COPA End User Training Material

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PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL

Profitability Analysis (CO-PA) End User material explain in step by step manner with
screenshots, how to do transaction.
Profitability Analysis (CO-PA) End User document will help you understand how to run
transactions in SAP and complete your business process.
In this document set we cover following transactions
Master Data
S_ALR_87005722 Maintain Plan Version
Planning
KE1E Transfer Planned Quantity from PA to SOP
KE1V Transfer Plan Data from PA to PCA
KE13N Upload COPA Offline Planning
KE28 Top Down Distribution
KEPM Sales Planning
Reporting
KE21S Simulate Valuation
KE24 Line Item Display Actual Data
KE25 Line Item Display Plan Data
KE30 Execute Profitability Report
S_ALR_87005722 - Maintain Plan Version

Functionality
In this step you define the CO versions you want to use for your operating concern. These
versions are valid for all of CO and for all operating concerns.
In Profitability Analysis, you can only use versions for plan data. Consequently, the fields
"Actual" and "Exclusive use" are not relevant for CO-PA.
Each version has attributes, which are only valid for one operating concern.
The attributes determine the following:
Whether you can plan a version
The Version locked indicator lets you lock a plan version so that no more changes can be
made to it.
Which currency type should be used to store the data in this version
If, alongside the operating concern currency, the company code currency or the profit center
valuation is also active in your operating concern, you need to specify the currency type for
each version.
Which exchange rate should be used to translate foreign currencies to the local
currency
For what date the system should derive characteristics

In planning, the system always tries to derive values for the characteristics, which you do not
specify. Since these derivation rules are time-dependent, you can specify which date the
system should use when it performs derivation.
Scenario
Create plan version 4.
Requirements
Operating Concern
Menu Path
Transaction Code
Accounting Controlling Profitability Analysis Planning Current

Settings S_ALR_87005722 - Maintain Plan Versions
S_ALR_87005722
Double click on S_ALR_87005722 - Maintain Plan Versions.

General Version Definition
Click the New entries
button.
Update the following fields:

Field Name
Field Description
Version
Number key identifying plan version Example: 4
Name
Description of the Name.
Click the checkbox
in the Column Plan
Values
Example: Plan Version 4

to select it.

Click the checkbox
in the Column Variance
to select it.
Click the Save
button.
Select the 4
button.
line and click the Settings in operating concern
Confirm transfer from version
Click the Yes
button.
Change View "Settings in operating concern": Details
Field Name
Field Description
Values
Exch.rate type
Exchange rate type that will be used for currency

translation.
Example: P
Derivation date
Date for derivation of characteristics in planning.
Example: 01.01.2002
Click the checkbox of the Check derivation

Click the Enter
Click the Save
to select it.
button.
button. The message bar displays Plan version saved
KE1E - Transfer Planned Quantity from PA to SOP

Functionality
You can transfer a sales plan created in CO-PA to Sales and Operations Planning (SOP).

You can transfer the sales quantities either by individual products or by product groups. You
can use any profitability segments (for example, all products in a division) and time frames
(posting periods and weeks) as selection criteria.
You can transfer a sales plan more than once, since the sales volumes are overwritten in SOP
with each transfer. If you select the Transfer changes only field, you can ensure that only the
changes are transferred when you have made changes to a CO-PA sales plan.
Scenario
Transfer Planned Sales Quantities to SOP for:
Company Code 5200
Plant 5200
Requirements
Plan data were entered into CO-PA.
Menu Path
Accounting Controlling Profitability Analysis Planning Integrated

Planning KE1E - Transfer Quantities to SOP
Transaction Code
KE1E
Double click on KE1E - Transfer Quantities to SOP.

