Documente Academic
Documente Profesional
Documente Cultură
for Implementing
the New G/L
Aylin Korkmaz
Accenture UK
© 2007 Wellesley Information Services. All rights reserved.
What We’ll Cover …
2
What is New General Ledger (New G/L)?
3
Comparison of New G/L with Classic G/L
Industry-Specific
Ledgers
B/S by grant, fund …
4
New Features of the New G/L in mySAP ERP 2005
• Migration of existing SAP Data
• Reporting for Line Item Display and Open Item Accounting
• Simulation of the General Ledger View
• Statistical Key Figures
• Comparative Analysis
• Profit Center Derivation
• Archiving
• Local Currency Changeover
• Parallel Valuation Approaches/Transfer Prices for Materials
• Integration with FI-TV (Travel Management), HCM (Human Capital
Management), Public Sector Management-Funds Management
Government (PSM-FM)
Check the following SAP Notes for release restrictions
f 741821 – Release limitations concerning mySAP ERP 2004
f 852235 – Release restrictions for mySAP ERP 2005
5
Should You Migrate to New G/L?
7
New G/L – Additional Key Considerations
• License and upgrade view:
New customers
f Have a mySAP ERP license. New G/L can be implemented and used.
Upgrade customers
f Have to acquire a mySAP ERP license to implement and use new G/L
• Implementation view:
Financial processes scope
f Detailed analysis of the target financial processes
f Managing of changes to the financial processes
9
Best Practice 1: Streamline Your Segment Reporting
• In new G/L
You do not activate Profit Center Accounting (EC-PCA)
f Instead, you activate the appropriate Profit Center Scenario
for the corresponding new G/L ledgers
Tip Ledger 8A is no longer used
Profit Center Master Data and hierarchies can be used
Check SAP Note 826357 to learn more about PCA in new G/L
Note 826357
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1 – Streamline Your Segment Reporting (cont.)
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2 – Segment Definition and Derivation (cont.)
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2 – Segment Definition and Derivation (cont.)
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2 – Segment Definition and Derivation (cont.)
To Activate Segments:
Solution 1. Define Segments (See next slide).
2. Derive the Segments (i.e., via Profit Center Master Data).
3. Maintain the field status group in the FI accounts. The
Segment field can be found in group Additional Account
assignments (Txn: FBKP).
4. Maintain the field Status of the corresponding posting key
(Txn: FBKP).
5. Maintain scenarios. The segmentation scenario has to be
defined for the corresponding ledger (See next slides).
17
2 – Segment Definition and Derivation (cont.)
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2 – Segment Definition and Derivation (cont.)
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2 – Segment Definition and Derivation (cont.)
If Profit Center Master Data is not used, custom derivation
Note rules can be defined with BADI FAGL_DERIVE_SEGMENT
20
Best Practice 3: Document Splitting
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3 – Document Splitting (cont.)
Document with splitting Document without splitting
PK Segment PC Account Amount
31 SEGMENT 1 PCA1 Vendor 232 PK Segment PC Account Amount
31 SEGMENT 2 PCA2 Vendor 928 31 Vendor 1160
40 SEGMENT 1 PCA1 Postage Expense 200 40 SEGMENT 1 PCA1 Postage Expense 200
40 SEGMENT 2 PCA2 Postage Expense 800 40 SEGMENT 2 PCA2 Postage Expense 800
40 SEGMENT 1 PCA1 Input VAT 32 40 Input VAT 160
40 SEGMENT 2 PCA2 Input VAT 128
Retained Retained
Earnings (for Earnings (for
expenses) -200 expenses) -200
32 32 0 -200
• Recommendations on splitting:
Define your splitting characteristics
f Characteristics that will be used to produce your B/S and
P&L. Define Profit Center and Segment as splitting
characteristics.
Zero Balancing Characteristics
f Make sure that you select this option for your splitting
characteristics. Doing so will make sure that a zero balance
is secured in each document.
Mandatory Characteristics
f Make sure that you select this option for your splitting
characteristics. Doing so will make sure that the selected
characteristics are populated in each document line.
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3 – Document Splitting (cont.)
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3 – Document Splitting Tip
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Best Practice 4: Reporting Functionality
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4 – Reporting Functionality (cont.)
New General Ledger
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4 – Reporting Functionality (cont.)
Classic Balance Sheet report also reads from new G/L table
29
Best Practice 5: New G/L Solution for Parallel Accounting
• Value flow:
32
6 – Set Up Your Ledgers Correctly: Key Steps
1. Define the non-leading ledger
Non-leading ledgers
can not have currencies
different than the
leading ledger.
33
Best Practice 7: Activate Real-Time CO-to-FI Integration
34
Best Practice 8: New G/L Allocations
35
8 – New G/L Allocations (cont.)
Allocations in FI generate
only FI documents
Tip
36
8 – New G/L Allocations (cont.)
• You need to define a clearing account for allocation in General Ledger Accounting
Don't If more than 1,000 items are created during an allocation, the system splits up the FI document.
Forget The balance of the document is posted to the clearing account.
• In the master data of the G/L account, define a field selection group that does not include
any required entry fields
• The account is a technical account that cannot be changed in the FI substitution
(substitution call-up point 0002 – line items)
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Best Practice 9: Set Up Your New G/L Scenarios
• Only activate the scenarios you need to avoid unnecessary data volume
• Assign scenarios to the relevant ledger only
39
Best Practice 10: Leading Valuation in Asset Accounting
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10 – Leading Valuation in Asset Accounting (cont.)
• In new G/L, unlike classic G/L, only differences are posted to
parallel depreciation area, i.e., Local Accounting area
• You can use a wizard to customize the parallel valuation (Txn:
OADB_WZ)
41
What We’ll Cover …
42
Common Implementation Challenges
43
Tips to Mitigate Migration Risks
44
Tips to Mitigate Migration Risks (cont.)
45
Tips to Mitigate Migration Risks (cont.)
46
What We’ll Cover …
47
Resources
48
7 Key Points to Take Home
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7 Key Points to Take Home (cont.)
50
Your Turn!