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L O N D O N
Health &
Safety Policy
www.scottscollegelondon.com
H e a l t h & S a f e t y Po l i c y
CONTENTS
5. Instruction 15/07/2010
STATEMENT OF INTENT
1. Scott’s College London (“SCL”) recognizes and
accepts its legal obligation (under the Health and Safety
at Work etc Act 1974 and all applicable regulation made
under it) to ensure, as far as it is reasonably practicable,
the health, safety and welfare at work of all its
employees, people in training, directors , contractors
and temporary workers (employees), and the health and
safety of visitors and other people who attend or use its
premises and who may be affected by its work.
4. To this end, proper implementation and application of
2. In accordance with its legal obligations, SCL has this Policy by everyone is paramount. Employees are
carried out a risk assessment of its activities, equipment, required to comply with the terms of this Policy and any
facilities, building and all other related arrangements related arrangements or policies from time to time in
where matters of health and safety may be involved. This force; taking all reasonable steps to protect their own
Health and Safety Policy is designed to enable SCL to safety and that of other Employees; and co-operating
comply with its statutory health and safety obligations, with management in the implementation of this Policy.
to apply the necessary measures (within the limits of
available resources) to: 5. The ultimate responsibility for overseeing the
2.1 reduce hazards and the risk of personal implementation of this Health and Safety Policy rests
injury to its employees and visitors arising out of with SCL ‘s MR. Gurnam Singh.
its activities;
2.2 maintain safe and healthy working stations;
2.3 reduce hazards and the risk of damage to its
property.
INFORMATION, INSTRUCTION
AND TRAINING
1.Information
1.1 Health and safety information comes from
numerous sources. Employees who seek “health and
safety” information are advised in the first place to
contact the WELFARE OFFICER. In addition, employees
may search and download useful information using the 3.3 General training in safe storage: e.g. shelves and
world-wide-web (e.g. using the search term “health and storage racks must be stacked safely and must not be
safety”). Free advisory leaflets on a wide range of health overloaded. An employee who discovers a damaged
and safety issues may be obtained from the Health and shelf / storage rack must report the fault immediately to
Safety Executive (Tel: 01787881165). the WELFARE OFFICER and place a note saying ‘CAUTION
– DEFECTIVE SHELF’
2.Instructions 3.4 The college has three photocopiers. All new
2.1 Specific practical information (instruction) on how employees have to be trained by the WELFARE OFFICER
to carry out processes or use equipment safely can be to use the photocopiers.
obtained from the WELFARE OFFICER. In addition,
manufactures’ instruction manuals should be consulted
before any equipment is used in the event of any fault, GENERAL HEALTH AND SAFETY
defect, problem, or query. PRECAUTIONS
1.Having carried out a risk assessment, SCL has and shall
2.2 The college requires health and safety to feature on continue to have, and Employees are required to
the agenda of all college’s departmental meetings. Any maintain , a clear understanding of the hazards involved
issue arising that cannot be resolved by the staff in any particular situation and remain vigilant towards
members, has to be addressed by seeking professional the general condition of any equipment, materials and
external advice. other items in use.
WORKING AREAS 2.4 Employees shall be provided with adequate seats for
1.General precautions the work they do (which shall provide adequate lower
1.1 Buildings where work may be carried out shall be of back support). Where required, footrests and back rolls
sound construction with safe means of access and will be provided. Gas cylinder chairs must be used
egress. Working areas shall be designed to ensure cautiously and with common sense. Employees must
adequate space, light, temperature and ventilation for not be cause uneven loading of the chair, e.g. by sitting
reasonable comfort and safety. Noise levels should be as on its arms. A person weighing more than 100 kg shall
low as the work permits and within safe limits. not use gas cylinder chairs. An Employee who discovers
that a chair has become unstable or has any fault or
1.3 Corridors and staircases must provide safe defect must stop using the chair and report the fault
emergency escape routes and access. They must not be immediately to the WELFARE OFFICER (who shall
used as storage or work areas. Windows, doors and arrange for the chair to the repaired).
gates shall be suitably constructed and, if necessary,
fitted with safety devices. 2.5 Shelves and storage racks must be stacked safely and
must not be overloaded. An employee who discovers a
1.4 Employees are reminded that polished / wet floors damaged shelf/storage rack must report the fault
may be slippery: there should be no running on bare immediately to the WELFARE OFFICER and place a note
floors. In addition, all floors must be kept dry and free of saying ‘CAUTION – DEFECTIVE SHELF’.
