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SOUTHERN RAILWAY
TIRUCHCHIRAPPALI
SPECIAL COURSE
ON
STUDY MATERIAL
SOUTHERN RAILWAY
FOREWORD
C. BALACHANDRAN
PRINCIPAL
SOUTHERN RAILWAY
FOREWORD
R.K.MOHAN NARAYANAN
SENIOR PERSONNEL OFFICER/TRG.
INDEX
S.No. Subject Page No.
1 Kinds of Pay
3 Increment
5 Allowances in General
8 Allowances to Officers
11 Fixation of Pay
AVERAGE PAY: Average pay means the average monthly pay earned during the 10
completed months immediately preceding the month in which the event occurs which
necessitates the calculation of average pay. (Rule 1303 IREC-II) (Rule 103(5) IREC-I)
OVERSEAS PAY: It means the pay granted to a railway servant in consideration of the
fact that he is serving in a country other than the country of his domicile.
(Rule 1304 IREC-II) (Rule 103(34) IREC I)
PERSONAL PAY: It means additional pay granted to a railway servant – (a) to save
him from a loss in substantive pay in respect of a permanent post other than a tenure
post due to a revision of pay or to any reduction of such substantive pay otherwise than
a disciplinary measure; or (b) in exceptional circumstances, on other personal
considerations. (Rule 1305 IREC-II) (Rule 103(37) IREC-I)
PRESUMPTIVE PAY OF A POST: It means the pay to which a railway servant would
be entitled if held the post substantively and were performing its duties; but it does not
include special pay, unless the railway servant performs or discharges the work or
responsibility, in consideration of which the special pay was sanctioned.
It is applicable to a railway servant who is absent from a post for some time but
still remains lien on it. (Rule 1306 IREC-II)
SPECIAL PAY: It means pay an addition to the emoluments of a railway servant / post,
granted in consideration of – (a) the specially arduous nature of duties, (b) a specific
addition to the work or responsibility and includes non-practicing allowance granted to
doctors in lieu of private practice. (Rule 1307 IREC-II) (Rule 103(46) IREC-I)
SUBSISTENCE GRANT: It means a monthly grant made to a railway servant who is not
in receipt of pay or leave salary. (Rule 1308 IREC-II) (Rule 103(46) IREC-I)
SUBSTANTIVE PAY: It means the pay other than special pay and personal pay, to
which a railway servant is appointed substantively or by reason of his substantive
position in a cadre.
TIME SCALE PAY: It means pay which rises by periodical increments from a minimum
to a maximum. Time scales are said to be identical if the minimum, the maximum, the
period of increments and the rate of increment of the time scales are identical.
A post is said to be on the same time scale as another post on a time scale, if the
two time scales are identical and the posts fall within a cadre. (Rule 1310 IREC-II)
(Rule 103(50) IREC-I)
VI-PAY COMMISSION
DEFINITIONS: (Rule-3)
(1) PAY in the pay band means the pay drawn in the running pay bands. R.3(5)
(2) GRADE PAY is the fixed amount corresponding to the pre-revised pay
scales/posts. R.3(6)
(3) BASIC PAY means the pay drawn in the prescribed pay band plus the applicable
grade pay but does not include any other type of pay like special pay, etc. R.3(8).
In case of Railway Servants in the pay scales of HAG-1 and apex scale, basic
pay means the pay in the prescribed scale.
(4) REVISED EMOLUMENTS means the pay in the pay band plus the grade pay or
the basic pay in HAG+ and above and includes NPA, if any, admissible. R(9).
(5) SCALE OF PAY OF POSTS means the pay band and grade pay or the pay
scale of every post/grade, as applicable. R.4
PREMIUM AND REWARD: Any railway servant is eligible to receive and to retain
without special permission (i) the premium awarded for any essay or plan in public
competition, (ii) any reward offered for the arrest of a criminal or special service in
connection with the administration of justice, (iii) any reward payable in accordance with
the provisions of any Act / Regulations / Rules, (iv) any reward sanctioned for services in
connection with the administration of the Customs and Excise law. (Rule 1335 IREC-II)
KINDS OF POSTS
Apprentice: Apprentice means a person deputed for training with a view to employment
to railway service, who draws pay at monthly rates from Government during such
training but is not employed in or against a substantive vacancy in the cadre of a
department.
(Rule 103(4) IREC-I)
Officiating Post: It means the railway servant officiates in a post where he performs the
duties of a post on which any other person holds a lien or when a competent authority
appoints him to officiate in a vacant post on which no other railway servant holds lien.
(Rule 103(33) IREC-II)
Permanent Post: It means a post carrying a definite rate of pay sanctioned without limit
of time. (Rule 103(36) IREC-I)
Temporary Post: It means a post carrying a definite rate of pay sanctioned for a limited
time. (Rule 103(48) IREC-I)
Tenure Post: It means a permanent post which an individual railway servant may not
hold for more than a limited period. (Rule 103(49) IREC-I)
Supernumerary Posts: These posts are permanent posts created under special
circumstances for operation for a limited period. (Rule 122 IREC-I)
CLASSIFICATION OF SERVICES
^^^^^
Foreign Service: It means service in which a railway servant receives his pay with
sanction of Government from any source other than the Consolidated Fund of India /
State / Union Territory. (Rule 103(19) IREC-I)
Foreign service may also be defined as the service of a railway servant with
sanction of the railway administration under a non-Government employer. While in such
service, the railway servant is allowed to maintain his claim to pension and leave
benefits, as if he continued in railway service.
A railway servant in foreign service will draw pay from the foreign employer from
the date on which he relinquishes charge of his post in Government service.
(Rule 2005 IREC-II)
During foreign service, contribution towards the cost of his pension and the cost
of leave salary must be paid to general revenue either by the railway servant himself or
by the foreign employer. The contributions are not payable during leave taken while in
foreign service. (Rule 2006 IREC-II)
The rates of contribution for leave salary is designed to secure to the railway
servant leave salary (Rule 2007, 2008 IREC-II)
Calculation: A railway servant drawing Rs.6500 in scale Rs.5000-150-8000, after
completion of 10 years of service transferred to foreign service for a period of one year
within India.
The term deputation / foreign service will cover only those appointments that are
made by transfer on a temporary basis provided the transfer is outside the normal field
of deployment and is in the public interest. The following will not be treated as
deputation / foreign service:
(a) appointment of serving employees made by direct recruitment with open market
candidates;
(b) permanent appointments made by transfer;
(c) temporary appointments made on the basis of personal request of employees.
{Rule 2023(1),(2) IREC-II)}
If the pay in the cadre post revised downward, the pay in the ex-cadre post is also to
be refixed after getting option from the employee. (Rule 2023(3) IREC-II)
When an employee transferred to foreign service and if the pay structure of the
post in parent cadre and that of the ex-cadre post are same, the pay may be fixed under
the normal rules. If the pay structure are different, the pay may be fixed by adding one
increment on the pay of the parent cadre and equated with the pay of the ex-cadre post
in the borrowing organization.
The pay fixed so in the ex-cadre post should not be either less than the
minimum or maximum of that scale of pay.
If the employee is appointed from one ex-cadre to another ex-cadre, the pay in
the second or subsequent ex-cadre post, should be fixed under the normal rules with
reference to the pay in the cadre post only. When the employee is appointed to ex-
cadre post on time scale of pay is identical with the time scale of pay of ex-cadre post
held on an earlier occasion(s), the benefit of officiating will be admissible.
^^^^^
3 - INCREMENTS
Employees are eligible for increment in the parent grade or in the deputation
grade provided he has opted for his own grade pay plus deputation (duty) allowance
)or) the time scale of the deputation post. If he has opted for time scale of the
deputation post, notional increment will continue to accrue in the parent grade and taken
into consideration for the purpose of regulation of pay on reversion back to parent post
at the end of tenure. (Rule 2023(6.5) IREC-II)
The tenure period is 3 years in all cases except for those posts where a longer
period is prescribed under rules and can be extended in public interest with proper
approval of competent authority. For retention beyond the prescribed tenure, the
borrowing organization should initiate action for extension, 6 months before the date of
expiry of tenure and in no case the employee should not be retained beyond the tenure
unless with the concurrence of the lending organization. (Rule 2023(7) IREC-II)
INCREMENT (V-PC)
In order to arrive at the date of increment, where different periods not counting
for increments, exceeds 29 days, the total of such periods not counting for increments
should be converted in terms of months land days and added to the date of normal
increment to arrive at the actual date of increment. (Para 606(ii) IREM-I)
The rate of increment will be 3% of pay in the pay band and grade pay, which will
be rounded off to the next multiple of 10. The amount of increment added to the existing
pay in the pay band. In case of PB-3, variable rates of increment at 3% and 4% have
been provided and the higher rate of increment will be granted to not more than 20% of
the Officers in PB-3.
There will be uniform date of annual increment, ie., 1st July of every year.
Employees completing 6 months and above in the revised pay structure as on 1st July
will be eligible for increment.
After fixation of pay on 1-1-2006, the first increment will be granted on 1-7-2006
for those employees whose next increment was between 1-7-2006 to 1-1-2007.
In case of employees who had been drawing maximum of the existing scale for
more than a year as on 1-1-2006, the next increment shall be allowed on 1-1-2006, the
next increment shall be allowed on 1-7-2006 in the revised pay and thereafter Rule 10
will apply.
Where an employee reaches the maximum of his pay band, shall be placed in
the higher pay band. At the time of placement in the higher pay band, benefit of one
increment will be given. Thereafter he will continue to move in the higher pay band till
his pay reaches the maximum of PB-4, after which no further increments will be given.
PREMATURE INCREMENT
The revised scheme will apply to Officers and Staff in Group A, B, & C. This
incentive should be allowed only for the qualifications, the acquisitions of which is
directly related to the functions of the post held by the railway servant or the functions
to be performed in the next higher post and the qualifications should contribute to the
efficiency of the railway servant. In case of qualifications being useful in the discharge of
functions in the next higher grade, the grant of incentive may be considered on actual
promotion to the higher grade. No incentive is allowed for purely academic or literary
subjects. The incentive will not be given for the qualifications which are laid down as
essential or desirable qualifications in the recruitment rules for the post. The quantum of
incentive will be uniform for all posts irrespective of their classification or grade or
department. It is admissible to railway servants who have acquired the higher
qualification fully at their own cost and where the Railway Administration have not borne
any part of the expenses. This incentive can be given only for the higher qualification
acquired after induction into service. No incentive would be admissible if an
appointment is made in relaxation of the educational qualification and if the employee
acquires the requisite qualification at a later date. The qualifications should be
recognized by the All India Council for Technical Education, Department of Electronics,
Deemed University, University or recognized by the Government. Railway servants
acquiring more than one prescribed qualification are eligible for incentives for all such
additional qualifications. The railway servants who avail the incentive should remain in
service for at least three years after acquiring the higher qualification.
General Ph.D. in the field relevant to the functions of the employee Rs.10000
It is admissible to all railway servants, whose maximum scale of pay does not
exceed Rs.22400 and who has been stagnating at the maximum of the pay scale. It will
be equal to the rate of last increment drawn and will be treated as pay for all purposes.
