The Official Annual Publication of Brokenshire College

Operational Plan S.Y. 2011-2012 1. Vision: We envision an organization of students who are committed to enhance their leadership skills and dedication in yearbook publication. 2. Mission: To produce an annual memorabilia that caters the students endeavors; uplifts the core values of the school and to spread the good news of Christ. 3. Annual Goals/Objectives: a. To develop student leaders who will work for the production of the annual publication. b. To train new student leaders and enhance their skills. c. To produce a yearbook that is worth a legacy. 4. Values: a. Value of Leadership b. Value of Pace Setting c. Importance of Time Management d. Value of Camaraderie e. Christ-centered Work. 5. Measurement Matrix: Key Result Areas 1. Membership Target Training Objective/s >To train yearbook staff for the yearbook publication. Strategies/ Activities to be Conducted Printing Press Seminar Evaluation of Individual Performance Staff Meeting Emergency Meeting Resources Needed Persons/ Units Responsible Staffs Moderators Resource Speakers Time Frame/ Schedule/ Frequency Annually Budget Allocation Meals Snacks Training Materials Success Indicators 12 staff will receive intensive training regarding yearbook publication.

Brokenshirian 2012

2. Introduction of >12 staffs new Editorial Board >2 moderators

>To introduce the new editorial board >to inform and discuss the individual

Trainers Training Program Speakers Facilitators Audio and Video System Office Materials Individual Office introduction of Materials each staff Facilitator Brainstorming of ideas of each staff

Staffs Moderators Old Staffs

June 15, 2011; 5:00pm

Meals Office Materials

12 staffs were introduced and discussed the specific functions.

3. Amendment of the Brokenshirians Constitution and by Laws

>12 staffs

4. Presentation of Printing Press and Photography

>12 staffs >Moderators

functions >to discuss the date for regular meetings > To introduce the Constitution and by Laws of the Brokenshirian > to review and revise the Constitution and by Laws if necessary > to choose the official printing press and photography for the 2012 yearbook

Close door meeting and discussion Raising questions and encouraging staff participation

Speakers Staffs Facilitator Office Supplies

June 15, 20115:00pm

Meals Office Materials

12 staffs were informed by the Brokenshirians Constitution and by Laws.

Close door meeting and discussion Raising queries of the staff and moderators to the representatives in relation to the yearbook.

Representative from the printing press and photography Writing materials

Staff Moderators Representative of the printing press and photography

June 28, 2011, 1:00pm

Office Materials

12 staffs and moderators were able to hear the entire possible candidate for the official printing press and photography for the 2010 yearbook.

5. Regular Staff Meeting

> 40 meetings in a year

>To know the Close door current status and meetings and ascertain the discussions progress of the yearbook. >To regularly monitor the function of each staff. > To discuss certain matters and problems that may

Writing materials Computers

Staffs

Once a week, Meals st every 1 Office Semester every Supplies Wednesday, 2nd Semester: every Monday: 5pm6pm

occur during the entire process of yearbook making. 6. Meeting with Class Mayors regarding the Budget Proposal, Printing Press Photography and Distribution of Survey Forms. > Class Mayors >To discuss with > Meeting with Class the class mayors Mayors and Staffs the basis of the budget proposal. >To discuss the candidates of the Brokenshirian 2012 official printing press and photography. >To discuss to the Class Mayors their responsibility in disseminating the information to their respective classes. >To distribute the survey forms to the students represented by their class mayor for them to vote for the printing press and photography they prefer. >To come up with Close door a concept that will meetings and represent the discussions graduates of batch 2012 and will be the basis of the entire content of Writing materials Computers Load Staffs September 28-29, 2011 Meals Office Supplies Load The class mayors were able to acknowledge their responsibility in disseminating the information to their respective class as well as the distribution of the survey forms.

7.Conceptualization of the yearbook

>Concept for the yearbook 2012

Writing materials Computer s

Staffs

August 20, 2011 Meals Office Supplies

The staffs have formulated concepts that will be presented and voted by the staffs.

8. Distribution of Personal Information Sheets (P.I.S.)

> Class Mayors

9. Collection of Survey forms

> All Seniors/ Graduating Class

10. Oath Taking Ceremony

>12 staffs

the yearbook content. >To meet, distribute and discuss with the Class Mayors the purpose of the P.I.S. >To entertain their concerns regarding the signing up of the P.I.S. > To gather and sum up the votes from the students as basis in choosing the official printing and photography for the 2012 yearbook. >To formally declare and commend the new editorial board

Meeting with class mayors and staffs

Writing materials Computers Load

Staffs

November 21-25, 2011

Meals Office Supplies Load

Personal Information Sheets will be discussed and distributed to the class mayors in all courses.