litter, goods, trailing cables etc. An employee who
detects torn floor surfaces (e.g. carpet) should report this 2.6 Filling cabinets must be kept stable with sufficient
immediately to the WELFARE OFFICER. weight in bottom drawers to prevent them from tipping
over when open. Drawers must be open one at a time
1.5 Access to high-level storage should be made by using and closed immediately after being used. Keys must not
adequate equipment, which shall be available (e.g. a be left in locks, to prevent accidental injury to passers by.
step ladder, not a revolving stool or chair). Manual
handling instructions must be followed by when 2.7 Photocopiers must be positioned and used in well-
carrying any load. ventilated rooms only. As far as possible, they should
only be used with the lid down. If a photocopier has to
be used with the lid up and tubes exposes, employees
2. Offices shall be supplied with and must wear UV goggles.
2.1 Corridors and staircases are needed to provide safe Employees must follow manufacturer’s instructions
emergency escape routes and access. They must not be when operating a photocopier and, in particular, when
removing jammed paper or replacing toner cartridges.
8. Manual handling operations 9.2 As far as reasonably practicable, the location of any
8.1 Manual handling operations include any task which visitor with impaired mobility shall be known at all time
involves lifting, moving and supporting loads through to the person who has invited the visitor. Such visitor
physical effort (e.g. moving files, desks, PCs etc). shall be accompanied by an employee throughout the
visit and, if reasonably practicable, shall not be taken
8.2 As far as reasonably practicable, manual handling above or below ground floor level. For the purpose of
operations shall be avoided, eg by eliminating or re- this Policy, a person has impaired mobility if s/he cannot,
designing the task or by using handling equipment (e.g. without the assistance of someone else, use stairs to
a trolley or castors). Where a manual handling operation leave building.
has to be carried out, it ought to be assessed and risks of
injury identified. All reasonably practicable safety 9.3 Every precaution must be taken to ensure that
measures must be taken, including informing the visitors do not enter hazardous areas (unless they have
relevant Employees of the weight of the load to be written authorization; they were informed in advance of
carried; altering or splitting of the load; providing and the specific hazards; and they wear suitable protective
using mechanical aid equipment; and changing the task clothing).
layout or design. Employee should be asked or attempt
to lift a load that is too heavy. 10. Children and young persons
10.1 Employees should not bring children to work,
8.3 Any employee who carries out a manual handling except with the prior written authorization of the
operation is required to; ADMINISTRATIVE MANAGER (which shall be in his/her
8.3.1 check that the area through which and to absolute discretion). An employee, who is authorized to
which the load is carried is clean and tidy; bring a child to work, must keep him/her in close
8.3.2 wear shoes which have a good grip and , if supervision at all times.
reasonably practicable, protective toecaps; not
wear loose clothing; wear gloves (when
necessary); and use all other supplied and
11. Smoking
11.1 It is SCL’s Policy to provide a working environment
which is free from tobacco smoke. Consequently, SCL
operates a non-smoking policy in all buildings.
1.3 All equipment must be used with due care, for its
intended purpose and in its intended conditions only.
Equipment must be used in accordance with its
instructions for use and any applicable directions and
training (e.g. about the time and manner of use).
14. Violence, harassment and bullying
14.1 All reasonable security precautions have been and 1.4 Where necessary, employees shall receive
shall continue to be taken to prevent the risk of violence information, instruction and training before they begin
against employees and of harassment or bullying of to use any equipment (and thereafter, if necessary). This
employees at work. However, should employees be shall include information etc about potential hazards;
subjected to violence, bullying or harassment at work, safe conditions and methods of use; use of protective
they are encouraged to report the matter to the equipment; possible emergencies and emergency
ADMINISTRATION MANAGER at the earliest opportunity action. Only trained and authorized employees may use
or to any other member of management whom they feel hazardous equipment by unauthorized employees may
comfortable to address. result in disciplinary action.