A maximum of three stagnation increments will be allowed after every two years.
STIPEND (V-PC)
^^^^^
This system is mandatory for all new recruits from 01-01-2004. The monthly
contribution is 10% of { (Pay + DP) + DA } and effective from 1-1-2006, the contribution
is 10% of { (Pay + Grade Pay) + DA}. The same amount will be matched by the
Railways. Both the amount will be deposited in a non-withdrawable tier-I account. No
amount towards PF should be deducted. In addition to the above pension account,
railway servant may also have a tier-II account at his option. The railway will not make
any contribution to tier-II account. The employee can withdraw a part or whole of the
amount in tier-II account at any time.
At the time of exit, after attaining 60 years of age, 40% of the amount in tier-I
account should be invested into a insurance company and the balance of 60% will be
given to the employee. The insurance company concerned will provide monthly
pension for the life time of the employee.
At the time of exit, before attaining 60 years of age, 80% amount in tier-I account
should be invested into the insurance company and the balance of 20% will be given to
the employee. At present, the voluntary contribution under tier-II account is not in
operation. Therefore, no recoveries should be made towards tier-II account.
Recoveries towards the contribution to tier-I account will commence from the first
of the month following the month in which the employee has joined the service. At the
time of appointment, every railway servant have to furnish, in the prescribed format,
the details of name, designation, scale of pay, pay, date of birth, nominee for the fund,
etc. Each Bill Drawing Officer have to consolidate the above details in respect of all
the railway servants who have joined during the previous month and sent it to the
associate bill-passing Accounts Officer by 7th of each month.
On receipt of the above information, the Accounts Officer will allot a unique 16
digit Permanent Pension Account Number as under:
Once PPAN allotted will not be changed. The Accounts Officer will maintain an index
register with all details and enter the PPAN allotted to the new entrants. The PPAN
allotted will be intimated to the employee. The Accounts Officer will consolidate the
details of new entrants in the prescribed format and send it to FA&CAO by 12th of each
month. Interest @ 8% on the amount in tier-I account will be credited.
When the railway servant is transferred from one accounting unit to another, the
balance in the tier-I account will not be transferred. However, in the LPC the PPAN, the
month upto which the Employee’s contribution and Railway’s contribution has been
transferred to Pension Fund will be indicated. If the employee is transferred during the
month, the recovery under this scheme will be made by the office which draws salary. If
the employee dies while in service the accumulation under tier-I account will be given to
the spouse / dependent.
At the end of each financial year, an annual statement showing the details of
deduction and contribution made by the railways along with the interest allowed. The
encashment of leave salary is admissible on account of retirement / death. Under this
scheme, the Charge Allowance will be included in the pay. In case of running staff, 30%
of pay will be included in the pay.
^^^^^
5 - ALLOWACES IN GENERAL
DEARNESS ALLOWANCE
Chapter VIII IREM-I
In case of running staff, DA should be calculated on the basic pay plus the pay
element of running allowance.
This allowance is admissible during any period of leave other than EXL, in or
outside India and any portion of leave preparatory to retirement spent outside India. In
case of leave preparatory to retirement in India it is admissible only during the first 180
days and in case of terminal leave, it is admissible only during the first 120 days.
(Rule 1412(i)(a) IREC-II)
It shall be calculated on the pay in the pay band & grade pay and non-practicing
allowance and not on any other kind of pay like, special pay, personal pay, etc.,
(RB.No.PC-V/97/1/7/14 dated 16-10-1997)
1-1-2006 Nil
1-7-2006 2% of BP + NPA
1-1-2007 6%
1-7-2007 9%
1-1-2008 12%
1-1-2008 16%
DEARNESS PAY
With effect from 01-04-2004 and upto 31-12-2005, DA equal to 50% of the basic
pay has been merged with the basic pay and shown distinctly as Dearness Pay. DP
shall be counted for the purposes like payment of allowances, transfer grant, retirement
benefits, contribution to PF, License fee and also various advances.
The entitlements for privilege passes / PTOs, TA/DA while on tour & transfer and
Government accommodation shall be on the basis of the basic pay only without taking
into account Dearness Pay.
It is taken into account for calculation of income tax and deduction shall be made
at source. (Para 817 IREM-I)
In respect of those employees, who opt to retain their pre-revised scales of pay,
the pay for the purpose these orders shall also include, in addition to the basic pay in the
pre-revised scales, stagnation increments, Dearness Pay and NPA.
When the place of duty falls within the limits of a city, HRA is payable
irrespective of whether is place of residence is within such limits or outside.
(Rule 1705(b)(i) IREC-II)
HRA / CCA is admissible during all kinds of leave (except terminal leave) up to
180 days. This limit can be extended to 8 months on medical certificate, in the case of
railway servants suffering from TB, cancer or other ailments, HRA beyond the period of
leave beyond 8 months may be granted by the GM in consultation with FA&CAO.
(Rule 1707(i), (ii) IREC-II)
Railway servants working within a distance of 8 kms. From the periphery of the
Municipal limits of a qualified city are allowed HRA / CCA at the rates admissible in that
city even though they may not be residing within those municipal limits, provided there is
no other suburban municipality, notified area or cantonment within the 8 kms. Limit ;and
that it is certified by the Collector / Deputy Commissioner that the place is generally
dependent for its essential supplies on the qualified city. Such a certificate is valid for a
period of 3 years after which fresh certificate is required. In such cases, the initial
sanction for HRA will be issued by Railway Board. Further extension based on the fresh
certificate is granted by the GM with the concurrence of FA&CAO. (Rule 1707(2)(iii)
IREC-II)
The staff living in sleeper huts, mud huts, tents, barracks and wagon bodies are
granted full HRA provided the railway servants concerned are compelled to live in their
inadequate accommodation in the exigencies of the public service and also incur extra
expenditure on engaging separate accommodation for their families.
The staff living in pucca gang-huts are not eligible for HRA.
(RB.No.E(P&A)/II/90/FE-4/5(HRA) dated 23-9-93)
1) The blind or OPH are eligible for double the normal rate, subject to a minimum of
Rs.1000 per month.
2) This allowance is not admissible to those employees who have been provided
with the facility of Government transport for journeys from office to residence
and vice-versa.
3) Officers drawing grade pay of Rs.10000, Rs.12000 and those in the HAG+ scale,
who are entitled to the use of official car shall be given an option to avail either
the existing facility to use the official car or to draw the transport allowance @
Rs.7000+DA thereon.
5) In case of employees who are presently availing the facility of RCP of any type
(including School Car pass) or workmen trains, an option may be given either to
continue such facility or payment of transport allowance as admissible from the
date of surrendering of such passes.
6) In respect of those employees who opt to retain their pre-revised scales of pay,
the corresponding grade pay and pay in the pay band of the post occupied on 1-
1-2006 as indicated in RSRPR, 2008 would determine the allowance under these
orders.
The non-gazetted staff, who do not enjoy public holidays and booked on duty on
National Holidays are compensated as under, effective from 01-09-2008.
It is given to 50% of the gangs in turn instead of giving compensatory rest in lieu of
NHA. There should be a stricter control and supervision regarding booking of staff on
National Holidays.
It is granted to (i) non-gazetted staff irrespective of their pay limit, (ii) Workshop
staff, (iii) staff who are working in Confidential Capacity & (iv) RPF / RPSF staff, for all
duties performed between 22-00 hours to 06-00 hours. The rate of NDA will be revised
whenever fresh DA is sanctioned. The rates of NDA with effect from 01-07-2007 are
given as under for different classifications under HOER and Workshop staff:
While calculating the total hours of weightage earned during a wage period, the
fraction of an hour lis treated as an hour if it is half an hour or more but if the fraction is
less than half an hour, that should be omitted from the total.
(CPO/MAS No.P(B)64/P/Vol.8 dated 10-01-1994)
TRAVELLING ALLOWANCE
Different kinds of TA
(a) Permanent (or) Consolidated TA
(b) Conveyance allowance
(c) Mileage allowance
(d) Daily allowance
(e) Actual cost of traveling (Rule 1604 IREC-II)
(a) Officers drawing GP of Rs.10000, 12000 and HAG+ and above may travel
by Business/Club class.
(b) Other Officers and non-officials, authorized to travel by air, may travel by
Economy class.
Travel between the main land and the A&N group of islands and Lakshadeep
group of island by ships operated by the Shipping Corporation of India Ltd.
MILEAGE ALLOWANCE:
It is for road journeys and regulated at the following rates at places where no
specific rates have been prescribed either by the Director of transport ofl the
concerned State or of the neighboring State.
a) For journeys performed in own car Rs.16 per km
b) For journeys performed in own scooter Rs.8 per km
The rate of mileage allowance for journeys on bicycle and foot on tour and
transfer is regularized from 60 paise to Rs.1-20.
++++
(a) Journey by air: Officers drawing grade pay of Rs.12,000 and those in pay scale
HAG+ and above may travel by air, at their discretion, to join the new HQ on
transfer. Officers in grade pay of Rs.10,000 may also be permitted to travel by air
with the approval of the Competent Authority. The air fare is admissible for self
only. No family member of any railway servant is entitled to travel by air on
transfer.
(b) Journey by rail: Free passes are issued to railway servants and his family
members.
(c) Journey by road: A railway servant is not entitled to travel by road, between
stations connected by rail. However, between stations not connected by rail a
railway servant and his family members may travel by road. The entitlements for
journeys by road will be same as admissible for the journeys on tour. The mileage
allowance in places where no specific rates have been prescribed either by the
Director of Transport or the concerned State or of the neighboring States is:
i) for journeys performed in own car/taxi : Rs.16 per km.
ii) for journeys performed by auto/own scooter : Rs. 8 per km.
iii) for journey performed on bi-cycle : Rs.1-20 per km.
(a) Within six months, but after 60 days of transfer of the 50%
spouse
(b) Within 60 days of transfer of the spouse Nil
(c) After a period of six months or more 100%
The rates for transportation of personal effects by road for the place of
residence to the railway station at the old Hqrs and from railway station to the place
of residence, at the new Hqrs is as under:
CTG ON RETILREMENT
To settle down at places other than the last station of their duty located at a
distance of or more than 20 kms. the CTG shall be computed as follows:
(a) Officers in pay scale of HAG+ and above : One month’s basic pay
(b) Other officers : One month’s pay + grade pay
The above rates shall automatically increase by 25% whenever DA goes up by
50%.
Daily Allowance is granted for each completed day of absence from the HQ
reckoned from mid night to mid night. When the journey commences and ends on the
same calendar, it is granted at the following proportion of the daily allowance.
Absence from HQ % of DA
While calculating the rate of daily allowance, train’s arrives late less than 15
minutes, the time in the Railway Time Table may be taken as the time of arrival of the
train. (Rule 1620 IREC-II)
When a railway servant makes a journey by road on tour, is eligible for (i) road
mileage, (ii) daily allowance and (iii) toll tax.
