Automated Payroll System of Trece Martires City

AUTOMATED PAYROLL SYSTEM OF TRECE MARTIRES CITY
NATIONAL HIGH SCHOOL
Information Technology Department

Cavite State University-Naic
Bucana Naic,Cavite
In Partial Fulfillment of the Requirements for the Degree of

Bachelor of Science in Information Technology
Proponents:
Angelica L. Olivar
Richalle R. Crooc
Catherine L. Andiano
TABLE OF CONTENTS
I. ACKNOWLEDGMENT..................................................................... ………i
II. STUDENTS’ PROFILE ......................................................................... … ii
III. INTRODUCTION ........................................................................................1
IV. STATEMENT OF THE PROBLEM .................................................
V. IMPORTANCE OF THE STUDY.....................................................
VI. OBJECTIVES OF THE STUDY
a. General Objective
b. Specific Objectives
VII. TIME AND PLACE OF THE STUDY
a. Gantt chart...........................................................................
b. Pert/CPM...............................................................................
VIII. CONCEPTUAL FRAMEWORK.......................................................
IX. SCOPE AND LIMITATIONS............................................................
X. DEFINITION OF TERMS
a. Technical terms.....................................................................
b. Operational terms..................................................................
XI. TOOLS/PLATFORMS, LANGUAGE TO BE USED.................

XII. ABOUT PLATFORM, LANGUAGE AND TOOLS USED .................
XIII. SCOPE OF FUTURE APPLICATION ..............................................
XIV. DATA DICTIONARY ........................................................................
XV. FLOWCHART AND DFD ................................................................
XVI. ER DIAGRAM ..................................................................................
XVII. SCREEN SHOTS ............................................................................
XVIII. SOURCE CODE ..............................................................................
XIX. SYSTEM TESTING, IMPLEMENTATION AND MAINTENANCE ....
XX. BIBLIOGRAPHY ..............................................................................
XXI. SPECIAL NOTES ..........................................................................
Acknowledgment
The proponents would like to thank the following individuals who in way or
another have contributed of the study.
Mr. Angelito L. Catajan Jr., their System Analysis and Design instructor,
who gave untiring and support in the completion of this study.
Ms. Andiano, their English critic, for her limitless time of checking and
editing the manuscript.
To the personnel, principal, accounting officer of Trece Martires National
High School for their cooperation and support in answering the question that the
proponent’s presented.
To their families, for extending not only financial help but moral support
and understanding during the completion of this project.
And above all, to Our Almighty God for giving them strength, guidance and
blessings for, without Him this piece of work would not be possible.
Students’ Profile
Angelica Olivar was born at Malainen Luma, Naic, Cavite on th 6 th of
November 9187. She is the 4th sibling of Mr. Jesus L. Olivar and Mrs. Teresita L.
Olivar.
She finished his elementary education at Malainen Luma Elementary
School in March 2000 and finished his secondary education at Bucal National
High School in March 2004.
In May 2007 she took the entrance exam at Cavite State University- Naic
Campus and obtained his tertiary education. She took Bachelor of Science in
Information Technology at Bucana Naic, Cavite.
Richalle R. Crooc was born in Gen. Emillo Aguinaldo Bailen Cavite on the
30 of October 1989. She is the eldest siblings of Nerisa Reyes and Arellano
Crooc.
She finished her elementary education at Taywanak Elementary School
and finished his secondary education at Taywanak National High School in
Taywanak Alfonso Cavite. She took her Bachelor of Science in Information
Technology at Cavite State University at Bucana Naic Cavite.
Catherine Andiano was born at Magallanes, Cavite, on the 25th of
November 1990. She is the eldest sibling of Mr. Rolando L. Andiano and Mrs.
Nemencia L. Andiano..
She finished her elementary education at Magallanes Elementary School
2003 and finished her secondary education at Magallanes Westrn Cavite Institute
on April 2006.
In May 2007 she took the entrance exam at Cavite State University- Naic
Campus and obtained his tertiary education. She took Bachelor of Science in
Information Technology.
Introduction
Payroll System is the heart of any Human Resource System of an
Organization. The solution has to take care of calculation of salary as per rules of
the Company, Income-Tax calculation and various deductions to be done from
salary including statutory deductions like Income Tax and Provident Fund
deductions.
Payroll system can be classified into two namely the Manual System and
the Computer based System. In this study we use to develop a Computer based
“Payroll System” to improve a faster, easier and reliable way of payroll. It helps
the staff of Trece Martires City National High School Accounting Office for easy
filing and conducting their Finance share in every teachers, cleark and
maintenance of their school.

Statement of the Problem
For some problem encounter in manual organizing the Payroll System of
this Campus it gives a redundant record and imperfection data. This study aimed
to improve the manual payroll System of Trece Martires City National High
School.
Specifically the study sought to answer the following questions:
1. How will the manual payroll operation be improved?
2. What would be the output benefits of the system development
compared to manual system?
3. Who will be the beneficiaries of this automated payroll system?

