Fi AP Config Guide Apps VB

CONFIGURATION GUIDE ACCOUNTS PAYABLE
ACCOUNTS PAYABLE
Accounts Payable Configuration Guide Page 1 of 51
Account Payable
Define Vednor Accounts Groups with Screen Layout
Transaction Code IMG Menu SPRO or OBD3 Financial Accounting Account Receivable and Accounts Payable Vendor Accounts Master Records Preparations for creating vendor master records Define account groups with screen layout
No 1 2 3 4
Account Group 0001 0007 0099 HRTP
Description Standard Vendor Plants One-time Vendor Employees
Number Ranges 0-79999 A-ZZZZ 80000-89999 90000-99999
Reconciliatio n Accounts 211000 211999 211000 211020
Go to Accounts Payable Configuration Guide Page 2 of 51
Field name Account Group Name
Description Vendor Account Group
R/O/C R R
User action and values 0001 Standard Vendor
Comment
Then Select Then Click on Account Management
Make Reconciliation as Required Entry
Save
Create with same steps for 0007 and HRTP
Field name Account Group Name Account Group Name
Description
R/O/C R
User action and values 0007
Comment
Plants Employees
R R R HRTP
One Time Vendor Creation
Field name Account Group Name One-time Account
Description
R/O/C R
User action and values 0099 One Time Vendor X
Comment
One Time Vendor
R R
Then Select Then Click on Account Management
Make Reconciliation as Required Entry
Save
Create Number Ranges for Vendor Accounts

Transaction Code IMG Menu SPRO or XKN1 Financial Accounting Account Receivable and Accounts Payable Vendor Accounts Master Records Preparations for creating vendor master records Create number ranges for vendor accounts
The Insert Interval
Then Save
Assign Number Ranges to Vendor Account Groups
Transaction Code IMG Menu
SPRO Financial Accounting Account Receivable and Accounts Payable Vendor Accounts Master Records Preparations for creating vendor master records Assign number ranges t to vendor account groups
Automatic Payment Program.

Transaction Code IMG Menu SPRO or FBZP Financial Accounting Account Receivable and Accounts Payable Business transactions Outgoing payments Automatic outgoing payments Payment method/Bank selection Set up all Company Codes for Payment Transactions
Configuration
1) Enter transaction code FBZP in the SAP Easy Access command field.
2) Once in the Customizing: Maintain Payment Program screen, click on the

button and then click on the button.
2) Once in the New Entries: Details of Added Entries screen, enter the required
information according to the table below: Field name BUKRS ABSBU ZBUKR Description Company Code Sending code Paying code company company R. /O. /C R R R User action and values AFCO AFCO AFCO Comment
Click on the save button
and go back.
3) Repeat the step 2 using the information in the table below:

Field name BUKRS ABSBU ZBUKR Description Company Code Sending code Paying code company company R. /O. /C R R R User action and values AFCO AFCO AFCO Comment
4) In the Customizing: Maintain Payment Program screen, click on the

button, then click on the required information according to the table below: button and enter the
Field name
Description Paying co. code Minimum amount for incoming payment Minimum amount for outgoing payment No exchange rate differences Separate payment for each ref. Form for the Payment Advice EDI accompanying sheet form Text ID Letter header Footer Signature text Sender
R. /O. /C R R
User action and values AFCO
Comment
1.00
O O R R R R R R R
X X F110_US_AVIS F110_US_DTA ADRS ADRS_HEADER ADRS_FOOTER ADRS_SIGNATUR E ADRS_SENDER
and go back.
Payment methods in Country