(a) for the journey to join first post in railway service (Rule 1652 IREC-II)
(b) on transfer where no change of residence is involved (Rule 1642(4) IREC-II)
(c) on temporary transfer beyond 180 days (Rule 1649(ii) IREC-II)
(d) journeys during leave or when proceeding or returning from leave (R.1662/R-II)
(e) employees who are dismissed / removed from service (Rule 1666(4) IREC-II)
(f) railway servants under suspension to attend departmental inquiry if the inquiry is
held at his own request (Rule 1672 IREC-II)
(g) for the journey to procure health certificate on first appointment to Government
services (Rule 1674 IREC-II)
(h) for the journey to visit a Railway Doctor for treatment (Rule 1673 IREC-II)
(i) to those trainees whose normal HQ are at the place of training itself(R.1685(ii)/R-
II)
When a railway servant, transferred within the same station or to an outstation within
20 kms. of the old station, it shall be granted at the rate of 1/3 of one month’s Pay,
provided there is a change in residence as a result of transfer irrespective of date of
appointment (ie) before or on after 01-05-1976. The term ‘same station’ means area
falling within the jurisdiction of the Municipality / Corporation.
It is allowed at daily rates up to 21 days and if the period exceeds 21 days pay
will be fixed at normal rules. This allowance is taken into account for calculation of OT
under HOER and the Factories Act and recovery towards Income Tax. (Rule 1427
IREC-II) (RB.No.E(P&A)I-98/CPC/PA/3 dated 08-03-1999)
Consequent upon the revision of pay scales with effect from 01-01-1986, the rate
of personal pay shall be an amount equal to the lowest rate of increment in the revised
scale of pay. (RB.No.PC-IV/86/Increment/1 dated 09-03-1987)
It is admissible with prospective effect only (ie) from the 1st of the month following
the date of submission of application. (RB.No.99/H-1/3/7 Part-1 dated 25-02-2002)
In partial modification of RB. Dt.21-7-1999, the FPA will be double the existing
amount subject to a minimum of Rs.210. The allowance will be related to the grade
pay corresponding to the post against which the employee concerned had earned or
will earn the FPA. All other conditions remain unchanged.
Grade pay FPA
1300 – 2400 210
2800 250
4200 400
4600 450
4800 500
5400 550
6600 650
7600 750
8700 800
8900 900
10000 1000
TAINING ALLOWANCE
It is admissible at the rate of 15% of the basic pay in the revised scales of pay to
the trainers. It is not granted to the permanent faculty members of the Training
Institutes. The trainers who are granted training allowance are not eligible for special
pay / deputation (duty) allowance. (RB.No.E(MPP)98/13/1 dated 01-05-1998)
Rs.300 per day For lectures of one hour and 45 mts. Duration subject to a maximum
of Rs.900 per week to Officers of Railway / Central / State
Government in the rank of Jr. Secretary to Government and reputed
academicians / special invitees
Rs.200 per day For lectures of one hour and 45 mts. Duration subject to a maximum
of Rs.600 per week to Officers of Railway / Central / State
Government other than those mentioned above
(RB.No.E(G)99/HO9-18 dated 08-06-2000)
RISK ALLOWANCE
Government servants are facing two kinds of risks, namely (a) contingent risk
and (b) continuous risk. Contingent risk relate to one-time events were the event is
uncertain. Continuous risk relate to those situations where the risk is inherent and
continuous in the occupation itself. Risk Allowance is granted where the risk is
continuous and inherent in the occupation itself. (RB.No.E(P&A)1-97/SP-1/AD-1 dated
27-02-2004)
Employees drawing this allowance are not eligible for any Compensatory (City)
Allowance. (RB.No.F(E)I/98/AL-4/2 dated 26-06-1998) (RB.No.F(E)I/2005/AL-4/2 dated
21-02-2006)
Areas included in
Pay Range Part-A Part-B Part-C Part-D
(Rate of monthly allowance)
BREAKDOWN ALLOWANCE
4000 – 6000
Tech./Sr.Tech./Supervisors 4500 – 7000 Rs.80
4500 – 7000 + 100
JEs and staff in higher scales 5000 – 8000 & above Rs.100
The allowance is not admissible to railway servants, who have failed to turn out
for the breakdown duties within the stipulated time. In addition to this allowance, the
employees are eligible for the following:
(a) priority in allotment of quarters
(b) supply of free food
(c) payment of over time allowance, traveling time to and from accident site is also
taken into account for payment of OT
(d) payment of daily allowance in full as applicable to ordinary localities even the
distance from HQ is less than 6 kms. For periods lesser than 12 hours and
admissible for each breakdown occurring at different places on the same day
All other non-gazetted staff of all departments and Gazetted staff who are called
out in connection with accidents / breakdowns, who are not eligible for BDA are eligible
for the concessions of free food, OTA and Daily Allowance. But the Gazetted staff are
not eligible for cash in lieu of free food.
For the purpose of this rule, a breakdown may be (i) any accident which involves
the calling out of a breakdown train or engine with special staff or equipment or a breach
or wash away on the line which interrupts normal traffic, (ii) snapping of over head
electric traction, (iii) damage / busting of points, (iv) breakdown of inter locked lifting
barriers,
(u) total interruption of communication or of power supply. (Rule 1420 IREC-II)
WASHING ALLOWANCE
The following Group D & Group C railway servants are eligible for this allowance
@ Rs.60 per month and this is not reduced during the period of any kind of leave:
(a) Group D staff in Schools
(b) Group D staff in Hospitals & Dispensaries
(c) Staff car drivers
(d) Lift attendants
(e) All non-gazetted RPF / RPSF
(f) Casual Labours who are employed as Peons and Motor Drivers
(g) Ambulance Car Drivers
(h) AC Coach Attendants
(i) Waiting / Retiring Room Attendants
(j) First Class Coach Attendants
(k) Group D staff of Statutory / non-statutory canteens
(l) Safaiwalas working at Railway stations
(Rule 1422 IREC-II) (RB.No.F(E)1/2002/AL-29/1 dated 18-09-2002)
It is granted only for large scale projects and not for the construction of individual
buildings. It is admissible only for such projects which have been declared by special
orders and the construction is spread over a number of years. It is given to compensate
the staff for lack of amenities such as housing, schools, markets and dispensaries, etc.
It is not allowed during leave period exceeding two months.
If the project is located at a place where CCA / HRA or any other special
compensatory allowance are admissible, no project allowance is admissible. It is
revised effective from 01-08-1999 as under:
The employees whose offices are in the project area but not specifically for the
work of the project are entitled for 50% of the above rate. (Para 708 IREM-I)
(RB.No.E(G)98/AL/12-1 dated 22-09-1998)
This special allowance of Rs.300 per month is granted to staff manning Rajdhani
trains as Train Superintendents / Deputy Train Superintendents drawn from the scale of
Rs.5000 – 8000 and Rs.5500 – 9000. (RB.No.E(P&A)1-2001/JCM/D-2 dated 19-04-
2005)
Commercial Clerks in charge of flag stations, where train passing duties are not
involved are eligible for the special allowance of Rs.40 per month effective from 01-08-
1997, in scales 3200 – 4900, 4000 – 6000. (RB.No.E(P&A)I-98/SP-1/Genl./1 dated
09-10-1998)
Teachers and Clerks are eligible for the special allowance for library work @
Rs.60 per month. (RB.No.E(P&A)I-98/SP-1/Genl./1 dated 09-10-1998)
Commercial Clerks / Ticket Examiners / ECRCs are eligible for this allowance of
Rs.100 per month for full time and Rs.60 per month for part time work of announcement
at stations in additional to normal duties in scales of Rs.3050 – 4590, 3200 – 4900,
4500 – 7000. (RB.No.E(P&A)I-98/SP-1/Genl./1 dated 09-10-1998)
This allowance is paid to the Group-D staff @ Rs.60 / Rs.40 per month for
performing specific duties as detailed below:
Where a railway servant is required to perform extra hours of duty beyond the
rostered hours fixed under Rule 8 of Railway Servants (Hours of Work and Period of
Rest) Rules, 2005 (or) the Statutory limits prescribed under Section 132 of Railways Act,
1989, he is eligible for this allowance.
This allowance is payable either at 1 ½ times (or) 2 times the ordinary rate of pay
as follows, under Rule 10 of RS(HOWPOR) Rules 2005:
The hourly rate of over time is calculated on the basis of rostered hours
over the particular averaging period as under:
Employees governed by Factories Act Basic Pay, Dearness Pay, DA, CCA, HRA,
Transport Allowance
The Gatemen who are posted as Gatemen to man the difficult gates are eligible
for this special allowance of Rs.150 per month. This allowance is not paid in the routine
manner to the senior most persons irrespective of his posting. It is given to the
Gatekeepers posted on identified difficult level crossing only. The special allowance to
such Gatekeepers should be discontinued on transfer to easy gates. For the purpose of
grant of this special allowance, the ceiling of manned level crossings identified as
difficult, restricted to 50% of the total number of manned Civil Engineering level crossing
gates.
(RB.No.E(P&A)I-97/SP-1/CE-1 dated 27-01-2003)
This allowance is granted to Gangmen for night patrolling at the rate of Rs.3 per
night with effect from 01-04-2002. It is admissible to permanent Gangmen and Casual
Labour with temporary status. No daily rate Casual Labour should be detailed for this
job. (RB.No.E(P&A)I-95/FE-2/1 dt. 19-03-96) (RB.No.E(P&A)I-2001/JCM/DC1 dt.15-
02-202)
ALLOWANCE TO MISTRIES
Artizan staff working in the Railways are given improved pay scales of pay: –
INCENTIVE BONUS
The hourly rate of incentive bonus in Workshops and Production Units following
incentive scheme CLW pattern is as follows, effective from 01-09-1999:
Sr. Passenger Loco Pilots / Passenger Loco Pilots who are selected as Power
Controllers / Crew Controllers and also as Chief Crew Controllers are eligible for Rs.600
per month.
Mail / Express Loco Pilots who are selected as Power Controllers / Crew
Controllers are eligible for Rs.1000 per month.
Goods Loco Pilots posted as Power / Crew Controllers are eligible for Rs.450 per
month. (RB.No.E(P&A)II-99/JCM/DC-2 dated 14-07-1999)
PCO ALLOWANCE
The staff of Production Control Organization are eligible for this allowance at the
rate of 15% of the Basic Pay with effect from 01-09-1999. SSEs and SEs posted to
PCO on tenure basis are also eligible for this allowance at the rate of 7 ½ of the Basic
Pay. PCO allowance is not reckoned for any benefit such as DA, HRA, CCA, pension,
gratuity and fixation of pay on promotion. (RB.No.E(P&A)I-99/SP-1/WS-1 dated 10-08-
1999)
HONORARIUM TO INSTRUCTORS
The Instructors locally engaged to impart yoga training in Railway Training
Centres are eligible for honorarium at the rate of Rs.75 per hour per day per Instructor
subject to maximum of Rs.2500 per month per Instructor with effect from 01-03-2007.
(RB.No.E(MPP)2000/19/1/Pt.(Meditation) dated 23-08-2000) (RB.No.E(MPP)2002/13/2
dated 04-01-2007)
BORDER ALLOWANCE
SUBSISTENCE ALLOWANCE
1) LIC premia
2) Subscription to Railway Institutes and Clubs
3) Co-Operative Society dues
4) Refund of PF loans
5) School fee
1) Subscription to PF / VPF
2) Court Attachment
3) Recovery of loss to Government for which the railway servant is
responsible until the issue of formal order fixing responsibility for the
loss.