Importance of the Study
The System conducted at Trece Martires City National High School on 2 nd
week of August. Interview is conducted to Mrs. Elisa I. Lorena (the Accounting
Officer).
This Study focuses the needs of the Accounting Officer of that Trece
Martires City National High School for easy filing, recording, updating data. And
to design an automated payroll system, to enhance the technology used of the
Accounting Clerk and evaluate the effectiveness and efficiency of the system.
This study aimed to develop an Automated Payroll System of Trece
Martires City National High School, which allow the user the information of the
Campus Employee. This System also provides an easy adding, deleting,
updating and computing records.
The Accounting Officer and Employee’s of Trece Martires City National
High school are benefited to this System.

Objective of the Study
The General Objective of this Study is to develop an Automated Payroll
system for Trece Martires City National High School.
Specifically it aimed to:
1. To improve a faster, easier and reliable way of Payroll System of Trece
National High School.
2. Automated payroll processing for unlimited Income types that can be
any denomination and calculated however you want. Standards are
hourly, salary, bonus, deduction, overtime, double-time, etc.
3. The administrator and the employee to assured their personal record.

Time and Place to Study
The developer conducted the study on July 2010 at Cavite State
University – Naic. The needed information related to the subject was done
through the internet, thesis and interview conducted at Trece Martires National
High School. (Refer to Figure 1 Gantt chart and Figure 2 PERT/ CPM)
Figure 1 Gantt chart of Automated Payroll System of Trece Martires City National
High School
Activity Duration Days Predecessors
A Planning 7 -
B Company Search 7 -
C Company 7 B
Interview/Data
Gathering
D System Design and 7 C
analysis
E Define Project needed 7 D
F Develop Project plan 21 D,E
G Initial system 14 D,E,F
Development
H Final Development 14 G
I Installation/Submission 7 H
Figure 2.1 Pert/CPM Table of activities of Automated Payroll System of Trece
Martires City National High School

Figure 2.2 PERT/CPM Network Diagram of Automated Payroll System of Trece
Martires City National High School
Critical Path
Task B
Task C
Task D
Task E
Task F
Task G
Task H
Task I
Conceptual Framework
The Paradigm below shows the presentation of the concepts of the study.
It involves the input, processing, and expected output. The system model depicts
the workflow and the sequence of activities to be conducted until the study is
completed.
Input
Output
Knowledge Requirement Process
• Payroll ,System
Concept Designing
Automated
• Visual Basic 6.0 DFD Payroll System of
Trece Martires
• System Analysis ER City National
High School
and Design Coding
Software Requirement
• Visual Studio 6.0
• Microsoft Office
• Window XP
Hardware Requirement
• Computer
• Printer
Figure 3. Conceptual Framework of Automated Payroll System of Trece Martires

City National High School
As shown on this figure 3 the Conceptual Framework of Automated
Payroll System of Trece Martires City National High School campus has the
following input requirements which are divided into three categories: Knowledge
requirements, Software requirements and Hardware Requirements. Knowledge
Requirements’ include Payroll System concept, programming knowledge,
Database Management System. The process was the procedures performed to
meet the desired or expected output. This includes Data Gathering, Design, Data
Flow Diagram, and Coding.
The expected output was Automated Payroll System of Trece Martires
City National High School.

Scope and Limitations
The Payroll System is in the supervision of the Account officer served as
the administrator for easy filing, updating and saving employee information. It is
also used to compute their salary with the deductions, attendance pay slip and
Bonus of the employee.
The Payroll System is only used the administrator and employee but the
employee capable only to view the list and their pay slip.
For security purposes the database is protected by a password that
verifies if the user was authorized to use the program.
The main focus of the system is handling employee’s records such as
Employee List, Add New Employee, Edit New Employee, Attendance, Bonus and
Pay slip for the administrator. Pay slip and Attendance for Employee. Also the
system keep track and showed the current and updating employee records using
its embedded pay slip and attendance.
The system has a Log-in & Log-out to avoid accidental modification of
data. The only person who can fully modify all the data inside the database is the
Accounting officer. The system offered a change password feature limited to a
number of character so that the user can change the password whenever he/she
likes. It also includes a time to time password prompt for the administrator to
maximize system protector. The system generates reports such as Employee
List, Add New Employee, Edit New Employee, Attendance, Bonus and Pay slip.
However, the system does not include other payroll functions such as decision
report system and expert system.

Definition of Terms
Technical Terms
Database - any collection of data organized for storage in a computer memory
and design for easy access by authorized person.
Payroll – system design for salary computations.
Program – set of instructions that direct a computer to perform some processing
function or combination of functions.
Microsoft Access – a database program
Programming Language – Contains series of command to create software.
System – a collection or combination of program, procedure, data, and
equipment utilized in processing information.
Visual Basic – a user friendly programming language which is used to build
applications or software.
Data Dictionary- a.k.a. metadata repository, as defined in the IBM Dictionary of
Computing, is a "centralized repository of information about data such as
meaning, relationships to other data, origin, usage, and format." The term may
have one of several closely related meanings pertaining to databases and
database management systems (DBMS)
ER Diagram- is an abstract and conceptual representation of data. Entity-
relationship modeling is a database modeling method, used to produce a type of
conceptual schema or semantic data model of a system, often a relational

database, and its requirements in a top-down fashion. Diagrams created by this
process are called entity-relationship diagrams, ER diagrams, or ERDs.
PERT/CPM- Critical Path Method (CPM) was developed as a network model for
project management. CPM is a deterministic method that uses a fixed time
estimate for each activity. While CPM is easy to understand and use, it does not
consider the time variations that can have a great impact on the completion time
of a complex project.
Operational Terms
Payroll - payroll is the sum of all financial records of salaries, wages, bonuses
and deductions.
Records – collection of related items or information treated as a unit by a
computer.
Salary - is a form of periodic payment from an employer to an employee, which
may be specified in an employment contract. It is contrasted with piece wages,
where each job, hour or other unit is paid separately, rather than on a periodic
basis.
Deduction - A deduction is an amount you can subtract from your gross income
or adjusted gross income to lower your taxable income when you file your
income tax return.

