Export data from Tally 9 to Excel more effectively with rel 2.

0
With introduction of Tally 9 rel 2.0 one more powerful features has been added in Tally. The feature which was very much required by people who has to regularly change the data for presentation. Most of us has faced this problem in Tally, that you cannot do calculation on data exported to excel from Tally. A great deal of skills are required in excel if you have to do your calculation on tally data. But this problem has been now taken care of. Export to Excel With new release now you would get one more options while exporting data. One added format option is Excel format.

If you export in this format then file would be saved in xls format. More over if you put Excel formating option to Yes then tally would automatically format the data in presentable format. Tally would automatically bold the headlines and main fields for you and format data in a good way. Take a look at excel snapshot of balance sheet exported from Tally.

The special thing here is that you can do the calculation on any amount figure or any row or column, which was earlier not possible. The only drawback which i could find was that amount figures are not right aligned which is must for numbers for easy calculation, although you can do it by selecting the amount figures and putting them right aligned. Faster then ever Few more features added in rel 2.0 are faster way to convert data from tally 7.2 to Tally 9.0 and faster and more efficient rewrite feature. Reports related to VAT and other statutory would not take more time now.

Starting a New Financial year: How to Split a Company

Don't go by the title Literally !! You need not to virtually split you company to start a new financial year. In fact you have to double your company in new financial year. And Tally would be your tool in this en devour. Please read the title as "How to split a Tally company to start a new financial year". This should be ideally your final step for closing your last year accounting transaction. Although by this time tally users have started transaction in new financial year but balance sheet for last year would be in final stages. The prerequisites Here are some pre requisite of splitting a company: You should have posted all entries pertaining to last financial year like closing balances, adjustment entries, depreciation entries etc. Else Wait! You should have adjusted all Forex Gaines/Losses. you can verify that no unadjusted forex gain/ loss is shown in balance sheet. There should be no purchase bill or sales bill pending . Go to profit & Loss statement or go to inventory statements to see any purchase bill pending or sales bill pending. The path is :

Gateway of Tally -> Display -> StatemEnts of Inventory Don't forget to take the backup of the data first.

The Purpose Splitting a company data is helpful in easy of operation of company. As during the year company data goes on increasing it slows down the tally operation. Splitting makes company lightweight. A data for one year becomes safe and unwanted and accidental changes in previous year can be prevented by splitting the company. The Procedure The procedure is very simple. What you have to decide is which is the company you want to split and what is the date on which you want to split. The company data is on which you are working and the date is usually 1-April of the current year e.g 1-April-2008 for now. You can split the company on half yearly basis also on 1-Sep. if half yearly results are finalized. Open the company to split. From Gateway of Tally press Alt+F3. Select SPlit Company Data from menu option and Select the Company to split. You would find following screen.

Just enter the date and its done! It would create two new companies based on your date. You have to continue working in

the second company. It is worth noticing that your current company is still there. So you have three companies and you have to continue working in the company ending (From 1Apr-2008). You would find all the openings are there for respective ledgers.

Trouble shooting Tally Multi User: How to make it work on Network

Many Tally users face difficulty in configuration of Tally over a network. The configuration settings to be done are described in great deal here.But still tally is educational on nodes and license is showing up on server then some trouble shooting is needed. Reason of Trouble If Tally license is showing at server and still nodes are at educational tally then two things are possible. Nodes are not able to connect with the server. License is not reaching the nodes. One of the great tool to check if nodes and server are communicating properly is Ping command. Before giving ping command you have to assign a particular IP to each machine. Normally it starts with 192.168.0.1 for local Internal network for server. You can further assign next ips on nodes. They can be 192.168.0.2 and so on. If you have confusion on how the ip should be given then this article on how to assign an IP would help you. Now after giving ip's you have to check if all computers are communicating with each other. It should be checked both ways. i.e. from server to nodes and from nodes to server. Give this command from each node would tell you if it is connected with server or not. ping 192.168.0.1 -t Here 192.168.0.1 is the ip of the server. Request Time out as a result of this command means absence of proper connectivity. Check for cables and connectors etc. Destination Host Unreachable means LAN card is disabled, check the LAN card status. Reply from means proper connectivity. If the first step is through then license is not reaching the nodes. Take following steps. Open internet explorer and write following command in browser http://192.168.0.1:9000

It should show Tally9 server running If not then sit on server and reinstall license file. Go to Start-> Programs-> Tally9->TallyLicense Server

If the Install button is not Highlighted then uninstall the license and Install it again.