When over payment is recovered from subsistence allowance, the quantum of
recovery should not ordinarily exceed 1/3rd of the gross amount of subsistence and
other allowances admissible (MC.64 – RB.No.E(D&A)95 RG6-49 dated 01-12-1995)
^^^^^
In the exigencies of public service, RPF / RPSF staff are required to perform duty
even on gazetted holidays / weekly rest days / other holidays. Every efforts should be
taken to grant compensatory holiday / rest in lieu of the holiday / rest foregone within the
same week or within the next 30 days. Only in emergent situation, the weekly rest /
gazetted holidays, may be denied and the reasons have to be recorded by the Officer-in-
Charge of the post.
The cash compensation is payable for each day the staff actually worked on
holidays for which it is not possible to grant compensatory off. The total amount of cash
compensation in a calendar year should not exceed one month’s salary comprising of
basic pay, special pay (if any) and dearness allowance.
RPF / RPSF staff are not eligible for NHA for performing duty on a National
Holiday. The term ‘holiday’ includes all the 16 public / gazetted / restricted holidays,
weekly rest days, 2nd Saturdays and 9 National Holidays for the purpose of cash
compensation. (Rule 1425(2) IREC-II)
RPF / RPSF staff are eligible for this allowance @ Rs.30 per month with effect
from 01-08-1997. (Rule 1425(3)(a) IREC-II)
Group-A Officers of RPF / RPSF are eligible for uniform allowance and kit
maintenance allowance as follows:
The Inspectors in scale Rs.6500 – 10500 who are promoted as Group-A Officers
on adhoc basis are eligible for Renewal Grant at the rate of Rs.425 per month till they
are promoted on regular basis. (Rule 1425(3)(B) IREC-II)
With effect from 01-08-1997, the Group-A Officers of RPF / RPSF are eligible for
special allowance as under:
RPF / RPSF staff when they are deployed in the Central Crime Intelligence /
Special Intelligence Branch, Central Crime Bureau of Railway Board’s office as
Armourer are eligible for special allowances with effect from 01-08-1997 as under:
^^^^^
The following allowances are granted to the Nursing Staff working in Railway
Hospitals and registered under the Indian Nursing Council Act, as detailed below:
ANNUAL ALLOWANCE
At the end of the financial year, the medical Officers are required to furnish a
certificate to the effect that the amount of Annual Allowance has been utilized for the
purpose for which it was granted. (Rule 1426(1)IREC-II)
P.G. ALLOWANCE
NON-PRACTISING ALLOWANCE
Railway Doctors are eligible for NPA @ 25% of their basic pay subject to the
condition that basic pay + NPA does not exceed Rs.29500 per month. Effective from
01-04-2004, dearness pay computed @ 50% of the basic pay excluding NPA. NPA
shall be paid on the basic pay plus dearness pay as follows:
NPA will count as pay for all service benefits including retirement benefits.
(RB.No.PC-V/2004/4/DA/1 dated 21-06-2004) (RB.No.PC-V/97/I/7/15 dated 31-03-1998
& 13-04-1998)
Health Inspectors performing additional duty of food inspection are eligible for an
special allowance of Rs.200 per month effective from 01-08-1997.
^^^^^
8 - ALLOWANCES TO OFFICERS
TENURE ALLOWANCE
Officers belonging to Group-A services are eligible for Rs.800 per month in case
of Deputy Director, irrespective of the designation and Rs.1000 per month in case of
Joint Directors / Directors.
Their pay plus tenure allowance is subject to a maximum of Rs.15200 in the case
of Deputy Directors and Rs.18300 in the case of Joint Directors / Directors.
This allowance is not admissible beyond the normal tenure of 3 years for Deputy
Directors and 4 years for Joint Directors and 5 years for Directors. No tenure allowance
is admissible to these services posted in SAG and above in RDSO.
Group-B Officers officiating in Sr. Scale on adhoc basis, when posted to RDSO in
Sr. Scale are eligible for tenure allowance of Rs.600 per month subject to a maximum of
Rs.15200 (Pay + tenure allowance). On absorption to Group-A, they are eligible for
tenure allowance of Rs.800 per month subject to other conditions. These orders are
effective from 01-08-1997. (RB.No.PC-V/98/I/7/3 dated 15-10-1998)
The Officers when working as Rajbhasha Athikaris are eligible for this special
allowance as detailed below:
When an Officer is appointed to hold a higher post, in addition to the duties of his
own post, he can draw the officiating pay in the higher post land no additional pay is
allowed for performing duties of the lower post in addition. (Para 647 IREM-I)
This allowance is payable at the rate of 10% of the presumptive pay of the
additional post provided the total of the pay and additional pay should not exceed
Rs.39000 (Rs.26000 + 50% DP) per month. The 10% presumptive pay should be
calculated on BP + DP and the total of pay and additional pay should not exceed
Rs.39000 per month and such pay will count for the purpose of pension and other post
retirement benefits. (RB.No.F(E)Spl.2004/FR/1/2 dated 22-02-2005)
CHARGE ALLOWANCE
Officers promoted to higher posts on adhoc basis before they are due for regular
promotion are allowed this allowance as follows:
The charge allowance can be granted over and above the stagnation
increments(s) subject to the condition that the pay plus stagnation increment plus charge
allowance should not exceed the amount that would be admissible on normal fixation on
promotion to the higher scale. (RB.No.PC-IV/94/13/4 dated 08-06-1995)
SUMPTUARY ALLOWANCE
^^^^^
Subscriptions to funds, Income Tax and Government dues can be deducted from
the non-attachable portion of the pay and allowances. (1805 IREM-I)
While remitting the amount of attachment to the Court, the cost, if any, incurred
should be deducted from the amount realized and the net amount remitted to the Court.
(Para 1806 IREM-I)
ARREAR CLAIM
All petty arrear claims other than those which affects the pension, gratuity or
contribution to PF shall be rejected when it is submitted belatedly. If the claim amount is
less than Rs.10 and related to a period of one year earlier is regarded as petty and no
arrear can be arranged. However, the correct amount should be drawn from the date
the discrepancy has been brought to notice. (Para 1001, 1002, 1003 IREM-I)
GM has the power to sanction arrear claim – (i) when it is not over three years
old from the date it becomes due irrespective of the amount involved and (ii) when the
claim is over three years old, and the claim is not exceeding Rs.5000 (Para 1004
IREM-I)
Where the claim for the period beyond three years exceeds Rs.5000, the claim
within three years may be sanctioned by the GM and the portion beyond 3 years.
(Para 1005 IREM-I)
In case of late drawl of increments with retrospective effect, revision of claims for
TA already paid is allowed. (Para 1012 IEWM-I)
When an erroneous payment due to over sight in the Accounts Office, payments
made less than 12 months ago should be recovered and with regard to previous over
payments orders to be obtained from competent authority. (Para 1014 IREM-I)
^^^^^
Rule 3 - Terms
Day – means a calendar day beginning at midnight of a day and ending at midnight
of the following day.
Running Duties - duties directly connected with the movement of trains and
performed on moving trains or engines including shunting engines.
Shunting Train - means a schedules goods train regularly run for picking up and
detaching wagons either loaded or empty at roadside stations.
Through Goods Train - means a train which is scheduled to run from one terminal
to another.
Tranship Van - scheduled goods train regularly run for picking up and delivering
consignments of smalls at stations.
Shunting Goods Train - means a goods train which is run to perform scheduled
sectional work and do shunting at more than one station / yard.
Stationary Posts – means all posts excluding those specified under Running Duties.
Stationary Duties - refers to duties performed other than running duties specified
under Running Duties.
The rate of running allowance for every 100 km. shall be as specified with
effect from 1.10.1997. Kilometreage shall be calculated to the distance shown in the
WTT. In case of shunting, each hour’s work, from Signing On to Signing Off, is
equated to 15 km.
If a running staff is engaged in a running and non-running duties during the same
calendar day and if the non-running duties are of 4 hours duration or more, he will
draw both the KMA for the trip performed and also ALK in full, for the non-running
duty performed.
In case of running room where cooks are not provided, half the above rate is
admissible. This allowance is not admissible where rest facilities are made available
and to the running staff who are sent to outstation on stationary post.
Rule 10 - Breach of Rest Allowance: It is granted when the running staff work a train
to a outstation and return to HQ are detailed for running duty
Rule 13 - Accident Allowance: When the running staff are held up at any station
other than their HQ due to an accident for a period exceeding 8 hours, this allowance is
paid by crediting 70 km. for every 24 hours or part thereof calculated from the time of
commencement of detention. If the period of detention does not exceed 8 hours, no
payment will be made but the detention shall be counted for hours of duty.
Rule 14 - Officiating Allowance: The running staff are put to officiate in a running
post or in a stationary post.
Inflation of Kilometrage as indicated above will be applied with reference to the km.
actually performed during the prescribed duty from Signing On to Signing Off.
(b) 4 hours and above but less Actual Kilometrage subject to a minimum of 130
than 5 hours km.
Rule 19 - All SQT / ASQT services shall be discontinued with effect from
1-8-81. The guards who were working SQT / ASQT services were confirmed in their
respective posts and granted protection of pay.
Rule 20 - Running staff working pilots: In case the running staff manning the Coal
Pilots of ER, SER and Delhi area, if it is possible for the Diesel Loco Pilot completed the
trip within the stipulated time, in addition to the trip allowance at the rate of 160 km. for 8
hours bonus of 50 km. shall be paid. The coal Pilot Guards of ER and SER who perform
commercial duties shall be paid a special pay of Rs.100 per month and for the part of the
month, the special pay shall be at the rate of Rs.3.30 for each day on which commercial
duties are performed subject to a maximum of Rs.100 per month.
Rule 21 - Shunting Duty Allowance: (i) This allowance is paid to running staff
working Through Goods Trains and Shunting / Van Goods trains as indicated below:
(a) For TGT – for shunting from 3rd station / point
(b) For Shunting / Van Goods Trains – for shunting from the 4th station/point.
The rates of shunting duty allowance is as under:
(ii) When mainline crew is utilized for shunting duty at the terminals, which is
preceded by or followed by train working, such shunting shall be paid for at
the rate of 15 km. per hour.
Rule 22 - Waiting Duty Allowance: This allowance is paid at the rates of 15 km. per
hour up to 10 hours in the following cases:
(a) waiting standby duty as per roster
(b) station duty including detentions on account of cancellation of the trains or
cancellation of the staff after they have reported for duty
(c) running staff kept back in administrative interest.
(d)
Computation of Kilometrage:
Rule 24 – Trip Allowance: This allowance is paid to running staff when working in high
speed trains subject to the following conditions:
Description BG MG
(a) the maximum speed should not be less than 110 kmph 100 kmph
(b) the minimum distance between terminals should be 400 km. 300 km.
