your time and commitment.

Vision, Mission, and


Core Values

General Information
and Guidelines for
Volunteers

School District
Guidelines

Background Checks
Use of School Facilities and Equipment
Dress and Grooming
Technology Use / Social Networking
Mandatory Reporting of Arrests and
Convictions
Energy Conservation

Student and
Classroom Issues

Abuse of Students
Individuals with Disabilities Act
Searches of Students and Property
Student Records

Health and Well-Being

Administering Medication
Anti-Bullying and Anti-Harassment
Communicable Diseases
Smoke and Tobacco Free Schools

Safety and Security

Building Security
Drills and Evacuations
Signing In/Out and Volunteer Badges
Threats of Violence
Liability and Accident Coverage
Quick Tips for Volunteers

Required Forms
State of Iowa Criminal History Record Check
Request
Iowa Department of Human Services
Background Check
Volunteer Information
Statement of Confidentiality for School
Volunteers
Statement of Handbook Review

The Laws of Systems


Thinking
Faster is Slower
Consequences for not completing / failing
background check are immediate letter
sent
Follow up may take a great deal of time
appeal process, defend chart, and
reasoning for decisions, principal
oversees volunteers in their building

The Laws of Systems


Thinking
The Easy Way out Usually Leads Back
In
Without a Volunteer Handbook the schools
actions dont line up with the districts
vision, mission, and core values.
Purpose of the Handbook is to line up the
districts actions with the districts vision,
mission, core values, and Iowa Code.

The Laws of Systems


Thinking
The Harder You Push, the Harder the System
Pushes Back

Badges are Required for all Volunteers


cannot be around students without a
badge
Parents may visit their children at school

The Laws of Systems


Thinking
The Cure Can be Worse than the
Disease
Consequences for not Completing / Passing
the
Background Check Who does it hurt? Where
should the focus be? on the students

The Laws of Systems


Thinking
You Can have Your Cake and Eat it too, but not
at the Same Time

A Parent / Community Member May Not Be


Able to Volunteer, but May Be Able to Visit
Their Child in School
Must be Consistent with Complying to the
System

Organizational Learning
Disabilities
I am My Position
Before Volunteer Handbook Principals had
no Knowledge of Volunteers History
Before Volunteer Handbook - Volunteers had
no Knowledge of Standards to Follow

Organizational Learning
Disabilities
The Enemy is Out There
Private Information Concerning Students
Social Media pics of students
The Community Will Support the Safety of
their Students v. Not Implementing a Good
System
Enables Admin. to Know Who is Working With
the Students and to be Better Able to Defend
Parent Questions

Archetypes
Shifting the Burden
The Volunteer Handbook Alleviates the
Tendency to Shift the Burden When Using
Volunteers
The Volunteer Handbook Addresses the
Underlying Issue of Knowing the Individual
Before Allowing them to Work with Students

Archetypes
Fixes that Fail
A solution implemented to address the
symptoms of an urgent problem.
A Volunteer Handbook may Allow for a Better
Background Check Process but May Reduce
the Number of Available Volunteers.

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