Employee - a person who is hired to provide services to a company on a regular
basis in exchange for compensation and who does not provide these services as
part of an independent business.
Permanent - This is the most common form of employment. A person is
employed on an indefinite basis, subject to a probationary period that
is reasonable with reference to the nature of the job.
Contractual- Any provision forming part of a contract. Each term gives rise to
a contractual obligation, breach of which can give rise to litigation. Pagibig
Percentages- is used to express how large/small one quantity is, relative to
another quantity.
Pay Slip- is a document an employee receives either as a notice that the direct
deposit transaction has gone through, or as part of their paycheck.
Bonus- refers to extra pay due to good performance.

Tool / Platforms, Language to be Used
Tools used:
Visual Studio 6.0
Microsoft Access
Language used:
Visual Basic 6.0
Platform:
Win XP
Project Tested on:
Win XP
Win Vista
About Platforms, Language, Tools Used
Visual Basic 6.0
Visual Basic (VB) is the third-generation event-driven programming
language and integrated development environment (IDE) from Microsoft for its
COM programming model. VB is also considered a relatively easy to learn and
use programming language, because of its graphical development features and
BASIC heritage.
Visual Basic was derived from BASIC and enables the rapid application
development (RAD) of graphical user interface (GUI) applications, access to
databases using Data Access Objects, Remote Data Objects, or ActiveX Data
Objects, and creation of ActiveX controls and objects. Scripting languages such
as VBA and VBScript are syntactically similar to Visual Basic, but perform
differently. A programmer can put together an application using the components
provided with Visual Basic itself. Programs written in Visual Basic can also use
the Windows API, but doing so requires external function declarations.
The final release was version 6 in 1998. Microsoft's extended support
ended in March 2008 and the designated successor was Visual Basic .NET
Areas of Application
Using Visual Basic's tools we can quickly translate an abstract idea into a
program design that we can actually see on the screen. VB encourages you to
experiment, revise, correct, and network your design until the new project meets
your requirements. However, most of all, it inspires your imagination and
creativity. Visual Basic is ideal for developing applications that run on the
Windows operating system. Developing applications with VB can be said to be a
3-step approach:
Visual Basic is used to develop applications in a number of different areas. Some
of them are listed below:
• Software Engineering
• Decision System support
• Computer Games
• Computer Graphics
About Microsoft Access
Microsoft Office Access, previously known as Microsoft Access, is a
relational database management system from Microsoft that combines the
relational Microsoft Jet Database Engine with a graphical user interface and
software development tools. It is a member of the Microsoft Office suite of
applications and is included in the Professional and higher versions for Windows
and also sold separately.
Access stores data in its own format based on the Access Jet Database
Engine. It can also import or link directly to data stored in other Access
databases, Excel, SharePoint lists, text, XML, Outlook, HTML, dBase, Paradox,
Lotus 1-2-3, or any ODBC-compliant data container including Microsoft SQL
Server, Oracle, MySQL and PostgreSQL. Software developers and data
architects can use it to develop application software and non-programmer "power
users" can use it to build simple applications. Like other Office applications
Access is supported by Visual Basic for Applications, an object-oriented
programming language that can reference a wide variety of objects, including
DAO (Data Access Objects) and ActiveX Data Objects, and many other ActiveX
components provided by Microsoft or by third parties. Visual objects used in
forms and reports expose their methods and properties gracefully in the VBA
programming environment, and a huge selection of Windows operating system
functions can be declared and called from VBA code modules, making Access a
rich programming environment.