button, then click on the the required information according to the table below: button and enter
Payment Method : (ACHEFT) Field name Description Country Pymt Method Description Outgoing payments Bank transf Allowed personnel payments for R. /O. /C R R R R R O User action and values US A ACH (EFT) X X X Comment
Street, P.O. box or P.O. box pst code Bank details Account Required Number
O O O R R O
X X X KZ ZV X
Document type for payment Clearing document type Use Classic payment medium programs (RFFO*) Payment program medium
RFFOEDI1
and go back.
Payment Method: (Wire Transfer)
Repeat the step 6 using the information in the tables below: Field name Description Country Pymt Method Description Outgoing payments Bank transf Allowed personnel Accounts Payable Configuration Guide Page 15 of 51 for R. /O. /C R R R R R O User action and values US W Wire Transfer X X X Comment
payments Street, P.O. box or P.O. box pst code Bank details Account Required Number O O O R R O X X X KZ ZV X
Document type for payment Clearing document type Use Classic payment medium programs (RFFO*) Payment program medium
RFFOEDI1
and go back.
Payment Method: (Check)
Field name
Description Country Pymt Method Description Outgoing payments Check Allowed personnel payments for
R. /O. /C R R R R R O
User action and values US C Check X X X
Comment
Street, P.O. box or P.O. box pst code Document type for payment Clearing document type Use Classic payment medium programs (RFFO*) Payment program medium print
O R R O
X KZ ZV X
O O
RFFOUS_C LIST1S
Name of dataset
and go back.
Payment Methods in Company Code 6) In the Customizing: Maintain Payment Program screen, click on the
Field name
Description Paying co. code Pymt Method Minimum amount
R. /O. /C R R R
User action and values AFCO A (ACHEFT) 1.00
Comment
Maximum amount Single Payment for marked item Foreign Business Partner Allowed No optimization Form for the payment medium Next Form Drawer form on the
R O O O R R O
9,999,999.00 X X X F110_EDI_01 F110_US_DTA AFCO Industries, Roy Ave, 3400, Alexandria 71302 X X
As many as req NoPytAdv
O O
and go back.
7) Repeat Step 8 using the information contained in the tables below:
Field name
Description Paying co. code Pymt Method
R. /O. /C R R
User action and values AFCO W
Comment
Minimum amount Maximum amount Single Payment for marked item Foreign Business Partner Allowed No optimization Form for the payment medium Next Form Drawer form on the
R R O O O R R O
1.00 9,999,999.00 X X X F110_EDI_01 F110_US_DTA AFCO Industries, Roy Ave, 3400, Alexandria 71302 X X
O O

Field name
Description Paying co. code Pymt Method Minimum amount Maximum amount Single payment for marked item
R. /O. /C R R R R O
User action and values AFCO C 1.00 9,999,999.00 X
Comment
Foreign Business Partner Allowed No optimization Form for the payment medium Drawer form on the
O O R O
X X F110_PRENUM_CHCK AFCO Industries, Roy Ave, 3400, Alexandria 71302 X X
O O
and go back.

Field name
Description PM Crcy Rank order House Bk PM Crcy Rank order House Bk PM Crcy Rank order House Bk PM Crcy Rank order House Bk PM Crcy Rank order House Bk PM Crcy Rank order House Bk PM Crcy Rank order House Bk
R. /O. /C R R R R R R R R R R R R R R R R R R R R R R R R R R R R
User action and values A USD 1 WFB01 A USD 2 WFB02 B USD 1 WFB01 C USD 1 WFB01 C USD 2 WFB02 W USD 1 WFB01 W USD 2 WFB02
Comment
and double click on Bank Accounts.
10) In the Change View Bank Accounts screen, click on the