(c) the average speed should not be less than 66 kmph 60 kmph
The trip allowance shall be paid to the running staff for every trip as under:
(i) 30% of the basic pay of running staff shall be reckoned as pay for the
following purposes:
(a) entitlement of passes and PTOs
(b) medical attendance and treatment
(c) fixation of pay in stationary posts
(d) compensatory (city) allowance
(e) house rent allowance
(f) entitlement to quarters
(g) recovery of rent
(h) dearness allowance
(i) overtime allowance
(j) leave salary
(k) productivity linked bonus
(l) interim relief
(ii) For the purpose of educational assistance, 30% of the basic pay shall be
reckoned as pay for determining the eligibility for all the scheme of education,
namely, reimbursement of tuition fees, children’s educational assistance and
subsidized hostel.
(iii) For the purpose of retirement benefits, 55% of the basic pay shall be taken into
account as pay for the running staff and also for the purposes of recovery of
subscription towards Provident Fund.
(iv) For the purpose of deduction of Income-Tax, 30% of the actual running
allowance earned by the running staff shall be reckoned as pay and the
balance 70% of the running allowance shall be exempted under the Income-
Tax Act, 1951.
Rule 26 – Running Staff learning road: It shall be paid for the Kilometrage actually
run. Not more than three trips shall be allowed. Inflation of Kilometrage is not
admissible.
Rule 28 – When running staff cannot be allowed for running or other duties on account
of (a) occurrence of natural calamities like breach due to flood, etc. (or) (b) coal
shortage, they shall be paid allowance in lie of Kilometrage as admissible at HQ.
Rule 29 – The total Kilometrage earned by the running staff during a month shall be
rounded off to the nearest 50 km.
1 - 24 km. dropped
25 - 74 km. 50 km.
75 - 99 km. 100 km.
Rule 30 – With the commencement of these rules, the provisions in Indian Railway
Establishment Code, Volume-I, Chapter V and Indian Railway Establishment Manual,
Volume I, Chapter IX shall stand modified to the extent as enumerated in these rules.
Rule 31 – (i) The power to amend these rules shall vest in the President
(ii) The power to interpret or clarify the provisions in the application
of these rules shall be exercised by the Ministry of Railways.
(a) The overall duty at a stretch from signing on should not ordinarily exceed 12 hours
and they should be entitled to claim relief thereafter.
(b) The running duty at a stretch should not ordinarily exceed 10 hours from the
departure of the train and the staff should be entitled to claim relief thereafter.
(d) If a train does not reach within the overall limit of 12 hours its normal crew
changing point/destination of the train or the place where a relief has been arranged
and such point is approximately one hour’s journey away, the staff shall be required to
work to that point.
In order that, running staff are aware of their beat, at every crew HQ/station and
normal crew changing point, the normal beat of the running staff should be prominently
displayed on the notice board. Such notices should be put up in each lobby of loco
shed/station or any other place where running staff are to sign on or sign off.
****
11 - FIXATION OF PAY
Some of the important occasions, which warrants fixation of pay of a
Railway Servant, are as under-
· Initial appointment.
· Promotion.
· Transfer.
· Absorption in alternative post on medical unfitness.
· Appointment to ex-cadre post.
· Appointment of running staff in stationary post.
· Punishment etc.
Fixation of pay on Appointment
The employee is also given a chance of option for fixation of pay initially at the
stage of the time scale of higher post next above the pay drawn in lower post and then to
fix the pay from the date of accrual of next increment in the lower post.
Example: A Senior clerk on pay Rs.5500 in scale 4500 - 125 - 7000 is promoted as
Head clerk in scale 5000 - 150 - 8000 with effect from 14.3.1998. His next increment in
the lower post is due by 1.8.1998. Fixation of pay in his case will be as under.
When a Railway servant has reached the maximum of the scale of pay and
promoted to a higher post, his pay will be fixed at the stage next above the pay of the
lower post increased by one notional increment equal to the last increment. Stagnation
increment granted already will also count for the fixation of pay.
The option for fixation of pay cannot be exercised in the case of appointment on
deputation, ex-cadre posts and ad-hoc promotions. In respect of ad-hoc promotions
followed by regular promotions without break the employee is given one month time to
exercise option from the date of regular promotions.
In the case of an employee holding higher post on regular basis and has
completed 24 months, is transferred at his own request to a lower grade his pay should
be fixed at the same stage in the lower grade, subject to the maximum of the lower
grade. If there is no such stage available in the lower grade the pay should be fixed at
the stage next below duly allowing the difference as personal pay absorbable in future
increments / increases of pay.
In the case of an employee who seeks transfer at his request to a lower post
from which he was promoted the pay will be fixed at a stage where he would have been
but for the promotion.
Similarly if the pay arrived by adding pay element exceeds the maximum of the
scale of absorption the pay should be fixed at the maximum duly allowing the difference
as personal pay to be absorbed in future increments / increases in pay. The personal
pay allowed will be taken for the calculation of DA, CCA, and HRA.
Railway servants on appointment to ex-cadre posts are entitled for the pay scale
attached to the ex-cadre post. If the ex-cadre post carry higher scale of pay fixation will
be done as in the case of promotion but the benefit of option for fixation of pay after
drawl of increment in the lower post is not admissible.
Fixation of pay on appointment from one ex-cadre post to another ex-cadre post:
In the event of appointment from one ex-cadre post to another ex-cadre post
carrying identical scale of pay, the pay in the subsequent ex-cadre post should not be
less than the pay drawn in the previous occasion. The period spent in the stage in the
previous occasion also account for increments.
On repatriation to cadre post the pay of the Railway servant is fixed with
reference to the pay admissible in the cadre post.
In the case of absorption of running staff in stationary posts, the pay should be
fixed by adding 30% to the pay of the employee in the running cadre subject to the
minimum and maximum of the stationary post.
When a reduction to a lower post or time scale is ordered the Railway servant
may be allowed to draw the pay not exceeding the maximum of the lower post and the
pay so fixed should not exceed the pay which would have been allowed in that post
under normal circumstances.
If the reduction to a lower post or time scale is ordered without the effect of
postponing future increments, the Railway servant on restoration will be entitled to the
pay which would have been drawn but for the penalty. If the penalty operates to
postpone future increments the period of penalty will not qualify for increments on
restoration.
If the reduction to a lower post or time scale is ordered for an indefinite period the
employee may be re-promoted as and when the authority competent to order promotion
to the original post consider the same. On re-promotion the pay of the Railway servant is
fixed as in the case of a fresh entrant with reference to the pay drawn in the reduced
grade.
The pay in such occasions is fixed at the stage equivalent to the pay drawn as
Trackman. If there is no such stage the pay is fixed at the stage next below duly allowing
the difference as personal pay to be absorbed in future increments or increases in pay
provided that he is confirmed as Trackman and has completed two years of regular
service. In all other cases fixation is made taking in to consideration of the completed
years of service as Trackman.
The intention of this rule is to protect the interest of a railway servant who is
working on deputation outside his regular line of service and on foreign service. Simply
because he had gone out of his regular line, he should not lose any officiating promotion
which he would have otherwise received had he been in regular line. Under this
principle, a railway servant outside his regular line and who is fit for promotion in his
regular line can be given pro-forma officiating promotion to the higher grade without any
change in the duties but subject to the following conditions:
(a) All the railway servants senior to him should have been promoted. If any senior
has not been given such promotion due to inefficiency, unsuitability or leave.
(b) The railway servant immediately junior to him should have been given promotion
and is drawing pay in the higher grade. If the immediate junior was not given
promotion due to unsuitability, etc. the one still junior have been promoted to the
higher grade.
(c) If no junior to him is eligible for promotion, he may be given promotion provided
(i) that a post within the cadre remains unfilled for want of an approved person
junior to him ad (ii) the vacancy caused in the cadre is not filled up by making
promotion on ad hoc basis till the release of the next panel when some juniors
become eligible for promotion.
(d) The benefit should be given to only one railway servant against one vacancy.
(e) The benefit of officiating promotion under the rule should be allowed only against
promotions in a cadre in vacancies of more than 90 days duration.
The grant of benefit under NBR will entitle the railway servant to draw the higher rate
of pay to which he may be entitled in the regular line, while holding the post outside his
regular line and to count the period of his service from the date of pro-forma promotion
for increment.
For giving the benefit, a declaration is to be given to the effect that the post held
by the railway servant outside the regular line will be necessary.
STEPPING UP OF PAY
When a senior railway servant promoted earlier may get less pay than the junior
promoted later after earning one increment in the old grade. In such cases, the pay of
the railway servant may be stepped up to make it equal to the pay of the junior subject to
fulfillment of the following conditions:
(a) Both the senior and junior employees should belong to the same cadre and the
post to which they have been promoted should be identical and in the same
cadre.
(b) The senior employee has drawn more or equal pay of his junior in the old post
from time to time before the promotion.
(c) The anomaly should have been directly as a result of the pay fixation formula.
The next increment of the senior railway servant will be drawn on completion of the
required qualifying service with effect from the date of re-fixation of pay.
^^^^^
Where a RS wants to keep two vehicles of different types ie. One motor
car and One motor cycle, out of which one vehicle was purchased from
conveyance advance and wants to have advance for purchasing a different types
of vehicle, he may be sanctioned the same under usual terms and conditions
without being required to sell the previous vehicle, provided he repays the
outstanding amount of advance with interest before drawing the fresh advance
and the same will be treated as second advance.
ELIGIBILITY:
CONDITIONS:
(1) Neither the applicant or the applicant’s wife / husband / minor child must be a
owner of a house. This may be relaxed on merit, when a house owned in a
village, and the applicant desires to settle down in a town or where the
applicant jointly own
house and he desires to build a separate house for his bonafide residential
purposes.
(2) The floor area of the house to construct / purchased must not be less than
22 sq.m. except flats.
(3) Advance for ready built house or flat is admissible for outright purchase only.
(4) The applicant should not have availed of any loan / advance for construction
of house.
(5) The cost should not exceed the cost ceiling limit and may be relaxed upto
25% on merit.
PURPOSE OF ADVANCE:
Retiring between 10-20 years 40% of (BP + DP) + stagnation increment + NPA and
65% of DCRG
Retiring within 10 years 50% of (BP + DP) + stagnation increment + NPA and
75% of DCRG
COST OF CEILING: The cost ceiling limit is 134 times of BP + DP and subject
to a minimum of Rs.7,50,000 and a maximum of Rs.18,00,000.
DISBURSEMENT:
Partly for purchase of land & partly for 30% - purchase of plot
construction / enlargement 35% - on mortgage
35% - construction reached plinth level
TIME LIMIT:
(1) Exactly in accordance with the approved plan, specification, estimation, etc.
(2) Construction should be completed within 18 months of payment of first
installment, otherwise refund refund the advance in one lump sum.
(3) Extension of time limit for construction up one year may be allowed on merit.
(4) On purchase / completion of construction should be insured against damage
by fire, flood, earthquake, etc. for the entire period of loan.
(5) Balance recovery may be adjusted against gratuity.
(6) The property will be re-conveyed after the advance with interest is fully paid.
(7) If a portion of the advance is adjusted from DCRG due to death of the
employee, no interest is charged on the balance beyond the date of death.
(8) Insurance should be within two years of construction.
