Upper Harbour L Bag 20120828

I hereby give notice that an ordinary meeting of the Upper Harbour Local Board will be held on:
Date: Time: Meeting Room: Venue:
Tuesday, 28 August 2012 7.00pm Upper Harbour Local Board Office 30 Kell Drive Albany
Upper Harbour Local Board OPEN AGENDA

MEMBERSHIP Chairperson Deputy Chairperson Members Margaret Miles JP Brian Neeson Callum Blair Warren Flaunty QSM Christine Rankin-MacIntyre Lisa Whyte
(Quorum 3 members) Lesley Sharp Local Board Democracy Advisor 23 August 2012 Contact Telephone: (09) 484 7372 Email: lesley.sharp@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
Note:
The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted. Should Members require further information relating to any reports, please contact the relevant manager, Chairperson or Deputy Chairperson.
Portfolio Activity 1 Governance
Responsibilities Board Leadership Board-to-Council Relationships Board-to-Board Relationships Civic Duties Advocacy (local, regional, and central government) Relationships with Maoridom Relationships with government departments and agencies Relationship with Property CCO Relationship with Auckland Waterfront Development Advocacy with Governing Body (Local Board Plan; Local Board Agreements) Unitary Plan Local area plan Resource consents Heritage Liquor Gambling Swimming pools fencing Trees Bylaws Relationships with the Civil Defence Emergency Management Group Community preparedness, disaster response, relief, and recovery Community celebration Community identity Neighbourhood gatherings and renewal Event compliance Relationship with ATEED Relationship with Regional Facilities CCOs Tourism Artistic and cultural service levels Promoting all aspects of artistic endeavour Development of public art strategy and policy Community development Neighbourhood relationships Funding for neighbourhood projects Community safety (excl. town centres) Graffiti removal Community advocacy Relationships with Youth Leisure centres Community houses Halls Community hubs Arts facilities Community Partnerships Asset Management
Board Lead/s and Alternate Margaret Miles Brian Neeson Lisa Whyte (Unitary Plan only)
Regulatory & Bylaws / Civil Defence Emergency Management .
Margaret Miles Callum Blair Warren Flaunty Christine RankinMacIntyre
Events / Arts and Culture
Margaret Miles
Community and social well-being / Local Facilities
Margaret Miles Callum Blair
Portfolio Activity
Responsibilities
Board Lead/s and Alternate
Libraries
Stewardship of libraries Mobile library
Margaret Miles Christine RankinMacIntyre Lisa Whyte
Sports parks and recreation (active) / Parks, Reserves and playgrounds (passive)
Stewardship of sports parks Stewardship of recreation facilities Relationship with sports clubs Neighbourhood parks and reserves (incl. esplanade reserves and the coastline) Design and maintenance Plantings, playgrounds, bollards, and walkways Skateparks Track Network development Town centre renewal Design and maintenance Community safety within town centres Business Improvement Districts liaison Urban design Built Heritage Local transport projects and public transport (incl. roading, footpaths, cycleways) Liaison on regional Transport matters 2nd harbour crossing Bridge walk cycleway Inner City Rail Link Waterfront development CBD master plan Restoration of wetlands, streams, and waterways Local priorities in relation to regional environmental management Costal management including mangrove encroachment and erosion mitigation Relationships with Watercare Waste minimisation strategy Bio security Key relationship with Business Development Manager in Auckland Tourism Events and Economic Development team Establish and promote local opportunities for increased tourism and economic development Budgets Project expenditure Monitor GB strategy and Finance Service Levels Local funding policy
Margaret Miles Lisa Whyte
Town Centres
Margaret Miles Brian Neeson
Transport / Regional Transport and CBD development
Margaret Miles Brian Neeson Warren Flaunty
Natural Environment .
Margaret Miles Warren Flaunty Lisa Whyte (waste minimisation only)
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Economic Development / Financial oversight
Margaret Miles Lisa Whyte
Upper Harbour Local Board 28 August 2012 ITEM TABLE OF CONTENTS 1 2 3 4 5 6 7 8 Welcome Apologies Declaration of Interest Confirmation of Minutes Leave of Absence Acknowledgements Petitions Deputations 8.1 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 The CAMSA Project PAGE 7 7 7 7 7 7 7 7 7 8 8 8 9 51 63 77 117 123 127 133 139 153 161 169 175 189
Public Forum Extraordinary Business Notices of Motion Draft Events Policy Land Owner Consent for Proposed Additions/Alterations - Community Facility Development Funding Approvals Upper Harbour Local Board Performance Report to 30 June 2012 Auckland Transport Quarterly Report to Local Boards Local Board Transport Capital Programme - 2012/2013 financial year process Solid Waste Management Bylaw Ratification of Submission to the Regional Facilities Auckland Regional Stadiums Issues Paper Ratification of Discretionary Community Grants Guidelines 2012-2013 Local Board Member Attendance at the International Cities Town Centres and Communities Society Conference 16-19 October 2012 Defining the Rural Urban Boundary Reports / requested pending - August 2012 Record of the Upper Harbour Local Board Workshops held on 7 and 14 August 2012 Minutes of the Upper Harbour Local Board meeting of 14 August 2012 Board Members' Report Consideration of Extraordinary Items
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Upper Harbour Local Board 28 August 2012 1 2 Welcome Apologies At the close of the agenda no apologies had been received. 3 Declaration of Interest Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have. 4 Confirmation of Minutes That the minutes of the Upper Harbour Local Board held on Tuesday, 14 August 2012, be confirmed as a true and correct record. 5 Leave of Absence At the close of the agenda no requests for leave of absence had been received. 6 Acknowledgements At the close of the agenda no requests for acknowledgements had been received. 7 Petitions At the close of the agenda no requests for petitions had been received. 8 Deputations Standing Order 3.2 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting. The following request has been received to address the meeting: 8.1 The CAMSA Project Executive Summary Representatives from Immigration New Zealand will be in attendance to present the CAMSA Project to the Upper Harbour Local Board. Recommendation/s That the presentation to the Upper Harbour Local Board on the CAMSA Project, be received.
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Upper Harbour Local Board 28 August 2012 9 Public Forum A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members. At the close of the agenda no requests for public forum had been received. 10 Extraordinary Business Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states: An item that is not on the agenda for a meeting may be dealt with at that meeting if(a) (b) The local authority by resolution so decides; and The presiding member explains at the meeting, at a time when it is open to the public,(i) (ii) The reason why the item is not on the agenda; and The reason why the discussion of the item cannot be delayed until a subsequent meeting.
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states: Where an item is not on the agenda for a meeting,(a) That item may be discussed at that meeting if(i) (ii) That item is a minor matter relating to the general business of the local authority; and the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b)
no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.
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Notices of Motion At the close of the agenda no requests for notices of motion had been received.
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Upper Harbour Local Board 28 August 2012
Draft Events Policy

