TERM PAPER

OF
EVENT MANAGEMENT
(MGT-695)
ON THE
TOPIC
“ORGANISING AN INTER
DEPARTMENTAL ART AND
CRAFT COMPETITION”
SUBMITTED TO : SUBMITTED BY:
Lec.SAVITA NEERA YADAV
SECTION:- R-1813
ROLL NO:- RR1813A02
 REG. NO:- 10804890

ACKNOW
As usual a larg
deserve my tha
provided me fo
this term paper
  EVENT DISCRIPTION

• EVENT NAME
“ART AND CRAFT COMPETITION”

• EVENT TYPE
COMPETITION

• LOCATION
BUILDING NO:7, JAWARHAR NAGAR, JALANDHAR,PUNJAB

• DATE
25th dec 2010

• TIME
10:00 a.m to 1.00 pm

• EVENT OVERVIEW AND PURPOSE/CONCEPT

A platform to show the talent.

• AIMS AND OBJECTIVES

 To find out the hidden talent in the students.

 EVENT MANAGEMENT

• MANAGEMENT REPONSIBILITY
Management is responsible for the objectivity and integrity of the
accompanying financial statements. Management is responsible for maintaining
the competition’s system of internal control that includes careful selection and
development of participants, division of duties, and written accounting and
operating policies and procedures augmented by a continuing internal audit
system of accounting controls, management believes that the competition's
system provides reasonable, but not absolute, assurance that assets are
safeguarded from unauthorized use or disposition and that the accounting
records are sufficiently reliable to permit the preparation of financial statements
that conform in all material respects with generally accepted accounting
principles.

• PHYSICAL REQUIREMENT
 VENUE
BUILDING NO:7, JAWARHAR NAGAR, JALANDHAR,PUNJAB

 EVENT MAP
ENTRY TO THE BUILDING STARTS AT 9:30 A.M ONWARDS,
CHECKING OF IDENTITY CARDS AT SAME TIME, AFTER THAT
PARTICIPANTS ARE MOVED TO THIER RESPECTIVE ROOMS
ALONG WITH THIER MATERIALS USED IN COMPETITION, AT
10:00 A.M COMPETITION STARTS, AFTER ONE AND HALF
HOUR PARTICIPANTS CAN GO TO DRINK WATER AND
WASHROOMS TO FRESH-N-UP THIERSELVES, AFTER THAT AT
 1:00P.M SHARP COMPETITION WILL OVER, AFTER THAT IN AN
AUDITORIUM THE PRIZE DISTRIBUTION CEREMONY WILL
BEGIN IN FRONT OF THE AUDIENCE AND PARENTS.

• AUDIENCE
THOSE WHO WANT TO SEE THE COMPETITION CAN BUY TICKETS.
TICKETS WILL BE AVAILABLE AT THE VENUE ON PAYMENT OF
100/- RUPEES. AUDIENCE MUST READ THE GUIDELINES.

• IMPACT
 SOCIAL
A REFRESHING IMPACT WILL BE THERE ON THE STUDENTS
PARTICIPATING IN THE COMPETION. CHANCE TO EXPLORE,
SHOW, PROVE THEMSELVES.

 ENVIRONMENTAL
COLOURFUL ENVIRONMENT WILL BE THERE. FULL OF JOY
HAPPINESS AMONG THE CHILDREN AS CHILDREN LIKE TO
HAVE SUCH COMPEPTITIONS.

 ECONOMIC
 ECONOMY WILL INCREASE DUE TO AUDIENCE THEY BUY
TICKETS, PARKING CHARGES, CANTEEEN, AND WHO WILL
LIKE THE PAINTING OR MODEL CAN BUY THOSE
PARTICIPANTS MADE IN THE COMPEPTITION.

 APPROVAL AND ANALYSIS

• STATE AND FEDRAL GOVERNMENT

TAKE PERMISSION FROM HOD THEN AO THEN DEAN THEN
CHANCELLOR THEN DM AS THE VENUE IS OUTSIDE IN PUBLIC
PLACE.