and enter the required information according to the table below: Field name Description House Bank Pay.Method Currency Account ID Bank subaccount House Bank Pay.Method Currency Account ID Bank subaccount House Bank Pay.Method Currency Account ID Bank subaccount House Bank Accounts Payable Configuration Guide Page 25 of 51 R. /O. /C R R R R R R R R R R R R R R R R User action and values WFB01 A USD WFOPR 1006503 WFB01 B USD WFRFN 1006605 WFB01 C USD WFOPR 1006505 WFB01
button
Comment
Pay.Method Currency Account ID Bank subaccount House Bank Pay.Method Currency Account ID Bank subaccount House Bank Pay.Method Currency Account ID Bank subaccount House Bank Pay.Method Currency Account ID Bank subaccount
R R R R R R R R R R R R R R R R R R R
W USD WFOPR 1006501 WFB02 A USD WFCRC 1004103 WFB02 C USD WFPYR 1006705 WFB02 W USD WFCNC 1006401
and double click on Available Amounts.
11) In the New Entries: Overview of Added Entries screen, click on the
button and enter the required information according to the table below: Accounts Payable Configuration Guide Page 26 of 51
Field name
Description House Bank Account ID Days Currency Available outgoing payments House Bank Account ID Days Currency Available outgoing payments House Bank Account ID Days Currency Available outgoing payments House Bank Account ID Days Currency Available outgoing payments House Bank Account ID Days Currency Available outgoing payments for for for for for
R. /O. /C R R R R R
User action and values WFB01 WFOPR 999 USD 999,999,999,999.00
Comment
R R R R R
WFB01 WFRFN 999 USD 999,999,999,999.00
R R R R R
WFB02 WFCNC 999 USD 999,999,999,999.00
R R R R R
WFB02 WFCRC 999 USD 999,999,999,999.00
R R R R R
WFB02 WFPYR 999 USD 999,999,999,999.00
and go back.

button, and then enter the company code AFCO.
13) On the Change View House Banks: Overview screen, double click on
the line corresponding to the House Bank WFB01, click on the button and enter the required information according to the table below:
Field name
Description EDI number partner
R. /O. /C R
User action and values 125008547
Comment
Click on the save button . If some warning message like the one showed below arises, just click Enter to bypass it.
14) In the Change View House Banks: Details screen, click on the button , then in information according to the table below:
Field name Description Pymt Method Pymt Method R. /O. /C R R button and enter the required
User action and values A W
Comment
and go back.
15) In the Change View House Banks: Details screen, click on the button , then in according to the table below:
Field name Description Ty Agent button and enter the required information
R. /O. /C R R
User action and values US User provided by Basis
Comment Note: DONT use marco, a Basis person should provide real user.
Language
EN
Note: User marco was used just for testing purposes, however a dedicated user for Idocs processing must be provided by a Basis person and used during the configuration in Client 100. Click on the save button .
16) In the Partner Profiles screen, click on the button

required information according to the table below: Field name Description Partner no Partn.Type Message Type Receiver Port Transfer Immed Basic Type Cancel processing after syntax error Idoc R. /O. /C R R R R O O R O
and enter the
User action and values 125008547 B PAYEXT PAYMT_WF X X PEXR2002 X
Comment
Start subsystem
and go back. and enter the
17) In the Partner Profiles screen, click on the button

required information according to the table below: Field name Description Partner no Partn.Type Message Type Receiver Port Collect IDocs Do not start subsystem Basic Type Cancel processing after syntax error R. /O. /C R R R R O O R O
User action and values 25008547 B EUPEXR PAYMT_WF X X IDCREF01 X
Comment
and go back to the SAP Easy Access screen.
18) Repeat the steps 15 to 17 using the information contained in the tables below:
Company Code: AFCO House Bank: WFB02 Field name Description EDI number partner R. /O. /C R User action and values 121000248 Comment
Field name
Description Pymt Method Pymt Method
R. /O. /C R R
Comment
Field name
R. /O. /C R R
Comment
Field name
R. /O. /C R R
Comment
Finally, Click on the save button
1 List of Transaction Codes

Transaction Code FBZP SE38 Description Customizing: Maintain Payment Program ABAP Editor: Initial Screen
2 Glossary of Icons/Buttons
Icon Description ENTER
Frequently
Used
Use Green checkmark means enter. Or, you can also use the enter key on your keyboard. Enter the transaction code to quickly perform certain functions within SAP. Selecting this icon displays recent transaction codes accessed. Menu You will encounter this button connected to any textbox which has prepopulated values to choose from Selecting this icon saves the document along with any changes that have been made. Selecting this icon takes user to the previous screen. Selecting this icon exits the current menu or transaction without saving data. Selecting this icon cancels the transaction. If information has been entered, the system will ask for confirmation so data is not accidentally lost.
Command
LIST
Dropdown button
SAVE
BACK EXIT
CANCEL
House Banks Creation 1) Creation of Bank Keys Go to FI01