File No.: CP2012/14232
Purpose
1. This report updates local boards on the development of the draft Events Policy and seeks feedback on the draft policy (Attachment A).
Executive Summary
2. The draft Events Policy set outs a strategic framework to guide the governing body and local boards of the Auckland Council in decision-making for events and to provide direction for future activity. It demonstrates how events contribute to achieving the vision for Auckland to be the worlds most liveable city and supports the strategic outcomes of the Auckland Plan and the priorities of the 21 local board plans. The draft policy clarifies the definition of an event and the different types or categories of events, covering local, regional and major events. It articulates the roles and responsibilities of governing body and local boards and provides policy direction for the various operational arms of the council group that administer and deliver events, including ATEED. The intent of the Events Policy is to aid clear and transparent decision-making on events, contribute to Auckland being more eventful, and make it easier to run events. In April and May 2012, officers attended workshops with all local boards to seek input on a discussion document that outlined the key policy questions and issues to be addressed through the development of an events policy. This report outlines how input from local boards has been included in the draft policy. The Culture, Arts and Events Forum received the draft Events Policy on 18 July 2012 noting that formal feedback will be sought from all local boards and stakeholders during August 2012. The timeframe for this feedback has subsequently been extended to September. Formal feedback on the draft Events Policy is being sought from local boards, selected advisory panels, Independent Maori Statutory Board, iwi, external and internal stakeholders. The feedback period closes on 21 September 2012. Officers will attend local board meetings to introduce the draft policy and answer any questions. Following feedback, the draft policy will be revised and a report on the final policy will be presented to the Culture, Arts and Events Forum and then to the Regional Development and Operations Committee by December 2012.
Recommendation/s
a) b) That the Draft Events Policy report, be received. That the Upper Harbour Local Board notes the development of the draft Events Policy, which sets out a strategic framework to guide the governing body and local boards of the Auckland Council in decision-making and provide direction for future event activity. That the Upper Harbour Local Board provides feedback on the draft Events Policy.
c)
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Discussion
Background 3. Under legacy councils, there were a variety of strategies, policies and plans guiding the provision of events. With the formation of Auckland Council, there is a need to review these policies and establish an overarching policy framework for events, aligned to the cogovernance structure. In accordance with the principles of the Local Government Act (Auckland Council) 2009, the governing body has responsibility for policy development for events and decision-making on regional events while local boards are responsible for local events. Under the organisational structure, the delivery of events is primarily split between: Auckland Tourism, Events and Economic Development (ATEED). This is a CCO, which is responsible for decision-making and delivery of major events. Community Development, Arts and Culture (CDAC). This is a department within the Operations Division, which is responsible for the delivery of local and regional events. The governing body has approved a Major Events Strategy, developed by ATEED, which sets out a plan for determining the types of major events that are right for Auckland now and in the future. The strategy applies primarily to major events requiring public sector involvement. The draft Events Policy provides a strategic framework, which overarches and complements the Major Events Strategy, sets direction for future revisions of the Major Events Strategy and establishes a link to the councils wider strategic outcomes. The development of the Events Policy was approved by the Regional Development and Operations Committee in October 2011. The key objectives for developing the policy are: Develop a single overarching policy statement aligned to the Auckland Plan that defines the desired outcomes of councils involvement and investment in events. Establish clear definitions for major, regional, local and civic events. Articulate roles and decision-making responsibilities between the governing body and local boards in respect to events. Provide clarity in the roles and responsibilities of ATEED and CDAC in the delivery and support of events. Develop decision-making criteria for the allocation of funding and support to non-council events. Consider how funding and resources are aligned to support strategic event outcomes. Develop a monitoring and evaluation framework to measure policy effectiveness. Achieve political endorsement by the governing body, local boards and ATEED Board. Draft Events Policy The draft Events Policy set outs a strategic framework to guide the governing body and local boards in decision-making for events and provide direction for future activity. It aims to clarify the definition of events and the different types of events, articulates roles and responsibilities and identifies how events contribute to achieving the vision for Auckland as the worlds most liveable city. The draft policy covers local, regional and major events and provides policy direction for ATEED and the council organisation in the delivery of events. The draft policy supports the strategic outcomes of the Auckland Plan and the priorities of the 21 local board plans. Once completed, the Events Policy should be a tool to assist local boards in their decisionmaking on events, provide transparency for the community and events sector on that decision-making and establish alignment of approach across the 21 local boards and governing body. The overall policy goal sets out what Auckland Council through the governing body, local boards and CCOs seeks to achieve from investment in events:
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The outcomes express how the goal will look in detail: Bring people together to share memorable, inspiring and engaging experiences, grow knowledge and understanding and develop a sense of community identity and belonging. Celebrate Auckland and its peoples and build pride in our achievements and who we are. Commemorate and respect important occasions. Profile Auckland and its diverse localities and build a sense of place. Invigorate Aucklands economy. The strategic objectives identify the priorities, which Auckland Council will need to focus on in order to achieve the overall policy goal and desired outcomes. The objectives and associated key initiatives reflect what council has heard from stakeholders about what needs to change to make a positive difference to the delivery of events in Auckland. The strategic objectives are: Participation: provide a diverse, accessible and balanced programme of events across the region. Customer service: make it easier to run events in Auckland. Infrastructure: strengthen infrastructure, including capability, resources and venues to support events. Visitor attraction: strengthen Aucklands position as an international and national events destination. The draft Events Policy proposes definitions to categorise events into local, regional or major. The definitions will determine whether an event is the responsibility of the local board or governing body and consequently where funding (if any) should come from. The proposed definitions provide distinguishing characteristics for each event type, requiring an event to have all or most of the characteristics and not just one. In the case of local events that benefit more than one local board, it is acknowledged that several local boards may choose to fund that event and officers will manage a process to help local boards collaborate in their decision-making. Arriving at clear and fit for purpose definitions of what is local, regional and major is challenging as events and communities they serve do not always fit neatly into any one category and there are a range of factors to consider. However, in developing the proposed definitions, officers have focused on two key principles, in particular, consideration is given to an approach that is: customer friendly. efficient and cost effective to deliver for the organisation and the ratepayer. In considering these two principles, the draft policy proposes that if an event can demonstrate a reach across four to six or more local boards this would be one of a number of factors that could qualify it for consideration as a regional event and regional funding. The rationale is that from a customer perspective it may be unreasonable and time-consuming (i.e. not customer friendly) to expect external event organisations to apply to more than four to six local boards for funding in cases where the event delivers benefits across this number of local boards. However, as noted, this would be one of a number of determining factors; the event would also need to satisfy other defining characteristics of a regional event. From an administration perspective, it is also not efficient or cost effective for the council organisation to be managing processes that require multiple handling of applicants across more than 4-6 boards.
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The worlds most liveable city has events, which excite passion for Aucklands people, places, heritage and lifestyle, inspire a sense of community belonging and stimulate economic activity.
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As the event definitions are one of the key components of the draft Events Policy, feedback from local boards on the proposed definitions is important. Suggestions for how the definitions can be further refined are welcomed. Appendix three in the draft Events Policy sets out detailed decision-making roles and responsibilities for local boards, the governing body and ATEED Board and the administrative roles and responsibilities shared between the events team in Community Development, Arts and Culture (CDAC Events) and ATEED. The roles and responsibilities reflect the allocation of non-regulatory decision-making but additional roles have been added, particularly around communication. The draft Events Policy proposes funding criteria to guide decision-making by local boards and the governing body on the funding of non-council events. For local events, the alignment to the Local Board Plan is the first criteria. The proposed funding criteria is intended to assist applicants in the preparation of their event funding applications by providing clear and transparent assessment criteria, and to assist the local boards in their decision-making on these applications, recognising that each local board will have their own local priorities and aspirations for events. Feedback on the draft Events Policy Feedback from local boards is sought on the draft Events Policy. A feedback form is attached as Attachment B to help structure responses, however local boards are welcome to make any additional comments or structure their feedback as they wish. Feedback closes on 21 September 2012.
Consideration
Local Board Views
4. In April and May 2012, officers attended workshops with all local boards to receive input on key questions and issues, to inform the development of the draft Events Policy. A summary of comments from all local boards and other key stakeholders is attached as Attachment C. The draft Events Policy reflects the local boards comments as follows. Goals and outcomes Local boards wanted to see greater emphasis on social, cultural and community outcomes, more about people and the experience of attending events and greater reflection on local identity, local places and local place shaping. The proposed goal and desired outcomes of the draft Events Policy reflect these comments through: events, which excite passion for Aucklands people, places, heritage and lifestyle and inspire a sense of community belonging. Bring people together to share memorable, inspiring and engaging experiences and develop a sense of community identity and belonging. Celebrate Auckland and its peoples and build pride in our achievements and who we are Event definitions Most local boards supported the use of criteria to determine whether events are regional or local but the criteria should include profile, appeal, significance, cost and economic value. The proposed definition reflects this feedback by including the focus, outcomes, profile of the event within the distinguishing characteristics of local, regional and major events. Roles and responsibilities Local boards wanted to see early and timely engagement on events, ability to express concerns and leverage opportunities around regional and major events, greater involvement in regional civic events and a role in debriefing and reviewing event reports. These roles are all reflected in the local board roles and responsibilities in Appendix 3 of the draft Events Policy.
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Compliance costs Cost of regulatory compliance was a major issue raised by local boards, particularly for traffic management plans, resource consents and event permits. The strategic objective to make it easier to run events in Auckland is one of four priorities for Auckland Council and a number of key initiatives outline what changes need to be made. This will be supported in the accompanying action plan to implement the policy. Funding The need for more funding and resources for events was identified as a key concern by many local boards. The Events Policy will provide a platform from which to make future business cases for additional funding for events activity through the Annual Plan and Long-term Plan processes. The issue of funding will also be considered through the Local Board Funding Policy and the Community Funding Policy, which are currently in development. Gaps in the events calendar Gaps in the calendar were identified around local events associated with major events, winter events, youth events and a signature event for Auckland. The key initiatives section includes the actions to investigate the development of these events. Community capability building Having more resources to build community capability to deliver local events was another key concern for many local boards. This has been included as a key initiative with particular support for youth led events.
Maori Impact Statement

5. In developing the draft Events Policy, Auckland iwi were invited to participate in two workshops to seek their feedback on a range of policy questions. Although only three iwi were represented at the workshop, the feedback has helped shape the draft Events Policy. Of particular importance is the guiding principle of Valuing Matauranga Maori or Maori world views, which are based on the values, traditions and experiences of Maori over time. One of the key initiatives in the draft policy is to investigate the need to deliver more Maori events.
General
6. The policy development process has involved input from a wide range of internal and external stakeholders. Feedback on the draft Events Policy is being sought from: All local boards. Advisory panels: Pacific Peoples, Ethnic Peoples, Youth and Disability. Independent Maori Statutory Board. Iwi. External stakeholders including event organisers, funders, emergency support and community organisation who run events. Internal stakeholders who have an involvement or support the delivery of events including regulatory, parks, community development and other departments. CCOs such as Auckland Transport, Waterfront Auckland, Regional Facilities and ATEED Events staff from both ATEED and CDAC. General public through councils website.
It is not proposed to undertake wide public consultation for the draft Events Policy as this level of community input has been gathered through the development of the Auckland Plan. The communitys value and perception of events is well documented in previous reports.
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Funding criteria Most local boards were supportive of having funding criteria to guide funding decisions. Comments were to expand the criteria to include sustainability, community benefits and adhering to other council policies like smoke-free, alcohol free and waste minimization. These suggestions have been included in the proposed funding criteria.
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The feedback from all stakeholders will contribute to the final Events Policy, which will be reported to Regional Development and Operations Committee by December 2012.
Implementation
7. Councils current investment in events is $16.3 million excluding staff costs based on the 2012/13 year in the new Long-term Plan. Councils expenditure is broken down as follows: Event Type Local Regional Major (ATEED) Civic TOTAL Expenditure $2.87 million $2.08 million $10.3 million $1.1 million $16.35 million
The governing body has allocated $200,000 as part of the Long-term Plan for a regional events fund, which is one of the key initiatives outlined in the draft Events Policy. There may be other financial and/or resourcing implications arising from the Events Policy, which will be identified and reported to the governing body as part of the final Events Policy. Once the Events Policy is finalised, the policy will be implemented through a number of council departments and council controlled organisations. An associated Action Plan will be developed to provide guidance for the implementation of the Events Policy.
Attachments
No. A B C Title Draft Events Policy Draft Events Policy Feedback Form Summary of feedback on the Events Policy Discussion Document Page 15 43 45
Signatories
Authors Authorisers Anita Coy-Macken - Principal Policy Analyst Liz Civil - Acting Manager, Community Policy and Planning Penny Pirritt - Manager Regional and Local Planning Karen Lyons - Manager Local Board Services
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File No.: CP2012/13509
Purpose
1. To grant land owner consent to the following community groups: Harbour Hockey Charitable Trust incorporated, 60 Paul Matthews Drive, Albany North Harbour BMX Incorporated, 169 Bush Road, Albany Greenhithe Riding Group For The Disabled Incorporated, Wainoni Park, Churchouse Road, Greenhithe North Harbour Softball Incorporated, Rosedale Park, Albany The Tennis Charitable Trust Incorporated, Oteha Valley Road, Albany. Funding approval from the Community Facility Development Fund for the additions/alterations are set out in the project descriptions contained in the attached spreadsheet.
Executive Summary
2. The above named community groups were successful in the recent Community Facility Development fund round. The funding committee consisted of two local board members from each of the four participating local boards. As the subcommittee did not have delegated authority to approve land owner consent for the projects, land owner consent is now sought. In order that all of the Local Boards can now be informed, these projects are being briefly reported. The above named community groups each hold a lease with the council pursuant to the provisions of Section 54 of the Reserves Act 1977. The tenants lease commencement and expiry dates, are as set out in the attached spreadsheet. As the proposed additions/alterations have had funding approved by the DevonportTakapuna, Kaipatiki, Upper Harbour and East Coast Bays Subdivision Local Board Funding subcommittee, applicants expect that they will be able to undertake additions/alterations as soon as possible. This report therefore strongly recommends granting land owner consent to Harbour Hockey Charitable Trust Incorporated, North Harbour BMX Incorporated, Greenhithe Riding Group For The Disabled Incorporated, North Harbour Softball and Tennis Charitable Trust Incorporated to undertake the additions/alterations as set out in the attached spreadsheet. The Tennis Charitable Trust Incorporated, in addition to the community facility funding allocation set out in this report, has also had discretionary funding approved by the Upper Harbour Local Board to install two sunshades between courts 7 and 8 at the Albany Tennis Park. This funding is also briefly reported on in the attached spreadsheet.
Land Owner Consent for Proposed Additions/Alterations - Community Facility Development Funding Approvals
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Recommendation/s
a) b) That the Land Owner Consent for Proposed Additions/Alterations Community Facility Development Funding Approvals report, be received. That the Upper Harbour Local Board grants land owner consent to the following community groups to undertake the additions/alterations as set out in Attachment A to this report: Harbour Hockey Charitable Trust Incorporated, 60 Paul Matthews Drive, Albany North Harbour BMX Incorporated, 169 Bush Road, Albany Greenhithe Riding Group For The Disabled Incorporated, 58 Churchouse Road, Greenhithe North Harbour Softball Incorporated, Rosedale Park, Albany The Tennis Charitable Trust Incorporated, Oteha Valley Road, Albany. c) That the land owner consents granted under b) be subject to: All proposed works are to be carried out within the current leased boundary, by qualified trades people meeting current health and safety legislative requirements and must be completed in a tidy, efficient, professional and timely manner Any alterations are to be resent to the council for perusal prior to implementation.
Discussion
Legal and Legislative Implications
3. All proposed works are to be carried out within the current leased boundary, by qualified trades people meeting current health and safety legislative requirements and must be completed in a tidy, efficient, professional and timely manner. A land owner consent will be subject to the lessee obtaining any necessary building or resource consents. A registered builder will be able to advise the tenant of the need for any consents required (if any). Any alterations to the submitted works are to be resent to the council for perusal prior to implementation. The recommendations within this report fall within the Local Boards allocated authority relating to local, recreation and sports facilities, including variations to regional policy relating to leasing and changes of use. This decision does not trigger the Significance Policy.
Implementation Issues
4.
Decision Making
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Significance of Decision
6.
Consideration
Local Board Views
7. 8. Nil Nil
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General
9. Consultation has been sought from relevant council departments. No issues of significance in relation to the decision have been noted.
Attachments
No. A B Title Community Facility Development Funding Approval Spreadsheet Devonport -Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding Subcommittee Open Minutes Page 55 57
Signatories
Authors Authorisers Tony Heim - Property Lease Advisor Ian Wheeler - Manager Property John OBrien - Manager Regional Operations Property
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Upper Harbour Local Board Performance Report to 30 June 2012

File No.: CP2012/13596
Purpose
1. To purpose of this report is to present the June 2012 year to date financial and non-financial management position of the Upper Harbour Local Board.
Executive Summary
2. The year to date net cost of service is $838,000 or 10.1% higher than the revised budget. This is the result of lower than anticipated revenue of $132,000, primarily due to lower overhead allocations and regionally retained revenue. The higher operating expenditure of $706,000 results primarily from alignment issues with regional and local board budgets, and the split of the Parks maintenance contract budget within local boards. Capital expenditure is $1,255,000 lower than budget, primarily as a result of delays due to gaining funding approval for the northern recreation facility, consent issues on the Albany youth facility, location issues with the Rosedale Reserve public toilet, and delays on small local improvement projects.
3.
Recommendation/s
That the Upper Harbour Local Board Performance Report to 30 June 2012, be received.
Discussion
4. This report is to inform members of the year to date results to 30 June 2012 compared with the revised budget and some library non-financial performance measures. A full report of financial and non-financial performance measures against the local board agreement will be presented at a later date.
Consideration
Local Board Views
5. This report is the means to ascertaining the Upper Harbour Local Boards views.

6. This report does not have significant implications for Maori.
General
7. No consultation is required for this report.
Implementation Issues
8. This report is a status report and there are thus no implementation issues related to this report.
Attachments
No. A Title Upper Harbour Local Board Performance Report June 2012 Page 65
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Colin Duffee Business Performance Advisor Christine Watson Relationship Manager
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Auckland Transport Quarterly Report to Local Boards

File No.: CP2012/13770
Executive Summary
The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport in the three months April-June 2012, and the planned activities anticipated to be undertaken in the three months July-September 2012. Updates have been provided for the following departments: Road Corridor Operations Road Corridor Maintenance Road Corridor Access Community Transport Public Transport Operations Parking and Enforcement Asset Management and Programming Infrastructure Development Investigation and Design Major Projects and Project Management Office Strategy and Planning.
Appended are four attachments: A - Schedule of activities undertaken for the second quarter (2011/12) ending 31 December 2011 and forward works programme for the third quarter (2011/12) ending 31 March 2012 B - Traffic Control Committee Decisions (on this occasion covering the six months JanuaryJune 2012) C - Local Board Plan Quarterly Report D - Local Board Agreement Quarterly Report.
Recommendation/s
That the Auckland Transport Quarterly Report to Local Boards, be received.
Introduction/Background
Auckland Transport (AT) has the role of managing and controlling the Auckland transport system, including roads, public transport services and public transport infrastructure. The functions of Auckland Transport are to: Prepare the regional land transport programme for Auckland in accordance with the Land Transport Management Act 2003. Manage and control the Auckland transport system in accordance with the Act by performing its statutory functions and exercising its statutory powers under the Act as if it were a local authority or other statutory body and acting as a requiring authority under section 167 of the Resource Management Act in accordance with the Act. Carry out research, and provide education and training in relation to land transport in Auckland.
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Departmental roles and responsibilities
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Asset Management and Programming The Asset Management and Programming group leads the strategic asset management function for Auckland Transports portfolio of assets and is responsible in creating a region wide asset management plan along with the three-year and tenyear forward capital works programme. Other responsibilities include the programming of the Annual Plan, monitoring the condition of all assets and formulating a prioritised programme for planned maintenance, renewals and growth, along with the development of policies, standards and performance criteria. Community Transport The Community Transport Department is responsible for developing community and workplace travel plans to encourage more people to catch the train, bus, ferry or walk, cycle or car pool. It also develops and promotes the Walking School Bus and School Travel Plan programmes, and improves the environment for cycling and walking in the region. Infrastructure Development The Infrastructure Development Department manages the bulk of infrastructure projects undertaken by Auckland Transport (approximately 80% of capital expenditure). The scope of work for most routine projects will typically be receiving projects that have progressed through design and approval stages to enable the calling of physical work tenders and managing the implementation of these works. The project management, construction engineering, and contract management expertise resident within the Infrastructure Development Department provides advice to Investigation & Design as well as involvement in projects prior to physical works tendering. The scope of work for some projects will be from concept stage or taking completed concept designs and progressing these projects through detailed design to physical works completion. Investigation and Design The Investigation & Design Department is accountable for taking broad transport infrastructure initiatives or requirements from strategic plans, investigating a range of conceptual design solutions and refining these to a preferred design option to a tenderable level of detail. It liaises with key stakeholders on design projects, feasibility studies and associated business case development and funding applications. Major Projects and Project Management Office The Major Projects and Project Management Office (PMO) delivers transport-related major projects for Auckland, and aims to provide a centre of excellence for project management within Auckland Transport. The current focus is on: Delivery of major projects in accordance with Auckland Councils strategies, plans and programmes and other directives and objectives; Becoming an acknowledged centre of excellence for project leadership; Creating a customer focus within the department. Customers are both internal (e.g. Project Management training) and external (local boards, the community, involved and affected stakeholders); Achieving alignment of the processes, systems and standards of the former Local Government Organisations for project management; Creating a Project Management capability building programme within the organisation; Understanding what best practice will look like for Auckland Transport business improvement initiatives to achieve agreed targets. Parking and Enforcement The Parking and Enforcement Department is responsible for all matters relating to on-street and off-street parking in the region. This involves managing parking assets (parking buildings, car parks etc), ensuring parking bylaws and standards are upheld, and parking enforcement.
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Upper Harbour Local Board 28 August 2012 Public Transport Operations The Public Transport Operations Department is responsible for developing Aucklands public transport network and contracting public transport services on buses, ferries and trains. Public Transport Operations is also responsible for providing information about public transport services and funding concession fares for senior citizens and students. Public Transport Operations maintains and upgrades train stations, park and ride facilities, the Northern Busway, and ferry wharves. Road Corridor Access The Road Corridor Access Department is responsible for the authorisation of any temporary work in the road corridor, usually by utility companies (utility companies like Telecom, Vector etc) wanting access to their underground assets, and property developers. Road Corridor Access also has responsibility for auditing these work sites to ensure that the Code for Working in the Road is complied with. Road Corridor Maintenance The Road Corridor Maintenance Department is responsible for the maintenance of transport assets in the roading corridor. This involves the development and funding of short-, medium- and long-term programmes of work, and managing the contractors who carry these out. Road Corridor Operations The Road Corridor Operations Department is responsible for the effectiveness of the network and road safety. It ensures that the regions traffic signals and traffic controls are functioning correctly, requests for service from the public are responded to and followed up, and that there is real time information to inform the public on driving conditions. The department is also responsible for making the roads safer through crash analysis and projects to improve safety, and for the provision of appropriate traffic by laws and standards to comply with legislative requirements. Strategy and Planning The role of this department is to deliver transport strategies, plans, policies and the Regional Land Transport Programme (RLTP) that: Effectively address the regions transport issues and strategic direction as set out by the Auckland Council in its Regional Land Transport Strategy (RLTS) Are consistent with the Government Policy Statement (GPS) Are supported by key stakeholders and are funded and implementable in a timely manner Ensure Strategy and Planning contributes at a strategic level (as well as providing operational support) to Auckland Transports business objectives Develop innovative, integrated and customer-focused strategies and business plans to continually improve Aucklands transport system Implement a business partnership approach that focuses on adding value to the business plans to continually improve Aucklands transport system Clearly outline the direction and priorities for Auckland Transport Reflect international best practice. The department has two units contributing to the delivery of this role, namely, Transport Planning and Policy Unit and the RLTP Funding Unit.
Main activities during the period under review

The main activities of each of these departments undertaken during the period April-June 2012 and foreshadowed to be undertaken in the July-September 2012 period are as follows:
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Community Transport
School Transport programme The 2011/12 year saw an additional 51 schools join the Travelwise programme taking the total number of schools on the programme to 267. The Travelwise celebration was held in June and was attended by 95 schools with 46 schools receiving Gold awards for achieving a 4-5% modal shift away from cars. An increase in awareness of road safety messages and school travel options being undertaken reflects a great achievement from the schools and partners, including the NZ Police. An additional 50-60 schools have been targeted to join the Travelwise programme for 2013. Walking School Buses now number over 240 in the region with a continued programme of recruitment and recognition for the volunteers who accompany the buses. The walking school bus concept in now being trialled at a number of schools with cycle trains and scooter buses to encourage students to cycle and scoot to school. A focus for 12/13 will be to work with the schools to develop Road Safety and Transport curriculum based activities to ensure that Road Safety is embedded in the school culture. A number of curriculum-based activities are being developed in conjunction with schools, the NZ Police and NZTA, including the algebra speed campaigns. A Student Leadership Programme has been developed for Auckland Transport to work with high school students in the development and delivery of Travelwise student groups. Investing time for student leader training increases effectiveness by establishing group cohesion and personal commitment to the programme. This foundation builds a team of engaged, confident and skilled Safe School Travel Plan advocates ready to adapt the Travelwise programme to suit their community. Cycle Training was delivered to over 8,000 students during 2011/12 at 96 schools. Demand for training from school has increased and for 2012/13 Auckland Transport will be developing stronger partnerships with the NZ Police and Bike NZ in delivering cycle training and cycle safety. Road Safety Education The Regional Winter Sober Driver campaign was launched focusing on 15-28 year olds. The campaign is focused around advertising and the use of social media with the development of a sober driver game on Facebook. Participants can nominate friends to play the game to assess who will be the sober driver. Auckland Transport has partnered with Wendys and Kiwi music artists to provide incentives for participants. The regional intersection road safety campaign commenced in May and focuses on improving intersection behaviour by encouraging motorists to slow down when approaching intersections and to stop red light running. Failure to stop or give way at intersections is the leading cause of road crash injury in Auckland, making up 37% of all crashes in the Auckland region during 206-2010. Local initiatives are also being undertaken in partnership with NZ Police to target high risk intersections. Evaluation and completion assessments of the 60 Community organisations/providers funded to deliver 216 road safety projects for the 2011/12 period are being undertaken. These projects were aimed at improving road safety for the following topics or targeted the following audiences: Recidivist Drunk Driving, Driver Education, Young Drivers, Mature Drivers, Alcohol, Child Restraints and High Risk Drivers.
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Travel Planning The Wynyard Quarter Travel Management Area (TMA) was launched at the end of May. Further transport assessments are being undertaken in the North Harbour and East Tamaki areas. The national Lets Car Pool website was launched at the end June and incorporates the previous Auckland Transport Rideshare website. A car-pooling promotion and education campaign has commenced to accompany the national website. Employees from various workplaces including Waitemata District Health Board, Counties Manukau District Health Board, Botany Town Centre and NZ Bus participated in a Workplace Cycle Package trial in 2011/12. The completed evaluation of the trial identified that the cycle package had a positive impact on modal shift by participants reducing weekly vehicle kilometres travelled by 1,300kms. The workplace cycle package will be further developed for 2012/13 and offered as part of workplace travel plans. Cycle and Walking The winter cycle safety campaign was launched in May with winter bike stops and bike safety tutorial courses focusing on cyclist visibility. Five new automatic cycle count stations will be installed at the following locations: East Coast Bays Road, Dominion Road, Grafton Bridge, SH20 Cycle route (Mt Roskill) and Lagoon Drive (near Pakuranga Highway). Wellsford Primary School developed a cycling programme to fully utilise the new cycling track opened in the school and to promote training and safety. This is the second in school cycling track that has opened in the Auckland region with the support of Auckland Transport. Auckland Transport will be working with up to eight school in 20112/13 to explore partnerships and opportunities to build cycle tracks within schools. The development of the Auckland Cycle network continues with priority being placed on working in the Auckland City Centre with the NZTA on Grafton Gully and Beach Road and working with local board greenway proposals. Investigations on the proposals for the NZCT New Zealand Cycle Trail network expansion programme of the Airport to City and Waiheke routes have been present to the Ministry of Economic Development (MED) for initial comment. The MED were supportive of the approach and feasibilities undertaken. Design work will continued over the coming three months. Cycle route maps for the southern, western and eastern Auckland areas have been published. These will also be available online and have will be fed into the update of Google maps cycle planner, which will be launched in the coming months.
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Six restraint and car seat checking clinics undertaken in partnership with Plunket, the NZ Police and other key community stakeholders were held over the Region with the aim to increase child safety and to raise awareness about children staying in booster seats until they are 148cm tall.
Parking and Enforcement
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St Marys Bay Residents Parking Scheme Consultation on the proposal was completed and some minor amendments to the scheme made in line with the feedback received. The scheme has the full support of the Waitemata and Gulf Local Board and the St Marys Bay Residents Association. Residents permits have been available and issued since June, and go live was scheduled for 23 July 2012. The scheme will be reviewed during the 12 month trial period. If successful, residential parking schemes are planned to be introduced into other city fringe suburbs with similar parking issues. Town Centre Parking Zones Further parking zones are planned across Auckland, to increase parking availability for customers and enhance streetscape (less signage), as in the table below: Town Centre Panmure Milford Blockhouse Bay Glen Innes Orewa Te Atatu Peninsula Replacement of Pay and Display Machines A project is underway to replace the existing on-street Pay and Display equipment, which is approaching the end of its working life. Parking and Enforcement has been considering experiences of leading global cities such as San Francisco, Melbourne and Westminster City, as well as understanding the technologies, which are available. AT is currently evaluating its requirements based upon this research. The intention is to provide a Board paper in August 2012 to allow the commencement of a tender process in September. Car Park leases The lease prices for AT car parks were reviewed and amended effective 1 July 2012. In most cases, monthly lease rates were increased to bring prices into line with current commercial rates. Implementation of an internet-based process where customers are able to apply for car park leases on line for any of the AT CBD car parks, is set for late August 2012. Davies Avenue car park, Manukau The seven story car park in Davies Avenue, Manukau, officially opened on 18 June. Initial usage has been low, and parking is currently cheaper on the street ($3.00 per day as opposed to $7.00 per day). AT plans to increase the on-street price, but will need to seek authority from the AT Board first. City Centre Parking Zone A new Central City Parking Zone (CCPZ) for the Auckland CBD was proposed to the public in June. The zone proposes the removal of time restrictions, the introduction of demand-based pricing, and the extension of paid parking in the core area of the CBD from 6pm to 10pm. Implementation Completed Aug - 12 Aug - 12 Sep - 12 Feb - 13 Feb - 13
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Upper Harbour Local Board 28 August 2012 The proposal would allow better management of on-street parking spaces. Prices would be set according to demand and in some cases, prices would increase and in others decrease. Customers should find a car park more easily under the proposal. In addition, customer will benefit from increased flexibility by the removal of time restrictions and the inclusion of a new grace period of 10 minutes. This would allow visitors and couriers to pick up or deliver within the area free of charge within the 10 minute period. AT sought feedback widely from stakeholders, including businesses and residents. In particular, AT consulted with the Waitemata Local Board, Heart of the City, the Business Association, Automobile Association, NZ Bus and other organisations. The proposal was reported and debated extensively in the media. Consultation concluded early July with a full report collating all feedback due towards the end of July. AT has found the feedback to be extensive and helpful. The feedback is currently being considered and the proposal may be modified as a consequence. The plan is to seek approval from the AT Board in late September to proceed, with implementation of an approved scheme to commence thereafter. AT intends to carry out a wide communication campaign to educate the public prior to implementation. Project Arizona - The replacement of car park equipment and systems This project is now closed with hand over to the business completed. All car parks are running efficiently.
Public Transport Operations

In the second quarter of 2012, the focus for PT Operations has remained largely on the planning for the first tender round under the new PTOM contracting and procurement model while, in parallel, continuing with a whole of network service review, developing a future network structure to allow us to deliver a step change in the style of public transport service offered within the Auckland region. This network review project has reached the conclusion of the study phase and is now at the point where the new route proposals are being taken to local boards for discussion. This process will commence in South Auckland during July and August, with other boards receiving presentations in the coming months.
Road Corridor Access

Summary Over the period April - June 2012 3,294 corridor access requests were approved to carry out excavation work within the road corridor, with 87% processed within five working days and 99% processed within 15 working days. During this period there were 2,429 inspections undertaken of the work sites to check the level of compliance with the approved traffic management plans 95% of the sites inspected were found to be satisfactory. Over the last three months there have been 529 new vehicle crossings approved and 1,711 street damage inspections undertaken. Over the last three months there were 652 overweight permits issued for the movement of overweight indivisible loads on the AT network. The required timeframes for issuing these permits varies from two to five working days (depending on the type of permit), with 92% approved within the specified timeframes.
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Upper Harbour Local Board 28 August 2012 Major Auckland Transport Projects
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Tiverton Road/Wolverton Street Upgrade Physical work will be commencing on the upgrade of Tiverton Toad and Wolverton Street in July 2012. This project involves the four-laning of the 2.3 km length of this arterial route, which connects New Windsor to New Lynn. The work involves the widening and reconstruction of the existing carriageway to provide 2 lanes in each direction, the upgrading of footpaths and pedestrian facilities, the signalisation of five major intersections along the route to improve traffic flow and safety, and the undergrounding of the existing overhead power and telephone lines. It is expected that the physical work will take up to two years to complete. Glenfield Road Corridor Upgrade (Sunset Road to James Street South) Work is continuing on the relocation of services and construction of retaining walls associated with Stage 4 of the upgrade of Glenfield Road. This project involves the four-laning of Glenfield Road between Sunset Road and the southern end of James Street and includes the provision of cycle lanes, a flush median and the reconstruction of the Glenfield Road/Wairau Road intersection. Changes to the existing lane widths and layouts have been made to enable the work to proceed while maintaining the existing capacity of this section of road. To date the works have not caused any significant disruption for motorists. Some work within the existing road carriageway is being undertaken at night so as to not impact on road users during peak periods. AMETI (Panmure Corridor Package) The new Mountain Road Rail Overbridge is nearing completion and will be opening to vehicles and pedestrians in late July. The reconstruction of Mountain Road on its new alignment, connecting to the intersection of Jellicoe Road and Pleasant View Road, is continuing and is programmed to be completed by early September 2012. Work is continuing on the construction of the new busway bridge adjacent to the existing EllersliePanmure Highway bridge at Panmure. This has necessitated a reduction in the number of lanes from three to two in each direction on the Ellerslie-Panmure Highway between the Mt Wellington Highway and the Panmure Roundabout. The new busway bridge will be temporarily utilised for general traffic when the existing Ellerslie-Panmure Highway bridge is replaced next year. The new bridges will be higher and longer to allow for rail electrification and a new road and a possible future third rail line to pass underneath. Excavation work for the covered section of the AMETI road between Mountain Road and the Ellerslie-Panmure Highway is continuing. Work is underway on the foundations and walls forming part of the 220-metre covered box that the new road will run through. Major Utility Projects Ultra-Fast Broadband (UFB) Rollout The deployment of fibre for Year 1 of the Ultra-Fast Broadband project has been largely completed. The Year 1 programme comprised the build of 156 cabinet areas in the 2011/12 year in Albany, Avondale, Browns Bay, East Tamaki, Glenfield, Otara, Ponsonby and Remuera. Each cabinet area is capable of supporting fibre to around 200 premises. As at 15 July 2012, 615 km of ducting and fibre has been deployed since commencement in August 2011, with 17,292 premises now having fibre outside their property. The Year 2 (2012/13) build comprises over 300 cabinet areas with approval having been given for work to start in 29 of the cabinet areas. Some changes have been made to the approval processes for the Year 2 build to address issues around reinstatement that arose in Year 1. The proposed lay position of the new ducts is now required to be provided upfront with the CAR applications. This will enable the lay position to be approved and site-specific reinstatement conditions to be included in the approved Works Access Permits for each cabinet area. The provision of this information earlier in the process will enable the Corridor Manager and utility operator to work together to establish and agree a build methodology that will better meet the needs of both parties.
Upper Harbour Local Board 28 August 2012 Watercare Hunua 4 Water Main Project The construction of Watercares Hunua 4 bulk water main has commenced in Manukau with trenching underway in Thomas Road between Murphys Road and Aspiring Avenue. A full road closure has been put in place between Murphys Road and Aspiring Avenue during the day to facilitate the carrying out of the works. The Hunua 4 project involves the construction of a 1.3-1.9 metre diameter water main from the Redoubt North Reservoir in Manukau Heights to Campbell Crescent in Epsom. The contractor has a customer management team on-site who are proactively advising adjoining landowners of the approaching works and dealing with issues as they arise. Transpower 220 kV Cable Undergrounding Project The crossing of the Mt Wellington Highway approximately 200 metres north of Waipuna Road has been completed. The work involved the closure of two of the four traffic lanes on Mt Wellington Highway for the duration of the work and was planned for and carried out in the school holidays to minimise the impacts for road users. No major issues were experienced and the work was completed ahead of programme. The next stage of the works, which involves the construction of the cable ducts on the Pakuranga Highway east of Waipuna Bridge, has been delayed due to the civil contractor being put into receivership. The head contractor is currently negotiating with other parties to carry out the next phase of the works. This project involves the underground installation of high voltage power cables from Pakuranga to Albany and will help reinforce the power supply to North Auckland and Northland. The project is being carried out in four separable portions, comprising Pakuranga substation to Penrose substation , Penrose Substation to Hobson Street substation, Hobson Street substation to Wairau Road substation and Wairau Road substation to Albany. The construction of the section between the Pakuranga substation and Penrose substation at Gavin Street (PenPak) will potentially be the most disruptive section of the works for road users, as the route follows Ti Rakau Drive to the Pakuranga Highway, across the Tamaki River (through the box sections of the Waipuna Bridge), then along Waipuna Road into Ireland Road before following an existing easement to the Penrose substation. Watercare Pukekohe Pipeline The laying of the new water pipeline on Pukekohe East Road is underway with three crews working on separate sections between Runciman Road and Golding Road. The pipe laying on Runciman Road is now mostly complete. It is expected that work on the section on East Street between Golding Road and Ngahere Road will commence late in July. The carrying out of this section of the work will necessitate the diversion of eastbound traffic on East Street through Valley Road and Belgium Road. The Pukekohe pipeline will carry treated water from the Watercare Pipeline on Runciman Road to Pukekohe township. The Waikato Pipeline is situated approximately 3-4 km to the east of Pukekohe township and carries water from the treatment plant on the banks of the Waikato River to the Redoubt Road reservoir in Manukau. The provision of treated water from the Waikato Pipeline will remove the reliance on the existing Pukekohe bores and improve water quality. The pipeline is being constructed within the road carriageway and follows a route along public roads from the existing reservoirs on Pukekohe Hill through the township and then along Pukekohe East Road and Runciman Road to the existing reservoir on Runciman Road.
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Special Events Over the last three months there have been 143 special events approved, of which 13 were provided with special event PT services over and above scheduled PT services. The All Blacks v. Ireland rugby international was held at Eden Park on 9 June 2012 and was attended by a crowd of 43,300. The delivery of the traffic management and transport operations plans was carried out by Auckland Transport on behalf of Eden Park Trust. The operation was run from the Major Events Operations Centre (MEOC) located in Bledisloe House, which was staffed on the night by representatives of Auckland Transport, NZ Police, Veolia, Action Traffic, St Johns Ambulance and Joint Traffic Operations Centre (JTOC). Integrated match/event ticketing was in place for this event and the take-up of the services was high with 16,400 (38%) spectators travelling to the venue using the special event PT services. All roads were opened within 60 minutes of the final whistle with no major traffic issues experienced after the game. Both the rail and bus services functioned well with event patrons moved both to and from the venue within acceptable timeframes. The next major event at Eden Park is the All Blacks v. Australia rugby international on 25 August 2012.
Road Corridor Maintenance

Maintenance in the road corridor continues as programmed. Detail regarding this is in the attached spreadsheet. Programmed work was completed on target for the 2011/12 financial year. We are currently finalising a number of 2012/13 work programmes including asphaltic concrete, chip seal, pavement reconstruction and rehabilitation. Some asphaltic concrete work and enabling works for some of the rehabilitation works will commence during the quarter. Maintenance works such as kerb and channel and footpath repairs commenced in July. Hot water spraying continues as one part of the vegetation control programme on the North Shore. It is being used again in Devonport and Northcote, and will be followed by other areas across the North Shore and Hibiscus Coast. The bulk of the vegetation control programme is still carried out by mechanical means, but hot water spraying is being re-introduced progressively to test its long term efficacy.
Road Corridor Operations

The focus for the last quarter has been on the completion of the 2011/12 work programmes. The updated RCO work programme schedules are attached for: CCTV Renewals and Upgrades Programme Traffic Signals Renewals and Upgrades Programme Route Optimisation Programme (efficiency improvements along key routes) Minor Safety Programme School Travel Programme (engineering measures) 40 km/h School Speed Zone Programme Crash Reduction Programme.
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The 2011-2012 target of 8% for Real Time Travel Information on the arterial road network has been achieved with the completion of the CBD to Airport route (August 2011) and now the Green Lane Balmoral Road St Lukes Road route (Route 9), between SH16 and SH1. Six new electronic signs have been installed, three in each direction. Live Real Time Travel Information will be displayed on the six new signs from the end of June 2012. These signs can further assist with management of event traffic and incidents on the network. In addition Real Time Travel information for 30 arterial routes is now live on the AT web site. Vehicle occupancy and travel time surveys were undertaken on every Bus and Transit Lane across the region in March 2012. This information is being used to assess the efficiency of Special Vehicle Lanes based on assessment criteria, previously approved by the Auckland Transport Board. The 2011-2012 target of 10% route optimisation of the arterial road network has been achieved. Route Optimisation involves the sequencing of traffic signals and other measures to allow the best peak time travel flow on selected routes. The following routes have been completed this year: St Lukes Road - completed Dominion Road - completed Symonds Street - completed Greenlane West completed, results by end of June Greenlane East post Op Survey end of June due to road works, results by July Broadway completed, results by end of June Great South Rd Broadway to Central Park survey completed, results by July Great South Rd Ellerslie-Panmure Highway to Princes Street survey completed, results by July Great South Rd Mangere to Nicholson Ave completed, results by end of June Khyber Pass Pre Optimisation Report completed, Post Optimisation survey before School holiday period. Results by July. New traffic CCTV cameras have been installed at 13 key intersections. The Auckland Region Traffic Signals Maintenance and Renewal Contracts 2012-2015 have been awarded to: Central - CSL Infrastructure Ltd South - Traffic Systems Ltd North - Traffic Systems Ltd West - Fulton Hogan Ltd These contracts are in effect from 1 July 2012. In June Road Corridor Operations processed 49 Resource Consents (94% meeting standard timeframes of five working day turnaround). A total 473 requests for service cases were opened with 526 closed for June (84.03% meeting standard timeframe of a ten-day working day turnaround). The average timeframe response for the 2011/12 year being 85.7%. 2011 fatal plus serious crash (FSC) data was released in June by New Zealand Transport Agency. Showing an overall 11% reduction in fatal and serious crashes across all Auckland roads, creating a new record low for the region of 380 FSCs and achieving the 2015 Auckland FSC targets.
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2011/12 Highlights
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Notable 2011 FSC reductions can be broken down by the Road Safety Action Plan (RSAP) Area 2007 to 2011, including a 40% reduction on Rural North Local Roads, a 39% reduction on Urban West Local Roads, a 26% reduction on State Highways, and a 22% reduction on Urban North Local Roads. 2011 FSC increases included an 8% increase on both Urban Central and Rural South Local Roads. Annual Auckland Fatal & Serious Crashes by RSAP Area 2007 to 2011
As at the end of June 2012, approximately 300 safety engineering projects have been completed for 2011/12. Greg Edmonds on behalf of Auckland Transport presented Certificates of Acknowledgement to members of the three New Zealand Police Serious Crash Units at a planning session with the Road Safety Team in June. As an outcome of this session, Auckland Transports Fatal Crash Reporting procedure has been refined and aligned with the New Zealand Police processes. In June the Road Safety team prioritised and ranked 536 schools according to their fatal plus serious crash risk. Substantial investigations continued throughout June to identify schools for the 2012/13 safety around schools engineering programme. Six Road Safety Action Plans (RSAP) were reviewed and assessed with stakeholders, and initial planning commenced for the 2012/13 year. Regional Road Safety planning also commenced with the New Zealand Police, New Zealand Transport Agency, Accident Compensation Corporation, SafeKids and Starship Hospital for the 2012/13 year. It is expected that these plans will be finalised at the end of July. The Road Safety Team completed a breakthrough statistical analysis of hospitalisation data and crash data for the Auckland region in partnership with Auckland Universitys School of Population Health. The report Social and Geographical Differences in Road Traffic Injury in the Auckland Region was completed by Dr Jamie Hoskings, funded and assisted by Auckland Transport, and highlights communities most at risk of road trauma at a Regional, Sub-regional, Local Board and Census Area Unit level. This work will help target the future delivery of Community Transport and the Road Safety Team initiatives to the Auckland communities of greatest road safety risk.
A desktop review of 15,000 intersections in the Auckland region Development of a web tool to enable the public to try out the changes Flyers and promotional material Ongoing monitoring to ensure there are no issues or trouble spots To date, no crashes have been reported due to the implementation of the new rule.
Strategy and Planning

For the fourth quarter, the highlights of Strategy and Planning work saw continuation of key transport programmes including the finalisation and public consultation of the 2012-15 Regional Land Transport Programme (RLTP), the development of the Auckland Integrated Transport Plan (AITP), the South Western Multi-Modal Airport Rapid Transit (SMART, formerly SWAMMCP), the Henderson to Albany Bus Corridor Study, the development of five Corridor Management Plans and maintaining the flow of NZTA funding to Auckland Transport through the RLTP monthly reviews. Submissions on the Draft 2012-15 RLTP closed on 23 March and received 932 submissions. A re-draft was produced following the Boards approval of the Hearings Panels recommendations. Following the approval by the Board of the 2013/2015 RLTP, the printing and distribution of the final document has been progressed. In addition, response letters to submitters are being drafted. The department also continued working with Auckland Council to support the Auckland Plan spatial plan work particularly on the East Tamaki Business Precinct Plan and more recently the Takanini Structure Plan, as well as the development of the Unitary Plan. The City Centre Master Plan programming was developed to deliver the transport outcomes sought and the Plan was formally launched in July. Activities also included regulatory planning matters which involved providing and coordinating Auckland Transports responses to numerous council plan changes, private plan changes and notices of requirements (NORs), ensuring that transport and land use are integrated and that proposed land uses enable Auckland Transport to deliver an efficient and effective transport network that is protected from adverse effects and that necessary transport improvements are considered and provided for appropriately in the Operative District Plans. Work on the development of the Auckland Integrated Transport Plan (ITP) is progressing. The purpose of the AITP is to coordinate the investment and other activities of Aucklands transport network providers (Auckland Transport, New Zealand Transport Agency, KiwiRail, the Ports of Auckland and Auckland Airport), to ensure these contribute effectively and efficiently to meet the growth and development needs of Auckland over the next 30 years. The draft AITP will be considered by the AT board in September. Corridor management plans are currently being developed this financial year for four arterial corridors: Broadway (Parnell Road to Manukau Road), East Coast Road (Hibiscus Coast Highway to Forrest Hill Road), Great South Road (Drury Interchange to Manukau Station Road) and Khyber Pass Road (Broadway to Symonds Street). The development of these plans will progress through to next year with the East Coast Road and Great South Road CMPs expected to be completed early in quarter one 2012-13. The South West to Airport Transport Study continues to progress with a set of six packages being developed which outline different route and mode options to the airport.
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The Give Way rule change was successfully implemented including:
Upper Harbour Local Board 28 August 2012 The draft Statement of Intent (SOI), was forwarded to Auckland Council in March and final shareholder comments were received by 1 May. The Auckland Transport Board considered these comments at its June meeting (which was open to the public, as required by statute). In response to feedback from the Board and also public comments, the SOI was be revised before final Board Chair and Chief Executive approval obtained. The final SOI was forwarded to Council at the end of quarter four. In June, Auckland Transport lodged a Notice of Requirement with Auckland Council that seeks to designate the existing road network. This will provide Auckland Transport with certainty that it can carry out business as usual road maintenance, upgrades and renewal activities across the region. The designation applies to the whole width and length of all roads under the control of Auckland Transport in the region, but excludes roads and lanes not vested as roads, for example private roads, paper roads and beaches. NZTA and Auckland Transport have worked together to carry out the revocation of six sections of the state highway network that have become redundant as they are no longer required as part of the state highway network. These six sections, totalling 51 km, are to become local roads under Auckland Transports control and management. A Memorandum of Understanding was developed to establish a collaborative working relationship to ensure that the revocation process is completed satisfactorily for both parties. The process is expected to be completed by the end of August.
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Attachments
No. A Title Schedule of activities undertaken for the fourth quarter (2011/12) ending 30 June 2012 and forward works programme for the first quarter (2012/13) ending 30 September 2012 Traffic Control Committee Decisions January-June 2012 Upper Harbour Local Board Plan Quarterly Report Upper Harbour Local Board Agreement Quarterly Report Page 91
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Authors Authorisers Multiple Auckland Transport authors Roger Wilson - Elected Member Liaison Manager
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File No.: CP2012/14092
Purpose
1. The purpose of this report is to provide information on Auckland Transports (AT) proposed process and timeline for the implementation of the Strategy and Finance Committees decision on the allocation of $10 million of ATs capital funding for Local Board priorities. It also provides Local Boards the opportunity to formally endorse proposals for scoping by AT.
Executive Summary
2. The Strategy and Finance Committee at its meeting on 2 August 2012 resolved that $10 million per annum of AT capital funding be allocated to Local Boards on the basis of the population of their respective board areas. The exception is the Great Barrier Local Board and Waiheke Local Board, whose allocation will be one percent and two percent of the annual fund respectively, as allocating on a pure population basis would have resulted in a negligible level of funding for these boards. AT has developed a draft process and timeline for the implementation of the Local Board Transport Capital Programme for Local Board feedback. AT are not setting a staged timeline for the 2012/2013 financial year because of the time taken to finalise the budget allocation, but has asked that Local Boards endorse their key projects for scoping quickly to ensure that as many as possible can be delivered within the 2012/2013 construction season. The Local Board should complete the project proposal form (which has been provided directly to Local Board Members by AT) when approving projects for scoping by AT (see Attachment A for a copy of the form).
3.
Recommendation/s
a) b) That the Upper Harbour Local Board provides feedback to Auckland Transport on its proposed process and timeline for the Local Board Transport Capital Programme. That the Upper Harbour Local Board approves Local Board Transport Capital Programme projects for scoping by Auckland Transport for the 2012/2013 financial year.
Discussion
Background
4. The 2012-2022 Long Term Plan allocated significant capital funding to AT to deliver the transport programme. AT prioritises this capital budget based on a number of criteria. Generally, large projects receive a high ranking because they impact on a large number of people or vehicles. The nature of the criteria and the prioritisation process means that projects that may be significant to local communities, but do not deliver regional outcomes, are unlikely to receive a high priority or be delivered in a constrained fiscal environment. At the 3 April 2012 Strategy and Finance Committee meeting, AT was requested to ring fence $10 million per annum from its capital budget for Local Board priorities and to report back to the Committee on the implications for the work programme in the Long-term Plan with a view to continuing to maximise the New Zealand Transport Authority (NZTA) subsidy. The Committee also requested that officers develop options for allocation of transport funding to Local Boards and report this back to the Committee after consultation with Local Boards.
5.
Local Board Transport Capital Programme - 2012/2013 financial year process
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Item 16
Upper Harbour Local Board 28 August 2012 6.
Item 16
Following the decision of the Committee, officers developed a discussion document that outlined the objectives of the funding, issues, options, and criteria. This discussion document was used as the basis for consultation with Local Boards, which occurred over May and June 2012. Officers subsequently reported the issues, options and a recommended approach to the 2 August 2012 Committee meeting. The report included feedback from the consultation with Local Boards. The Committee resolved as follows: b) That the $10 million per annum of Auckland Transport capital funding be allocated to Local Boards on the basis of the population of their respective board areas as follows, with the exception of the Great Barrier Local Board and Waiheke Local Board, whose allocation will be one percent and two percent of the annual fund respectively: Local Board Albert-Eden Devonport-Takapuna Franklin Great Barrier Henderson-Massey Hibiscus and Bays Howick Kaipatiki Mangere-Otahuhu Manurewa Maungakiekie-Tamaki Orakei Otara-Papatoetoe Papakura Puketapapa Rodney Upper Harbour Waiheke Waitakere Ranges Waitemata Whau Total Funding allocation ($) 664,933 385,030 434,966 100,000 748,378 599,885 871,903 579,516 517,754 593,314 494,757 549,949 549,292 306,184 379,117 369,261 337,066 200,000 331,152 469,789 517,754 10,000,000
7.
8.
c)
That Local Boards can use the $10 million per annum of funding for any local transport capital works project as long as it is technically deliverable, meets transport safety criteria, does not compromise the transport network and is not part of an asset renewal programme. That Local Boards can bundle capital works projects, by carrying budget over to later years, or by bringing budget forward from future years provided: (i) it can be managed by Auckland Transport within its annual budget (ii) it is within the same electoral term.
d)
e)
That it be noted that the $10 million per annum of funding does not replace the requirement for Auckland Transport to take account of Local Board plan priorities through the Regional Land Transport Plan process and annual work programming. That it be noted that there is a risk that this process adds to the administration costs for Auckland Council and/or Auckland Transport, and that this impact be monitored, and formally considered when the funding is reviewed. That the $10 million per annum of funding and the processes around it be reviewed before the development of the 2015-2025 Regional Land Transport Plan and Long-term Plan.
Page 118
f)
g)
Auckland Transports proposed process and timeline

9. AT has developed a draft process and timeline for the implementation of the Local Board Transport Capital Programme for Local Board feedback, noting that for the 2012/2013 financial year, the process outlined below will be compressed in order to ensure that Local Boards can deliver as many projects as possible. For 2013/2014 and beyond, the following process and timeline is proposed: Early in the New Year, AT will provide project proposal forms to all Local Boards (see Attachment A). By 30 June, Local Boards will have identified preliminary proposals and resolved on these at a formal business meeting. The proposals must then be provided to the relevant Elected Member Liaison (EML). The Local Boards should also nominate a Project Representative to represent the Boards interests when guidance is required on a project. The Project Representative and Chair should be delegated authority to make financial decisions when a variation to project scope is needed urgently due to unforeseen circumstances. Between 1 July and 30 September, AT will evaluate all projects for: o o o o Deliverability and constructability Safety Network impact Whether the project is already scheduled.
AT will determine indicative scoping, timing and cost. ATs Investigation and Design team will confirm the proposal and the detail of the project with the Local Board and any other stakeholders that may need to be involved at an early stage of consideration. By 30 September, or as soon as possible thereafter, the relevant EML will report back to the Local Board with details of scoping, timing and cost. By 20 December at the latest, Local Boards should confirm by resolution that the project(s) should either proceed, be deferred, or be deleted.
10. The Elected Member Liaison Unit will be the key contact point to assist Local Board Members in this process, up to and including the point when a contract is signed. From that point forward, the main communication channel will be between the Project Representative and ATs Infrastructure Development Unit. The Project Representative is expected to keep the Local Board directly informed as appropriate during the construction process. AT will also report formally in the context of its quarterly reports to Local Boards. Once physical works are complete, AT will seek the Project Representatives sign-off on behalf of the Local Board. 11. In respect of the 2012/2013 budget year, AT has agreed to work as quickly as possible to meet Local Boards expectations. Therefore, AT is not setting a staged timeline for the 2012/2013 financial year because of the time taken to finalise the budget allocation, but has asked that Local Boards endorse their key projects for scoping quickly to ensure that as many as possible can be delivered within the 2012/2013 construction season.
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Item 16
Consideration
Item 16
Local Board Views

12. Local Board views were considered by the Strategy and Finance Committee when making its decision on the allocation of $10 million of ATs capital funding for Local Board priorities. The purpose of this report is to provide Local Boards information on ATs proposed process and timeline for the implementation of the Local Board Transport Capital Programme. 13. Local Boards also have the opportunity to provide feedback to Auckland Transport on the draft process and timeline for the implementation of the Local Board Transport Capital Programme.

14. There are no particular issues of significance to Maori in the implementation of process for the Local Board Transport Capital Programme. However, some of the projects that are enabled by this process may be of significance in the future and Local Boards and AT should engage with Maori as appropriate on particular projects.
General
15. This matter would not trigger the significance policy but is of importance to local communities. A number of options for the allocation of funding were considered, and consulted with Local Boards.
Implementation
16. The purpose of this report is to provide Local Boards information on ATs proposed process and timeline for the implementation of the Local Board Transport Capital Programme, noting that for the 2012/2013 financial year, the process will be compressed in order to ensure that Local Boards can deliver as many projects as possible.
Attachments
No. A Title Local Board Transport Capital Programme Proposal Form Page 121
Signatories
Authors Authorisers Adam Milina - Senior Policy Advisor, Local Board Services Karen Lyons - Manager Local Board Services
Page 120
Page 121
Attachment A
Item 16
Attachment A
Item 16
Page 122
Solid Waste Management Bylaw

File No.: CP2012/14066
Purpose
1. The purpose of this report is to give the Upper Harbour Local Board the opportunity to decide whether they would like to make a submission to the Solid Waste Management Bylaw. Should the Board make a submission, the Board would need to indicate whether they would like to speak to the submission during the Hearings. The submission period opens on Friday, 3 August 2012 and closes at 4pm on Monday, 3 September 2012, with hearings to be held mid September.
2.
Executive Summary
3. The principal reason for the proposal is to meet the councils obligations under the Local Government (Auckland Transitional Provisions) Act 2010, Local Government Act 2002 and the Waste Minimisation Act 2008. The council has recently adopted its first Waste Management and Minimisation Plan (WMMP) and now proposes to adopt a solid waste bylaw, in part to assist in achieving the outcomes sought by the Plan. The key actions summarised from the Plan are: consistent funding of domestic waste and recycling services throughout the region consistent domestic waste and recycling services and receptacles across the region from 2015, where practicable, including: a kerbside refuse collection a kerbside recycling collection an organic waste kerbside collection for the urban areas an inorganic collection to dispose of bulky items and retrieve reusable and recyclable items. development of a Resource Recovery Network support and undertaking further research into how best to incentivise and encourage business waste reduction advocacy for the introduction of mandatory product stewardship schemes advocacy for changes to the Waste Minimisation Act facilitating local enterprise through council developing initiatives investigation of a waste bylaw by 31 October 2012 to support the intent of the WMMP and actions detailed within it, including a cleanfill regulation introduction of a comprehensive waste minimisation programme to support the changes. maintaining and extending a licensing system for waste collectors and operators of waste facilities to optimise the recovery of resources, reduce the amount of waste that is disposed of and require waste data to monitor progress on the achievement of WMMP targets retaining and enhancing measures to ensure that the kerbside collection service complies with terms and conditions, and powers for dealing with non-compliance
4.
The provisions of the proposed bylaw deal with the following issues:
Page 123
Item 17
Item 17
providing for waste collection points and their management (for those areas with no kerbside collection services, including barges in marine areas), and powers for dealing with non-compliance retaining and enhancing measures to require the separation of refuse, recyclable material and organic matter in separate containers for kerbside collection provisions for the council to prohibit the disposal or accumulation of waste or materials on public or private land retaining measures to ensure the management and enforcement of the use of approved containers to prevent nuisance, interference with content, and disposal of waste in another persons container managing waste at events (including some events on private land) and in multi-unit developments managing litter bins and nuisance arising from litter.
5.
The new bylaw is proposed to be adopted before 31 October 2012. The majority of its provisions are proposed to come into force on adoption, though certain provisions relating to the extension of licensing, multi-unit developments and events are proposed to come into force later. The bylaw includes transition provisions to manage these elements and to allow for certain matters that were established under the legacy council bylaws to continue. The bylaw is proposed to be completely in force by 1 November 2015 (in line with the overall timing for implementing parts of the WMMP). The council also proposes to revoke, in full, from 31 October 2012, the following legacy bylaws that relate to solid waste: Auckland City Council Solid Waste Bylaw 2006 Franklin District Council Waste Bylaw 2009 Chapter 20 (Waste Management) of the Manukau City Consolidated Bylaw 2008 Part 4 (Solid Waste Management & Minimisation) of the North Shore City Council Bylaw 2000 Papakura District Council Collection and Transportation of Refuse Bylaw 2006 Chapter 19 (Waste) of the Rodney District Council General Bylaw 1998 Waitakere City Council Waste Bylaw 2005.
6.
Statutory requirements
7. This review of the bylaws on solid waste meets the councils obligations under the Local Government Act 2002, the Local Government (Auckland Transitional Provisions) Act 2010 and the Waste Minimisation Act 2008. The seven former Auckland territorial authorities each had a bylaw that regulated solid waste in their district. Under section 62 of the Local Government (Auckland Transitional Provisions) Act 2010 the seven existing bylaws are deemed to have been made by the Auckland Council and remain in force in the areas in which they applied at the close of 31 October 2010. Section 62 of that act also requires the council to confirm, amend or revoke each bylaw before 31 October 2012. If nothing is done to confirm, amend or revoke them the seven existing bylaws will automatically be revoked on the 31 October 2012. To meet those requirements, the council proposes to revoke the existing bylaws on solid waste and to replace them with a single bylaw that gives effect to the appropriate parts of the Auckland Waste Management and Minimisation Plan, and other strategic policies or operational practices of the Auckland Council.
8.
9.
10.
Page 124
Upper Harbour Local Board 28 August 2012 11.
Current situation
12. The council has inherited seven solid waste bylaws. These bylaws operate reasonably effectively for the legacy areas, using a range of regulatory and non-regulatory approaches for particular issues. Where regulatory approaches have been effective for the legacy councils they have generally been retained in the new proposed bylaw. This means that these approaches will be harmonised, and extended across Auckland. All of the above eight issues that are included in the proposed bylaw are included in one or more of the existing bylaws. This also applies to the non-regulatory approaches that have consistently worked well in parts of Auckland (as used by the legacy councils). These initiatives, including education and provision of other services by the council or other providers, are expected to continue to operate alongside the bylaw. The proposed solid waste bylaw takes direction from the councils Waste Management and Minimisation Plan (WMMP), and can not be inconsistent with that plan. The WMMP was approved by the council on 20 June 2012 and sets out how Auckland Council will be achieving its waste management and minimisation obligations under the WMA for the next six years. While the bylaw will help achieve significant parts of the WMMP, it can not address all of the matters raised in that plan. The council will take other significant actions as part of its wider responsibilities. These other actions may include: advocacy to central government for increases in the number of product stewardship schemes and investing in the recyclable commodity market. The WMMP includes the councils intention to advocate for product stewardship. The council will advocate for the introduction of container deposit legislation (as an effective means of dealing with the costs of collecting recyclables, as well as offering significant community benefit) subject to further discussion with industry. Ensuring that materials are recycled is not only dependent on disposal decisions, but it is also reliant on having end markets for recyclable commodities. Where these markets do not exist, or are particularly volatile, recyclable materials risk ending up in landfill. Creating the demand for recycled products is an effective way of encouraging recycling and promoting economic development. The council has identified a range of perceived problems, that cover a diverse range of issues related to waste and resource recovery and which cover several different policy considerations. There are generally four approaches that are available to the council to achieve its waste management and minimisation objectives as set out in the WMMP. Experience in the legacy councils shows the effectiveness of each of these approaches varies significantly and a combination of various approaches is usually used. The four broad approaches are: no action by the council (also referred to as the do nothing option) education and awareness raising (also referred to as social marketing/behaviour change) industry accords and agreements with the council (also referred to as direct action/partnering with industry).
Page 125
13.
14.
Outcomes sought
15.
16.
17.
18.
19.
Perceived problems, and options recommended to achieve outcomes sought

20.
21.
Item 17
The council is authorised to make the proposed bylaw under the Local Government Act 2002 (ss145-156), the Waste Minimisation Act 2008 (s56), the Health Act 1956 and the Litter Act 1979. The Local Government Act 2002 notes that solid waste is a core function of the council (s11A).
Upper Harbour Local Board 28 August 2012 regulation (through unitary plan or a bylaw) and legislative change.
Item 17
22.
Issues that are not covered in the proposed bylaw are planned to be addressed in other ways as noted.
Recommendation/s
a) b) That the Upper Harbour Local Board determines whether it will make a submission to the Solid Waste Management Bylaw. That the Upper Harbour Local Board determines whether it will speak to its submission to the Solid Waste Management Bylaw.
Attachments
There are no attachments for this report.
Signatories
Authors Authorisers Karen Marais - Local Board Services Christine Watson Relationship Manager
Page 126
File No.: CP2012/13569
Purpose
1. The purpose of the report is for the Upper Harbour Local Board to ratify their submission to Regional Facilities Auckland on the Stadiums Auckland A Transformational Change issues paper.
Executive Summary
2. Regional Facilities Auckland (RFA) released a Stadiums Auckland A Transformational Change issues paper for consultation during July / August. The Upper Harbour Local Board was invited to make a submission on the issues paper by 15 August 2012. A draft submission to the issues paper and an attachment dealing with specific issues raised in correspondence received by the Chair, on 11 July 2012, from RFA, were discussed at a workshop on 7 August 2012. These documents were drafted in preparation for discussions that were held on 13 August 2012, with RFA. Subsequent to the discussions, the Upper Harbour Local Boards submission, and related attachment, was finalised and forwarded to the RFA on 15 August 2012. This report seeks ratification by the Upper Harbour Local Board of the Boards final submission, and related attachment, to the Stadiums Auckland A Transformational Change issues paper, sent to Regional Facilities Auckland, on 15 August 2012.
3.
Recommendation/s
That the Upper Harbour Local Board ratifies the final submission, and related attachment, to the Stadiums Auckland A Transformational Change issues paper, sent to Regional Facilities Auckland, on 15 August 2012.
Attachments
No. A B Title Stadiums Auckland - A Transformational Change Submission Regional Facilities Auckland Main Issues Attachment Page 129 131
Signatories
Authors Authorisers Karen Marais - Local Board Services Christine Watson Relationship Advisor
Ratification of Submission to the Regional Facilities Auckland Regional Stadiums Issues Paper
Page 127
Item 18
Page 129
Attachment A
Item 18
Attachment A
Item 18
Page 130
Page 131
Attachment B
Item 18
Attachment B
Item 18
Page 132
Ratification of Discretionary Community Grants Guidelines 2012-2013

File No.: CP2012/13768
Purpose
1. The purpose of the report is for the Upper Harbour Local Board to ratify the Discretionary Community Grant Guidelines for 2012/2013.
Executive Summary
2. At the Upper Harbour Local Board meeting of 14 August 2012 it was resolved as follows: Resolution number UH/2012/163 MOVED by Member WW Flaunty, seconded Member MA Miles: That the Upper Harbour Local Board agrees to ratify guidelines for its Local Board discretionary grant fund at its meeting on 28 August 2012. The Discretionary Community Grants Guidelines 2012/2013 were circulated to members subsequent to the 14 August 2012 meeting for their perusal and comment. This report serves to action resolution number UH/2012/163, passed on 14 August 2012. c)
Recommendation/s
That the Upper Harbour Local Board ratifies the Discretionary Community Grants Guidelines 2012/2013 as its guidelines to be used in the verification and allocation of community grants.
Attachments
No. A Title Discretionary Community Grants Guidelines 2012/13 Page 135
Signatories
Page 133
Item 19
Page 135
Attachment A
Item 19
Attachment A
Item 19
Page 136
Page 137
Attachment A
Item 19
File No.: CP2012/13571
Purpose
1. This report seeks endorsement for Upper Harbour Local Board members, to attend the Annual International Cities Town Centres and Communities Society Conference, which is being held in the Gold Coast, Queensland, from 16 19 October 2012.
Executive Summary
2. The International Cities Town Centres and Communities Society Conference takes place from 16 to 19 October 2012 and focuses on place-making, with streams based on themes including Town Centre Development, Urban Revitalisation, Community Engagement and Infrastructure Planning and Development. The conference includes presenters from the United States, United Kingdom, Australia and New Zealand. Local Boards have a significant role in place making through planning and oversight of local development. The Upper Harbour Local Board will provide significant input into the Unitary Plan and Urban Design Guidelines over the next six months and provide leadership in town centre planning and development. The Upper Harbour Local Board has a number of significant current and pending town centre developments in its area including Hobsonville Point and the Albany Town Centre. Attendance at the conference will provide best practice examples of international urban development and assist Local Board members with their future local decision making and sub regional advocacy.
3. 4.
5. 6.
Recommendation/s
a) That the identified Upper Harbour Local Board member(s), be endorsed to attend the International Cities Town Centres and Communities Society Conference, taking place in Queensland, from 16 - 19 October 2012. That the Upper Harbour Local Board endorses the payment of registration fees of AUD$1380 per person (estimated NZD$1800) from its local board professional development allocation. That accommodation and travel expenses for attending the International Cities Town Centres and Communities Society Conference be provided for, in line with Auckland Council's Elected Members' Expense Rules. That following the conference, the members who attended the conference, provide a written report on the conference and lead a workshop discussion with Upper Harbour Local Board members to share learnings and insights.
b)
c)
d)
Local Board Member Attendance at the International Cities Town Centres and Communities Society Conference 16-19 October 2012
Page 139
Item 20
Item 20
Discussion
7. 8. An amount of two thousand five hundred dollars ($2,500.00) is available per local board member for the 2012/2013 financial year, for members to attend conferences and training. The International Cities Town Centres and Communities Society Conference registration is AUD$1,095.00 per person and attendance in a Master Class is a further AUD$295.00 per person. Additional funding will be required for accommodation (Estd AUS$149.00 per person per night) and travel including return airfares (Estd NZ$800.00 per person).
9.
Consideration
Local Board Views
10. The report seeks to ascertain the views of the Upper Harbour Local Board with regards to approval of members attendance at the International Cities Town Centres and Communities Society Conference.

11. Attendance at this conference is not a significant decision for Maori.
General
12. There is no further general information that is not already covered in this report.
Implementation
13. There are no implementation issues.
Attachments
No. A Title Conference Brochure Page 141
Signatories
Page 140
Page 141
Attachment A
Item 20
Attachment A
Item 20
Page 142
Page 143
Attachment A
Item 20
Attachment A
Item 20
Page 144
Page 145
Attachment A
Item 20
Attachment A
Item 20
Page 146
Page 147
Attachment A
Item 20
Attachment A
Item 20
Page 148
Page 149
Attachment A
Item 20
Attachment A
Item 20
Page 150
Page 151
Attachment A
Item 20
Defining the Rural Urban Boundary

File No.: CP2012/14199
Executive Summary
1. At its 7 August 2012 meeting, the Auckland Plan Committee resolved as follows: Resolution number APC/2012/17 MOVED by Deputy Mayor PA Hulse, seconded Cr DM Morrison: a) b) c) d) That the report be received. That the Auckland Plan Committee endorses the Rural Urban Boundary (RUB) project methodology. That the report be referred to all Local Boards noting that some boards are affected more directly than others by the outcomes of this work. That the report be referred to the Independent Maori Statutory Board and Rural Advisory Panel for information. CARRIED
Recommendation/s
That the resolutions of the 7 August 2012 Auckland Plan Committee, be received.
Attachments
No. A Title Defining the Rural Urban Boundary Page 155
Signatories
Authors Crispian Franklin - Committee Secretary
Page 153
Item 21
Page 155
Attachment A
Item 21
Attachment A
Item 21
Page 156
Page 157
Attachment A
Item 21
Attachment A
Item 21
Page 158
Page 159
Attachment A
Item 21
Attachment A
Item 21
Page 160
File No.: CP2012/13765
Executive Summary
Providing a list of reports and or actions requested and pending for the Upper Harbour Local Board business meeting.
Recommendation/s
That the Reports requested/pending August 2012 report, be received.
Attachments
No. A Title Reports / requested pending - August 2012 Page 163
Signatories
Authors Authorisers Karen Marais - Local Board Advisor Christine Watson Relationship Manager
Reports / requested pending - August 2012
Page 161
Item 22
Page 163
Attachment A
Item 22
Attachment A
Item 22
Page 164
Page 165
Attachment A
Item 22
Attachment A
Item 22
Page 166
Page 167
Attachment A
Item 22
File No.: CP2012/13766
Executive Summary
The Upper Harbour Local Board held workshops on 7 August 2012 and 14 August 2012. A copy of the workshop records are attached.
Recommendation/s
That the records of the Upper Harbour Local Board workshops held on 7 August 2012 and 14 August 2012, be received.
Attachments
No. A B Title Record of the Upper Harbour Local Board Workshop held on 7 August 2012 Record of the Upper Harbour Local Board Workshop held on 14 August 2012 Page 171 173
Signatories
Authors Authorisers Lesley Sharp Local Board Democracy Advisor Christine Watson Relationship Manager
Record of the Upper Harbour Local Board Workshops held on 7 and 14 August 2012
Page 169
Item 23
Page 171
Attachment A
Item 23
Attachment A
Item 23
Page 172
Page 173
Attachment B
Item 23
Attachment B
Item 23
Page 174
File No.: CP2012/13769
Executive Summary
The minutes of the Upper Harbour Local Board meeting of 14 August 2012 are attached.
Recommendation/s
That the minutes of the Upper Harbour Local Board meeting of 14 August 2012, be confirmed as a true and correct record.
Attachments
No. A Title Minutes of the Upper Harbour Local Board meeting of 14 August 2012 Page 177
Signatories
Authors Authorisers Lesley Sharp - Local Board Democracy Advisor Christine Watson Relationship Manager
Minutes of the Upper Harbour Local Board meeting of 14 August 2012
Page 175
Item 24
Page 177
Attachment A
Item 24
Attachment A
Item 24
Page 178
Page 179
Attachment A
Item 24
Attachment A
Item 24
Page 180
Page 181
Attachment A
Item 24
Attachment A
Item 24
Page 182
Page 183
Attachment A
Item 24
Attachment A
Item 24
Page 184
Page 185
Attachment A
Item 24
Attachment A
Item 24
Page 186
Page 187
Attachment A
Item 24
File No.: CP2012/13764
Executive Summary
An opportunity is provided for members to update the Upper Harbour Local Board on projects and issues they have been involved with since the last meeting. [Note: This is an information item and if the Board wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.]
Recommendation/s
That the verbal Board Members reports, be received.
Attachments
There are no attachments for this report.
Signatories
Authors Authorisers Lesley Sharp - Committee Secretary Christine Watson Relationship Manager
Board Members' Report
Page 189
Item 25
Board Members' Report

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I hereby give notice that an ordinary meeting of the Upper Harbour Local Board will be held on:

Date: Time: Meeting Room: Venue:

Upper Harbour Local Board OPEN AGENDA

Portfolio Activity 1 Governance

Regulatory & Bylaws / Civil Defence Emergency Management .

Margaret Miles Callum Blair Warren Flaunty Christine RankinMacIntyre

Events / Arts and Culture

Community and social well-being / Local Facilities

Margaret Miles Callum Blair

Board Lead/s and Alternate

Stewardship of libraries Mobile library

Margaret Miles Christine RankinMacIntyre Lisa Whyte

Margaret Miles Lisa Whyte

Margaret Miles Brian Neeson

Transport / Regional Transport and CBD development

Margaret Miles Brian Neeson Warren Flaunty

Margaret Miles Warren Flaunty Lisa Whyte (waste minimisation only)

Economic Development / Financial oversight

Margaret Miles Lisa Whyte

Upper Harbour Local Board 28 August 2012

Draft Events Policy

Draft Events Policy

Upper Harbour Local Board 28 August 2012

Upper Harbour Local Board 28 August 2012

Draft Events Policy

Upper Harbour Local Board 28 August 2012

Draft Events Policy

Upper Harbour Local Board 28 August 2012

Maori Impact Statement

Upper Harbour Local Board 28 August 2012

Draft Events Policy

Upper Harbour Local Board 28 August 2012

Draft Events Policy

Upper Harbour Local Board 28 August 2012

Upper Harbour Local Board 28 August 2012

Draft Events Policy

Upper Harbour Local Board 28 August 2012

Upper Harbour Local Board 28 August 2012

Draft Events Policy

Upper Harbour Local Board 28 August 2012

Upper Harbour Local Board 28 August 2012

Draft Events Policy

Upper Harbour Local Board 28 August 2012

Upper Harbour Local Board 28 August 2012

Draft Events Policy

Upper Harbour Local Board 28 August 2012

Upper Harbour Local Board 28 August 2012

Draft Events Policy

Upper Harbour Local Board 28 August 2012

Upper Harbour Local Board 28 August 2012

Draft Events Policy

Upper Harbour Local Board 28 August 2012

Upper Harbour Local Board 28 August 2012

Draft Events Policy

Upper Harbour Local Board 28 August 2012

Upper Harbour Local Board 28 August 2012

Draft Events Policy

Upper Harbour Local Board 28 August 2012

Upper Harbour Local Board 28 August 2012

Draft Events Policy

Upper Harbour Local Board 28 August 2012

Upper Harbour Local Board 28 August 2012