Transfer Plan to SOP: Initial screen

Field Name Field Description
Values
From period Entry field for beginning period and year.
Example: 001.2002
To
Example: 012.2002
Entry field for the last period and year of the transfer.
Version
Plan version (CO-PA) enables you to keep two or more sets of

data for the same object. You can maintain and evaluate several
plan versions at the same time.
Example: 0
Record type
Record types in CO-PA tell you what type of business

transaction the data transferred to CO-PA comes from.
Example: F
Version
Version in SOP, a sales quantity plan can be stored in different

versions. One of these versions is always 'active'.
Example: 099
Click the Enter
button.
Click the Selection criteria
button.
Transfer Plan to SOP: Selection criteria

Field Name
Field Description
Values
Company Code
Code identifying the company.
Example: 5200
Plant
Code identifying the plant in which product is produced.
Example: 5200
Click the Enter
button.
Click the Execute
button.
Transfer to SOP: Log
Click the Back
button.
Transfer Plan to SOP: Initial screen
Note: You can transfer a sales plan more than once, since the sales volumes are overwritten
in SOP with each transfer. If you select the Transfer changes only
field, you can ensure that only the changes are transferred when you have made changes to a
CO-PA sales plan.
If you are satisfied with the results, repeat the same process in Production mode by
deselecting the Test run
Click the Back
checkbox.
button to go back to SAP Easy Access screen.
KE1V - Transfer Plan Data from PA to PCA

Functionality

It is possible to transfer planned values and quantities periodically from costing-based
Profitability Analysis (CO-PA) to Profit Center Accounting. To do so, you need to assign the
value and quantity fields in CO-PA to the accounts in Profit Center Accounting. You can
define rules in Customizing to derive the correct account in EC-PCA.
Scenario
Transfer PA plan for 812W LLDPE to PCA. Company code 1000; and Plant 1000.
Requirements
In addition, plan data must exist for combinations of profit center, controlling area, and
company code in costing-based CO-PA. Note that when no profit center is found for a posting
to CO-PA, the system automatically assigns that posting to the dummy profit center. Plan data
that is not assigned to a specific controlling area and company code cannot be transferred to
EC-PCA.
Menu Path
Accounting Controlling Profit Center Accounting Planning Plan Data

Transfer KE1V - Costing-based CO-PA
Transaction Code
KE1V
Double click on KE1V - Costing-based CO-PA.

Transfer to EC-PCA: Initial screen

Field Name
Field Description
Values
From period
From Period
Example: 001.2002
To
To Period
Example: 012.2002
Version
Plan version, relevant for Co-PA

planning
Example: 2
Record type
Relevant record type: billing document.
Example: F (Billing)
Click the Processing instructions

should be retained, and which should be summarized.
Transfer to EC-PCA: Processing instructions
button to select what Characteristics
Click the Value fields

buttonot select the value fields you want to transfer to
PCA. Note that these value fields should have been defined in the derivation rules of the
accounts numbers.
Transfer to EC-PCA: Value fields
Click the Revenue .

them.
and the Sales quantity.

transfer.
Transfer to EC-PCA: Selection criteria
checkboxes to select
button. To select what are the criteria for the

Field Name
Field Description
Values
Profit Center
Profit Center of the material plan to be transferred
Example: 4101
Click the Execute
button.
Transfer to EC-PCA: Log
Click the Back
button.
Transfer to EC-PCA: Initial screen
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If you are satisfied with the results, repeat the same process in Production mode by
deselecting the Test run
Click the Back
checkbox.
KE13N - Upload of COPA Offline Planning

Functionality
The Excel template created in Customizing can be copied as often as required and used to
create planning data in Excel. By using the uploading function for Excel, you can transfer the
individual files into the SAP system. This means that planning data can be entered into
different PCs, local planning thereby being possible.
Scenario
Upload Sales Plan file under the name SALES.TXT.
Requirements
The file name adheres to the generic file name, so that it can be assigned to the file description
correctly.
Menu Path
Accounting Controlling Profitability Analysis Planning Integrated

Planning Upload from Excel KE13N - Execute
Transaction Code
KE13N
Double click on KE13N Execute.

Flexible Upload
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Field Name
Field Description
Values
Operating concern
A unique four-character key for the CO

organizational unit operating concern.
Example: 1000
Type of Profitability
Analysis
Costing-based Profitability Analysis and/or

account-based Profitability Analysis.
Example: 1
Press [F4] or Click the
Search button in the Path or file
Select the SALES
file in list box.
Click the Open
button.
Flexible Upload
field.
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Click the Execute
button.
Flexible Upload
Note: If there are problems in the upload, make sure that the Totals line in the text file to
be uploaded is deleted (last line).
Click the Back
Flexible Upload
button.
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Click the Back
KE28 - Top-Down Distribution