• COUNTRY, CITY AND TOWN

JALANDHAR,PUNJAB

• ROADS AND TRAFFIC AUTHORITY

THE RUSH WILL BE THERE ON THE DAY OF COMPETITION SO HAVE
TO TAKE PERMISSION FORM TRAFFIC AUTHORITY, AND FORM
ROAD AUTHORITY TOO DUE TO EXCESS PARKING.

• BUILDING
CHEAKING THE BUILDING THAT MEET ALL THE REQUIREMENT OF
THE COMPEPTTION SPACE .TAKE APPROVAL FROM THE BUILING
OWNER TO MAKE THE COMPETITION POSSIBLE.
  MARKETING

• COMPETITIVE ANALYSIS
IN THIS COMPETITION THE WINNERS NOT ONLY WIN THE PRIZES
BUT MOVED FORWARD TO INHANCE AND MAKE CARRIER IN THIS
FIELD. SUCH STUDENTS WILL BE HELPED FINANCIALLY.

• MEETING AUDIENCE NEED

AUDITORIUM WILL BE AIR CONDITIONED FOE THE AUDIENCE,
REFRESHMENT WILL BE PROVIDED, ENTERTAINMENT WILL BE
THERE FOR THEM TOO.

• PRICE AND TICKET PROGRAMME

TICKETS WILL BE AVAILABLE AT THE VENUE.

PRICE FOR THE TICKET WILL BE 100/- RUPEES PER PERSON.

IT WILL ON FIRST COME FIRST SERVE BASIS.

• ADVERTISING AND PROMOTION

 MESSAGES
NOTICE WILL BE DISPLAYED ON THE NOTICE BOARD,
CHARTS WILL BE MADE WITH CREATIVITY AND PLACED
ALL AROUND. TO ATTRACT THE STUDENT TOWARDS THE
COMPETITION.
  BUDGET
PRINTING OF APPLICATION FORM=RS.1000/-

MESSAGES DISPLAYING AND CHARTS MAKING=RS.500/-

FINANCIAL CONTROL

• CAPITAL AND FUNDING REQUIREMENT

• BUILDING RENT=RS.2000/-

• REFRESHMENT FOR ALL=RS.5000/-

• PRIZES FOR WINNERS=RS.10000/-

• DECORATION AND LIGHTING=RS.2000/-

• SECURITY CHARGES=RS.1500/-

• PRINTING OF TICKETS COST=RS.1000/-

• FEES (POLICE AND SECURITIES, LOCAL

GOVERNMENT etc.)
Security fees=Rs.1500/-, police and local government=Rs.1000/-
  RISK MANAGEMENT

• IDENTIFICATION OF RISK AND HAZARDS

Complete checking of everyone before entering to the building,

No smoking within the building,

(i) Physical risks- Risks due to extreme climatic and meteorological conditions
of nature (wind, flood, drought, earthquake, volcanic action)
(ii) Social and Risks due to theft, malicious damage, and fraud
-political risks
(iii) Liability- Risks due to legal actions against the organizers

• ASSESSMANT OF RISK AND HAZARDS

Risk assessment consists in an objective evaluation of risk in which

assumptions and uncertainties are clearly considered and presented. Part of the
difficulty of risk management is that measurement of both of the quantities in
which risk assessment is concerned - potential loss and probability of
occurrence - can be very difficult to measure.

• MANAGEMENT OF RISK AND HAZARDS

1. identify, characterize, and assess threats
2. assess the vulnerability of critical assets to specific threats
3. determine the risk (i.e. the expected consequences of specific types of
attacks on specific assets)
4. identify ways to reduce those risks
5. prioritize risk reduction measures based on a strategy
  EVENT STAFFING

• THEME
“LETS MAKE THE WORLD MORE BEAUTIFUL”

• DECOR

 ENTERTAINMENT
LAYOUT OF THE AUDITORIUM SHOW SENSE SOFT MUSIC
AND BEAUTIFUL DECORATION MAKES THE AUDIENCE
ENTERTAIN.

 SPECIAL EFFECTS AND LIGHTING

FANCY CURTAINS AND LIGHTS ON THE STAGE WHICH
ATTRACT THE AUDIENCE FULLY.

 SOUND
SOFT MUSIC THAT MAKE THE MOOD AND SURROUNDING
SOOTHING AND REFRESHING.

