OYSTERPONDS U.F.S.D.

IN ORIENT 23405 MAIN ROAD ORIENT NY 11957

Telephone 631 323-2410 Fax 631 323-0058 Website: www.oysterponds.org Board of Education OYSTERPONDS UNION FREE SCHOOL DISTRICT IN ORIENT BOARD OF EDUCATION REGULAR MEETING September 18, 2012 @ 6:30 p.m. (Executive Session prior to Regular Session) BOARD OF EDUCATION MEMBERS Janice Caufield Krista de Kerillis Jeffrey Demarest Deborah Dumont Linda Goldsmith Thomas Gray Dorothy-Dean Thomas Call to Order Pledge of Allegiance Anticipation of entering into executive session at 6:30PM for the purpose of contract negotiations and a specific personnel matter and reconvening the regular session at 7:30PM. Presidents Remarks Consent Items Resolved a motion by __________ seconded by __________ that the Board of Education approves the following consent items: - Approval of Minutes of August 21, 2012 Regular Meeting. - Approval of Bill Payments for the period August 1, 2012 to August 31, 2012, Warrant #1 (A Fund) - Total Warrant = $74,263.37 - Approval of Appropriation Status Report for August 2012 Total Expenditures to date $310,966.04 - Approval of Revenue Status Report for the month of August 2012 Earned to date $21,911.25 - Approval of Financial (Treasurers) Report for the month of August 2012 Cash Balance $1,238,677.55 - Cash Flow Summary August 2012 CONSENT: _____ Yes; _____ No; _____ Abstain Information Items & Committee Reports - Correspondence and Communication - Principals Report Opening of School - Superintendents Report Opening of School and 21st Century Education - Finance Committee Report - Audit Committee Report - Policy Committee Report - Greenport Board of Education August Meeting Update Thomas Gray - Greenport Board of Education September Meeting Attendee Linda Goldsmith
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ELECTED 2011 2012 2011 2010 2012 2010 2010

TERM EXPIRES June 30, 2014 June 30, 2015 June 30, 2014 June 30, 2013 June 30, 2015 June 30, 2013 June 30, 2013

Old Business Items - 5 Year Enrollment Projection Audience & Communications During this time, the President of the Board will recognize you to speak. Please state your name, residence and agenda topic you wish to address. You will have (3) minutes to speak. All speakers are to conduct themselves in a civil and courteous manner. There will be no audience participation once the Board commences with board resolutions until the end of the meeting. (Remarks of a personal nature will not be permitted) Board Resolutions The Board President will call for the following motions:

1. Resolved a motion by __________ seconded by ___________ upon the recommendation of the Superintendent of
Schools that the Board of Education adopt the following committee assignments: a) Audit Committee: Janice Caufield & Thomas Gray b) Buildings & Grounds Committee: Jeffrey Demarest & Janice Caulfield c) Special Education Oversight Committee: Linda Goldsmith & Krista de Kerillis d) Finance Committee: Janice Caufield & Deborah Dumont e) Contracts Committee: Linda Goldsmith & Janice Caufield f) Curriculum/Education Oversight Committee: Krista de Kerillis & Deborah Dumont g) Technology Committee: Thomas Gray _____ Yes; _____ No; _____ Abstain

2.

Resolved a motion by __________ seconded by ___________ upon the recommendation of the Superintendent of Schools that the Board of Education approves a revision to the 2012/2013 budget (A1620.2) in the amount of $2,137.50 for the purchase of two water cooler/bottle filling stations. Due to health and safety concerns, the budget revision will be funded by unassigned fund balance. _____ Yes; _____ No; _____ Abstain

3. Resolved a motion by __________ seconded by __________ upon the recommendation of the Superintendent of
Schools that the Board of Education approves a revision to the 2012/2013 budget (A1620.2) in the amount of $2350.00 for the purchase of a video intercom and door release system. Due to health and safety concerns, the budget revision will be funded by unassigned fund balance. _____ Yes; _____ No; _____ Abstain

4. Resolved a motion by __________ seconded by __________ upon the recommendation of the Superintendent of
Schools that the Board of Education amends the Non-Resident Admissions Policy, #5152 and Parent Contract for Non-Resident Students, Policy # 5152-E. First reading of the policy was done on August 21, 2012. _____ Yes; _____ No; _____ Abstain

5.

Resolved a motion by __________ seconded by __________ upon the recommendation of the Superintendent of Schools that the Board of Education authorizes a contract between the Oysterponds School District and Complete Rehab PT, OT, SLP for occupational therapy services to the Oysterponds School District for the period July 1, 2012 to June 30, 2013 at costs of $45.00 per student individual session/$35.00 per student group session/$200.00 per student for evaluations (A2250.402). _____ Yes; _____ No; _____ Abstain

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6. Resolved a motion by __________ seconded by __________ upon the recommendation of the Superintendent of
Schools that the Board of Education accepts the donations of the following instruments: a) Flute (No Manufacturer or Serial #), donated by Jim & Lee Oliver b) Bundy Clarinet, Serial #1225593, donated by Jim & Lee Oliver c) Blessing Trumpet, Serial # 80417, donated by Jim & Lee Oliver

d) Elkhart Baritone, Serial #1733, donated by Jim & Lee Oliver e) f) Paul Renne Clarinet, Serial #3242, donated by Jim & Lee Oliver Buffett Clarinet, Serial #658890, donated by Doug Savino

g) Yamaha Trumpet, Serial #424509A, donated by Maureen Brisotti _____ Yes; _____ No; _____ Abstain

7.

