TOPIC 2

LETTER WRITING
 INTRODUCTION
 Basic form of communication

 To communicate with a person

externally

 Make the communication formal

 VARIOUS
TYPE OF LETTER

Unofficial written
Official
( informal letter )

to friend
have a formal tone/word

business and official letter to relatives and other

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Why we write the letter

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1. Whenever you need a permanent record

2. You have contacted someone ( have reference number )

3. Record that you have send some information

to someone (cover letter )
TOPIC 2 (2.1)

THE BASIC OF LETTER

WRITING
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We write the letter when we want….

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• To inform others about
something

• Persuade other to take action /

to promote an idea

• Propose your idea

Begin writing a formal
letter
• First – analyse your audience
• Second – determine your
purpose
• Third – gather information you
want to include in your letter
• Fourth – create an outline
• Fifth – you may want to write a
draft
• Finally – you revise it
 When writing a letter……………

1. Show empathy for your reader

2. Always care about your reader’s feeling / ideas

3. Try to convey to your reader the feeling that

your care about the reader

4. Genuinely interested in working with the reader

in whatever letter is about

5. Put yourself in the reader’s place

( what would you like to hear from the letter writter )
TOPIC 2 (2.1.1)

WRITE YOUR LETTER

PERSUASIVELY
 Things to consider before you write a formal letter

1. Try to anticipate the reader’s reaction to your letter.

2. Reader’s benefit first, you are second (using more ‘you’ than ‘I’).

3. Adjust your language to the reader.

4. Write with a positive attitude and confidence.

5. Do not condescend and talk down to the reader.

6.Show humility but not too much.

THAT’S ALL

FROM :
GROUP 1