Windows XP
Windows XP is an operating system produced by Microsoft for use on
personal computers, including home and business desktops, laptops, and media
centers. It was first released in August 2001, and is currently one of the most
popular versions of Windows. The name "XP" is short for "experience."
Windows XP is the successor to both Windows 2000 and Windows Me,
and is the first consumer-oriented operating system produced by Microsoft to be
built on the Windows NT kernel and architecture. Windows XP was released for
retail sale on October 25, 2001, and over 400 million copies were in use in
January 2006, according to an estimate in that month by an IDC analyst.[4] It
was succeeded by Windows Vista, which was released to volume license
customers on November 8, 2006, and worldwide to the general public on January
30, 2007. Direct OEM and retail sales of Windows XP ceased on June 30, 2008.
Microsoft continued to sell XP through their System Builders (smaller OEMs who
sell assembled computers) program until January 31, 2009.[5][6] XP may
continue to be available as these sources run through their inventory or by
purchasing Windows 7 Ultimate, Windows 7 Pro, Windows Vista Ultimate or
Windows Vista Business, and then downgrading to Windows XP
The most common editions of the operating system are Windows XP
Home Edition, which is targeted at home users, and Windows XP Professional,
which offers additional features such as support for Windows Server domains
and two physical processors, and is targeted at power users, business and
enterprise clients. Windows XP Media Center Edition has additional multimedia
features enhancing the ability to record and watch TV shows, view DVD movies,
and listen to music. Windows XP Tablet PC Edition is designed to run stylus
applications built using the Tablet PC platform.
Windows XP was eventually released for two additional architectures,
Windows XP 64-bit Edition for IA-64 (Itanium) processors and Windows XP
Professional x64 Edition for x86-64. There is also Windows XP Embedded, a
component version of the Windows XP Professional, and editions for specific
markets such as Windows XP Starter Edition. By mid 2009, a manufacturer
revealed the first Windows XP powered cellular telephone.[9]
The NT-based versions of Windows, which are programmed in C, C++,
and assembly. are known for their improved stability and efficiency over the 9x
versions of Microsoft Windows. Windows XP presents a significantly redesigned
graphical user interface, a change Microsoft promoted as more user-friendly than
previous versions of Windows. A new software management facility called Side-
by-Side Assembly was introduced to ameliorate the "DLL hell" that plagues 9x
versions of Windows. It is also the first version of Windows to use product
activation to combat illegal copying, a restriction that did not sit well with some
users[who?] and privacy advocates[who?]. Windows XP has also been criticized
by some users for security vulnerabilities, tight integration of applications such as
Internet Explorer 6 and Windows Media Player, and for aspects of its default user
interface. Later versions with Service Pack 2, Service Pack 3, and Internet
Explorer 8 addressed some of these concerns.
During development, the project was codenamed "Whistler", after
Whistler, British Columbia, as many Microsoft employees skied at the Whistler-
Blackcomb ski resort. As of the end of August 2010, Windows XP is the most
widely used operating system in the world with a 53.1% market share, having
peaked at 76.1% in January 2007.

Scope of Future Application
There are a lot of school are there, who are still using Employee’s manual
operation and transaction so this project my proved to be more beneficial,
effective, efficient and fast for these schools.
This project may help them to maintain and update the Employee’s record.
As today the number of private or government schools is increasing rapidly and
their need to make them computerized leaves a lot scope for this project.
This project may help them to perform their operations more quickly and
efficiently.
This may prove cost effective for them. The increase in the number of
employee will continue and grow more and more in the future with the increaser
of population and salaries computations.
So, this kind of software will provide an automated and user-friendly
solution to the employee’s record performed in such institutes. This will not only
enhance the speed of working but also enhance the overall efficiency of the
institute.
Future plan for this Project
• Make it client and server
• Upgrade this program for more option and features
• Equip it reliable and efficient for filing, adding and updating Employee’s
record
Data Dictionary
Database Name: DB1
Field name Data type Description

Username Text Stores username
Password Text Stores password
Figure 4.1
Table Name: tblpass
Table Description: holds the username and password of the user.
Field name Data type Size Description

Id Autono Stores id number
Firstname text Stores first name
Lastname Text Stores last name
middle_initial Text Stores middle initial
contact_number Text Stores contact number
email_add Text Stores email address
Address Text Stores address
Gender Text Stores gender
civil_status Text Stores civil status
Position Text Stores position
Status Text Stores status
Pagibig Text Stores pagibig number
Gsis Text Stores gsis number
Phealth Text Stores phealth number
Figure 4.1
Table Name: tblinfo
Table Description: holds the information about the employees.
Flowchart and DFD
Figure 5.1Flowchart of Propose System for Automated Payroll System of

Trece Martires City National High School
Figure 5.2 Flowchart of Existing System for Automated Payroll System of
DFD
Figure 6.1 Context Diagram of Existing System of

Level 1
Figure 6.2 Data Flow Diagram of Existing System of

Level 2
Figure 6.3 Data Flow Diagram of Existing System of

Figure 6.4 Data Flow Diagram of Proposed Automated Payroll System of
Figure 6.5 Propose Data Flow Diagram for Automated Payroll System of

Figure 6.6 Propose Data Flow Diagram for Automated Payroll System of

ER Diagram
Figure 7. ER Diagram of Automated Payroll System of

Screen Shots
Figure 8.1 Form Splash
Figure 8.2 Log–In Form

Figure 8.3 Change Password Form
Figure 8.4 Employee List Form

Figure 8.5 Add New Employee Form
Figure 8.6 Update Employee Form

Figure 8.7 Pay Slip Form
Source Code
Form Splash
Dim ctr As Integer
Private Sub tmrsplash_Timer()

Picture2.Refresh
Picture1.Refresh
ctr = ctr + 1
Label1.Caption = (ctr) & "%"
If ctr > 100 Then
Picture2.Width = Picture1.Width
ctr = 0
Picture2.Width = Picture1.Width
tmrsplash.Enabled = False
Unload Me
frmlogin.Show
Else
Picture2.Width = (ctr / 100) * Picture1.Width
End If
End Sub
Pay slip Form
Private Sub cmdexit_Click()