Railway servants under orders of transfer are eligible for this advance. It is
allowed up to one months’ Pay + DP plus TA due. The RS who is officiating in higher
post may be allowed on the pay he is drawing or the pay to which he is entitled on
journey whichever is less. Once the advance is granted, details should be recorded in
the LPC. If it is not drawn at the old station, it may be drawn at the new station. The
advance should be recovered in 3 monthly installments commencing from the month in
which full salary is drawn after transfer.
The advance of TA can be adjusted in full from the TA claim. The RS may avail
second advance of TA in favour of his family members within six months of transfer. For
temporary RS, surely should be produced. The surely is not necessary when the
temporary RS has three or more years of service. No such advance is allowed in case
of mutual transfer / request transfer / temporary transfer.
Head of Office may sanction to a RS, who is required to proceed on tour to cover
personal expenses for a period not exceeding 30 days. Personal expenses means fare,
incidental charges, kilometrages, daily allowance for 30 days in general and six weeks
for interior places for difficult areas. In case of temporary RS, on surely from a
permanent RS may be granted except where the temporary employee put one year of
service and also got 3 months minimum service to cover recovery.
Railway servants proceeding on deputation to abroad for a period not less than
one month are eligible for an advance of one months’ Basic Pay + DP recoverable in 3
installments. Similar advance is admissible on account of transfer abroad from one
country to another. The amount of advance not exceeding 2 months Basic Pay + DP
recoverable in six monthly installments.
Railway servants proceeding on leave with pay for a period of not less than one
month may be granted an advance equal to the amount of leave salary payable to him
for the first month of leave. The amount payable is after deduction of usual recoveries.
Any one of the advance may be granted to the non-Gazetted employees. The
affected areas due to flood will be notified by the State Government.
ADVANCE FOR LAW SUITS: (Para 1128-IREM-I)
Railway servants drawing pay up to Rs.900 (old) are eligible and his family
members for availing treatment as in-patient in recognized hospitals, and a certificate
from the Medical Authority should be produced. The amount of advance is 4 months
Pay or Rs.500 or the amount recommended by the Doctor, whichever is less. After
reimbursement the balance amount recoverable in 2 monthly installments. It is not
allowed in case of OP treatment / treatment at the residence.
Railway servants who are eligible for educational advance may be granted one
months Basic Pay + DP at the beginning of each year for the purchase of outfit for
children attending the schools approved by the GM recoverable in 10 installments.
^^^^^
This rule is applicable to all railway servants appointed before 01-01-2004. All
railway servants shall subscribe to the fund either from the 1st of the month following that
in which they complete one year’s continuous service or from the date of confirmation
whichever is earlier. But the probationers to Railway Services, Group-A and Group-B
shall subscribe from the date of appointment. (Rule 904(ii)(a) IREC-I)
If an employee of Central Government, State Government or a body corporate
owned or controlled by Government or an autonomous organization registered under the
Societies Registration Act, 1860, is permanently transferred to Railways, then his PF
amount in his old post shall be transferred to SRPF, shall to SRPF from the date of
joining Railway Service. (Rule 904(b) IREC-I)
Account shall be opened in the name of each subscriber in which his subscription
and the interest thereon shall be credited. Every subscriber shall subscribe monthly to
the fund when on duty, foreign service, deputation, temporary transfer from railway
service to any other Government service or on leave. (Rule 907 IREC-I)
The amount of subscription payable for any month shall be 8.33 % (ie.) one
twelfth of the subscriber’s emoluments for that month. In case of running staff, 55% of
pay element shall be included. No subscription shall be recovered during the leave
without pay. (Rule 909(i), (ii) IREC-I)
The subscriber to the SRPF shall be exempted from making any subscription to
the fund during the last three months of service. The discontinuance of the subscription
is compulsory and not optional. No recovery towards refund of advance taken from the
PF may be made during this period. Further no temporary advance shall be sanctioned
during the last three months from the PF. (Rule 909(3) IREC-I)
The accumulation at the credit of SRPF for the financial year shall carry interest
at the rate of 8% per annum. *** The system of grant of incentive bonus to subscribers
of SRPF was discontinued. (RB.No.P(E)III/2000/PF 1 / 2 dated 26-07-2000)
VOLUNTARY SUBSCRIPTION
All subscribers may subscribe voluntarily to SRPF at any time during the financial
year. The amount of voluntary subscription may be
(b) the additional amount payable under this rule shall not exceed Rs.60000;
(c) the subscriber has put in at least 5 years service at the time of death.
(RB.No.E(W)89/WE1-23 dated 18-04-1990) (RB.No.E(W)97/WE-1-13 dated 20-10-98)
TEMPORARY WITHDRAWAL
PURPOSE OF ADVANCE
QUANTUM OF ADVANCE
In all the above cases, the amount sanctioned is three months basic pay plus
dearness pay or actual cost and in any case the amount should not exceed 50% of the
amount at credit. In case of marriage of self, wards, dependents six months / ten
months, basic pay plus dearness pay in case of male / female respectively.
In special cases, the Sanctioning Authority may relax the above limit in case of
subscriber’s daughter keeping in view the status of the subscriber and the amount
standing at credit in the Fund, but in no case be sanctioned more than 15 months pay.
(RB.No.F(E)III/2005/PF 1 / 2 dated 02-11-2005)
RECOVERY OF ADVANCE
FINAL WITHDRAWAL
A railway servant can withdraw advance from his PF not recoverable as final
withdrawal is permissible after 15 years of service.
PURPOSE OF ADVNCE
HOUSE BUILDING
Final withdrawal may be made for the purpose of building of house or acquiring
suitable house or ready built flat for residence, including the cost of site for re-payment
of any outstanding amount on account of loans taken for the purpose or any payments
made towards allotment of a plot or flat.
1)
Amount sanctioned should not exceed the amount in the PF account
2) Amount of advance in any case should not exceed the actual cost of house and
should not exceed 90% of the amount in the PF account
3) The total amount of HBA taken by the Govt. and the loan from PF together
should not exceed the prescribed ceiling limit
4) Advance is admissible for constructing a house at the place of work or at a place
where the applicant wants to settle down finally after retirement
5) Advance will be sanctioned only once and it could be sanctioned second time in
the case of repair of parental house.
6) After sanctioning of advance it is necessary that the employee should commence
the construction within 6 months and the construction be completed within 1 year
7) Withdrawal will be permitted only in equal instalments (minimum-2 & maximum-4),
the instalment after the first being given after verification reg. progress of work
8) Employee must have a clear title of lthe house for which the advance has been
taken
9) Employee must have taken prior permission from Competent Authority
10) If the employee purchasing a ready built house, he must take the possession
within three months of sanctioning of advance
11) Employee must take prior approval for construction of house under Conduct
Rules
c) If two marriages are arranged simultaneously then the loan will be sanctioned as
if the two marriages are organized separately.
EDUCATION EXPENSES
Advances from PF can be sanctioned for the purpose of higher education of the
subscriber or his children. The advance may be utilized to meet the cost of college-kit,
special clothing and educational tours, etc. which may be in the nature of direct
obligatory expenditure incurable by the student on account of his education. These
withdrawals may be permitted once in every six months (ie.) twice in any financial year.
In special cases, the Sanctioning Authority may relax the limit of 3 months BP+DP or
half the amount at credit of PF account to the extent of not more than three fourths of
the amount at credit.
MEDICAL EXPENSES
Part final withdrawal from the fund may be allowed for purchasing a motor car,
motor cycle, scooter, moped, etc. or for repaying the Government loan already taken by
the servant for the purpose subject to the following conditions:
a) Basic Pay should be Rs.10500 per month or above in case of purchase of motor
car and Rs.4600 per month in the case of motor cycle, scooter, etc.
b) The amount of withdrawal is limited to Rs.110000 for purchase of motor car and
Rs.20000 for purchase of motor cycle, scooter, moped, etc.
c) The amount of advance should not exceed 50% of the amount at credit or the
actual price of the vehicle, whichever is less.
e) Railway servants who have completed 28 years of service or who have less than
3 years to attain the age of superannuation may be permitted to make final
withdrawals from PF account for the extensive repairs or overhauling of their
motor cars.
For meeting the cost of consumer durables such as TV, VCR/VCP, Washing
machine, Cooking range, Geyser, Computer a final withdrawal not exceeding 6 months
pay or one half of the amount standing to his credit in the fund whichever is less, may be
allowed.
^^^^^
For the financial year 2007-2007, all non-gazetted railway servants (excluding
RPF / RPSF personnel) are eligible for PLB equivalent to 70 days wages without any
ceiling limit o wages for eligibility. Where the wage exceeds Rs.2500 per month, the
PLB will be calculated as if ‘wages’ are Rs.2500 per month.
Wages for the purpose of calculating PLB shall include Basic pay, dearness pay
and DA drawn during the financial year 2006-07. In case of running staff, the term pay
includes 30% of basic pay as pay element in running allowance. The employees were
not placed under suspension or had not quit service / retired / expired during the
financial year 2006-07 or were on leave where leave salary is admissible is not less than
LAP salary, are paid an amount of Rs.5753 towards PLB for the financial year 2006-07.
(RB.No.E(P&A)II-2006/PLB-16 dated 15-10-2007)
All Group C & D RPF / RPSF personnel who are not eligible for PLB, are eligible
for ad-hoc bonus equivalent to 30 days emoluments without any eligibility wage ceiling
for the financial year 2006-07. The calculation ceiling is Rs.2500.
This benefit is admissible only those RPF / RPSF personnel who were in service
on 31-03-2007 and have rendered at least six months of continuous service during the
year 2006-07. Pro-rata payment will be admissible to the eligible personnel for period of
continuous service during the year ranging from six months to a full year, the eligibility
period being taken in terms of number of months of service (rounded to the nearest
number of months).
The quantum of ad-hoc bonus will be worked out o the basis of average
emoluments / calculation ceiling whichever is lower. To calculate ad-hoc bonus for one
day, the average emoluments in a year will be divided by 30.4 (average number of days
in a month). This will thereafter be multiplied by the number of days of bonus granted.
For example, taking calculation ceiling of Rs.2500 (where actual average emoluments
exceed Rs.2500), ad-hoc bonus for 30 days would worked to:- Rs.2500 x 30 / 30.4 =
Rs.2467.10 (Rs.2467)
All the Group C & D RPF / RPSF personnel, regardless of whether they are in
uniform or out of uniform and regardless of their posting shall be eligible for ad-hoc
bonus. 9RB.No.E(P&A)II-2001/PLB-14 dated 20-09-2002)
COMPUTATION OF WAGES
The methodology to be followed for computation of PLB in cases where staff are
on leave on half pay, extraordinary leave, etc., for part of the year:-
(a) The per day maximum wage to be reckoned during a particular month is to be
arrived at by dividing the ceiling limit by the total number of days in the month.
(b) For example, the maximum reckonable per day wage (in normal cases) in a
month of January would be Rs.2500 / 30 = Rs.80.65 and the reckonable per day
wage in respect of employees on LHAP for the corresponding period is Rs.40.33.
(c) In the month, an employee who had worked only for 15 days (the remaining
period being EXL), the wages for that month would be Rs.1210 (Rs.80.65 x 15).
(d) The total wages arrived at by adding the per day wage for the month and then to
be rounded off to the nearest rupee.
