ENGL 1053 BS phy II-1

Bryan Sandiego Mark Genesis Santos

Group 2 John Carlo Elmaguin Michael Angelo Montalban Clint John Plaza

REPORT OUTLINE KINDS OF TECHNICAL REPORTS

Technical reports I. What is a technical report? [a] a. Purpose of technical report i. Primary Purpose 1. 2. To inform To persuade

ii. Other Purpose 1. Reassure recipients that you are making progress, that the project is going smoothly, and that it will be completed by the expected date. 2. Provide their recipients with a brief look at some of the findings or some of the work of the project. 3. Give the recipients a chance to evaluate your work on the project and to request changes. 4. Give you a chance to discuss problems in the project and thus to forewarn recipients. 5. Force you to establish a work schedule so that you'll complete the project on time. It gives the writer a motivation to work more and produce results more efficiently. b. Contents of technical report [a] i. Title page ii. Summary iii. Table of Contents iv. Introduction v. Middle sections with numbered headings vi. Conclusions vii. References viii. Appendices c. Guidelines in writing a technical report

ENGL 1053 BS phy II-1

Bryan Sandiego Mark Genesis Santos

Group 2 John Carlo Elmaguin Michael Angelo Montalban Clint John Plaza

II.

Kinds of technical report a. Progress report i. What is a progress report? 1. a report of work accomplished during a specified time period

ii. Functions of a progress report 1. Reassure supervisor or panel of supervisors that you are making progress, that the project is going smoothly, and that it will be complete by the expected date. 2. Provide supervisor or panel of supervisors with a brief look at some of the findings or some of the work of the project. 3. Give supervisor or panel of supervisors a chance to evaluate your work on the project and to request changes. 4. Give you a chance to discuss problems in the project and thus to forewarn supervisor or panel of supervisors. 5. Force you to establish a work schedule so that you'll complete the project on time. iii. Contents of a progress report 1. Introduction a) reviews the history of the project's beginnings as well as the purpose and scope of the work b) This will aid recipients who are unfamiliar with the project, who do not remember certain details, or who want to double check your approach to the project. c) The introduction can contain the following: i. Purpose of the project ii. Specific objectives of the project iii. Scope, or limits, of the project iv. Date the project began; date the project is scheduled to be completed v. People or organization working on the project vi. People or organization for whom the project is being done vii. Overview of the contents of the progress report

ENGL 1053 BS phy II-1

Bryan Sandiego Mark Genesis Santos

Group 2 John Carlo Elmaguin Michael Angelo Montalban Clint John Plaza

2.

Product description a) Reviews the details of your project for the recipients

3.

Conclusion a) Reassures audiences that all is going well and on schedule. It can also alert recipients to unexpected changes or problems in the project.

iv. Tips on writing a progress report 1. 2. Make sure you use the right format. Write a good introduction-in it, state that this is a progress report, and provide an overview of the contents of the progress report. 3. 4. Make sure to include a description of the final report project. Use one or a combination of the organizational patterns in the discussion of your work on the final report. 5. Use headings to mark off the different parts of your progress report, particularly the different parts of your summary of work done on the project. 6. Provide specifics-avoid relying on vague, overly general statements about the work you've done on the final report project. 7. Be sure and address the progress report to the real or realistic audiencenot your instructor. 8. Assume there will non-specialist reading your progress report. But don't avoid discussion of technical aspects of the projectjust bring them down to a level that non-specialists can understand. b. Accomplishment report i. What is an accomplishment report? 1. 2. Provides a breakdown of costs for individual projects. Detailed information for local management and less detailed information for national office or Departmental use. ii. Functions of an accomplishment report 1. To focus on the positive events or developments that happened in the last year.

ENGL 1053 BS phy II-1

Bryan Sandiego Mark Genesis Santos

Group 2 John Carlo Elmaguin Michael Angelo Montalban Clint John Plaza

2.

