1.

0 Purpose:
Technical maintenance personnel assigned to the GDSCC Maintenance and
Integration Services Department (M&I) are issued a standard set of commonly used
tools appropriate to their areas of responsibility. The purpose of this departmental
instruction is to define the process for issue and accountability of said tools.

2.0 Procedure:

2.1 The M&I department manager shall appoint a primary and alternate tool
custodian who shall be responsible for issue and maintaining records of
inventory for tools and test instruments issued to M&I personnel as defined in
this procedure.

2.2 M&I technical maintenance personnel shall be assigned a personal

identification number (PIN) for the purpose of tool control.

2.3 An inventory of tools and instruments shall be conducted at the time of

issuance and wherever possible tools shall be marked with the recipient’s PIN.
Items requiring periodic calibration shall have DSN control numbers affixed.
A written record of said inventory shall be kept under the control of the
department manager to include a listing of all items issued, date of inventory,
recipients printed name, assigned personal identification number, DSN control
numbers and signature. Items not capable of being marked with a PIN shall
be identified on the inventory sheet.

2.4 Personnel are accountable for tools and instruments issued to them and are to
be kept under appropriate control at all times. Lost, damaged or destroyed
articles shall be reported to the tool custodian or other responsible party the
day of discovery. Items lost, damaged or destroyed shall be reported in
accordance with the requirements of ITT-DSN-0261, Standard Operating
Procedure for Property. In addition tools or instruments worn or damaged
through normal wear and tear will be turned in to the tool custodian or other
responsible party for replacement. And shall include an explanation of how
the tool was damaged. Employee in charge of tools shall make a notation that
the item was damaged in the tool record for that employee. The tool
custodian shall then inform the section Manager if that item is under warranty
and can be shipped out or if the item needs to be replaced.

Note: responsible parties are Tool Custodian, Chief tech, SSE/TLC,

Supervisor or Manager,

2.5 Abuse or willful neglect leading to damage or loss of issued items may lead to
dispensary action.
2.6 During extended downtimes where employees are assigned to work for
multiple days in a single location a secure form of storage will be provided by
ITT to permit employees to leave tools at the worksite during non-duty hours.

2.7 A periodic re-inventory of issued items shall be conducted at a minimum of

semi-annually or at the discretion of the tool custodian or department
manager. The inventory shall be conducted in the presence of the employee
and any of the identified responsible parties. However the tool custodian
and/or department manager shall be notified of re-inventory of tools prior to
performance.

2.8 All items requiring calibration shall be turned over to the tool custodian for
recall two (2) weeks prior to the calibration due date. The items due for cal
shall also be turned over to the tool custodian or employee in charge of
instrument recall whenever requested. All items requiring calibration shall
have a DSN control numbers affixed to them.

2.9 No employee shall be disciplined for not being able to complete an assigned
task due to the unavailability of such necessary tools, equipment or material.
However employees shall inform the individual assigning the task of the
resource deficiency immediately upon becoming aware of said deficiency.