14.2 All complaints of harassment, bullying or violence 1.5 All equipment must be maintained in a safe and
shall be taken seriously and shall be investigated fully, efficient condition and good repair. Storage and
promptly and objectively. As far as reasonably maintenance must be suitable for the specific
practicable, SCL shall take steps to keep the employees equipment. Where necessary, equipment shall be
identity and complaint, the identity of the alleged inspected to ensure that it is safe for use without risk of
offender and the investigation, confidential. If the result injury or damage and appropriate records shall be kept
of the investigation so merits, disciplinary action shall be up to date.
taken against an offering Employee.
1.6 Employees are required to report any fault/defect
which they notice in any work equipment or safety
15. Health Surveillance devices attached to it or any personal protective
15.1 All employees shall receive health surveillance, as equipment to the WELFARE OFFICER, immediately on
necessary, having regard to the work they do and discovering the said fault/defect. Equipment must not
identified risks to health. In certain cases, this might be a be used until defects / faults have been rectified (unless it
pre-requisite for any job-offer and / or continuation of has only minor defects which do not carry risk to health
work. Records off all checks shall be kept as required by and safety and where employees receive prior written
law. authorization from the WELFARE OFFICER).
4.3 Ladders longer than 3 meters should be securely 5.4 Personal protective equipment must be maintained
fixed at the upper end or, if this is not practicable, near and stored properly and in accordance with any relevant
the lower end. If neither of these is practicable, and the instructions (e.g. manufacturer’s maintenance
ladder is less than 6.5 meters long, a person must hold schedule). Any defects must be reported immediately on
the ladder at its foot to prevent it slipping. their discovery to the WELFARE OFFICER.
5.6 Only one cable should be used from any single plug,
except where 2, 3 or 4 way multiple sockets are available.
In such case, the total load must not exceed 3 kilowatts. medical practitioner. Burns can be cooled with clean
water and covered with clean dry cloth or burn dressing.
6. Fire hazards
7.3 All electricity-related injuries must be reported to the
6.1 It is recommended to unplug equipment which is not
WELFARE OFFICER in accordance with the procedure set
in use. All equipment should be switched off and / or
out in this Policy’s section on Reporting of Accident.
unplugged before cleaning or making adjustments.
Where possible, tools and power socket outlets should
be switched off before plugging or unplugging. RADIATION HAZARDS
1.Ultra-violet radiation
6.2 Only dry powder, halom or carbon dioxide 1.1 Photocopiers and similar equipment often produce
extinguishers may be used on electrical fires. Water and UV radiation which may damage eyes and skin.
water –based extinguishers must never be used in case of Photocopiers must be used with the lid down or where
an electric fire. this is not possible, with UV goggles.
6.3 In the event of fire, the fire alarm must be raised
immediately and the Fire Procedure outlined below 2. Microwave equipment
followed. 2.1 There shall be arrangements for periodic
examination of radiation levels outside microwave
6.4 All electric incidents / accidents must be reported to ovens. Damaged microwave ovens must be labeled as
the WELFARE OFFICER in accordance with the procedure such, their plug removed (where this can be done safety)
set out in this Policy’s section on Reporting of Accident. and a notice attached saying “FAULTY OVEN – DO NOT
USE”). A defective oven must not be used until fully
repaired. Any fault / damage must be reported to the
7. Electricity-related injuries WELFARE OFFICER.
7.1 In the event of any person suffering electric shock, it
is important: 2.2 No-one should look along the wave guide where a
7.1.1 to turn off the power and, if possible, microwave apparatus is in use or examine a highly
isolate the supply; directional radiator at close quarters.
7.1.2 to call first aider(s) Medical help if the
victim seems to be unconscious: EMERGENCIES
7.1.3 not to touch the victim, but try to move
him / her out of contact with the live equipment 1. General precautions
using a non-conducting object such as a 1.1 In the event of an emergency, the fire alarm will
wooden broom handle (e.g. by moving the sound and a designated employee (“the Designated
equipment). In so far as possible, the victim Employee”) shall assume control, ensure the evacuation
should not be moved. of all persons present to their assembly point(s), contact
the emergency services when required and possible and
7.2 All electrical burns (other than very minor and ensure compliance with any relevant emergency
superficial burns) must be inspected by a qualified procedure.
47-49, Oxford Street, London W1D 2EB 46, Oxford Street, London W1D 1BE
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Fax: +44(0)207 437 5612 Fax: +44(0)207 580 4365
info@scottscollegelondon.com
www.scottscollegelondon.com