Declaring deadlines Writing regarding the materials collection of P.I.S. Computers to the class mayors. Load Follow up the class mayors every now and then. Oath Taking Ceremony Speakers Facilitator

Staffs Class Mayors

March 14-18, 2011

Office Supplies Load

11. Collection of the Personal Information Sheets

> All Seniors/ Graduating Class

12. Encoding of the Personal

>Department Editors and

>To collect all the Further instruction P.I.S distributed regarding the P.I.S per section. will be discussed. >To start encoding Follow up class the P.I.S mayors every now and then. >To encode, check Typing the P.I.S. in and edit the P.I.S. the computer.

Writing materials Computers Load Writing materials

Mr. Cesar Adegue IVDirector, OSA Rev. Leopoldo NavePresident Brokenshire College Staffs Class Mayors

Foundation and Intramurals Day

The new set of editorial board will be officially announced to be part of the Brokenshirian 2012. Office Supplies Load

December 5-9, 2011

Staffs

1 month of editing

Office Supplies

Information Sheets 13. Signing of Memorandum of Agreement between the school and Brokenshirian. Signing of Contract with the chosen printing press and photography

Assistant Editors > Staffs >Moderators >Rev. Leopoldo R. Nave >Printing Press >Photography

Computers >To officially discuss the responsibility of both parties in terms of legality. >To officially start the working relationship of both the printing press and photography between the Brokenshirian 2012. >To officially discuss the responsibility of both parties (students and the staffs) in terms of legality and for them to be guided of the entire process of making the yearbook. >To gather pictures for the Annual Publication. >To finalize the dummy of the yearbook 2012. >To check every data of the students, pictures, Meeting with the President, Staffs, Moderators, Printing Press and Photography. Memorandum of Agreement Contract of the chosen printing press and photography Staffs After all the said persons Moderators have duly Rev. Leopoldo signed. R. Nave Printing Press Photography

Load Meals

14. Signing of Memorandum of Agreement between the Brokenshirian Staff and Students

> All Seniors/ Graduating Class

Meeting with the Class Mayors and the Staffs

Memorandum of Agreement.

Staffs Moderators

After the Signing of Memorandum of Agreement

Office Supplies Load

15. Pictorials

> 491 Graduating Students

Scheduling per section Picture Taking Documentation

Digital Camera Professional Photographer Photo Studio

17. Final Layouting of the Dummy

>Final Dummy for the Yearbook 2012

Close door meeting Dummy Sheets and discussion and Office reviewing the entire Materials dummy. Computers

Students Staffs Professional Photographer Photo Editor Staffs

August 2011 January 2012 3 months for picture editing After encoding of the Personal Information Sheets After collecting the messages

Meals Office Supplies

Meals Office Supplies

administration messages, activities and advertisements.

18. Inventory of equipments and office supplies

>Upgrade and >For updates of documentation equipments purposes >to repair equipments and replenish supplies

PIS printing Letter requests Information dissemination

19. Submission of dummy to the printing press 20. Proofreading of the blueprint

>Blueprint of the actual yearbook >Blueprint of the actual yearbook

21. Releasing of the 2012 yearbook

>Yearbook

>To start printing the blueprint of the yearbook for finalization. >To check, verify and finalize the blueprint. >To validate the necessary data of the yearbook. >to distribute and release the yearbook

Forwarding the final dummy to the printing press Comparing the blueprint rom the actual copy of the students PIS and pictures.

Cartridge Papers Office supplies Computer software Folders CDs Ball pens, markers, USB Printers, speakers, power supply, hard drives To coordinate with the press

Staffs Moderators

from the Administrators After the collection of pictures of school activities. Once a week Monthly Every semester Every end of semester Every week Thrice a month

Office Budget Supply

Printing press personnel staffs Staffs After 45-60 working days after the submission. 60 working days upon submission of the final blueprint

Fare Meal Load Meals Office Supplies

Office supplies Computers

Posting of the Area of storage Staffs direction on how to for the claim the yearbook. yearbook Office supplies

Office Supplies

Prepared by: Angelyn R. Bautista Editor-in-Chief

Noted by: Jo-anne Chary H. Campo, R.N. Moderator

Approved by: Joyce C. Jasa Office of Student Affairs Coordinator

Ulysses T. Abellana, R.N., M.N. Moderator