Walkden House

10 Melton Street
London NW1 2EJ

Tel: 020-7387 2101

Fax: 020-7383 0656
Email: enquiries@tssa.org.uk

Circular No 452
12 November 2008

Dear Colleague,

Caledonian MacBrayne: 2008 Pay & Conditions Review: Clerical Grades and
Outport Clerical Staff

With reference to my Circular No 387 dated 29 September 2008 TSSA has agreed the
package proposed by the Company which provides for :

• A 3 year Pay deal (see 1 below): 5% salary increase wef 1 October 2008
• A Bonus Scheme of up to 1.5% of basic salary each year.
• Improved Higher Grade Duty Pay and coverage arrangements.
• Agreement to talks on Outport Assistants posts.
• Improved Staff Travel Arrangements for Clerical Staff.
• Family Friendly Policies.
• Death in Service payment.

1. Pay, Bonus and Conditions of Service ( General)

(i) The 3-Year Pay Deal.

In line with the September 2008 RPI, salaries will increase by 5% wef 1 October 2008. Under
the terms of the 3 year pay deal the company will further raise individual salaries by the
equivalent of the September RPI figure to be published in October 2009 and 2010.

The revised salaries are shown on Appendix A attached.

As part of this package those staff on monthly pay should transfer to twelve equal monthly
payments and the company will offer appropriate assistance to individuals involved in
transferring.

(ii) Bonus Scheme.

The company will continue to offer a Profit-Before-Tax bonus of up to 1.5% payable in June
each year of the 3 year pay deal. This would be in line with existing arrangements for bonus.

(iii) Staff Travel

From 1 January 2009 the Company will issue the spouse/partner of permanently employed
staff a car travel pass for their own nominated car. Permanently employed staff will be
required to complete an application Form on behalf of their spouse/partner to qualify for the
concession which will be subject to the CalMac Ferries Terms and Conditions published from
time to time.

1
TSSA has broadly welcomed this improvement but asked the company to clarify the position
regarding payment of pier dues to ensure staff covered by Clerical Agreement are treated no
less favourably than other Groups. I will keep you advised of developments.

(iv) Review of all Inland Revenue allowances and dispensations

The company are reviewing the current allowances and dispensation figures currently paid to
all employees. Any review is subject to Inland Revenue regulations.

(v) Family Friendly Policies

The company has agreed to table proposals to the trade unions for formalised agreements in
respect of a whole range of family friendly policies. TSSA is pressing the company for further
details and I will keep you advised.

(vi) Death in Service Payment

The Company intend to offer all employees who are not members of any of the recognised
Pension Funds the provision of a death in service benefit for dependants equal to one times
current annual salary. There will be a number of provisions and conditions that will apply
and these are currently under consideration.

The purpose of this payment is to make provision for current staff not in the Calmac Pension
Scheme.

2. Clerical Staff: Outports & HQ Clerical Staff

(i) Outport Clerical Staff Grading Structure

The company proposed to reduce the number of Outport Clerical Grades from 10 to 3. This
proposal would establish 3 Grades : Grades 3, 5 and 8. As a result of this change three new
Grades will be introduced viz:

Grade 1 (former Grade 8)

Grade 2 (former Grade 5)
Grade 3 (former Grade 3)

Those staff currently in Grade 7 posts will move to Grade 8 from the implementation of the
new structure. The former Grade 7 posts will move to Grade 1 (former Grade 8) are:
Port Supervisor, Castlebay; Port Supervisor Colintraive; Port Supervisor, Colonsay;
Senior Port Assistant, Cowal Gourock; Port Supervisor, Dunoon; Senior Tourshop
Assistant Fort William Tourshop; Outport Clerk Largs; Outport Clerk Lochboisdale;
Outport Clerk, Lochmaddy; Senior Clerk, Port Ellen; Team Leader, Reservation Staff;
Team Leader Reservation Staff; Senior Clerk Rothesey; Senior Clerk Stornoway;
Outport Clerk, Tarbert (Harris); Outport Clerk, Uig; and Outport Clerk, Ullapool.

There are 2 x Grade 10 posts and the company proposed the occupants will either be ‘ring-
fenced’ or will transfer to the Management Grade structure.

The company have also agreed that it would be beneficial if criteria could be established to
differentiate between the Outport Grades and that would acknowledge existing flexibility.
This aspect will be the subject of further discussions between TSSA and the company.

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(ii) HQ Clerical Staff

Company provided information regarding HQ Clerical Grades. The company said that it was
proposing to improve the rate of pay at the entry level by eliminating the salary steps in the
grade. Although TSSA does not have a HQ Clerical Rep the company will provide us with
additional information about HQ clerical structure and roles and we will be in touch with HQ
staff direct.

(iii) Higher Grade Duty Arrangements

TSSA raised question of the arrangements for Higher Grade Duty (HGD) coverage. The
company agreed to revise the HGD arrangements to provide that individuals required to cover
the full duties and responsibilities of a higher graded post, will be paid HGD.

Management will also review with TSSA the arrangements for covering the Port Managers by
Outport Clerical staff. The company will look jointly with us at operational arrangements at
Port level to develop straightforward guidelines for coverage arrangements for Port
Manager’s duties by Outport Clerical staff. The TSSA reps will contact local staff regarding
moving forward with these arrangements.

4. Port Assistants

TSSA is pursuing a full review of the arrangements for Port Assistants recognising that many
of the posts were significantly engaged in Clerical Outport duties. TSSA has told the
company that people doing the same work as Clerical Outport Clerks should not have less
favourable conditions than Outport Clerical Staff.

TSSA has gathered information regarding the deployment and utilisation of Port Assistants at
a number of Western Isles and locations on the Clyde.

The company has been agreed that talks in this regard should be concluded by mid- December
2008. I will keep you advised.

Yours sincerely,

T Kennedy
Senior Regional Organiser

To All TSSA Members Caledonian MacBrayne

Appendix A

Outport Clerical Staff

Grade Rates of Pay p.a. Rates of Pay p.a.

1 Oct 07 1 Oct 08

Grade 3 £13,202 £13,862

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Grade 2 (former Grade 5) £14,454 £15,177
Grade 7* £16,383
Grade 1 (former Grade 8) £17,430 £18,302

* All Grade 7 posts will move to Grade 1 wef 1 October 2008

Clerical-Support Services

Grade Rates of Pay p.a. Rates of Pay p.a.

1 Oct 07 1 Oct 08

A £14,166 £14,874
B £16,300 £17,116
C £18,539 £19,466
D £18,539 £20,696

Port Assistants#

£15,975 pa wef 1 October 08

# See item 4 page 3 above