(e) Similar calculation is to be done for the other months also.
(f) The wages so arrived at for the 12 months are then to be added together and
thereafter divided by the number of days in the year ‘rounded off’ to the nearest
rupee which gives the amount of PLB payable.
EXAMPLE:
^^^^^
Pay bills and its accompaniments are now processed in computer for payment in
majority of the establishments in Railways.
In the beginning all the employees are allotted a staff number in 8 digits including
a self-checking digit. This number should not be changed during the service and it
remains as staff identification number in all records.
When a new bill unit is brought under computerised pay roll, master data of all
employees of the bill units is prepared as at the end of the previous month, and the data
is put on master tape.
The bill-preparing units in the prescribed formats indicate changes in the current
month in respect of all bill units under computer pay roll system. The input properly
prepared in the required format is key punched and the data is edited on the computer.
Error records and control figures are prepared for verification. After all the errors are
removed and controls tallied, the input data is processed on computer to generate the
pay bills and other connected statements.
The pay rolls are prepared in three copies and the first copy is submitted to
accounts and it becomes paid voucher later. The second copy is retained as office copy
by the bill preparing unit and the third copy is distributed as pay slip to the employees.
The bill preparing units check up whether the changes given have been correctly
incorporated for printing. In case of any discrepancy, necessary manual changes are
made in the printed pay rolls and are attested by officer in charge before forwarding the
same to accounts department. These alterations are also taken as corrections to the
computer files.
The bill preparing units are responsible for the correct preparation of input data
after taking into account all relevant informations regarding entitlement to pay and
allowances of the employees concerned. They are also responsible to see that changes
advised by them for the month have been duly incorporated in the computer pay roll.
Calculations including totals need to be checked by them.
The pay roll mechanisation cell and the computer cell have combined
responsibility to ensure that the input data given by the bill-preparing units have been
correctly converted into computer files and is duly processed along with the master data
for preparation of pay rolls and connected statements. Computer bills are verified
through the internal check in Accounts office as done for manual bills.
Where preparation of pay bills on the computer has been found impossible due
to unavoidable reasons the pay bill should be prepared manually in the prescribed form
separately for Gazetted and Non-gazetted staff by the pay bills preparing units and sent
along with relevant documents and statements, to the accounts office for internal check
and payment.
· Debit summary.
· Credit summary.
· Memorandum of differences.
· Statement of PF recovery.
· Absentee statement.
· Statement of refund of advances, advance wise.
· Statement of society deposits and refund of loans.
· Rent recovery statement.
· Electricity charges statement.
· Statement of other recoveries, type wise.
· PF subscriptions and repayment of advances to PF.
· List of workshop debits, stores debits and station debits.
· Recoveries toward Co-operative Stores and Society.
· Subscription to Institutes.
· Railway doctor fee payable on contract system.
· Diet charges.
· LIC policies.
· Income-tax schedule.
· Group Insurance recovery statement.
· Certificates required for the purpose of claiming certain allowances.
Memorandum of Differences
Absentee Statement
Absentee statement shows the period of leave, unauthorised absence for all the
employees. CL availed is not shown in the statement.
Wage Period
Wage period is normally a month. Different wage periods are fixed for Railway
employees working at different areas. By fixing different wage periods, constant flow of
bills, regular internal check of all the bills, better utilisation of ministerial and cash office
staff are achieved. Normally change of wage period is not normally permitted.
However, in rare cases to arrange salary in advance due to festivals etc. wage
period is changed with permission of Headquarters and Accounts concurrence.
Assumed Attendance
Pay bills are actually prepared a few days before the end of the wage period, on
the basis of assumed attendance for the remaining days of wage period. The period of
assumed attendance is fixed in consultation with Accounts. In the event of an
employee’s death or termination of service the bills are not processed for regular
payment as a matter of precaution to adjust recoveries, if any.
Objections
^^^^^
16 - APPLICATION OF COMPUTER IN
PERSONNEL BRANCH
As the world is an Informative age, Railways decided to computerize its activities
with the direction of Ministry of Railways, developed through application software for the
use of Railways.
First it looked into Public service viz., reservation. So, Railway Reservation
System (RRS) was introduced all over the country and it was one of the effective
packages. Then slowly the following were also stated playing in Railways in a phased
Manner.
Salary Package:
Since, the employees payment are more sensitive and involve collection,
verification and checking of data’s
As on of the RDBMS, Oracle is and object based logical model i.e., Object
Relational Database Management System (ORDBMS) and has a concept of
“Client / Server Technology “ to interface between the user and the data base
and application system in payroll was developed in ORACLE, with Oracle
database as back end used and D2K ( Developer 2000 ) as front end user with
an acronym as “PRIME” with the software on oracle enterprise edition Version 8i.
Users: PB staff and staff working in salary bills sections of open line and other
Offices.
Outline activities:
Preparation of bills:
- Normal salary
- Increment
- On issue of Office Order on promotional fixation, PP, Spl. Pay,etc.
- Specific earnings like TA, NDA, NHA, KMA, etc.,.
- Leave details
- Quarters transaction like Rent, water, electrical
- Over Payment’s
- Any arrears
- DAR
- Court case judgement
- Transfer from one bill unit to another bill unit
- And other misc., earning deduction.
Time schedule
To make the payment in time to the employees a time schedule in must for
feeding of bills, printing of bills and submission of bills to accounts and from there to the
employees either to Bank or Cash keeping in mind the advancement / postponement of
payment date.
Security:
Data security. Checks are provided in the computer software for validation of the
entered data. Individual user identification and his / her password.
Maintenance:
Training:
Related Modules:
Conclusion:
At present the grievances has reduced more with this Prime package and there
will be no grievances from the employees with the related modules under and to be
developed are introduced with fine tuning for the users use and added to PRIME system.
-.-.-
a) Internal Check
b) PF
c) Pension
d) Books
e) E-Suspense
f) Works Contract
g) New Pension Scheme
h) Cash & Pay
a) With the integration of the PRIME database with the AFRES database, all bill
preparation data is transferred online thus enabling the Accounts Staff to pass
the bills online. Allocation verification is a one time job. The Audited data
(corrections carried out by Accounts) is sent back to PRIME, so as to incorporate
it in the next month’s bill preparation.
b) The passing of the PF bills is done by the system, where the PF balance of the
employee is checked, outstanding balances are deducted and PF rules are
verified by the system. Debit posting is done when a bill is confirmed and credit
posting is done by the SO’s on the next day of the payment. Calculation of
interest and issuing of PF slips can be done as soon as the March Accounts are
closed. Managerial Statements like NO Master Statements, Nil Credit
Statement, Double entry, Negative Balances etc. can be generated for further
review.
c) The Settlement data from PRIME can be transferred to the Pension module.
PPO and PPA is now decentralized and printed locally. Pension master can be
maintained locally.
d) All FMIS Statements up to account current can be generated as soon as the
months accounts have been closed.
e) All suspense transactions can be maintained and watched by the system. Debit
and Credit posting is done in seconds. All review can also be prepared at any
moment.
f) Once the Master tables have been created, (Project, BSR, Non BSR, Contractor,
Work Condition, Approved List, Terms, General agreement, Paper Securities,
Rider and Work Order and Schedule Master) most of the checks on Contractor
bills are done by the system. With Notebooks and Laptops easily available and
at a very cheap prize, the executives can carry the same to the site to record on
the spot observations and measurements.
g) The accounts for the employees coming under the New Pension Scheme are
maintained for Tier1, Tier2 and Government Contributions.
There are some minor modules like Finance, Assets, and Inspection
modules also available in AFRES.
Apart from the above AFRES is also available for Traffic Accounts and
Workshop and Stores Accounts.
a) Adequate training has not been given to staff for using the system as well
as to Staff who maintain the system.
b) Backup and Recovery mechanism have to be defined.
c) Security and integrity have to be revisited.
d) With the dependence on the system growing and the non-availability of
sufficient hard copies, the scope for fraud increases and reconciliation
becomes a tough job.
e)
Reports:
The above reports are generated from the datasheet containing details of all
categories of concerned department consisting of 48 columns. The data sheet is
also required to be certified by cadre officers that “Accuracy and Completeness is
certified”
- Railway Name
- Unit names
- Department names
- Cadre names
- Pay scales
- Percentage of DRQ in each categories
- Percentage of PRQ in each categories
- Percentage of LDCE in each categories
- Dealer name
Care should be taken while feeding the above data to make it uniform fro all
departments to get an accurate output. No duplicate entry should be made.
Database:
After completing the basic required data necessary entry should be made in the
datasheet under the heading Contents which has 48 columns for which separate
instructions will be provided .
This entry will be fed with breakup as units like TPJ, MAS, etc., and department
wise, category wise, etc.,.
On completing the data entry we can take the reports as detailed above under
reports, sanction actual vacancy position for all categories, sanction actual vacancy
position for safety categories, other miscellaneous reports.
Conclusion:
-.-.-
CGIS - COMPASSIONATE GROUND INFORMATION SYSTEM
For the best use of the programme necessary data is required to be fed.
b. Pending data
§ Bio-data of ward /widow Gr-C, Gr.-D, not decided
§ Offer of appointment Gr-C, Gr-D
c. Finalized data
- Bio-data of ward /widow Gr-C, Gr.-D
- Offer of appointment Gr-C, Gr-D
a. Pending statements
§ Summary – whole Railway Gr-C & Gr-D
§ Summary – break up of Gr-C & Gr-D
§ Summary – Division wise Gr-C & Gr-D
b. Finalized statements
§ summary of finalized cases
Conclusion:
This programmed is being evolved and needs modifications .
-.-.-
Basic required data’s are required to fed in the designed statement. This
makes to take a report on pending court cases and disposed court cases.
From the fed statement the following can be taken under pending court
cases and disposed court cases
o Unit wise
o Court / CAT wise
o Law Assistant wise
o Railway Advocate wise
This statement can be taken year wise court cases pending, submission
of
para-wise remarks to the officer concerned, date of submission to the court, date of
hearing, date of adjournment, final judgement, etc.,.
-.-.-
1. Board’s letters
2. DPG – Department of Public Grievances & / DOP –
Department of Personnel letters
3. Union letters
4. Head Quarters letters
5. Divisional letters viz., DRM & other officers
6. GM’s Pink slip
On receipt of the letters from the above said offices, the same has to be
fed in the column’s as provided in the system.
After feeding, steno nominated will put up papers to the officer concerned
for his perusal fortnightly, with a hard copy to concerned APO’s and ChOS’s/OS’s
concerned for their reply immediately.
The reply statement will be fed back in the system as and when it is ready
in the column provided therein viz., disposal
With this LMS we can take a quick action for the letters pending and help
the railway administration for quick disposal and to have a review of the same every
fortnightly.
Conclusion: This LMS is a fine package to take care of the inward / outward letters
unless it is properly maintained and fine tuned.
-.-.-
Apart from the salary package the other main aspect in Personnel Branch is
Cadre. So, the application system package is being developed by the Northern Railway
as per the instructions of the Railway Board.
As it is a related module to PRIME when combined it will be a fine application
software.