• SERVICES
 ELECTRICITY
 ELECTRICITY AVAILABILITY IS 24 HOURS. FOR ANY FAILURE
IN CIRCUITS AN ELECTRICIAN IS APPOINTED.

 WATER
SAME AS WATER SUPPLY 24 HOURS FOR ANY INCONVIENCE
A WATER IS ORDERED ON THE ALREADY AND A WAITER TO
SERVE.

 IMPACT ON LOCAL TRAFFIC

DUE TO COMPETITION AUDIENCE RUSH WILL BE THERE ON
ROADS.

 SECURITY
PROPER SECURITY WILL BE THERE AT ENTRY AND EXIT
GATE, PARKING POINT, AUDITORIUM, etc.

 PARKING
PROPER PARKING SPACE IS AVAILABLE IN THE BASEMENT
OF THE BUILDING WITH ONESECURITY GARD.

 WASTE AND ENVIRONMENT MANAGEMENT

 TOILET
COMPLETE TOILET WITH ONE CLEANER, PROPER
WATER SUPPLY.

 WASTE MANAGEMENT, RECYLING, NOISE

Waste management is the collection , transport , processing,
recycling or disposal, and monitoring of waste materials.
  WATER POLLUTION
NO WATER POLLUTION WILL BE THERE AS ONE
WATER SERVER IS APPOINTED ALREADY.

 CLEANING
WAITER ARE APPOINTED TO CLEAN UP THE THINGS

 SAFETY AND SECURITY

• SAFETY OF THE EVENT AUDIENCE

AS SECURTY GAURDS ARE THERE TO SAVE FROM ANY RISK.

• SAFETY AND SECURITY OF THE PERFORMERS, VIP,

etc.
SPECIAL SECURITY IS APPOINTED FOR THE PARTICIPANTS AND
VIP’s.

• SECURITY FOR PREMISES, EQUIPMENT, CASH, etc.

Appointed gaurds as well as local police is there for such happenings.

• FIRST AID
For any mishappening or accident a first aid is available with in the building and
for serious problem the hospital is in front of yhe building.

As jalandhar is known as the city of hospitals nothing to worry about.

  OPERATIONAL PLAN

• POLICIES, CROWD CONTROL

HIER GAURDS TO CONTROL CROWD AND LOCAL OLICE WILL
ALSO HELP FOR THIS.

• PROCEDURE AND CHECKOUT

• PERFORMANCE STANDARDS(LINK TO OBJECTIVES)

LEVEL OF THE PARTICIPANTS WILL BE ACCORDING TO THE AGES
OF THE PARTICIPANTS. SO THAT EVERYTHING WILL BE FAIR.

• CONTIGENCY PLANS
 WEATHER
AS COMPETITION IS INSIDE THE BUILDING SO ISSUE, SAME
AS PARKING OF THE VEHICLES IS IN BASEMENT.

 ELECTRIAL SUPPLY, LIGHTING

A GENERATOR IS AVAILABLE IF LIGHT GOES DUE TO SOME
REASON.

 FIRE
A FIRE BRIGADE IS ALREADY AVAILABLED BY THE ONWER
OF THE BUILDING.
  ACCIDENT
HOSIPTAL IS IN FRONT OF THE BUILDING.

 CROWD CONTROL
POLICE WILL BE THERE TO CONTROL THEM.

 DELAY OR CANCELLATION
COMPETITION WILL NOT BE DELAYED OR CANCELLED IN
ANY MANNER OR CONDITION.

 EVALUATION

• POST EVENT EVALUATION

THE COMPETITION WAS VERY EFFECTIVE PARTICIPANTS DONE
EXTREMELY WELL. THEY WERE ABOVE THIER LEVEL. ALL WENT
WELL AS EXPECTED. ALL WERE IN THE BUDGET.

• OBJECTIVES
ALL THE OBJECTIVES WERE MET.

THE TALENT CAME OUT WAS EXTREMELY UNBELIEVABLE AND

UNEXPACTED. THE YOUTH IS REALLY TALENTED TODAY.

• REPORT
The final action will be to report about the whole activity which occurred in the
department at inter departmental art and craft competition on 25th dec 2010 at
10:00 am to 1:00 pm at building no-7, jawahar nagar, jalandhar, punjab in press
to make awareness in public regarding this event.