It would install the license again and now the license file would be available on nodes. Make sure that if there is any firewall software on server then it should allow Tally software and keep it unblocked. If still nodes are unable to get the license file then you should shut down all systems including server and first start the server and then all nodes.

Tally 9 Tutorials : How to Copy Paste Entries from One company to Another

While maintaining accounts in tally we create more than one companies and put entries both companies accordingly. The most common reason for maintaining two companies is that one company has actual accounts as it happens and the another account is what we want to show for our returns etc. Another reason is when we have group company as well as single companies also. What ever is the reason for two companies we can reduce work load if there is a facility of copy paste of entries from one company to another just like what we have in MS Word or MS Excel etc. Although simple cut and paste facility is not available in tally but this activity can be

performed by few simple steps. Lets view it. Tally has a feature of exporting data from any screen. Where ever you can see the export button just Alt+E can perform the trick. Lets assume we want to shift all sales entries for Dec 2006 from Company A to Company B. Take following steps :Select the entries Select the entries you want to shift from Company A. You can do it but going to Display -> Daybook. Now filter the entries according to date by pressing Alt +F2 and giving period 1/12/2006 to 31/12/2007. Now you would get all entries for Dec month. Now filter according to sales vouchers by selecting voucher type as sales. Now all entries of sales voucher type for Dec 2006 would get selected. Export the entries At this moment select the Alt+E button and you would be prompted to select the file and the format of export. Select format as xml and remember the file name you have given by default it would be DayBook.xml. Press Y to accept the screen.

Export the masters/Ledgers Next step is to export the ledgers masters. Masters which are presented in company A should be there in Company B also. For this select the multiple ledgers which are involved in dec sales transactions or all sundry debtors. Go to Accounts Info --> Ledgers --> AlTer in multiple Ledgers --> Sundry Debtors. You would see all your Sundry Debtors. Press F3 and select Company B. Accept the screen by pressing Ctrl+A. Your all sundry Debtors of Company A are in Company B. Import entries Select Company B go to Import of Data --> Vouchers and put the file name in the space provided. Accept the screen and all your sales entries are in company B.

So isn't it like copy paste? Check the entries if all are transfered?. If not then there must be an error in shifting the masters. If tally doesn't find any ledger in target company then it halts the transfer of vouchers.

How to work on Tally without mouse : Keyboard commands for Tally and Windows
Have you ever imagined working on computer without mouse. Or what would you do when your mouse is dead. You would find it very difficult to finish your work. Fortunately this thing is not that much difficult in Tally. The reason being tally has all keyboard command for all its actions. More over it has a legacy from 4.5 which was a DOS based program the Keyboard commands are carried from that version and not yet changed (luckily good for us). If your mouse is not functioning then for reaching to tally you have to know few keyboard commands for windows and windows explorer. There are several ways but the quickest way is to press the windows flag key + R and type the address of tally folder e.g. c:\tally9\tally9.exe etc. Whenever you would press the first letter of the drive it would show all contents of that drive, just select the folder by pressing the down arrow key and reach the exact tally exe file and press enter. Alternatively you can select any item on desktop b repeatedly pressing the Tab key. When any folder on desktop is selected the you can move to tally shortcut icon by arrow keys. Alternatively you can reach through start menu also. You can find some windows shortcut keys on this page on Computer Hope. After reaching to to Tally you can find which command you have to give by looking around on Tally panel. Hot keys are defined in four different ways in Tally. 1. They are in red color in menu items. By pressing them you would get the desired menu or screen. Pressing 'B' at Gateway of Tally would bring to balance sheet 2. Another keyboard command are with function keys like F(n) in top panel or in buttons in side bar. these commands can be invoked by pressing the relevant function key. e.g. F12= Configuration

3. Hot function key with Under line can be accessed by pressing Alt+F(n) keys. e.g. Alt+F12 = Range 4. Hot function keys with Double Underline can be accessed by pressing Ctrl+ F(n) key. Ctrl+F12 = Value 5. Except this there are certain shortcuts which are always applicable and of great use. e.g. Alt+C would create master