Dim msg As String
msg = MsgBox("Do you really want to exit?", vbOKCancel, "Message")
If msg = vbOK Then
MDIForm1.Show
Unload Me
End If
End Sub
Private Sub cmdslip_Click()

'If Format(Date, "dd") <> 30 Then
'MsgBox "hindi p swelduhan oi!!!", vbCritical
'Else
rptslip.Show
'End If
End Sub
Private Sub dtg3_DblClick()

cmdslip.Enabled = True
With rs
.Open "select * from table2 where id = val('" & dtg3.Text & "') or firstname = '"
& dtg3.Text & "' or lastname ='" & dtg3.Text & "' or total_days = '" & dtg3.Text & "'
or total = '" & dtg3.Text & "' or middle_initial = '" & dtg3.Text & "'", cn
lblfname.Caption = rs("firstname")
lbllname.Caption = rs("lastname")
txtbasic.Text = rs("total")
txtbonus.Text = rs("bonus")
txtovertime.Text = rs("overtime")
txtabsent.Text = rs("deduction")
txtpagibig.Text = rs("pagibig")
txtphealth.Text = rs("phealth")
txtgsis.Text = rs("gsis")
txtid.Text = rs("id")
.Close
txttotaldeduct.Text = Val(txtabsent.Text) + Val(txtpagibig.Text) +
Val(txtgsis.Text) + Val(txtphealth.Text)
txttotal.Text = Val(txtbasic.Text) + Val(txtbonus.Text) + Val(txtovertime.Text)
lbltotal.Caption = Val(txttotal.Text) - Val(txttotaldeduct.Text)
End With
With rs
.Open "select * from table2 where id = val('" & dtg3.Text & "') or firstname = '"
& dtg3.Text & "' or lastname ='" & dtg3.Text & "' or total_days = '" & dtg3.Text & "'
or total = '" & dtg3.Text & "' or middle_initial = '" & dtg3.Text & "'", cn,
adOpenDynamic, adLockOptimistic
rs("total_gross") = txttotal.Text
rs("total_deduction") = txttotaldeduct.Text
rs("overall_total") = lbltotal.Caption
.Update
.Close
End With
Call tb3
End Sub
Private Sub Form_Load()

Call tb3
End Sub
Log –in Form
Private Sub cmdadd_Click()

frmadduser.Show
frmlogin.Hide
End Sub
Private Sub cmdCancel_Click()
Dim msg As String
msg = MsgBox("Do you want to exit?", vbOKCancel, "Message")
If msg = vbOK Then
End
End If
End Sub
Unload Me
End Sub
Private Sub cmdOK_Click()
If Combo1.Text = "" Then
MsgBox "Please Fill-up all form", vbExclamation, "ERROR"
Exit Sub
End If
If Combo1.Text = "Admin" Then
If password.Text = "" Then
Exit Sub
End If
With rs
If .state = 1 Then .Close
.Open "select * FROM table1 WHERE pass = '" & password.Text & "'", cn
If rs.EOF = True Then
MsgBox "Access Denied", vbCritical, "Error"
password.Text = ""
password.SetFocus
Exit Sub
ElseIf password.Text = rs(1) Then
MsgBox "Access Granted", vbInformation, "Message"
state = "admin"
Unload Me
MDIForm1.Show
.Close
End If
End With
Else
If uname.Text = "" Or password.Text = "" Then
Exit Sub
End If
With rs
If .state = 1 Then .Close
.Open "select * from table1 where username = '" & uname.Text & "' and
pass = '" & password.Text & "'", cn
MsgBox "Access Denied", vbCritical, "Error"
uname.Enabled = True
uname.Text = ""
password.Text = ""
uname.SetFocus
Exit Sub
ElseIf uname.Text = rs(0) And password.Text = rs(1) Then
MsgBox "Access Granted", vbInformation, "Message"
state = "user"
Unload Me
MDIForm1.Show
.Close
End If
End With
End If
End Sub
Private Sub Combo1_Click()
If Combo1.Text = "Admin" Then
uname.Visible = False
Label3.Visible = False
password.Enabled = True
password.Text = ""
uname.Text = ""
ElseIf Combo1.Text = "Employee" Then
uname.Enabled = True
uname.Visible = True
password.Text = ""
password.Enabled = True
Label3.Visible = True
End If
End Sub
Call connect
End Sub
Change Password Form
Private Sub cmdadduser_Click()

If Text1.Text = "" Or Text2.Text = "" Or Text3.Text = "" Then
MsgBox "Please Fill-up all the form", vbCritical, "Error"
Else
With rs
.Open "select * from table1", cn, adOpenDynamic, adLockOptimistic
.addnew
rs("username") = Text1.Text
If Text2.Text = Text3.Text Then
rs("pass") = Text2.Text
rs("position") = "user"
Else
MsgBox "Password did not match", vbCritical, "Error"
Text1.Text = ""
Text2.Text = ""
Text3.Text = ""
Exit Sub
End If
.Update
.Close
End With
MsgBox "Account Save", vbInformation, "Message"
Text1.Text = ""
Text2.Text = ""
Text3.Text = ""
End If
End Sub
Private Sub Command1_Click()

Form1.Show
Form10.Hide
End Sub
Update Employee
Private Sub cbostatus_Click()