Functionality
In Profitability Analysis: sales revenues, sales deductions and costs of goods manufactured
are generally stored at the customer/product level. However, many business transactions such as freight invoices, insurance expenses, or advertising - cannot easily be assigned to such
a detailed level in CO-PA. Consequently, these need to be posted at a summarized level, such
as the division, sales organization, or company code level.
Top-down distribution of actual data is a periodic function that lets you distribute this
aggregated data to more detailed levels in CO-PA on the basis of reference information (such
as the data from the previous year).
Scenario
Distribute Custom Clearance posted to Company Code/Product/Plant to Customer/Country.
Requirements
You use costing based Profitability Analysis.
Menu Path
Accounting Treasury Profitability Analysis Actual Postings

Period-End Closing Periodic Adjustments KE28 - Top-Down
Distribution
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Transaction Code
KE28
Double click on KE28 - Top-Down Distribution.

Top-Down Distribution: Initial screen
Field Name
Field Description
Values
From period
Beginning period of actual values to be

distributed
Example: 10.2002
To
The last period of actual values to be

distributed
Example: 10.2002
Record type
Type of business transaction the data

transferred to CO-PA comes from.
Example: F
From period
Beginning period of reference data.
Example: 10.2002
To
The last period of reference data.
Example: 10.2002
Record type
Type of business transaction the data

transferred to CO-PA comes from.
Example: F
Click the Actual data
radio button.
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Click the Test run
checkbox to deselect.
Click the Processing instructions
button.
Top-Down Distribution: Processing instructions
Note: Set the radio button for characteristics that you want to distribute in Dist column.
Click the Customer
radio button.
Click the Country

radio button.
button.
Top-Down Distribution: Selection criteria
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Note: Select the characteristic values that you want to distribute.

Field Name
Field Description
Values
Company Code
Example: 1200
button.
Top-Down Distribution: Value fields
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Click the Deselect all
button.
Note: Select the Value fields that are to be distributed.

Click the Cost-Customs Clear
checkbox.
Top-Down Distribution: Value fields
Click the Check

distribution.
button to check that there are no errors in the set-up of the top
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Click the Execute
button.
Top-Down Distribution: Log
Click the Back
button.
Top-Down Distribution: Initial screen
Click the Back
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KEPM - Sales Plan
Functionality
The automatic planning method Copy allows you to copy existing reference data to data area
specified by the selected planning package. Reference data can be, for example, the actual
data from the previous year or planning data from a different or the same plan version. You
can use the copied data as the basis for planning, for example, and then change it by applying
other planning methods.
Scenario
Copy Sales Plan from the year 2002 to 2003.
Requirements
Reference data in year 2002 exist.
Menu Path
Accounting Controlling Profitability Analysis Planning KEPM Edit Planning Data
Transaction Code
KEPM
Double click on the KEPM - Edit Planning Data.

Planning Framework: Overview
Click on the DSP Button

to expand the structure.
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Double click on the DSP2003 Button
to display planning methods.
Click on the Copy Button

Double click on the Copy Button
Planning framework: Information
to expand the structure.

to start coping.
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Click the Continue Button
Click the Upd. run Button
KE21S - Simulate Valuation

Functionality
To test valuation in detail or to run a detailed analysis of errors, you can simulate valuation
for the different points of valuation. The screen that appears matches that for manual line item
entry, but no values are posted.
From this screen, you can use the valuation analysis described above, as well as the separate
condition and access analyses.
Thus you can test various valuations without actually posting SD billing documents e.g.
Material cost estimate for cost of goods sold when qty of sales is entered.
Scenario
Simulate the valuation of a Manual Planning entry (version 0), for material 20000239 and
plant 1200.
Requirement
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Operating concern environment is active.
Menu Path
Accounting Accounting Controlling Profitability Analysis Tools Analyze

Value Flows KE21S - Simulate Valuation
Transaction Code
KE21S
Double click on KE21S - Simulate Valuation.