To highlight the successful events, and to provide information to help set the direction for the forthcoming year.

iii. Guidelines in writing an accomplishment report 1. 2. Make a list of the accomplishments of the year. Juxtapose your brainstorming ideas against the goals and objectives you set at the beginning of the year. 3. 4. Draft your report. Give praise where praise is due, but maintain the business-like tone of your annual achievement report. 5. 6. Leave your annual accomplishment report for at least 24 hours. Review your report about the annual accomplishments with a colleague or someone with editing skills from your organization. c. Field report i. What is a field report? 1. Formal report compiled and communicated by field engineers or other onsite personnel for off-site personnel. ii. Functions of a field report 1. 2. To describe an observed person, place or event To analyze that observation.

iii. Guidelines in writing a field report 1. 2. 3. Take good notes when you're on your trip Begin writing your report after your field trip. Follow the title with a statement about why the field trip was made, the date(s) of the trip and a general summary of the observations or results from the trip. 4. 5. Write the body of the report. Finish your field report with a section titled "Conclusions."

iv. Parts of a Field Report 1. Description a) 2. Analysis a) Strengths and weaknesses, reflection or evaluation of observations in light of theory and key concepts of your course or the broader context of your discipline. what you have seen or observed

ENGL 1053 BS phy II-1

Bryan Sandiego Mark Genesis Santos

Group 2 John Carlo Elmaguin Michael Angelo Montalban Clint John Plaza

3.

Appendix a) information that supports your analysis but is not essential to its explanation

d.

Feasibility report i. What is a feasibility report? 1. A testimony that attempts to create some sort of action. Feasibility reports are created to persuade/help the decision makers to choose between available options. ii. What is a feasibility study? 1. A way to evaluate the practicality and desirability of a project.

iii. Contents of a feasibility report 1. Introduction a) To persuade the decision maker to even consider any sort of alternative. b) To convince the audience to even read your report first. 2. Criteria/constraints a) b) c) This will allow you to make practical and logical decisions. It is very important to map out the constraints of your suggested solutions. This will show the audience that you understand and acknowledge the fact that no solution is perfect. d) This will also make sure that the audience makes the decision in their best interest. 3. Methods a) 4. State the reliable sources you used and what method they came from (internet, interview, book, etc.). Overview of Alternative Options a) b) 5. Underline the key features of each possible option. Easy to understand and presented in a friendly layout.

Evaluation a) Evaluate the options using the criteria you created.

6. 7.

Conclusions Recommendations a) Use your experience and knowledge in order to state which option you think should be adopted.

ENGL 1053 BS phy II-1

Bryan Sandiego Mark Genesis Santos

Group 2 John Carlo Elmaguin Michael Angelo Montalban Clint John Plaza

e.

Recommendation report i. What is a recommendation report? 1.

outlines different ways you can modify your product data to optimize exposure.

ii. Basic parts of a recommendation report 1. 2. 3. 4. 5. 6. Title Page Overview: Background: Recommendations Cost Analyses List of Sources Appendixes

iii. Example of a recommendation report [g] f. Laboratory report [h] i. What is a laboratory report? ii. Parts of a laboratory report: 1. 2. Title Page Abstract a) The abstract presents a synopsis of the experiment. b) Should be written concisely in normal rather than highly abbreviated English. c) Author should assume that the reader has some knowledge of the subject but has not read the paper. d) Abstract should be intelligible and complete in itself e) Indicate the subjects dealt with in the paper and should state the objectives of the investigation. f) The body should indicate newly observed facts and the conclusions of the experiment or argument discussed in the paper. g) Should contain new numerical data presented in the paper if space permits h) Should indicate the methods used in obtaining them i) Should not exceed 200 words. 3. Introduction a) Identifies the experiment to be undertaken, the objectives of the experiment, the importance of the experiment, and overall background for understanding the experiment. 4. Methods and Materials (or Equipment)

ENGL 1053 BS phy II-1

Bryan Sandiego Mark Genesis Santos

Group 2 John Carlo Elmaguin Michael Angelo Montalban Clint John Plaza

5.

Experimental Procedure a) Discusses how the experiment occurred.

6. 7. 8. 9. 10.

Results Discussion Conclusion References Appendices

iii. Importance of a laboratory report 1. 2. To communicate the laboratory work to management. To archive the work so that the work will not have to be done in the future.