If cbostatus.Text = "Permanent" Then
pagibig.Enabled = True
gsis.Enabled = True
philhealth.Enabled = True
pagibig.Value = 0
gsis.Value = 0
philhealth.Value = 0
End If
If cbostatus.Text = "Contractual" Then
pagibig.Enabled = False
gsis.Enabled = False
philhealth.Enabled = False
pagibig.Value = 1
gsis.Value = 1
End If
End Sub
Private Sub cmddelete_Click()

a = MsgBox("Do you want to delete?", vbYesNo, "Message")
If a = vbYes Then
With rs
.Open "select * from table2 where id = val('" & txtsearch.Text & "')", cn,
adOpenDynamic, adLockOptimistic
Text1.Text = rs("id")
firstname.Text = rs(1)
lastname.Text = rs(2)
initial.Text = rs(3)
cnum.Text = rs(4)
email.Text = rs(5)
address.Text = rs(6)
genderlist.Text = rs(8)
statuslist.Text = rs(8)
cboposition.Text = rs(9)
cbostatus.Text = rs(10)
.Delete
.Close
Call clear
Call table
End With
Else
Exit Sub
End If
End Sub

Dim msg As String
If msg = vbOK Then
MDIForm1.Show
Unload Me
End If
End Sub
Private Sub cmdsearch_Click()

Set rs = New ADODB.Recordset
With rs
.Open "select*from table2 where idnum= val('" & txtsearch.Text & "')", cn,
adOpenDynamic, adLockBatchOptimistic
If rs.RecordCount = 0 Then Exit Sub
MsgBox "no record found!"
.Close
Exit Sub
Else
firstname.Text = rs("firstname")
lastname.Text = rs("lastname")
initial.Text = rs("middle_initial")
cnum.Text = rs("contact_number")
email.Text = rs("email_add")
address.Text = rs("address")
genderlist.Text = rs("gender")
statuslist.Text = rs("civil_status")
cboposition.Text = rs("position")
cbostatus.Text = rs("status")
.Update
.Close
End If
End With
End Sub
Private Sub cmdupdate_Click()

Set rs = New ADODB.Recordset
With rs
.Open "select*from table2 where idnum= val('" & txtsearch.Text & "')", cn,
adOpenDynamic, adLockBatchOptimistic
rs("firstname") = firstname.Text
rs("lastname") = lastname.Text
rs("middle_initial") = initial.Text
rs("contact_number") = cnum.Text
rs("email_add") = email.Text
rs("address") = address.Text
rs("gender") = genderlist.Text
rs("civil_status") = statuslist.Text
rs("position") = cboposition.Text
rs("status") = cbostatus.Text
rs("pagibig") = txtpagibig.Text
rs("gsis") = txtgsis.Text
rs("phealth") = txthealth.Text
.Update
.Close
End With
MsgBox "Record Updated!", vbInformation + vbOKOnly, "Update"
End Sub
Private Sub cnum_KeyPress(KeyAscii As Integer)

If Not IsNumeric(Chr(KeyAscii)) And KeyAscii > 8 Then KeyAscii = 28
End Sub
Private Sub dtg_DblClick()

cmdsave.Enabled = True
cmddelete.Enabled = True
With rs
.Open "select * from table2 where id = val('" & dtg.Text & "') or firstname ='" &
dtg.Text & "' or lastname='" & dtg.Text & "' or middle_initial='" & dtg.Text & "'", cn
Text1.Text = rs("id")
firstname.Text = rs("firstname")
lastname.Text = rs("lastname")
initial.Text = rs("middle_initial")
cnum.Text = rs("contact_number")
email.Text = rs("email_add")
address.Text = rs("address")
genderlist.Text = rs("gender")
statuslist.Text = rs("civil_status")
cboposition.Text = rs("position")
cbostatus.Text = rs("status")
cboaid.Text = rs("aid")
txttotal.Text = rs("total")
txtperday.Text = rs("per_day")
txthealth.Text = rs("phealth")
.Close
cboaid.Enabled = True
pagibig.Value = 1
gsis.Value = 1
ElseIf cbostatus.Text = "Cashual" Then
cboaid.Enabled = False
gsis.Enabled = True
If txtpagibig.Text = "0" Then
pagibig.Value = 0
Else
pagibig.Value = 1
End If
If txtgsis.Text = "0" Then
gsis.Value = 0
Else
gsis.Value = 1
End If
If txthealth.Text = "0" Then
Else
End If
End If
End With
Call table
End Sub
Private Sub firstname_KeyPress(KeyAscii As Integer)

If IsNumeric(Chr(KeyAscii)) And KeyAscii > 8 Then KeyAscii = 28
End Sub

Call table
End Sub
Public Sub clear()

firstname.Text = ""
lastname.Text = ""
initial.Text = ""
cnum.Text = ""
email.Text = ""
address.Text = ""
genderlist.Text = ""
statuslist.Text = ""
cboposition.Text = "ABC Staff"
cbostatus.Text = "Cashual"
cboaid.Text = "Aid 1"
pagibig.Value = "0"
gsis.Value = "0"
philhealth.Value = "0"
txtperday.Text = "195"
Text1.Text = ""
End Sub
Private Sub initial_KeyPress(KeyAscii As Integer)

