How to Add Field to Print "Continued" in MS Word Footers

Jan 2009

See the Page Footer. The formula for Page Footer will be something like this
{ if { numpages } > { page } "Continued..." } { if { numpages } > { page } { = { page } + 1 } }

To see the formula, Double click on any part of the Footer. It will get highlighted in
GREY colour. Then Right Click  Toggle Field Codes. Then double click on any
number. It will be highlighted in GREY colour. Again Right Click  Toggle Field
Codes.

http://support.microsoft.com/kb/78313

Article ID: 78313 - Last Review: January 18, 2007 - Revision: 1.3
WD: How to Add Field to Print "Continued" in Word
Footers
View products that this article applies to.
This article was previously published under Q78313
Expand all | Collapse all

SUMMARY

This article describes how to insert a field into a Microsoft Word document footer that prints
"Continued" on all pages except the last page.
Back to the top

MORE INFORMATION

To print the word "Continued" in a footer on all pages except the last, follow these steps:

1. On the View menu, click Header And Footer.

2. Switch to the Footer by clicking the "Switch Between Header and Footer" button on the
Header and Footer toolbar.
3. In the footer, press CTRL+F9 (Windows) or COMMAND+F9 (Macintosh) to insert field
braces. Inside the braces, type if, press CTRL+F9 (Windows) or COMMAND+F9
(Macintosh) for another set of field braces, and type numpages inside the field braces.
4. Press the RIGHT ARROW key twice to position the insertion point outside the closing
brace of the NUMPAGES field. Type >, press CTRL+F9 (Windows) or COMMAND+F9
(Macintosh), and type page inside these field braces.
5. Press the RIGHT ARROW key twice to position the cursor outside the closing brace of
the PAGE field. Type a space and Continued.

The field should appear as follows:

{if {numpages}>{page} "Continued"}
Back to the top

REFERENCES

"Microsoft Word for Windows User's Guide", page 752

Back to the top

Continued… 2
APPLIES TO

 Microsoft Word 6.0 Standard Edition

 Microsoft Word 6.0a

 Microsoft Word 6.0c

 Microsoft Word 95 Standard Edition

 Microsoft Word 95a

 Microsoft Word 97 Standard Edition

 Microsoft Word 6.0 for Macintosh

 Microsoft Word 6.01 for Macintosh

 Microsoft Word 98 for Macintosh

Back to the top

Keywords:  kbfield kbhowto kbproof KB78313
Back to the top
 

Continued… 2