CORE Module

Cash Management (CM)

Invoice Receipts ( AR )
Cash Receipts
Invoice Payment ( AP )
Cash Payment
Bank Reconciliation
CM Report

Invoice Receipt

Function: To enter
payments received
from customers,
retrieve existing
records and
modify/update
information on those
records.

Invoice Receipt List

Click New icon if you want to key in a new invoice

receipt transaction. Click Retrieve to display the
existing invoice receipt transactions.

Invoice Receipt - Header

1. Select
Payer
using
Finder
(right
click).

3. Select
Bank, also
using Finder
(right click).

2. Enter
Trx. Date.
4. Enter
receipt
amount.
Note: Enter the rest of the fields as well,
whichever is applicable.

Item To Be Reconciled tab

5. You can either:(i) Key in the

amount; OR
(ii) Double click at
the Applied (Trx)
field at the selected
invoice; OR
(iii) click the
Automatch button
(for automatic
reconciliation on
first-in-first-out
basis).

6. Then click the Apply button.

Items Reconciled tab

7. To show reconciled invoice(s).

If necessary, click Unapply button to undo the reconciliation.

Journal Entry tab

8. To verify double entries of the transaction.

9. Click the OK button to save & exit the window.

To print Official Receipt

Highlight the Invoice Receipt first, then

click at Print Official Receipt button to
print.

Default layout of Official Receipt

Click Print button to print.

Cash Receipt

Function - to enter
transaction when sales
are made on cash
basis (Inventory is not
affected). This will
debit your Bank
account and credit
your sales account.

Cash Receipt List window

Click New icon to create new cash receipt.

Cash Receipt - Header

1. In cash receipt, you have an option to just key-in the Payers
Name instead of selecting it using Finder in Payer field.

2. Enter the receipt date, select bank & key in the rest
of the fields whichever is applicable.

Cash Receipt - Details

4. Select the relevant account & enter the cash receipt amount.
You can also add/change the description field.

3. Use these icons to add, delete, insert or save.

Cash Receipt - Journal Entry

5. Since the transaction has a sales tax, the system will credit the
Sales Tax Payable account. The account was defined when you
setup the tax details in Tax Details program.

Invoice Payment

Function : To enter payments made to your vendors, retrieve

existing records and modify/update information on those
records.

Invoice Payment List

In the Invoice Payment List window, click the

New icon to create a new invoice payment.

Invoice Payment - Header Tab

As usual, fill in all the compulsory fields and noncompulsory if applicable.

Invoice Payment - Header Tab

If there is bank charges, then the amount entered will be posted
to the Bank Charges account that you have selected in Chart Of
Account - Bank Details.

You can pre-set the check

number in Bank Detail.

Bank Charges Message

The system will prompt an error message if you have
not defined the Bank Charges account.

Bank Charges Message

The message means that Standard Charted bank
did not assign Bank Charges account in Chart Of
Account.

Bank Charges Message

Assign Bank Charges Account under Bank Details
column.

Pre-set Check Number

System allow user to pre-set the check number
under Bank detail. (Document No tab)

Click new icon to

create new
document no.

Pre-set Check Number

Select Document Type.

Enter Prefix and Last

Document No.

Invoice Payment

Now you will able to select

the check number from this
button.

Item To Be Reconciled tab

As usual, apply the amount at the Applied (Trx $) column.

Click the Apply button to complete the

selected reconciliation/setting off.

Items Reconciled tab

To view the reconciled invoice(s).

Click the Unapply button to undo the reconciliation/setting

off.

Journal Entry tab

To verify the financial entries.

Click the OK button to save & exit the window.

Cash Payment

Function : To
enter transaction
when purchases
are made on cash
basis (Inventory is
not affected).

Cash Payment New window

Similar to Cash Receipt, you can just key in
the Payees name.

You can select the pre-set

check number in this button.

Cash Payment - Details tab

You can key in

your own
description
(press Ctrl+Enter
keys to go to the
next line).

The journal entries under Journal Entry tab is Credit Bank and
Debit the account you have selected here.

Bank Reconciliation

Function : To
reconcile the bank
statement issued by
your bank with the
system generated
bank balance so that
the balance shown on
both match at certain
date.

Steps : Select the Bank, key in the Bank Statement Date, enter
the Balance (as per Bank Statement) and tick the checks which
are presented. The Balance (as per Systems Bank Account) and
the Balance (after Reconciliation) must match before you can
click the Reconcile Button.

Bank Reconciliation message

This Confirmation message will appear after you click the
Reconcile button.

Click Yes to print straight away. Or if you click No now, you

can later use Print Statement button to print the statement.

Match Check No button

Function: To open
another window
where you can
enter check
numbers. Biztrak
will then search
for the numbers
and mark the
checks as
presented.

Add Transaction button

- To add transactions
which were listed in the
bank statement to the
system. The transaction
will appear in GL and
this transaction cannot
be deleted.

Note: After you have marked the check box next to the check to
be presented and click the Add Transaction button, the Date
Presented field will be filled with the Bank Statement Date.

Other buttons
1. You can tell the system to recognize dishonored check by using
the Dishonored button. The entry is not reversible.
2. Print Statement - To print the Bank Reconciliation Statement.
3. Select Date button - To view the bank reconciliation which
have been done before.

Tick the checkbox

next to the statement
you want to view.

CM Report

CM Report
Double click to
open.

Bank Transaction Details & Listing

Enter the Date From & Date To, then select the Bank (right
click - using Finder). Click the Retrieve icon to list.

Bank Transaction Details & Listing

You can also filter by selecting the Check Status.