End Sub
Private Sub lastname_KeyPress(KeyAscii As Integer)

End Sub
Private Sub pagibig_Click()

If pagibig.Value = 1 Then
txtpagibig.Text = "500"
Else
With rs
.Open "select pagibig from table3", cn
.Close
End With
End If
End If
End Sub
Private Sub gsis_Click()
If gsis.Value = 0 Then
txtgsis.Text = "0"
Else
With rs
If rs.state = 0 Then
.Open "select gsis from table2", cn
.Close
End With
End If
End Sub
Private Sub philhealth_Click()
If philhealth.Value = 0 Then
txthealth.Text = "0"
Else
With rs
If rs.state = 0 Then
.Open "select philhealth from table2", cn
txthealth.Text = rs("philhealth")
.Close
End With
End If
End Sub
Add New Employee
Private Sub addnew_Click()

If firstname.Text = "" Or lastname.Text = "" Or initial.Text = "" Or address.Text =
"" Or genderlist.Text = "" Or statuslist.Text = "" Then
MsgBox "Please fill-up all the blank form", vbCritical, "Error"
Exit Sub
Else
MsgBox "Record Saved", vbInformation, "Saved"

With rs

.addnew
rs("aid") = cboaid.Text
rs("total") = totalaid1.Text
rs("total_days") = 30
rs("per_day") = aid1day.Text
rs("days_absent") = 0
rs("overtime") = 0
rs("bonus") = 0
rs("deduction") = 0
rs("total_gross") = 0
rs("overall_total") = 0
rs("total_deduction") = 0
.Update
.Close
End With
ElseIf cboaid.Text = "Aid 1" And cbostatus.Text = "Cashual" Then
With rs
.addnew
rs("total") = totalcashual.Text
rs("per_day") = cashualday.Text
rs("overtime") = 0
rs("bonus") = 0
rs("deduction") = 0
.Update
.Close
End With
ElseIf cboaid.Text = "Aid 2" Then

With rs
.addnew
rs("overtime") = 0
rs("bonus") = 0
rs("deduction") = 0
.Update
.Close
End With
With rs
.addnew
rs("overtime") = 0
rs("bonus") = 0
rs("deduction") = 0
.Update
.Close
'Call table
End With
With rs
.addnew
rs("overtime") = 0
rs("bonus") = 0
rs("deduction") = 0
.Update
.Close
'Call table
End With
With rs
.addnew
rs("overtime") = 0
rs("bonus") = 0
rs("deduction") = 0
.Update
.Close
End With
End If
End If
Call clear
gsis.Enabled = True
End Sub
Private Sub cbostatus_Click()

gsis.Enabled = True
End If
pagibig.Value = 1
gsis.Value = 1
End If
End Sub
Private Sub cmdclear_Click()

Call clear
End Sub
Public Sub clear()
firstname.Text = ""
lastname.Text = ""
initial.Text = ""
cnum.Text = "N/A"
email.Text = "N/A"
address.Text = ""
genderlist.Text = ""
statuslist.Text = ""
cboposition.Text = "ABC Staff"
cbostatus.Text = "Cashual"
cboaid.Text = "Aid 1"
pagibig.Value = "0"
gsis.Value = "0"
philhealth.Value = "0"
End Sub

Dim msg As String
If msg = vbOK Then
MDIForm1.Show
Unload Me
End If
End Sub
Private Sub cnum_KeyPress(KeyAscii As Integer)

If Not IsNumeric(Chr(KeyAscii)) And KeyAscii > 8 Then KeyAscii = 28
End Sub
Private Sub firstname_KeyPress(KeyAscii As Integer)

End Sub

txtgsis.Text = "0"
End Sub
Private Sub gsis_Click()

If gsis.Value = 0 Then
txtgsis.Text = "0"
Else
With rs
.Open "select gsis from table3", cn
.Close
End With
End If
End Sub
Private Sub initial_KeyPress(KeyAscii As Integer)

End Sub
Private Sub lastname_KeyPress(KeyAscii As Integer)

End Sub
Private Sub pagibig_Click()

If pagibig.Value = 1 Then
Else
With rs
.Open "select pagibig from table3", cn
.Close
End With
End If
End If
End Sub
Private Sub philhealth_Click()

If philhealth.Value = 0 Then
Else
With rs
.Open "select philhealth from table3", cn
txthealth.Text = rs("philhealth")
.Close
End With
End If
End Sub
Employee List

