JOB DESCRIPTION

Administration Department Government of Khyber Pakhtunkhwa

1. Position Data Position Title Department Location Reports to (Title of Immediate Supervisor) Employment Status Financial Authority Administrative Authority Assistant Communication Security Officer Administration Civil Secretariat Peshawar Additional Secretary (Cabinet) Regular Nil Nil Basic Pay Scale Wing Position Code BPS of Immediate Supervisor Date 19 16 Cabinet

2. Purpose of the Position: To safely collect and disseminate all classified information from Communication Security Centre i.e. encrypt and decrypt cypher telegrams and maintain correspondence with concerned offices in Federal Government and to look after the work of Cypher Section. 3. Working Relationship: Internal (With in Department) Additional Secretary(Cabinet) Cypher assistants External (Outside Department) 4. Job Description: Areas of Responsibilities 1. To collect the cypher documents from department of Communication Security and the Ministry of Foreign Affairs To supply the Cypher documents of communication system (Cryptosystem) to all Security centres in Khyber Pakhtunkhwa To obtain security clearance for all cypher personnel i.e. Political Agents, Commissioners Personal Secretary, and DCOs To process cases for nomination of Cypher personnel for basic cypher training course To impart Cypher training to all Cypher personnel in KP To carry out physical inspections of all the % of Time 20% Frequency Annually Performance Measurement Standards 1. Timely and accurate collection with maintenance of secrecy of documents 2. Timely supply with maintenance of secrecy of documents Accurate and according to rules and regulations Foreign Office Islamabad (Communication Department) National Telecommunication and Information Security Board (NTISB) District Coordination Officers (DCOs) Secretary Home & Tribal Affairs Divisional Commissioners

2.

20%

Annually

3.

20%

Regularly

3.

4.

10%

Monthly

4.

Timely processing of cases

5.

10%

Monthly

5.

Properly trained personnel

6.

10% 1

Annually

6.

Thorough inspection resulting

JOB DESCRIPTION

Administration Department Government of Khyber Pakhtunkhwa

Communication Security Centres in KP 7. To coordinate inspections of Communication Security Centres in KP by teams of NTISB, Cabinet Division, Islamabad 10% Daily 7.

in well run centres Timely and coordination accurate

5. Job Specification: Qualification: As per service rules, preferably Graduate Degree (Social Science) from a recognized university Experience: As per service rules, preferably 8-10 years of experience in security maintenance 6. Knowledge, Skills and Personal Attributes: Job Knowledge: 1. Knowledge of Cypher rules, IT Service rules and all other relevant laws, rules , regulations , policies and procedures 2. Thorough knowledge of departments business and its importance 7. Training Requirement: 1. 2. 3. 4. 1. 2. 3. 4. Drafting skills Computer skills (MS Office) Office management Coding decoding training Computer, Internet Telephone, Fax Printer, Photocopier Scanner Skills: 1. 2. 3. 4. 5. 6. 7. Leadership/ Management skills Decision making Skills Drafting skills Analytical skills Communication skills Presentation skills MS Office Personal Attributes: 1. Creativity and innovation 2. Initiative and drive 3. Persuasive 4. Hard worker 5. Committed 6. Active and Agile 7. Decisive 8. Honest

8. Required Tools / Equipment:

9. Source Material (Documents/Handbooks/Manuals etc): 1. Khyber Pakhtunkhwa Government Rules of Business, 1985 (Updated till 10-01-2009) 2. Manual of Secretariat Instructions - 2008 3. Khyber Pakhtunkhwa (IT) Service Rules 2007 4. ESTACODE (Constitutional Provisions Regarding Terms and Conditions of Service of Civil Servants) Provincial and Federal 5. Secret Communication classified documents Position Holder Compiled by: Immediate Supervisor Reviewed By: Head of Department Approved By: Document Owner E&ADDepartment: Date: 2 Signature: Date: Signature: Date: Signature: Date: Signature:

JOB DESCRIPTION

Administration Department Government of Khyber Pakhtunkhwa