^^^^^
SAVINGS/DECLARATION
Total Salary Income 269760 Provident Fund (80-C) 50972
House Rent Allowance = a 0 [-] VPF Refund 0
Pay Eligible for HRA Rebate = b 0 Public Provident Fund (80-C) 0
Rent paid - (10% Salary) = c 0 Tution Fees (80-C) 0
[-] Least of a, b , c for Exmpt. 0 Unit Trust of India (80-C) 0
Gross Income(less HRA exemp. if any) 269760 Life Insurance Premia/PLI (80-C) 804
[-] Professional Tax u/s 16(i) 1585 NSC VIII Iss/Simlr Invtmts Value (80- C) 0
Total Income From Payroll 268175 Group Insurance (80-C) 1140
[+] Interest 0 Mutual Fund (80-C) 0
[+] Gain from Housing Property (F-12C) 0 Other Investments. (80-C) 0
[-] Loss from Housing Property(F-12C) 0 Repayment of Housing Loan (80-C) 0
[+] Other Income 0 Infrastructure Investments. (80-C) 0
Total Income from all Sources 268175 Pension Fund LIC (80-CCC) 0
[-] Relief Fund under Section 80G 0 NPS-Tier-I-Sec 80CCD 0
[-] Other Relief's u/s 80G(50%) 0 Govt.Cont-New Pension Scheme-Sec80CCD 0
[-] Medical Insurance under Sec.80-D 0 Total Investment(80-C + 80-CCC + 80-CCD) 52916
[-] Handicap deduction Under Sec. 80U 0 Savings Under Section 80-CCE (MAX.100 52916
[-] Other Deductions 0
Total Income 268175
Taxable Income(rounded to nearest Rs.10) 215260
Gross Tax 17052
[+] Surcharge on IT Payable 0
[+] Education Cess on IT+SC 512
Income Tax paid 0
[-] IT Refund 0
Surcharge Paid on IT 0
Education Cess Paid on IT 0
Net Tax Payable 17564
Running Allow(70% exempted upto 6,000pm) 0
============================================================================================
Income-Tax Rates :Rs.110001-Rs.150000 = 10% + Rs.0 ** Rs.150001-Rs.250000 = 20% + Rs.4000 ** above
Rs.250001 = 30% + Rs.24000.
Southern Railway PAGE NO : 4
WORKING SHEET FOR COMPUTATION OF INCOME TAX FOR THE YEAR:- 2007-2008 (Actuals upto Oct-2007)
Processed Date: 20-Nov-2007 11:46
========================================================================================
EMPNO. Xxxx NAME:xxxxxxx DESIG:LOCO PILOT (GOODS)-I BU: xxxx INCR: SEP.RETIREMENT: OCT-10
============================================================================================
HEAD MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB TOTAL
Basic Pay 6725 6725 6725 6725 6725 6810 6900 6900 6900 6900 6900 6900 81835
D.A. 4590 4590 4590 4590 4590 4648 5517 5517 5517 5517 5517 5517 60700
Arr.D.A. 1955 0 0 0 0 0 1977 0 0 0 0 0 3932
D.Pay 4372 4372 4372 4372 4372 4426 4485 4485 4485 4485 4485 4485 53196
PLB 0 0 0 0 0 0 0 5753 0 0 0 0 5753
KM.Allow. 1395 867 1207 867 767 993 1383 1069 1069 1069 1069 1069 12824
RRCA 35 27 30 16 0 5 14 8 8 8 8 8 167
O.S.D.A. 0 0 0 0 40 0 40 0 0 0 0 0 80
AMA 32 333 129 233 387 99 410 165 165 165 165 165 2448
CELL Allow. 12 12 12 12 12 12 12 12 12 12 12 12 144
Special Pay 70 70 70 70 70 34 70 70 70 70 70 70 804
NDA 300 189 289 355 333 511 422 455 455 455 455 455 4674
NHA 0 140 0 0 0 0 140 420 0 0 0 0 700
Stitch. All. 0 0 0 0 0 0 0 33 33 33 33 33 165
VPF 3000 3000 3000 3000 3000 3000 3000 3000 3000 3000 3000 3000 36000
PF-Sub-Run 1433 1433 1433 1433 1433 1451 1471 1471 1471 1471 1471 1471 17442
CGIS-C 30 30 30 30 30 30 30 30 30 30 30 30 360
LIC/TPJ 143 143 143 143 143 143 143 143 143 143 143 143 1716
==========================================================================================
SAVINGS/DECLARATION
Total Salary Income 227422 Provident Fund (80-C) 53442
House Rent Allowance = a 0 [-] VPF Refund 0
Pay Eligible for HRA Rebate = b 0 Public Provident Fund (80-C) 0
Rent paid - (10% Salary) = c 0 Tution Fees (80-C) 0
[-] Least of a, b , c for Exmpt. 0 Unit Trust of India (80-C) 0
Gross Income(less HRA exemp. if any) 227422 Life Insurance Premia/PLI (80-C) 1716
[-] Professional Tax u/s 16(i) 0 NSC VIII Iss/Simlr Invtmts Value (80- 0
Total Income From Payroll 227422 Group Insurance (80-C) 360
[+] Interest 0 Mutual Fund (80-C) 0
[+] Gain from Housing Property (F-12C) 0 Other Investments. (80-C) 0
[-] Loss from Housing Property(F-12C) 0 Repayment of Housing Loan (80-C) 0
[+] Other Income 0 Infrastructure Investments. (80-C) 0
Total Income from all Sources 227422 Pension Fund LIC (80-CCC) 0
[-] Relief Fund under Section 80G 0 NPS-Tier-I-Sec 80CCD 0
[-] Other Relief's u/s 80G(50%) 0 Govt.Cont-New Pension Scheme-Sec80CCD 0
[-] Medical Insurance under Sec.80-D 0 Total Investment(80-C + 80-CCC + 80-CCD) 55518
[-] Handicap deduction Under Sec. 80U 0 Savings Under Section 80-CCE (MAX.100 55518
[-] Other Deductions 0
Total Income 227422
Taxable Income(rounded to nearest Rs.10) 171900
Gross Tax 9380
[+] Surcharge on IT Pay le 0
[+] Education Cess on IT+SC 188
Income Tax paid 0
[-] IT Refund 0
Surcharge Paid on IT 0
Education Cess Paid on IT 0
Net Tax Payable 9568
Running Allow(70% exempted upto 6,000pm) 15663
============================================================================================
Income-Tax Rates :Rs.100001-Rs.150000 = 10% + Rs.0 ** Rs.150001-Rs.250000 = 20% + Rs.5000 ** above
Rs.250001 = 30% + Rs.25000.
Southern Railway PAGE NO : 10
WORKING SHEET FOR COMPUTATION OF INCOME TAX FOR THE YEAR:- 2007-2008 (Actuals upto Oct-2007)
Processed Date: 20-Nov-2007 11:46
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EMPNO. XXXXX NAME:XXXXXXXXX DESIG:LOCO PILOT (MAIL) BU: XXXX INCR: MAY RETIREMENT: MAY-15
============================================================================================
HEAD MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB TOTAL
Basic Pay 8090 8090 8090 8470 8470 8470 8470 8470 8470 8470 8470 8470 100500
Arr.Basic Pay 0 0 0 355 0 0 0 0 0 0 0 0 355
D.A. 5522 5522 5522 5781 5781 5781 6772 6772 6772 6772 6772 6772 74541
Arr.D.A. 2342 0 0 242 0 0 2518 0 0 0 0 0 5102
Arrears of HRA 0 0 0 52 0 0 0 0 0 0 0 0 52
D.Pay 5259 5259 5259 5506 5506 5506 5506 5506 5506 5506 5506 5506 65331
Arrs D.Pay 0 0 0 231 0 0 0 0 0 0 0 0 231
PLB 0 0 0 0 0 0 0 5753 0 0 0 0 5753
KM.Allow. 1824 1522 792 755 50 1371 1358 1522 1522 1522 1522 1522 15282
RRCA 0 0 0 0 0 3 0 5 5 5 5 5 28
O.S.D.A. 0 40 0 0 1046 0 0 0 0 0 0 0 1086
AMA 39 0 116 335 365 81 0 81 81 81 81 81 1341
CELL Allow. 12 12 12 12 12 12 12 12 12 12 12 12 144
NDA 1211 1011 555 644 0 1055 1011 1066 1066 1066 1066 1066 10817
NHA 0 280 140 0 0 140 140 280 0 0 0 0 980
Stitch. All. 0 0 0 0 0 0 0 33 33 33 33 33 165
Int. HBA 608 608 608 608 608 608 608 608 608 608 608 608 7296
VPF 8000 9500 9500 9500 9500 9500 9500 9500 9500 9500 9500 9500 112500
PF-Sub-Run 1724 1724 1724 1881 1805 1805 1805 1805 1805 1805 1805 1805 21493
CGIS-C 30 30 30 30 30 30 30 30 30 30 30 30 360
LIC/TPJ 2479 2479 2479 2479 2479 2479 2479 2479 2479 2479 2479 2479 29748
SAVINGS/DECLARATION
Total Salary Income 289004 Provident Fund (80-C) 133993
House Rent Allowance = a 52 [-] VPF Refund 0
Pay Eligible for HRA Rebate = b 0 Public Provident Fund (80-C) 0
Rent paid - (10% Salary) = c 0 Tution Fees (80-C) 0
[-] Least of a, b , c for Exmpt. 0 Unit Trust of India (80-C) 0
Gross Income(less HRA exemp. if any) 289004 Life Insurance Premia/PLI (80-C) 29748
[-] Professional Tax u/s 16(i) 0 NSC VIII Iss/Simlr Invtmts Value (80- 0
Total Income From Payroll 289004 Group Insurance (80-C) 360
[+] Interest 0 Mutual Fund (80-C) 0
[+] Gain from Housing Property (F-12C) 0 Other Investments. (80-C) 0
[-] Loss from Housing Property(F-12C) 0 Repayment of Housing Loan (80-C) 0
[+] Other Income 0 Infrastructure Investments. (80-C) 0
Total Income from all Sources 289004 Pension Fund LIC (80-CCC) 0
[-] Relief Fund under Section 80G 0 NPS-Tier-I-Sec 80CCD 0
[-] Other Relief's u/s 80G(50%) 0 Govt.Cont-New Pension Scheme-Sec80CCD 0
[-] Medical Insurance under Sec.80-D 0 Total Investment(80-C + 80-CCC + 80-CCD) 100000
[-] Handicap deduction Under Sec. 80U 0 Savings Under Section 80-CCE (MAX.100 100000
[-] Other Deductions 0
Total Income 289004
Taxable Income(rounded to nearest Rs.10) 189000
Gross Tax 12800
[+] Surcharge on IT Payable 0
[+] Education Cess on IT+SC 256
Income Tax paid 0
[-] IT Refund 0
Surcharge Paid on IT 0
Education Cess Paid on IT 0
Net Tax Payable 13056
Running Allow(70% exempted upto 6,000pm) 17881
============================================================================================
Income-Tax Rates :Rs.100001-Rs.150000 = 10% + Rs.0 ** Rs.150001-Rs.250000 = 20% + Rs.5000 ** above
Rs.250001 = 30% + Rs.25000.