Call tb5
End Sub
System, Testing, Implementation and Maintenance
PERFORMANCE TESTING
Performance testing can be applied to understand your application or
WWW site's scalability, or to benchmark the performance in an environment of
third party products such as servers and middleware for potential purchase. This
sort of testing is particularly useful to identify performance bottlenecks in high use
applications. Performance testing generally involves an automated test suite as
this allows easy simulation of a variety of normal, peak, and exceptional load
conditions.
System Implementation
This phase is composed of:
• User Training
• Conversion, methods, procedures and controls
• System acceptance
• System evaluation and performance
• System quality control and assurance
Training the user- The activity of training the user is a necessary part of the
implementation of a new.
Conversion methods, procedures and controls-Once a system is ready and
tested, it has implemented. To implement a new system that requires
changing from one system to another, conversion is required. Conversion is

the changing of one system to another. It is last step before the new system
starts getting used and approving the benefits.
System acceptance
Acceptance testing of a system is performed to convince the user that the
system meets the requirements. Acceptance testing is in the presence of the
user representatives, audit representatives, etc. It is not just within the system
developmental group.
Maintenance
The maintenance phase of the system is the phase after implementation
and before the system is “terminated” or “related”
The maintenance phase of the system is the phase where the system is
being run “live” and is actually being used by the users. In this phase,
activities are
• Users “use” the system- they enter data, generate reports, run queries,
etc.
• Support s provided for running the system by designated operations
staff for activities like
• Scheduling and running bacth jobs
• Following require backup procedures
• Performing recovery/restart when required
• A maintenance team attached to the system handles activities like
• Fixing bugs detected

The maintenance plan
In order to have a smooth maintenance of a system, maintenance
has to be a planned activity.
A maintenance plan should contain the following
• Maintenance process
• Scope a maintenance work
• Sequence of steps to follow for maintenance activities and the data
required-including reporting, configuration management, change
management, etc.
• Resource allocation- hardware. Software platforms, tools
• Performance tracking to judge the effectiveness of the maintenance
process.
Bibliography
Books:
Bunda, Aimeelyn B. and Granados, Neil Arvin V., Management
Information System of Information Technology Dept. of CvSU-NC, April 2009
Celso B. Mendoza, Roa Mae P. Dioma, CCF Multi-purpose Cooperative
Accounting System, April 2009
Rommel E. Buenaflor, Jimver Zoncne P. Dimapilis, Computerized
Identification Card System of CvSU-NC, April 2009
Web Site:
http://en.wikipedia.org/wiki/Bonus
Special Notes
Help File dgdgfdgfd
User’s Manual dfdgdg
“The best way to waste your life is by taking notes. The easiest way to avoid
living is to just watch. Look for the details. Report doesn’t participate.”
Chuck Palahniuk
“IT makes many things possible but, IT is only education that make things
happen”
Bill Gates

Automated Payroll System of Trece Martires City

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Automated Payroll System of Trece Martires City

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AUTOMATED PAYROLL SYSTEM OF TRECE MARTIRES CITY

NATIONAL HIGH SCHOOL

Information Technology Department

In Partial Fulfillment of the Requirements for the Degree of

III. INTRODUCTION ........................................................................................1

IV. STATEMENT OF THE PROBLEM .................................................

V. IMPORTANCE OF THE STUDY.....................................................

VI. OBJECTIVES OF THE STUDY

VII. TIME AND PLACE OF THE STUDY

XI. TOOLS/PLATFORMS, LANGUAGE TO BE USED.................

another have contributed of the study.

who gave untiring and support in the completion of this study.

editing the manuscript.

To the personnel, principal, accounting officer of Trece Martires National

and understanding during the completion of this project.

Angelica Olivar was born at Malainen Luma, Naic, Cavite on th 6 th of

She finished his elementary education at Malainen Luma Elementary

High School in March 2004.

Information Technology at Bucana Naic, Cavite.

She finished her elementary education at Taywanak Elementary School

and finished his secondary education at Taywanak National High School in

Taywanak Alfonso Cavite. She took her Bachelor of Science in Information

Technology at Cavite State University at Bucana Naic Cavite.

Catherine Andiano was born at Magallanes, Cavite, on the 25th of

Payroll System is the heart of any Human Resource System of an

the Company, Income-Tax calculation and various deductions to be done from

maintenance of their school.

For some problem encounter in manual organizing the Payroll System of

Specifically the study sought to answer the following questions:

1. How will the manual payroll operation be improved?

2. What would be the output benefits of the system development

compared to manual system?

3. Who will be the beneficiaries of this automated payroll system?

The System conducted at Trece Martires City National High School on 2 nd

week of August. Interview is conducted to Mrs. Elisa I. Lorena (the Accounting

to design an automated payroll system, to enhance the technology used of the

This study aimed to develop an Automated Payroll System of Trece

Campus Employee. This System also provides an easy adding, deleting,

updating and computing records.

The Accounting Officer and Employee’s of Trece Martires City National

High school are benefited to this System.

The General Objective of this Study is to develop an Automated Payroll

system for Trece Martires City National High School.

Specifically it aimed to:

1. To improve a faster, easier and reliable way of Payroll System of Trece

National High School.

2. Automated payroll processing for unlimited Income types that can be

any denomination and calculated however you want. Standards are

hourly, salary, bonus, deduction, overtime, double-time, etc.

3. The administrator and the employee to assured their personal record.

The developer conducted the study on July 2010 at Cavite State

Figure 2.1 Pert/CPM Table of activities of Automated Payroll System of Trece

Martires City National High School

Martires City National High School

• Visual Studio 6.0

Figure 3. Conceptual Framework of Automated Payroll System of Trece Martires

requirements, Software requirements and Hardware Requirements. Knowledge

Requirements’ include Payroll System concept, programming knowledge,

Database Management System. The process was the procedures performed to

Flow Diagram, and Coding.

The expected output was Automated Payroll System of Trece Martires

City National High School.