Valuation Simulation CO-PA: Initial Screen

Field Name
Field Description
Values
Posting date
Posting date
Example: 11.11.2002
Record type
Type of business transaction: billing (record type

'F') or incoming sales orders (record type 'A') in
Sales and Distribution (SD), allocation of cost
center costs (record type 'D'), and settlement of
orders or projects (record type 'C').
Example: F
Pt. of valuation Profitability Analysis recognizes four points of

valuation: 01 Real time valuation of actual data;
02 Periodic valuations of actual data; 03 Manual
planning; 04 Automatic planning.
Example: 03
Version
Example: 0
Plan version
Click the Enter
button.
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Valuation Simulation CO-PA
Update the following fields on the Characteristics tab:

Field Name
Field Description
Values
Company Code
Example: 1200
Product
The Product.
Example: 20000239
Plant
Code identifying the operational unit of the

company where the material is manufactured
and stored
Example: 1200

tab button.
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Update the following fields on the Value Field tab:

Field Name
Field Description
Values
Sales quantity
The planned sales quantity.
Example: 10
Unit
Unit of measure.
Example: TO
Click the Enter
button.
Click the Valuation
button.
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Note: As a result of the valuation, value fields will be populated with figures if there
was a cost estimate available for the material. This is in the case of Manufacturing
Affiliates, but in the case of Non-Manufacturing Affiliates, no breakdown of cost will
be available, where materials will be valuated based on the future price in the
material master.
Tip: To analyze valuation steps in detail way click the Analyze valuation
button.
Click the Back
button to go back to the SAP Easy Access screen.
KE24 - Line Item Display - Actual Data CO-PA

Functionality
In this report you can display a specific amount of line items in the line item list. The line
item list is especially useful for displaying characteristics that you do not use for creating
profitability segments and that you have deactivated accordingly in Customizing. In costingbased Profitability Analysis, these characteristics are still filled in the line item and hence
listed in the line item list.
Scenario
Report of all line items coming from billing documents for the whole year 2002 must be
prepared.
Requirements
None.
Menu Path
SAP menu Accounting Controlling Profitability Analysis

Information System Display Line Item List KE24 - Actual
Transaction Code
KE24
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Double Click on KE24 Actual
Display Actual Line Items: Initial Screen

Field Name
Field Description
Values
Currency type
Code identifying the currency in CO-PA, i.e.

B0 Operating Concern Currency
Example: B0
Record type
Record type, i.e. F Billing document
Example: F
Period/year
Period/year, 0MM.YYYY
Example: 001.2002
to
To Period, 0MM.YYYY
Example: 012.2002
Click Layout
Choose layout (1)
.
1 Entry found
Select /TRAINING1 - Trai... - SBTP00225 - 15.07.2002 in list box.
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Display Actual Line Items: Initial Screen
Click
Display Actual Line Items: List
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Display Line Items
Click <tab button> Value fields
Display Line Items
Click <tab button> Origin data

Display Line Items
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Click <tab button> Administrat.data

Display Line Items
Click Integration Button
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Integration: Selection of Transactions
Click Display Sales Order

Click Button
Display Sales Order 401: Overview
Click Button
Document Flow
Document flow
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Click .. Invoice 90000193 / 10 Button
Click Display document Button
Invoice 90000193 (F2) Display: Overview of Billing Items
Click Accounting Button

List of Documents in Accounting
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Click 777 Button
Note: Now you are displaying the same CO-PA document '777' from side of a Billing
Document. According to document flow you made a circle.
Display Line Items
Click Back
List of Documents in Accounting
Click Cancel Button
Invoice 90000193 (F2) Display: Overview of Billing Items
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Click Back
Document Flow
Click Back
Display Sales Order 401: Overview
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Click Back
Display Line Items
Click Back
Display Actual Line Items: List
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Click Back
KE25 - Line Item Display - Plan Data CO-PA

Functionality
In this report you can display a specific amount of plan line items in the line item list.
Scenario
Report of all line items coming from billing documents kept in the version Plan version:
change 1 for the whole year 2002 must be prepared.
Requirements
None.
Menu Path

Information System Display Line Item List KE25 - Plan
Transaction Code
KE25
Double click on KE25 - Plan

Display Plan Line Items: Initial Screen
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Field Name
Field Description
Values
Currency type
Code identifying the currency in CO-PA, i.e.