Resolved a motion by __________ seconded by __________ upon the recommendation of the Superintendent of Schools that the Board of Education approves the excessing of the Library Media/Technology Specialist position held by Ms. Deborah Donofrio, retroactive to 6/30/12. _____ Yes; _____ No; _____ Abstain

8. Resolved a motion by __________ seconded by __________ upon the recommendation of the Superintendent of
Schools that the Board of Education authorizes a contract between Oysterponds School District and Hawkins, Delafield & Wood, LLP for Bond Counsel services in connection with the issuance of the Districts 2012/2013 Tax Anticipation Note (TAN) at a cost of $3,000 (A9760.701). _____Yes; _____ No; _____ Abstain 9. Resolved a motion by __________ seconded by __________ upon the recommendation of the Superintendent of Schools that the Board of Education approve the following budget transfers in accordance with Policy #6150 (Budget Transfers): $6,092.31 from budget line A2110.120-2 (Intermediate Salaries 4-6) to budget line A1240.15 (Chief Administrator Salary) $72,625 from budget line A2110.120-1 (Primary Grades Salaries K-3) to budget line A2110.120-10 (Math AIS/STEM Specialist Salary) $20,000 from budget line A2250.150-1 (Director Special Education Salary) to budget line A2250.401-1 (Special Education Consultant)

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$8,190 from budget lines A2330.15 - $1,500 (Summer School Instructional Salaries), A2330.150-1 -$2,000 (Summer School Speech Salaries) & A2250.150-1 - $4,690 (Director of Special Education Salary) to budget line A5540.436 (Cutchogue East Elementary Van) _____Yes; _____ No; _____ Abstain

10. Resolved a motion by __________ seconded by __________ upon the recommendation of the Superintendent of
Schools that the Board of Education approve a revision to the I.E.P. for Oysterponds student #113190000 to include physical therapy services. _____Yes; _____ No; _____ Abstain

11. Resolved a motion by __________ seconded by __________ upon the recommendation of the Superintendent of
Schools that the Board of Education approve the I.E.Ps of two students (#122720066 & #122720067) new to the Oysterponds School prior to their CSE meetings at our District. _____ Yes; _____ No; _____ Abstain

12. Resolved a motion by __________ seconded by __________ upon the recommendation of the Superintendent of
Schools that the Board of Education approve the excessing of (7) Computer Tables from the Computer Lab and the attached submitted list of old speech books. _____ Yes; _____ No; _____ Abstain

13. RESOLVED BY THE BOARD OF EDUCATION OF OYSTERPONDS UNION FREE SCHOOL DISTRICT IN ORIENT, IN THE COUNTY OF SUFFOLK, NEW YORK, AS FOLLOWS: Section 1. Tax Anticipation Notes (herein called Notes) of Oysterponds Union Free School District in Orient, in the County of Suffolk, New York (herein called District), in the principal amount of not to exceed $1,000,000, and any notes in renewal thereof, are hereby authorized to be issued pursuant to the provisions of Sections 24.00 and 39.00 of the Local Finance Law, constituting Chapter 33-a of the Consolidated Laws of the State of New York (herein called Law). Section 2. The following additional matters are hereby determined and declared:

(a) The Notes shall be issued in anticipation of the collection of real estate taxes levied or to be levied for school purposes for the fiscal year commencing July 1, 2012 and ending June 30, 2013, and the proceeds of the Notes shall be used only for the purposes for which said taxes are levied. (b) (c) (d) The Notes shall mature within the period of one year from the date of their issuance. The Notes are not issued in renewal of other notes. The total amount of such taxes remains uncollected at the date of adoption of this resolution.

Section 3. The Notes hereby authorized shall contain the recital of validity prescribed by Section 52.00 of the Law and shall be general obligations of the District, and the faith and credit of the District are hereby pledged to the punctual payment of the principal of and interest on the Notes and unless the Notes are otherwise paid or payment provided for, an amount sufficient for such payment shall be inserted in the budget of the District and a tax sufficient to provide for the payment thereof shall be levied and collected. Section 4. Subject to the provisions of this resolution and the Law, and pursuant to Sections 50.00, 56.00, 60.00 and 61.00 of the Law, the power to sell and issue the Notes authorized pursuant hereto, or any renewals thereof, and to determine the terms, form and contents, including the manner of execution, of such Notes, and to execute arbitrage certifications relative thereto, is hereby delegated to the President of the Board of Education, the chief fiscal officer of the District. Section 5. The Notes shall be executed in the name of the District by the manual signature of the President of the Board of Education, the Vice President of the Board of Education, the District Treasurer, the District Clerk, or such other officer of the District as shall be designated by the chief fiscal officer of the

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District, and shall have the corporate seal of the District impressed or imprinted thereon which corporate seal may be attested by the manual signature of the District Clerk. Section 6. This resolution shall take effect immediately. *** The adoption of the foregoing resolution was moved by Board Member __________________ seconded by Board Member _____________________ and duly put to a vote on roll call, which resulted as follows: AYES: NOES:

New Business Items -Board and Committee Goals

Audience & Communications (other than agenda items) You will be called upon by the Board President. Once again state your name, residence and topic. You will be allowed (3) three minutes to speak. However, the Board will not take action on items not on the agenda. (Remarks of a personal nature will not be permitted) Adjournment Upcoming Events: - Back to School Night September 20, 2012 - Floyd Memorial Library Vote September 25, 2012 - Superintendent Conference Day October 5, 2012 - School Fire Safety Day October 12, 2012 - Policy Meeting October 2, 2012 - Next Board Meeting October 16, 2012

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