Here is the list of interesting shortcuts about Tally

Keys & Functions ALT + 2 To Duplicate a voucher ALT + A To Add a voucher To Alter the column in columnar report ALT + C To create a master at a voucher screen (if it has not been already assigned a different function, as in reports like Balance Sheet, where it adds a new column to the report) To access Auto Value Calculator in the amount field during voucher entry ALT + D To delete a voucher To delete a master To delete a column in any columnar report ALT + E To export the report in ASCII, HTML OR XML format ALT + I To insert a voucher To toggle between Item and Accounting invoice ALT + N To view the report in automatic columns ALT + P To print the report ALT + R To remove a line in a report ALT + S To bring back a line you removed using ALT + R ALT + U To retrieve the last line which is deleted using Alt + R ALT + W To view the Tally Web browser. ALT + X To cancel a voucher in Day Book/List of Vouchers

ALT + Y To Register Tally CTRL + A To accept a form wherever you use this key combination, that screen or report gets accepted as it is. CTRL + ALT + B To check the Company Statutory details CTRL + G To select the Group Ctrl + Alt + I To import statutory masters CTRL + Q To abandon a form wherever you use this key combination, it quits that screen without making any changes to it. CTRL + R To repeat narration in the same voucher type CTRL + Alt + R Rewrite data for a Company

Tally 9 Payroll : 4 easy steps to generate Payslip

For users of Tally 9 who want to use tally payroll i have prepared small slide show to give a brief idea on how to work on payroll. The slide show is prepared by using ZOHO show which is an online tool like power point presentation. The contents were provided to me by Mr. Kumar from Tally solution while evaluating Tally 9 beta version. Thanks Mr. Kumar I hope i have done justice to your documentation. The four steps include: 1. Creating Pay heads 2. Creating Employee Master 3. Creating Salary details 4. Process payroll and generating Payslips. 5. Click on the slide show to view full illustrated process.

How to implement VAT in Tally 6.2, Tally 7.2, Tally 9

Tally 7.2 and Tally 8.1 are VAT compliant versions. You can generate state specific VAT returns. VAT sales and Purchase annextures can be printed automatically just by entering data in correct format and defining correct ledgers classes. If you have to prepare VAT returns through Tally then company configuration has to be changed. In case of Tally 7.2 just modify company details and select use for Indian VAT Yes. In case of Tally 8.1 go to F11 and alter statutory Features in F3. Select VAT to Yes. Keep in mind to select State from List in Address section. The statutory master would be selected for that state only. Make separate ledgers for sales and purchase for separate VAT rate. For example if you are dealing in 4% and 12% VAT rate items then you have to make ledgers for Sales 4% and Sales 12% under sales and Purchase 4% and purchase 12% under Purchase account. Correct VAT/Tax Class has to mentioned while creating those ledgers. Now make ledger for input and output VAT ledgers for collection of sales VAT and Purchase VAT. These should be separate for different VAT rate. i.e. input VAT 4% and input VAT 12% in the same way make ledgers for output VAT for purchase VAT. At this moment you have to assign proper VAT/Tax class for these ledger. Now make entries by entering vouchers of sales and purchase. and you would find proper figures are appearing in respective forms. You would also find proper VAT computation in VAT computation screen. You can check it by going to Gateway of Tally >Display> Statutory Reports>Vat Classification > VAT Computation If some forms are not shown then cross check the VAT class allocation for that ledger. Tally has tried to rectified all VAT related problems but still many states VAT returns are facing problems.

Creating Purchase Ledger

To create a Purchase ledger, Go to Gateway of Tally > Accounts Info > Ledger > Create/Alter 1. Enter the Name of the ledger, for e.g., Purchases @ 10% - ST10

2. 3. 4.

In the Under field, select the Purchase Accounts from the List of Groups By default Inventory values are affected will be set to Yes Set Used In Sales Tax to Yes

5.

Select the required VAT/Tax Class, for e.g, Purchases @ 10% - ST10

5. 6.

Press Enter to return to the Purchase ledger creation screen Accept the Purchase Ledger Creation screen.