B0 Operating Concern Currency
Example: B0
Record type
Record type, i.e. F Billing document
Example: F
Version
Three-digit number which represents the version

of the forecast parameters as defined in the
forecast profile
Example: 1
Period/year
Period/year, 0MM.YYYY.
Example: 001.2002
To
To Period, 0MM.YYYY
Example: 012.2002
Click Layout
Choose layout (1)
.
1 Entry found
Select /TRAI... - in list box.
37

Display Plan Line Items: Initial Screen
Click the Execute
button.
Display Plan Line Items: List
Click the Back
button.
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KE30 - Execute profitability report
Functionality
In this transaction you can analyze your profitability data in drilldown reporting. Execute a
report that has been defined in accordance with your requirements.
Scenario
You are supposed to prepare profitability report for Company Code 5200 for the whole year
2002, according to profit center hierarchy. After execution of the report a currency of the
report must change from USD to SAR.
Prerequisites
None.
Menu Path

Information System KE30 - Execute Report
Transaction Code
KE30
Double Click on KE30 - Execute Report.

Run Profitability Report: Initial Screen
Select the ZSAI1001 tree view node choose report appropriate for your requirements.
Click the Execute
button.
Selection: SAI Revenue/Expenses
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Field Name
Field Description
Values
Company Code
Organizational unit in FI that represents

business entity.
Example: 5200
From Period.Year
From Period.Year, 0MM.YYYY
Example: 001.2002
To Period.Year
To Period.Year, 0MM.YYYY
Example: 012.2002
Click the Execute
button.
Execute Drilldown Report "SAI Revenue/Expenses": Drilldown List
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Click the Product
field in the Navigation Section to move this characteristic to
the right section and break the data according to the Product.
Click the Customer

field in the Navigation Section to move this characteristic
to the right section and brake the data according to the Customer.
Click the
button to move back the first characteristic into Navigation Section.
Click the
button to move back the second characteristic into Navigation Section.
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Click the Total

Click the Details
moved into lines.
line to highlight it.

button to change the layout of the report. Key figures from columns are
Click the Customer

field in the Navigation Section to move this characteristic
to the right section and brake the data according to the Customer.
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Click the Customer
button to switch between different Customers.
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Click the Product
field in the Navigation Section to move this characteristic to
the right section and brake the data according to the Product.
Click the Product
button to switch between different Products.
Click the Product

Click the
button to switch between different Products.
button.
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Click the Back
button.
From the SAP main menu, use the following menu path: NavigateSwitch drilldown....
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Switch Drilldown Characteristic
Click Button
Currency Translation: All Columns
Click Currency Button
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To-currency (1) 185 Entries found
Select the SAR - Saudi Riyal
in list box.
Click Translation key Button

Select Default for drilldown reporting in list box.
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Click the Execute
button.
Click the Back
button.
Exit Report
Click Yes Button

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PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL

S_ALR_87005722 - Maintain Plan Version

Whether you can plan a version

For what date the system should derive characteristics

PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL

Accounting Controlling Profitability Analysis Planning Current

Double click on S_ALR_87005722 - Maintain Plan Versions.

Click the New entries

Update the following fields:

Number key identifying plan version Example: 4

Description of the Name.

Click the checkbox

in the Column Plan

Example: Plan Version 4

PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL

in the Column Variance

Click the Save

line and click the Settings in operating concern

Confirm transfer from version

Click the Yes

Change View "Settings in operating concern": Details

Update the following fields:

Exchange rate type that will be used for currency

Date for derivation of characteristics in planning.

Click the checkbox of the Check derivation

KE1E - Transfer Planned Quantity from PA to SOP

PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL

Accounting Controlling Profitability Analysis Planning Integrated

Double click on KE1E - Transfer Quantities to SOP.

Update the following fields:

From period Entry field for beginning period and year.

PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL

Plan version (CO-PA) enables you to keep two or more sets of

Record types in CO-PA tell you what type of business

Version in SOP, a sales quantity plan can be stored in different

Click the Enter

Click the Selection criteria

Transfer Plan to SOP: Selection criteria

Update the following fields:

Code identifying the company.

Code identifying the plant in which product is produced.

Click the Enter

Click the Execute

Transfer to SOP: Log

PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL

Click the Back

Transfer Plan to SOP: Initial screen

button to go back to SAP Easy Access screen.

KE1V - Transfer Plan Data from PA to PCA

PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL

Accounting Controlling Profit Center Accounting Planning Plan Data

Double click on KE1V - Costing-based CO-PA.

Update the following fields:

Plan version, relevant for Co-PA

Relevant record type: billing document.

Click the Processing instructions

button to select what Characteristics

PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL

Click the Value fields

Click the Revenue .

and the Sales quantity.

Click the Selection criteria