Enter the details For First Tennessee Bank
Save
For Metro Bank
Enter the details
For Capital One
Enter required details
2) Define House Banks

Transaction Code IMG Menu FI12 SPRO Financial Accounting Bank AccountingBank Accounts Define House Banks
Go to New Entries
Then Click on Bank Accounts
Then Go to New Entries - For Tennessee Bank
For First Tennessee (Payroll)
For Metro Bank Go to FI12 Then Go to New Entries
Go to Bank Accounts (
) and click on
) and click on
Creation of House Bank separately for Capital One Control Disbursement since there is a different Bank Key
Capital One Control Disbursement
) and click on
Bank Determination 1) Ranking Order

Fi AP Config Guide Apps VB

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CONFIGURATION GUIDE ACCOUNTS PAYABLE

Accounts Payable Configuration Guide Page 1 of 51

Account Group 0001 0007 0099 HRTP

Description Standard Vendor Plants One-time Vendor Employees

Number Ranges 0-79999 A-ZZZZ 80000-89999 90000-99999

Reconciliatio n Accounts 211000 211999 211000 211020

Go to Accounts Payable Configuration Guide Page 2 of 51

Field name Account Group Name

Description Vendor Account Group

User action and values 0001 Standard Vendor

Then Select Then Click on Account Management

Make Reconciliation as Required Entry

Accounts Payable Configuration Guide Page 3 of 51

Create with same steps for 0007 and HRTP

Field name Account Group Name Account Group Name

User action and values 0007

One Time Vendor Creation

Field name Account Group Name One-time Account

User action and values 0099 One Time Vendor X

One Time Vendor

Then Select Then Click on Account Management

Accounts Payable Configuration Guide Page 4 of 51

Make Reconciliation as Required Entry

Create Number Ranges for Vendor Accounts

Accounts Payable Configuration Guide Page 5 of 51

The Insert Interval

Accounts Payable Configuration Guide Page 6 of 51

Assign Number Ranges to Vendor Account Groups

Accounts Payable Configuration Guide Page 7 of 51

Transaction Code IMG Menu

Accounts Payable Configuration Guide Page 8 of 51

Automatic Payment Program.

2) Once in the Customizing: Maintain Payment Program screen, click on the

Accounts Payable Configuration Guide Page 9 of 51

Accounts Payable Configuration Guide Page 10 of 51

Click on the save button

3) Repeat the step 2 using the information in the table below:

Accounts Payable Configuration Guide Page 11 of 51

4) In the Customizing: Maintain Payment Program screen, click on the

User action and values AFCO

X X F110_US_AVIS F110_US_DTA ADRS ADRS_HEADER ADRS_FOOTER ADRS_SIGNATUR E ADRS_SENDER

Accounts Payable Configuration Guide Page 12 of 51

Click on the save button

Accounts Payable Configuration Guide Page 13 of 51

Payment methods in Country

5) In the Customizing: Maintain Payment Program screen, click on the

Accounts Payable Configuration Guide Page 14 of 51

Click on the save button

Payment Method: (Wire Transfer)

Accounts Payable Configuration Guide Page 16 of 51

Click on the save button

Payment Method: (Check)

User action and values US C Check X X X

Accounts Payable Configuration Guide Page 17 of 51

Click on the save button

Description Paying co. code Pymt Method Minimum amount

User action and values AFCO A (ACHEFT) 1.00

Accounts Payable Configuration Guide Page 18 of 51

As many as req NoPytAdv

Accounts Payable Configuration Guide Page 19 of 51

Click on the save button

7) Repeat Step 8 using the information contained in the tables below: