Most Common Shortcuts Action Start Outlook without running schedules or attempting to connect to a mail server.

Use this option to prevent receiving connection errors when you use Outlook while you are not connected to the network. Open the Database Utility while Outlook is closed Save an item Print an item Undo the last action Redo the last action Minimize the active window Create a new folder in the navigation pane Hide the reading pane or show it on the right Hide the reading pane or show it below Move the selected item to a different folder Copy the selected item to a different folder Select all items in the item list, if the item list is the active pane Minimize or expand the ribbon Hide Outlook Quit Outlook Windows and Dialog boxes Action Go to Mail view Go to Calendar view Go to Contacts view

Hotkeys SHIFT (when you start Outlook) Hold down the OPTION key, and then click the Outlook icon in the Dock. +S +P +Z +Y +M SHIFT++N + SHIFT++ SHIFT++M SHIFT++C +A OPTION++R +H +Q Hotkeys +1 +2 +3

Go to Tasks view Go to Notes view Open the Progress window or make it the active window Open the error log or make it the active window Open My Day Open the Contacts Search window Open the Preferences dialog box Open the Media Browser Cycle forward through open windows Cycle back through open windows Close the active window Open the selected item Move forward through boxes in a dialog box Move back through boxes in a dialog box Search Action Do a basic search in Outlook Do an advanced search in Outlook Find text within an item Find the next instance of the text you searched for in an item Find the previous instance of the text you searched for in an item Cancel a search in progress Mail Action Create a new message Send the open message Send all messages in the Outbox and receive all incoming messages

+4 +5 +7 +8 +9 +0 +COMMA (,) CONTROL++M +TILDE (~) SHIFT++TILDE (~) +W +O TAB SHIFT+TAB Hotkeys OPTION++F SHIFT++F +F +G +SHIFT+G +PERIOD (.) Hotkeys +N +RETURN +K

Send all the messages in the Outbox Save the open message and store it in the Drafts folder Add an attachment to the open message Open the Spelling and Grammar dialog box Check recipient names in the open messages Reply to the sender of the message or, if the message is from a mailing list, reply to the mailing list Reply to all Forward the message Open the selected message in a separate window Clear the flag for the selected message Mark the selected message as junk mail Mark the selected message as not junk mail Display the previous message Display the next message Move the selected message to a folder Decrease the display size of text in an open message or in the reading pane Increase the display size of text in an open message or in the reading pane Scroll down to the next screen of text or, if you are at the end of a message, display the next message Scroll up to the previous screen of text or, if you are at the beginning of a message, display the previous message Delete the selected message Delete the current message, and, if the message window is open, close it Mark selected messages as read Mark selected messages as unread Mark all messages in a folder as read

SHIFT++K +S +E +COLON(:) CONTROL++C +R SHIFT++R +J +O OPTION++APOSTROPHE () +SHIFT+J +SHIFT+OPTION+J CONTROL+[ CONTROL+] SHIFT++M +HYPHEN (-) ++ SPACEBAR SHIFT+SPACEBAR DELETE +DELETE +T SHIFT++T OPTION++T

Calendar Action Create a new appointment Open the selected calendar event Delete the calendar event Switch the view to include today Open the View Date date picker In day view, move to the previous day. In week and work week views, move to the previous week. In month view, move to the previous month. In day view, move to the next day. In week and work week views, move to the next week. In month view, move to the next month. Contacts Action Create a new contact Save and close a contact Open the selected contact Delete the contact Close the current open contact and open the previous contact Close the current open contact and open the next contact Tasks Action Create a new task Save and close a task Open the selected task Delete the task Close the current open task and open the previous task in the Tasks list Close the current open task and open the next task in the Tasks list

Hotkeys +N +O DELETE +T SHIFT++T +LEFT ARROW +RIGHT ARROW

Hotkeys +N +RETURN +O DELETE CONTROL+[ CONTROL+] Hotkeys +N +RETURN +O DELETE CONTROL+[ CONTROL+]

Notes Action Create a new note Open the selected note Delete the note Close the current open note and open the previous note in the Notes list Close the current open note and open the next note in the Notes list Send a note as an e-mail message Send a note as an attachment to an e-mail message Editing and Formatting Text Action Cut the selected text to the Clipboard Copy a selection to the Clipboard Copy the selection to the Scrapbook Paste a selection from the Clipboard Paste a clip from the Scrapbook Paste a selection from the Clipboard and match the destination style Make the selected text bold Make the selected text italic Underline the selected text Strikethrough the selected text Move the cursor left one character Move the cursor right one character Move the cursor up one line Move the cursor down one line Move the cursor to the beginning of the current paragraph Move the cursor to the end of the current paragraph

Hotkeys +N +O DELETE CONTROL+[ CONTROL+] +J CONTROL++J Hotkeys +X +C CONTROL+OPTION+C +V CONTROL+OPTION+V SHIFT+OPTION++V +B +I +U SHIFT++X LEFT ARROW RIGHT ARROW UP ARROW DOWN ARROW OPTION+UP ARROW OPTION+DOWN ARROW

Move the cursor to the beginning of the current word Move the cursor to the end of the current word Delete the character to the left of the cursor, or delete the selected text Delete the character to the right side of the cursor, or delete the selected text

OPTION+LEFT ARROW OPTION+RIGHT ARROW DELETE DELETE If your keyboard does not have a DELETE key, use FN+DELETE. TAB +LEFT ARROW +RIGHT ARROW +UP ARROW +DOWN ARROW +HOME +END PAGE UP PAGE DOWN Hotkeys CONTROL+1 CONTROL+2 CONTROL+3 CONTROL+4 CONTROL+5 CONTROL+6 CONTROL+= CONTROL+0

Insert a tab stop Move the cursor to the beginning of the line Move the cursor to the end of the line Move the cursor to the top of the message body Move the cursor to the bottom of the message body Move the cursor to the beginning of the selected text Move the cursor to the end of the selected text Scroll up Scroll down Flagging messages, contacts, and tasks for follow up Action Flag the selected item for follow up, with Today as Due Date Flag the selected item for follow up, with Tomorrow as Due Date Flag the selected item for follow up, with This Week as Due Date Flag the selected item for follow up, with Next Week as Due Date Flag the selected item for follow up, with No Due Date Flag the selected item for follow up, and add a custom Due Date Flag the selected item for follow up, and add a reminder Mark the selected item as Complete

Clear the selected items follow-up flag Help Window Action Open the Outlook Help menu Scroll toward the beginning of a Help topic one screen at a time Scroll toward the end of a Help topic one screen at a time Scroll toward the beginning of a Help topic one line at a time Scroll toward the end of a Help topic one line at a time Copy the selection to the Clipboard Close the Help window

OPTION++APOSTROPHE () Hotkeys SHIFT++? PAGE UP PAGE DOWN UP ARROW DOWN ARROW +C +W